BUQ  Minutes of Council Meeting Buchanan, VA  December 12, 2022 Present:  Mayor Craig Bryant Vice Mayor Chris Witt Councilmember Manspile Councilmember Marlon Rickman  Mayor Bryant stated that before the Council meeting the recently elected Councilmembers: and Mayor would be sworn in. Circuit Court Clerk Tommy Moore performed the swearing in ceremony for Councilmembers. James Manspile and Councilmember James Eubank. Mr. Moore then performed the Mayor Craig Bryant called the December 12, 2022 Council meeting to order at 7:04 p.m. This meeting was held in the Council Room. Mayor Bryant asked' Town Clerk Claudine Stump to take roll call. With four councilmembers present, a quorum was established. AI moment of silence was held andt thel Pledge Mayor Bryant made a motion to move the Public Hearing to New Business/Action Items/Public Hearings, add 2 closed sessions with the second being led by Vice Mayor Witt, and add the review oft the contract for Operations and Maintenance of the Water and Sewer services fort the Town of Buchanan. Councilmember Manspile gave a second for the motion. Mayor Bryant asked for further discussion. Next on the agenda was approval of the consent agenda. The consent agenda included the November Financial reports, and Unpaid Bills. Councilmember Manspile made a motion to approve witha second from Councilmember Rickman. Mayor Bryant asked for further discussion. With no further discussion, Next on the Agenda was awards, recognitions, and presentations. Community Developer Harry Gleason stated that the Town of Buchanan had received 2 recognitionsrecenty. The first was Blue Ridge Country Magazine featured the Town as a major feature for the magazine. The value for that was over $10,000.001 if Town had to pay fori it. Town was also named one of Virginia's most charming small Towns byl Love Exploring which isa a Tourism company. Both articles are on the Town website. Next on the agenda was citizen comments and petitions regarding agenda items. There was noone  swearing in ceremony for MayorTristan Harris.  of Allegiance was recited.  With no further discussion, the motion was carried by a vote of4-0.  the Consent Agenda was approved with a vote of4-0.  signed up to speak.  1    Mayor Bryant made a motion to go into a Public Hearing for the rezoning of the Pattonsburg Mill Property on Old Mill Road with a second from Councilmember Manspile. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried with a vote of4-0. Mayor Bryant asked if anyone had: signed up to speak. With no one signed up to speak, Mayor Bryant asked Council for anyi input. Mayor Bryant opened the discussion to the developer. The developer, Mr. Rossi, explained his motivation for his development for this property. Mayor Bryant asked Community Developer Harry Gleason for the Planning Commission's public hearing and meeting. The developeri is asking to change the zoning from single family residential to agriculture in order to do the project. The developer is looking to stabilize and preserve the Mill building thati is located ont the property. Planning Commission voted to approve the request. Mayor Bryant asked Mr. Rossi about safety issues. Mr. Rossi stated that they would defer to the county for whatever they require. Citizens asked several questions of the developer. Mayor Bryant asked for further comments. With no further comments, Mayor Bryant made a motion to close the public hearing with a second from Councilmember Manspile. Mayor Bryant asked fort further discussion. With no further discussion, the motion was carried by a vote of4-0. Councilmember Manspile made al motion with a second from Councilmember. Rickman to approve the rezoning from RL to Agriculture for the Pattonsburg Mill property. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried with a vote of4-0. The first action item was consideration of resolution R22-1212-01: Resolution Designating 55 Bedford Street Property asa Revitalization area. Community Developer Gleason explained this is the next step for one of the properties that Town has targeted for revitalization. With this designation, the new owner can receive grants tol help with revitalization of the property. Councilmember Manspile made a motion to approve the resolution with a second from Mayor Bryant. Mayor Bryant asked for further discussion. Vice Mayor Witt asked ift the new owner purchased the entire compound? Town Manager Peck stated that the potential owner is waiting for the final report from tests done ini the building. Community Developer Gleasonstated this is the third of the five buildings that Town had targeted for revitalization that has been sold. Mayor Bryan asked for further discussion. With no further discussion, the resolution was approved by a vote of 4-0. The next action item was the Fire Department requests. Town Manager Peck stated that Council has requested morei information but Fire Department had not been ablet to provide morei information. The Fire Department has requested that they be ablet to do flushing and pressure tests for the firé hydrants, and paint the hydrants. Captain Bennington also stated that hel has found: someone that can give us a quote on the antique fire truck for use in the parades. Councilmember Manspile made a motion to table the discussion of flushing, pressure testing, and painting the fire hydrants until the work session with a second from Councilmember Rickman. Mayor Bryant asked fori further discussion. With no further discussion, the motion was carried witha a vote of4 4 -0. The next actioni item was the proposed leave donation policy. Town Manager Peck explained this would allow employees to donate leave to fellow employees in need. Councilmember Manspile made a motion to direct the Town Manager to add the correct language to our personne! policy. Mayor Bryant gave a second for the motion but added he wanted to make it retroactive to December 3, 2022. Mayor Bryant asked fori further discussion. With no further discussion, the motion was approved by a vote of4 -0. The next action item was requesting al Public Hearing on Ordinance to allow" Town of Buchanan participation in the VACO/VML Virginia Investment Poolt for the purpose of investingi in accordance with section 2.2-4501 et Seq and 15.2-1300 of the Virginia Code. Town Manager Peck stated local governments throughout the state have pooled their moneys intoi investment trusts. Itisl like a money market account. Councilmember Manspile made a motion to move forward on the Public Hearing with  2    asecond from Vice Mayor Witt. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried by a vote of4-0. The next action item was the Virginia Department of Environmental Quality (DEQ) ARPA Wastewater Funds Sewer Collection System Program Application. Town Manager Peck stated that thisi is a grant application to move the Water Street pump stationo out of the flood plain. This is a 100% grant appliçation' through ARPA. Town has submitted an application before. Council gave the go ahead to apply again. The next action item was the wastewater treatment plant (WWTP) cabinet quote. Town Manager Peck: stated that the WWTP floors are being replaced. Instead ofr re-installing the cabinets, upgrade the cabinets and shelf space. This can be done with the current contractor, or we can get other bids. Mayor Bryant stated that the aski is to add the cabinets to the original bid. Councilmember Manspile made a motion with a second from Councilmember Rickman to add the upgraded cabinets to the original bid. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried by a vote of4-0. The next action item was the water and wastewater repairs. Town Manager Peck stated that there are several water and wastewater issues that needs to be addressed and listed them for Council. Town Manager Peck recommended securing Inboden's services to contract and get bids to get the work done. Mayor Bryant made a motion1 to empower Town Manager Peck to begin the process of securing the contractor to begin a work plan to make these critical repairs to the Town's water and: sewer system with a second from Councilmember Manspile. Mayor Bryant stated that with the caveat ofi if something is out oft the ordinary, Council will bei informed. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried with a vote of4 4-0. The last item on new business was the IES contract renewal for the water/ wastewater services. Mayor Bryant stated there are no changes. Town Manager Peck: stated there are no changes, but he will checkit. Councilmember Manspile made a motion to approve the contract with as second from Mayor Bryant with the caveat that the authorized representative'ss section is updated. Mayor Bryant asked for further discussion. With noi further discussion, the motion was carried witha Next on the agenda was reports. Town Manager Peck stated he had nothing to report for Special Events, Community Development, or Planning Commission. Vice Mayor Witt asked if there had been any more feedback from' VDOT about the speed limits. Town Manager Peck: stated that hel had not. He is having the resident engineer from' VDOT come tot the Council Meeting in. January. Next on the agenda was citizen comments and petitions regarding non-agenda items. Mr. Carol Boblett of 26 Copps Hill Rd. had: signed in to speak. Mr. Boblett stated that he wants to knowi ift the Town is going to go ahead with the Veteran's Banner program. His last discussion with Town Manager McCulloch wast for him to go further with' Verizon. Mr. Boblett has spoken to' Verizon, and theyj just want to stay out ofit. They have no problem with the banners, so let's put them up there. This will cost the Town nothing. Mayor Bryant stated that Council will go back and look at their notes from previous discussions. The Town Manager will get back to you. Vice Mayor Witt stated that the issue for Council was the legal ramification. Mayor Bryant thanked Mr. Boblett for bringing this back to Council's Next on the agenda was upcoming meetings and events. Mayor Bryant asked citizens to please pay  voteof4-0.  attention.  attention to the upcoming events to keep supporting our community.  3    Mayor Bryant thanked the citizens' and Council for letting him serve as Mayor for the past 5 years. We have gotten al lot done. iti has been a pleasure sérving, thank youf for the support for the past! 5 years, and he looks forward to seeing what the nèw Council upholds and movest the Town forward. Mayor Bryant made a motion to go into closed session. per 2.2-3711 paragraph 1oft the Code ofVirginia with a second from Vice Mayor Witt.. Mayor Bryant asked for further discussion. With no further  discussion, the motion was carried by a vote of4-0. Closed session started at 8:06 pm.  Mayor Craig Bryant made a motion to certify that only matters discussed in the first closed session were lawfully exempted from discussion in an open meeting with a second from Councilmember Manspile. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried with a Mayor Bryant called the Council Meeting to order tot take action. Mayor Bryant made a motion to approve the separation agreement as outlined int the discussion today with a second from Vice Mayor Witt. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried Mayor Bryant made a motion to goi into closed session per 2.2-3711 paragraph 1 oft the Code of Virginia with as second from Councilmember Manspile. Mayor Bryant asked for further discussion. With no Closed session started at 8:35 pm. Mayor Bryant wasi noti in attendance for this closed session. Vice Mayor Witt stated that Council came out of closed session. Vice Mayor Witt made the motion to certify that only matters discussed ini the closed session were lawfully exempted from discussion in an open meeting per the Code ofv Virginia with a second from Councilmember Manspile. Vice Mayor Witt - asked for further discussion. With rio further discussion, the motion was carried with a vote of3-0. Vice Mayor Witt made a motion to adjourn witha a second from Councilmember Manspile. Vice Mayor Witt asked for further discussion. With no further discussion, the motion carried withavote of3-0.  voted of4-0.  with a vote of4-0.  further discussion, the motion was carried with a vote of4 4-0.  Adjournment was at 8:50 pm. Respectfully: submitted,  Claudin lump  Claudine Stump, Clerk  R&  Mayor  4    Resolution R22-1212-01  2R BUCA  Ataregulari meeting of the Town Council oft the' Town of Buchanan held at the Buchanan Town  Hall on the 12 day of December 2022 beginning at 7:00 p.m.:  MEMBERS: Craig Bryant, Mayor Chris Witt, Vice-Mayor James Manspile Chris Petty Marlon Rickman  VOTE: YES YES YES ABSENT YES  Onr motion of Councilmember Manspile, which carried by a vote of4-0,t the following was adopted:  Al Resolution  Designating 55 Bedford Street. Property as a Revitalization Area  Whereas, pursuant to Section 36-55.30:2A oft the Code of Virginia of1950, as amended, the Town Council ofthe Town of Buchanan ofVirginia, desire to designate the area (55 Bedford St)  described on Exhibit A attached hereto as ai revitalization area. Now, Therefore, Be It Determined as Follows:  (1) the Area is blighted, deteriorated, deteriorating or, if not rehabilitated, likely to deteriorate by reason that the buildings, improvements or other facilities in the. Area are subject to one or more of the following conditions: dilapidation; obsolescence; overcrowding; inadequate ventilation, light or sanitation; excessive land coverage; deleterious land use; or faulty or  inadequate design, quality or condition; and  (2) private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs oflow- and moderate-income persons and families in the Area and will induce other persons and families to live within the Area and thereby create a desirable Now, Therefore, Be It Hereby Resolved: that pursuant to Section 36- 55.30:2A oft the Code of Virginia of1950, as amended, the Area is hereby designated as a revitalization area.  economic mix ofresidents in the. Area.    Resolution R22-1212-01  Now, Therefore, Be It Hereby Further Determined: that the following non-housing building or buildings (or non-housing: portion or portions ofthel building or buildings) located or to be located  ini the Area are necessary or appropriate for the revitalization of the Area:  Properties located in the County ofBotetourt, Virginia, Tax IDs 65A(5)13, comprising 0.2085 acres more or less, and 65A(5)14, comprising 0.7804 acres more or less, and commonly known as OLowe Street, Buchanan, VA 24066 and 55 Bedford Street, Buchanan, VA There are three improved building on the two parcels listed above. Two oft the three will be renovated into roughly 10 residential apartments. The third building is projected to have 41 residential apartments and 1-2 small storefront commercial spaces. The Purchaser/Developer isi in the process of applying for a VHDA Predevelopment Loan and isi in discussion with VHDA on long term financing for the entire property.  24066.  AYES: NAYS: ABSENT: APPROVED:  4 0 1  Mayor ATTEST:  Town Clerk    INTERSTATE81  C&ORAILROAD  PRELIMINARY SITE AND ARCHITECTURAL CONCEPTS expressed, written consenfo of510Archilects! LLCisp prohibited. Allr rights reserved. Copyrighi 2022 510a  510 ARCHITECTS  PURGATORY CREEK CABINS I TOWN OF BUCHANAN, VIRGINIA I WWWSIOARCMTECTSCON: DECEMBER! 5, 2022 This document isf foru usel by510Architects! LLC only. Reproductions oft this document, in whole orinpart, ort ther modification ofa any detail ord designw withoutt the  LLC    HISTORIC PHOTO OFF PATTONSBURGI MILL EST. 1826, VACANT SINCE 1930, RUINS SINCE FIREI IN 1970 PROVIDEDE BY1 TOWNA MANAGER'S OFFICE  CURRENT STATE OF1 THE RUINS/SITE  INTRODUCTION/ABOUT THE SITE  THE APPLICANT REQUESTS REZONING FROM RESIDENTALLOWTO/ AGRICULTURE FOR AG GROUP OF PARCELSI LOCATED INTHE NORTHEAST EXTENTS OF THE TOWN OF BUCHANAN. THE (5) PARCELS: SPANA A COMBINED TOTAL OF1 10.382 ACRES, WITH( (4) PARCELS ROUGHLY9.8 ACRES) BEING CONTIGUOUS. EXISTING SITE FEATURES INCLUDE DENSE FORESTATION, STEEP TOPOGRAPHY, WIDE AC CONCRETE DAM. AHIGH PERCENTAGE OF THE ACREAGE ISI LOCATED INTHE PURGATORY CREEK FLOOD ZONE/ AND/OR THE 100- REZONING THE AFOREMENTIONED PARCELS TO AGRICULTURE IS REQUESTED TO ALLOW FOR BY-RIGHT DEVELOPMENT OF THE RECREATIONAL DESTINATION COMPLETEWITRCAFRANE STYLE SHORT-TERM RENTAL CABINS. THE DEVELOPMENT, AIMSTODRAW PATTONSBURGI MILL RUINS AS AF POINT OF INTEREST WITHIN THE TOWN OF BUCHANAN'S HISTORIC DISTRICT BY PROVIDING TRAILS AND CREEK ACCESS THROUGHOUTI THE SITE. THEI RUINS AREI PLANNED' TO BE EVALUATED, STABILIZEDI FORS SAFETK,ANDFENCEDOFF SHORT-TERM RENTAL CABINS (SEE ALSO: VACATION COTTAGE, CAMPSITE, CAMPGROUND). AIM TO PROVIDE LODGING FOR VISITORS AND TOURISTS TO THE TOWN OF BUCHANAN TO BOLSTER LOCAL REVENUE AND INTEREST. CABINS ARE EXPECTED TO ADHERE' TO THE STAY REQUIREMENTS SETI FORTH BY THE CAMPGROUND STANDARDS IN THE ZONING ORDINANCE. (SEC.202.. A- AGRICULTURAL DISTRICT: #10). EXISTING TREE CANOPIES. ANDI FORESTATION. ARE PROPOSED AS REMAINING IN-PLACE. AS! MUCHASI POSSIBLE. CABINS AREI PROPOSED ASI PERMANENT: STRUCTURES, BUILT FROM CONVENTIONAL! MATERIALS, AND! ELEVATED ON CONCRETE PIERS TO ALLOW THE FINISH FLOOR LEVEL TO BE 1' ABOVE THE BASE FLOOD ELEVATION. CABINS ARE EXPECTED TO BE ROUGHLY 20' WIDE BY: 20' INI LENGTHF FOR A: TOTAL FOOTPRINT IMPACT OF 400 SQUAREI FEET. AMENITIES PROVIDED FOR GUESTS WILLI INCLUDE A SINGLE RESTROOM (TOI INCLUDE TOILET, SHOWER, SINK), AS SINGLE SLEEPING ROOM, AND SMALLI EFFICIENCY KITCHEN WITH SINK + REFRIGERATOR. IN/ ADDITION TO THE INTERIOR. AMENITIES, MINIMAL FRONT ANDI BACKI DECKS ARE ANTICIPATED IN ADDITION TOT THE ADDITIONAL SITE IMPROVEMENTS. ARE TOI BEI DETERMINED BUT ARE EXPECTED TO INCLUDE TRAILS TO ACCESSI POINTS OF INTEREST.  ACCESS TO PURGATORY CREEK, THE HISTORIC PATTONSBURGI MILLI RUINS, AND  YEAR FEMAF FLOODZ ZONE. HISTORIC SITEASA INTEREST TOTHE  PROPOSED USE/ /CONCEPT OF DEVELOPMENT  FROME FOOT TRAFFIC WHILE STILL ALLOWING FOR VISITORS TO VIEW/EXPLORE AROUND' THE RUINS SAFELY.  MORE ABOUT THE CABINS  400 SF FOOTPRINT AS AREAS FOR GUESTS TOV VIEW/ AND ENJOY THE SURROUNDING: SITE.  CONCEPT NARRATIVE TO SUPPORT REZONING APPLICATION  510 ARCHITECTS  PURGATORY CREEK CABINS I TOWN OF BUCHANAN, VIRGINIA I WWWSTOACHTECISCON DECEMBER: 5, 2022 This documentisf for useb by510A Architects! LLCO only. Reproduction oft this document, inv whole oring part, or ther modificationd ofa any delail ord designy withoutt the  expressed, written consent of5 510A  LLCI isp prohibited. Allri rightsr reserved. Copyright: 2022 510a architects LLC    TOTAL ACREAGEI REQUESTING'"A'-/ AGRICULTURAL CONTIGUOUS ACREAGE: 9.881A ACRES  10.831ACRES (6PARCELID#)  0s  PATTORSBURG MLRUS  PATTONSSURGUN 9SONCRES oSAS  UMMPROVED  151S1  WATER SV  510 EXISTING SITE PLAN NOT TO SCALE  PURGATORY CREEK CABINS TOWN OF BUCHANAN, VIRGINIA I WWWISIOACHTECIS.COM 'DECEMBER5,2022 This documenti ist for uset by510A Architects LLConly. Reproduction ofthis document. inv whole orinp part, or then modification ofa anyd delailord designy withoutthe  ARCHITECTS  expressed, wrillend consent of510Architects LLCisp prohibited. Alir righls reserved. Copyright2 2022 510a architects! LLC    LEGEND  FLOOD ZONE 100 YEAR FLOOD PLAINI  INDST  KEYNOTES  PATTONSBURG MILL RUINS, STABILIZED FOR: SAFETY PROTECTIVE FENCING AROUNDI MILL RUINS COMMUNAL. AMENITYAND RECREATION. SPACE NEW 18'1 WIDE GRAVEL ACCESS DRIVE RECREATONAL/VSTOR PARKING A-FRAME SHORT-TERM RENTAL CABIN (71 TOTAL PROPOSED) EXISTING DAM TO REMAIN  UNIMPROVED  PATTONSBURGI  ISTST  SCHEMATIC SITE PLAN NOT TOSCALE expressed, writleno consent of5 510A Architecls LLCisp prohibiled. Alirights  510 ARCHITECTS  PURGATORY CREEK CABINS - TOWN OFE BUCHANAN, VIRGINIA I WWWSTOACHTECIBCON I DECEMBER5, 2022 This documentisf fori use by510Architecis! LLCO only. Reproduclions oft thisd document, inv whole or inj part, ort then modification ofa anyd detailor design without the  Copyrighi 2022 510a architectsl LLC    1  PRECEDENT MAGES- - EXTERIOR expressed, writteno consenfo of5 510A Architects LLCI isp prohibited. All rights  510 ARCHITECTS  PURGATORY CREEK CABINS I TOWN OF BUCHANAN, VIRGINIA I WWWSTOAACNIECICON IDECEMBER5,2 2022 Thisd documenti isf fori useb by5 510Architects! LLC only. Reproductions of! this document, invhole orinp part, ort the modification ofa any detailord desigaw withoutl the  Copyright 2022 510 architects LLC    FRONT VIEW  REAR VIEW  CABIN PROTOTYPE- CONCEPT ILLUSTRATIONS  510 ARCHITECTS  PURGATORY CREEK CABINS 1 TOWN OF BUCHANAN, VIRGINIA I WWWSOAACHTECISCON DECEMBER! 5, 2022 This documenti isf foru use by5 510A Architects LLCO only. Reproductions ofthis document, iny whole orinpart, or the modificationc ofa anyd detailord designy withoutthe  expressed, writiend consento 0f510A  LLCisp prohibiled. Allr rights reserved. Copyright2 2022 510a architects LLC    CONCEPT LLUSTRATION. - BIRD'S EYE VIEW  510  ARCHITECTS PURGATORY CREEK CABINS TOWN OF BUCHANAN, VIRGINIA I  IDECEMBER5,2022  This documentis is for use! by5 510A Architects LLC only. Reproduction ofthisd document, inv whole oring part, orther modification ofa any detailord designv withoutthe  expressed, writlend consento of5 510A Architects LLCisp prohibiled. Allri rightsr reserved. Copyright: 2022 510 architectsL LLC    CONCEPT ILLUSTRATION. BIRD'S EYE VIEW  510 ARCHITECTS  PURGATORY CREEK CABINS 1 TOWN OF BUCHANAN, VIRGINIA I WWWSTOARCATECIS.CON IDECEMBER! 5, 2022 This documenti is fori useb by510Architects! LLC only. Reproduction ofthis document, inv whole orinpart, orthen modification ofany detailo ord designy wilhoult the  expressed, written consento 0f510A  LLCI isp prohibited. Allr rights reserved. Copyright: 2022 510a architects LLC    HYDRANTLOCATION MAINSIZE GPM static residuapai LUBRICATION  DAMAGEMANTIENCE  or  384 4thst ths t/bridges StN - 220 h 49: Srd st 20408 ma  nal nab 2nd/brid and v  1st/bridge 1st! moin old nd bridge! water st lowe st/main lowp at/ bedford lowe st/washington 3161 lowe st 2251 lowe s 18827 main st main stl bedford main : meln  su 19th/ spotswood N boyd : abbe nun boyd / boyd sti bayd  a 12pei 0 sups 44pal Opsl 52psi pai E 740 680 54 450 49 500 770 52pei 770 78pe - s20 56p 160 740 770 770 860 860 $20 280 280 550 71pai 1Bpsi 160 70psi pai 1000 1000 1000 60 000 U 2016 2016 1000 860 740 1000 500 500 1000 1000 1000 000 1000 1000 1000 2016 2016 2016 2207 1568 1435 Mps 2207 00p 1720 100psi 1720 90psi 1840 100psi 60psl  na   0d  psi Dpel psi BI  Na Na hydmat leeking! fromi botiom hydmatk lealdng! from bottom hydmet! leakingf fromi bottom na hydrent! leaning do not paine dor - dor not paint nla n'a dor not pait needs tol ber mplaced nla ne na nla n'a.. n'a nia n'a na a n/a a a na nla nia hydrantk leaning n'a nla nla ns n'a nla nle na hyrent leening na nla nla na N/a nla nla  Opar  ellow  in Sin in  10in Bin 6in 10in 10n 10in 10in  een  no no no no no no no no no no no pei no no no no no  e blue blue green ellow oW W 00 ed greon blue green green yollow d veon green reen reen slue blue blue blue blue green blue blue blue blue  lbemariel 15th st   st culpopper 19th at gorge rd 495 nowtown rd newtown! spotswood: south spotswoods south/ 120th chenaulte end chenault beginning 300 nowtown rd 166 newtown rd redhonsel In/ newtown rd redhorse in! mountain rd 304 redhorse In 5201 redhorsel In schoolhouse /RR3 xing schoolhouse pico rd/schoolhouse 100 picpr Rd pico d/happy foodmart leel highway! pico rd mn st/mtj oy maln s/ doctors ollice main st/ 18ths st main st/ wilams lane va forgo entrance Mc1 Vc2 Vic3  10n 10in 10n 10in 10in 10in 10in 10in 10in  o    Mc4  10n 455 10n 1917 unknown 160 10in 1588 10in 2116 ps 10in 2000 70psi  blue green graen blue Due blue blue blue  buchanene elementry echool1 10n buchenen elomentry school2 10in buchanan clementy schoole ent Gin school playground BES 83 southwest ave 609) jemes river terrace loel highwayl Inlonte dfvic 202 17hst  nla na na nia n'a  ddndmed/nsedstol ber replaced    Attachment 3a  Virginia Department of Environmental Quality American Rescue Plan Act (ARPA) Wastewater Funds Sewer Collection System (SCS) Program Application  Section A- Organizationall Data  Name of Applicant Town of Buchanan Contact Person A. Reese Peck Phone 540-254-1212X3  Applicant Address P.O. Box 205, 19753 Main Street, Buchanan, Virginia 24066  Email ownmanager@buchanan-va.gov  Name of Consulting Engineer CHA Consulting, Inc Contact Person Douglas B. Hudgins Phone 540268-3301  Engineer Address 1341 Research Center Drive, Suite 2100, Blacksburg VA-24060  Email Dhign@escompenescon Section B- Project Information Straight Pipe or Septic to Collection System  Sewer Collection System  Project Type:  D  D  Will this project remove straight pipes or pit privies?  Project Name: Water St. Pump Station, Southview St. Pump Station, and Force Main Replacements Please provide a project description, includingi information about the current system andi number ofc connections. Include! how this project  will address risks toh human! healtha andi ifitis isi ini response toa a consent order.  Please refer to Attachment 1  Section C-P Proposed Financing Checkif Committed D  a. Amount of SCS Funds Requested b. Other Funding Available Source 1. FY24 VCWRLF 2. 3.  $ 1,652,000  Amount  $ $ $ $ $ 1,652,000  Total Other Funding Available (1+2+3) C. Total Project Cost (a+b)    Attachment 3a  SectionD-Water Quality Data  Location of Project: NPDES Permit Number: VA0022225 River Basin for Receiving Stream:  Latitude: 37.528  Longitude: -79.668  Name of stream to which flow is discharged: James River  James River Basin  SectionE-A Anticipated Project Schedule  Date  Completion of Preliminary Engineering Submittal of Final Plans and Specifications Plans and Specs Approved (by DEQ) Advertise for Bids Award Contracts  March 2022 May 2023 June 2023 June: 2023 September 2023 July2 2023 Apri/2024 8months  Execute Grant Agreement (by Dec. 31, 2024) Final Completion and Disbursement (by! Dec. 31,2026) Estimated Construction Time (in months)  Section F- Readiness to Proceed.  Check one D a D D D  Plans and specifications approved by regulatory: agencies Plans and specifications being prepared Preliminary engineering report/planning complete  Project isi in the CIP None of the above  Section G Statistical Data Section H- Budget Information  Average Monthly Charge per Household:$ 40.40 Average Residential Connection Fees: $ 2,500  Administration Expenses Land, Right-of-Way Arch/Engineering Basic Fees $ 177,000 Project Inspection Fees Connection Fees Interceptor Line Construction $ 0  $ 24,000 $ 25,000 $ 128,000 $ 0  Collector System Construction 1&1 Rehabilitation Equipment Purchase/installation Other (Explain: Contingencies Total:  569,000 $ 0 $ 611,000 $0 118,000 1,652,000  Sectionl-A Assurances and Certifications Chief Administrative Officer of Applicant  The undersigned representative oft the applicant certifies that the information contained herein and the attached: statements and exhibits  are true, correct, and complete to1 the best oft their knowledge and belief. The undersigned. also  to ors supplement agrees clarify  information pertaining tot this application uponr request.  Name A. Reese Peck Title Interim Town Manager Signature  Date  Serction)-Requested, Attachment  Preliminary engineering report, if available    Attachment: 1  Please provide a project description, including information about the current system and number of connections. Include how this project will address risks to human health and ifitisi in response toa The Town of Buchanan sanitary sewer system includes a wastewater treatment plant (WWTP) and three pump: stations. The system has approximately 356 existing residential: sewer connections. Both pumps at the Water Street pump: station have failed due to an electrical surge and are no longer operational. The Town now must contract with a septage hauler twice a day toy pump and haul the sewage across the James River into a manhole. The replacement of this pump: station is ofc critical need. The pumps station also becomes inundated during flood events. This pump station needs new pumps, valves, and fittings. Therei is also a need to prevent pump clogging. The existing 4-inch force main is also more than 60 years old and needs to be replaced. The current infrastructure funding is an opportunity to replace the failed Water Street pump station and to modernize and update the system components The proposed project will replace the Water Street Pump Station with two Gormann Rupp pumps with an above ground lift station package. Ar new: 2-foot concrete platform willl bei installed to raise the pump station above the 100-year flood elevation. A new wet well will also be constructed which will require the purchase ofa ana adjacent parcel toi the existing pump: station. The project also includes installing approximately 6001 feet of 6-inch force main under the. James River via hydraulic directional drilling that will pump wastewater from the Water Street Pump Station directly to the 8-incht force maini from the The Southview Street pump station needs tol have a valve vaulti installed that is separate from the wet well and also have its valves replaced. The addition ofav valve vault will allow the operators toi isolate pumps without having to enter the wet well. The pumps also need to be replaced to ensure the pump The pump: station replacement willa allow the Towni to no longer be required to use a septic hauler to convey sewage in its system andi instead allow the pump station to be operational again at design capacity. The new pump: station will allow redundancy int thet two pumps as well as raise the pump station out oft thei flood plain. Ift the sewage that is currently being hauled to a different part oft the system is not successfully pumped by the septic hauler, the untreated wastewater would be forcedt to discharge directly into the. James River causing a significant public health concern. A newt force main will ensure the wastewater can: successfully be pumped tot the Route 43 pump station to then pump to the WWTP to bet treated before discharging to the. James River. The existing force main has already failed  consent order.  to maintain permit compliance.  Route 43 pump station.  station is operating properly.  ont two occasions due to age resulting sewage spills into the environment.  Financial Burden on Residents  The median household income for the Town of Buchanan is $38,560 per year (based ont the 2020 census) whichi is! 50% lower than the average median household income for Virginia ($76,398). For this median household income, the Virginia Department of Environmental Quality deems under 0.75% of the    annual MHI an affordable cost for sewer: services. On average the residents pay $40.40 (based ona monthly use of 5000 gals) for their sewer bill alone whichi is 1.26% oft the mediani income whichi is! 50% over what the Virginia Department of Environmental Quality has determined what is "reasonable" for this community's median household income. Any future project will require the Town tot further increase rates which willi increase the percentage of the sewer bill compared to MHI unless the Town can receive grant money to complete the pump station and force main replacements. The Town plans on reapplying to the VDEQ for the remainder of the projects outlined ini the PER which could: serve as another funding opportunity. The attached letter from DEQ explains the Town was bypassed from VCWRLF FY231 funding duet to delayed construction readiness, though the Town will reapply for FY24 funding since the project willl be within DEQ's desired readiness to proceed schedule.    Commonwealth of Virginia  VIRGINIA DEPARIMENT OF ENVIROMMENTAL QUALITY  1111E. Main Street, Suite 1400, Richmond, Virginia 23219 P.O. Box 1105, Richmond, Virginia 23218 (800)592-5482F FAX( (804)698-4178 www.deq.virginiagoy September 23, 2022  Travis A. Voyles  Michael S. Rolband, PE, PWD, PWSI Emeritus  Acting Secretary ofNatural and Historicl Resources Ms. Susan McCulloch Town ofBuchanan mcloen@hchmrvagpe"  Director (804)698-4020  Re: Virginia Clean Water Revolving Loan Fund (VCWRLF)! Program FY2023 - Town of] Buchanan Town of Buchanan WWTP Rehabilitation Project Project Bypass Recommendation  Dear Ms. McCulloch:  During the FY 2023 VCWRLF application solicitation DEQ received 73 applications requesting approximately $496 million. DEQ staff reviewed an updated capacity assessment of the VCWRLF to determine thel level ofauthorizations the fund could manage while maintaining the ability toj provide funds for requests in future years. Based on this assessment, CWFAP staff determined that all projects could not be funded by the VCWRLF: and proceeded to eliminate projects from the funding list based onj project eligibility, In accordance with VCWRLF Program Design Manual project bypass procedures, thel Board reserves the right tol bypass any project ofal higher priority and makel loans tot those ofal lower priorityi in any year based on the following readiness to proceed consideration -1 readiness to proceed is a critical factor in maintaining the integrity of the loan program, projects should be ablei toi move into the construction stage within 181 months ofs submitting an application. Based on the project schedule provided ini the Town's application, construction would begin 24 months following application submittal. For this reason, DEQ is recommending toi the Board that the Town's! project bel bypassed for VCWRLF fundingi in FY: 2023. A final determination willl bei made by the Board at their meeting on November 29, 2022. Please note, this does not preclude the' Town from applying  compliance with Virginia Code, andj previously established project bypass procedures.  to thej program ini future years.  Should you! have any questions regardingi information providedi in this correspondence, please feel free  to contact me at (804)836-5912 or lamndrmaaaviminase.  Sincerely,  Kaver MDaon Karen M. Doran, Program Manager Clean Water Financing & Assistance. Program  cc: Joseph Bergeron - Virginia Resources Authority Drew Miller-DEQBRRO- Project Manager James Moneymaker -DEQBRRO-Phojet: Officer    Leave Donation Policy Effective Date: December: 1, 2022 Approved By: Town Council December 12, 2022  Employeesmaydonatenreacumuatedrousortherarues3mRAlosGRaetothesickteave  POLICY  baancepfacowoWOTkeL,Olownptlces,  naccordance WiththeTownvalueofTeamwors, employeesmayconateleaverooner employeeswhohaveesnautedtherownsckandamalkalkavedetorlnesThisdonatedleave  PURPOSE istobeusedassicklesEleetocompensteanempbyeewnosalorfamlymelcal  conditions.  Teamwork: We participate! in a cooperative work environment ino order to support each other in our service tothe community. SD We encourage an environment that fosters innovation and  R.E.S.P.E.CT. VALUES  A a a   creativity,    These proceduresare issued by the Town Council toi implement the Leave Donation Policy. Thesi  FMeVHPaMeAONA  AIRegularful-andp parciimeemployesaareroveredunder: thispolicy,  A, Elgibilty.for Receivig Donated Leave:To bee IEHEtOTRrNeOAtdlee.amempoye- 1. erosHehConditoal The absence for which leaveis donated must be due toaserious health condition of an employee or employee's immediate family member (NOn-EMLA Definition). AEWAGONANeACMPRKEPEPEENE ofthe foltowing  mustsatbyallhetolowingtandions:  cenditions:  a) Abeceottheaormoreconsecatvecayg b) AbsencethatiselgibleforFMIA  2. MediealCertifcation: An employee must provide medical documentation from a certifier 3. Probationary Period: An enVAtbescNyeNYCRRANApakNaANA period 4. Maximum MsMMMwPSAeAewaeCNeeT withina 12-month PPMAONUAKCTNSengm-ReAAN  ARAEPA-MAPRMNuN  requredfortheir position.  PROCEDURES  isused for an event.  a) Donated leave may not be used to extend an employee's leave status beyond  thec date thati the empleyee is expected toretumto.work.  B. Requestingand Qualifyingf for Donated Leave: Individual employees may/ntormothersthat they are going to be absent and have exhausted all their accrued annual and sick leave. However, epartmentsandindividualsmust not put pressure. enemplbyeestod donate. keave 1. Request: Employeesubmitsa eteroimeowpManse, The lettershould include:  donationswil be keptconfidential.    a) AmountorDonsreateave Requested, ampoyeer muiteueiamnuno hreetg)workdays.InetoalamuntolteseayIReemployesnal correlate to the amount of leave that has been approved fort thec qualifying medrcalcondrionandireamountoreaeavetreempopeensavalebletomnem b) MedcaAuthotration: Theemployeemustsuemitmedalauthorzalontom the treating healthcare provider conficming a serious health.conditendran employee or employee's immediate family member. ff employee already qualifrestorFMLA, thatqualifcationdocumentaionisuficent.fempoyee doesnot qualify forF FMLA,tneemployeesnduaHIsebntFMLAPapeTwOrk since it will be used to obtain elglaumenteaui, forand use donatedleave. TownManagerwiliconimmedaldcumentatonandmake  touse.  thefnatapproval.  2, Approval Upon approval, Town Manager will notify the recipientemployee and the 3. SurplusDonations: Once the: amountoltavereaueed by the employee isdonated, n 4. AddilonalDonations Anemployee mayrequestadNionalonated/eave providedthat thetatalamount doesnot exceed the mamumasowoadysiima2monthpero. C. HowtoDonateleaver Donatonsarevolunannyandconfdenta. Eimployeesmaydonate  Treasurer.  furtherdomations Wilbeacteptedordorotherwiseheld.  PROCEDURES CONT.  leavein4-hour increments.  1. ApprovaiProcess: Ccempeteaonalenstoms should bes sbmitediolownManger for approsalOneappove,hnbomatonwitlelonadedioleeTeaxurerwhereitwitr be deducted from the onaingempopeesanu. leave balance and applied to thesick  leave balance ofthe ecipientemployee.  D. Useof Donated Leave:  1. ExhaustAlleave: Anemplsyeemustextaus. all available leave before using any donated leave. All available leave includes sick leave, annual leave, banked holiday leave, and  compensatorytime.    PArHeratgyoneseOROEPPETRENEOWIN  provided disability payments Employees who wish tosupplenentdisbiy, payments mustconsul PPOPAMAANRANGYAEANMEEE 3 Accruak Employees shall accrue leave for any pay period whenthe use of leave. equivalent to at feastfifty (50) percent oftheir average paid hoursfor that pay cycte  theirdisability coverage.  Standard AATeMRRAew E. PavclemAMpeduedestecpoiedteae  1 UsedfDonatedleave: Donated leave will not be applied to a recipient employee'ssick veuntalaherkeavelsbeenewaustea. Leaveearned Gringtepayperiod: bythe mpeerReNnEdONAIdiavewibeapla toward lueabxereinterest pay 2. Maximumteave: Donatedeavehousuptoaalasbwerasnal2monuhperiodare  period.  APAredoemeKErshEeEedee  PROCEDURES CONT.  . Donations. are Final Once the donated leave is transferred to the receiving 4. AaTanferectotasasviasestsNaeagoANvMeampntdTeve pprovedbyIownManaersailberansteredaséonatedlene PAvoltotatandhat: Payrell will track the number ofleawehousdonatedt the recipient employee and motify the employee, their superviser, and the department head when the employee reaches the maximum of 30 average 6. Deadline: Leave donations request received in Town Manager by the customary weekly payroll changes deadline will be, available to the recipient for that payroll period. Request received afterthe deadtine will be available fort the next payroll. 7. Holiday Pay: ifa holiday falls within the donated leave usage, the employee will receive holidaypayinstead, of using donated leave hours. However, employeesare not eligible for holiday compensation unless the employee is in paystatus for the pay period Employees may use donated leavé to qualify for pay status. Please  emplayee, thedonateniseNAlandsamatbereered.  Werkdaysin the 12-month period.  contact Town-Manager for more information.    STATEMENT  Date:  07/29/22  "The bitterness of poor quality remains long after the sweetness of low price is forgotten." CURTIS! DEAONCONTRACTING, INC.  P.0. Box 343 BUCHANAN, VA 24066  Continuous Guttering Viny! Siding Residential- Commercial  (540)464-5612 (540)254-2217 Fax: (540)254-1370  TO:  Name: Address: Tel.# #:  Town ofBuchanan P.O. Box 205 Buchanan, VA24066  PRICE TO BE RECALCULATED IF SCOPE DF WORK IS CHANGED AFTER EST. HAS BEEN GIVEN  PAYMENT DLE UPON COMPLETION  DATE  OF WORK  ESTIMATE  Job site: Waste Water Treatment Building  Tor remove existing floor cabinets, HW heater, and shower unit to prepare for floor removal. To remove existing floor tile and subfloor. and dispose ofi in towns dumpster. To remove existing floor insulation. To replace or repair any bad floor joist and level out floor. Toinstall new 3/4" Advantech tongue andgrove subfloor. To install durock concrete board on new subfloor Toi install new6 6x6 floor tile with grout. Tore-install rubber base/molding around walls. Toi install new encapsulated batt insulation (R19) under newi floor. Tore-install existing floor cabinets and counter top. Tore-install existing shower unif with new drywall where needed.  24,520.00 1,440.00 980.00  ****  Deposit will be required to purchase materials.  11/18/22 Deposit required: $11,630.00  TOTAL:  26,940.00 PAY LAST AMOUNT INTHIS COLUMN  Thank You  Now Accepting :Visa, Master Card, Discover, and American Express Ify your payment has already been sent, please disregard this notice. Business Hours- Monday through Friday 9:00a.m. -5:00p.m.  clcustis deacon contradinyEstinat-fomm    STATEMENT  Date:  07/29/22  "The bitterness of poor quality remains long after the sweètness of low pricei ist forgotten." CURTIS DEACON CONTRACTING,INC.  P.0. Box 343 BUCHANAN, VA 24066  Continuous Guttering Vinyl Siding Residential- Commercial  (540)464-5612 (540)254-2217 Fax: (540)254-1370  TO:  Name: Address: Tel.#:  Town ofBuchanan P.O. Box 205 Buchanan, VA: 24066  PRICE TO BE RECALCULATED IF SCOPE DF WORK IS CHANGED AFTER EST. HAS BEEN GIVEN  PAYMENTDLE UPON COMPLETION  DATE  OFWORK  ESTIMATE  Job site: Waste Water Treatment Building  Toi install 2 sections of cabinets/(12' long each). Each section will have 1 set of drawers and 4 cabinets (as per drawing). Granite counter tops with dropi in stainless steel bowl sinks and new! Moen  chrome faucets.  15,850.00  ****  Deposit of $13, 822.00 will be equired to order cabinets.  TOTAL:  15,850.00 PAYI LAST AMOUNT IN1 THIS COLUMN  Thank You  Now Accepting :Visa, Master Card, Discover, and American Express Ify your payment has already been sent, please disregard this notice. Business Hours- Monday through Friday 9:00.m.-5:00 p.m.  c:/custis deacon contacinyEstimate-fom,    L#  8#  01#  H# z#  3A        Wastewater  2new pumps at Water Street 1 pump at Southview needs replaced Air lies repaired at#2 AB Motor on clarifier #1 Replace steps at Effluent-  Water  2. Air Compressors at filter building