Tristan Harris, Mayor Chris Witt, Vice Mayor James Manspile Marlon Rickman James Eubank  Buchanan Town Council Monday, December Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  OPHUP  11, 2023  1811 AGENDA  Conference call-in option: 701-802-5423 Access Code:3474425  A. ROLL CALL. ANDI ESTABLISHMENT OF QUORUM B. MOMENT OF SILENCE C.PLEDGE OF ALLEGIANCE TO' THE U.S.E FLAG D. CONSENT AGENDA 1.1 Financial Reports November, 2023 2. Approval ofPaid Bills 3. Minutes: 9/12/23 Council meeting  10/10/23 Council Meeting  E.AWARDS, RECOGNITIONS AND PRESENTATIONS  F. CITIZEN COMMENTS AND PETITIONS REGARDING AGENDAI ITEMS- This timei is reserved for comments and questions for issues listed on the agenda.  Comments should be directed to Council.  G.NEWI ALSNES/ACTIONTTMSS/PUBLICHEARINGS  1. Public Hearing  SUP: 2023-02. Request by Scott Heath for special use permit under Zoning Ordinance Article II, Section 211, Commercial District to allow Agricultural  Sales and Service land use. 2. Public Hearing  ZA 2023-01. Zoning Ordinance Amendment. Zoning Ordinance Article II, Section 208., Manufacturing District, add "Data Processing" as permitted use. 3. Special Event Permit - Request Use ofTown Park for 8/31/23 Request by Michael Montgomery/ For Roanoke Valley NWTF Event  4. 2024 Town Council Meeting Schedule 5. 2024 Town Holiday Schedule  6. 2024 Town Council Work Session Schedule  7. Resolution. Solid Waste Collection. Agreement - C&S Disposal  1    Tristan Harris, Mayor Chris Witt, James Manspile Marlon Rickman James Eubank  Buchanan Town Council Monday, December 11,2023 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  OFBUC  Vice Mayor  1811  Conference call-in option: 701-802-5423 Access Code:3474425 8. Buchanan Real Property Investment Grant Application (Façade Grant)  Request by Mac Westland for 19384 Main Street  H. Reports  1. StaffMonthly Reports  i. ii. iii.  Town Clerk Town Treasurer Town Manager  LCITIZEN COMMENTS AND PETITIONS REGARDING NON-AGENDA ITEMS- This time is reserved: for comments and questions for issues not listed on  agenda. Comment should be directed to Council.  J. ADDITIONAL COMMENTS  K.U UPCOMING MIBETINGS ANDI EVENTS  Grand Tllumination ofLights -1 Friday, December 1,2 2023-5:30pm Planning Commission Meeting - Monday, December 4, 2023-7 7:00pm Town Council Work Session - Thursday, December 7, 2023-7:00pm Town Council Meeting - Monday, December 11,2023- = 7:00pm Christmas Market- Saturday, December 9, 2023 - 9am to 3pm Christmas Parade- - Saturday, December 9,2023 - 4:00pm Christmas Luminaries - Sunday, December 24, 2023 - 5:30pm Epiphany Bonfire- = Saturday, January 6, 2023-7 TBD  L.ADJOURNMENT  2    10:36 AM 12/08/23 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of December 8, 2023  Dec8 8,23  ASSETS Current Assets Checking/Savings 10050 Town Events 10010 Buchanan General Fund 10030 Change Funds 10040 Town Beautification Fund 10500 Certificates of Deposit Total Checking/Savings Accounts Receivable Prepaid Taxes 11001 General ARI Billed Property1 Taxes Recelvable WSG Receivable Total Accounts Receivable Other Current Assets 11200 Prepaid Items 11000 Acct Receivable General 11010 Due from! State/Fed Gen 11099 NSF Checks Receivable 11100 Water, Sewer, Garbage AR 11109 Allowance- Wat/Sew/Garba Allowanca-Property Taxes Undeposited Funds Total Other Current Assets Total Current Assets Fixed Assets 13000 Property, Plant, Equip Total Fixed Assets TOTAL ASSETS LIABILITIES &E EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable Total Accounts Payable Other Current Liabilities 21230 Prepaid Taxes and Others 22299 Def Rev- ARPA 21145 Def Rev- Other 22000 Customer Deposits 23000 Payroll Liabilities 25200 Accrued Interest Payable Deferred Taxes Receivable Vandalism Reward Funds Total Other Current Liabilities Total Current Llabilities Long Term Liabilitles 26300 Seweri Long' Terml Loans  5.97 -118,855.27 100.00 9,104.03 1,668,910.95 1,559,265.68 -2,138.75 4,257.18 19,569.66 66,473.47 88,161.56 93,861.42 354.75 0.66 128.25 -17.00 -10,142.23 -525.60 14,002.37 97,662.62 1,745,089.86 8,225,408.46 8,225,408.46 9,970,498.32  7,823.58 7,823.58 315.61 342,258.50 45,046.00 27,581.31 17,735.13 378.23 18,873.15 12.89 452,200.82 460,024.40 13,920.02  Page 1    10:36A AM 12/08/23 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of December 8, 2023  Dec 8,23 3,944,331.28 3,958,251.30 4,418,275.70 697,292.97 4,347,794.47 272,523.44 246,643.03 68,534.91 80,566.20 5,552,222.62 9,970,498.32  262001 Water Long Term Loans Total Long Term Liabllities Total Liabilities Equity 30100 General Fund Balance 30200 Water Retained Earnings 30300 Sewer Retained Earnings 30400 Carnival Fund Balance Retained Earnings Net Income Total Equity TOTAL LIABILITIES &E EQUITY  Page 2    88888888 06666060  888 doo  88  88  0 888 00o  88888888 00000000  88  88  8888 000o  88  8888 000o  8888888888 000000000  888 0oo  888 00o  888 00o  8888 0000  8881 00o  888 ooo  888 000  0    e  88 0o  88 0o  88  28888888 66go6oo  8888 500o  6o  888  8888 0000  888 0oo  88888888 36666660  8888 000o  8881 00o  888 00o  8888 0ooo  8881 0o t  28888888 6666666  88881 0ooo,  888 0oo    888 8888888 00o 0000000  88  888 8888888 00o 0666600  888 00o  33888R888888888888888  000  0000006  88  888888888888888888888 000666666666d6  888 000 5e  e  B8588888888888888888 6008066006066666000 88  88    5 o  88888 0000o  88888 00000  d8 o  88888838388 000001  388888888 3  888888 000600  88888888888 90000000606  888888888 000000000  888888 000000  38888888888 o 888888888  888888 o 660600  0606cccd0d    8 8 88 o d o  88888 00000  0  88 0  8  88888 0odoo  888 8 000 8888 o 0000  88888 00000  8888888 oo5  88 0o  888 00o 8888 dooo  88888 doodo  888888888 000000000  0  888 0o 88881 o 0o0o  88888 00000  888888888 66666066  C    8888888 88 888888888 00 0o 0oo 0o G66666660  88 88 888 88 888888888 o do 0oo 0o 000600666  88 do  88  388888888888 066660 366666666600660000    888888 000000  888 000  888888 o 006606  888 00o  8888888888 5 000o  8888  88888888888 0000060666  8888 000o  88888888888 0006 os  8888 dooo    88 0  38888888888888888 dod6odoo3600  88 0  88888888888888888 000000000600600000  88888 5000o  B888B888B88888888888888  88888 0o0oo  88888 060oo  D    388888888888888888886885888 00000000000000000086E  888888888 000000000  8888888888888  888888888 900000000  3888888888BBBBBB8EB8858888 00000000006666oE86  888888888 660606000  D    3888888888B88 0000000 00000006666666 o  8888888 000006  338888888888888  8888888 6666666  o  58885888885BEBBBBEBBB8EB88888888  8888888 3066606  0oo    8888888 8888 8 8888 6666666 0ooo o o 0oo  888 0oo  88   8888888 8888 0666660 000o 8  d0 888 00o  888  88  888888888888 0000  68888 00o  B888888888888  888888888 00000666  888888 06000o  000000  88888888888 0600066668  888888888 0 66666666  888888 0600o    888 0 888 0  000  00o  de  888 0oo  888 8 doo o  88  8888888888  38888888888 0000000000  88 0o  8888888888 00000000000000  38888888888 90600000000  88 0o  888888  88888888888 0000000066  88 0o  D    d8  888888 66666o  88888881 0 6666600  8881 00o  8888 0000  888 00o  8888881 000000  8888888 0000060  0  8888 oooo  888! 00o  888888 066060  8888888 000600  888 000  8888 000o  888 0oo  U    8888  00  8888 0ooo  8888 0ooo  U    88888 0o0oo  888881 00000  0  888881 0000o  E    888 0oo  88 0o  88888888 G6666666  8888 0000  8  888 00o  88  88888888 36600000  8888 0ooo  888 0oo  88 0o  88888888 30000066  8888 0000  888i 00o  oo 8  BBB8BBBPBBBERRE 00000 00 0o    888888 000000  888888888888 00000000  888 doo  88 00  888888 666660  3888888888888 00000666666  888 00o  88  888888 000000  3888888888888 d0 8881 000000066666  0oo  %e  884888 ooo  888888 888        10:52AM 12/08/23 Type Antheml Insurance Bill AT&T BII AV/Productions Bill Bill Bank ofE Botetourt BIII BMS Direct BIll Botetourt Co Treasurer Bill Bug! Mani Exterminating Bill Cintas Corporation- #524 Bill BII Gentryl Locke Attomeys Bill Inboden Environmental! Services, Inc. Bill JLC Computers Inc Bill Lamar Companies Bill Lexington Carriage Company B Lowe's Sill Mid-Atlantic Waste Systems BIll Virginia Business Systems Bil  Town of Buchanan, Virginia Vendor Payments Made November 13 through December 8, 2023  Date 11/18/2023 AT&T 11/17/2023 AVF Productions 11/17/2023 AVE Productions 11/20/2023 Bank ofE Botetourt 11/30/2023 BMSI Direct 12/01/2023 Boletourt Co7 Treasu.. 11/17/2023 Bug! Man Exterminat.. Pest control @ Town Hall 11/13/2023 Cintas Corporation--. 4151980470 11/13/2023 Cintas Corporation-. : 4151980470 11/15/2023 GentryLocke. Attor... 12/01/2023 Inboden Environmen.. 12/01/2023 JLComputers Inc 11/13/2023 Lamar Companies Billboard 11/17/2023 Lowe's 11/27/2023 Mid-Atlantic' Waste. :  Name  Memo  Account 20000 Accounts Payable 20000/ Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000/ Accounts 20000A Accounts Payable 20000 Accounts 20000A Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000/ Accounts Payable  Amount 7,100.00 49.27 1,106.25 1,106.25 812.70 870.99 2,917.00 120.00 35.00 35.00 1,624.32 18,152.25 926.35 175.00 1,300.00 1,234.33 933.99 224.07  11/13/2023 Anthem Insurance Health Insurancel Blling Enti/#17452AMA03  0543353917001  Payment ont truck #16/ Acct#2 2021201825 Postage Prep payment for RE: 2023 Bills  Payable Payable  11/29/2023 Lexington Carriage. Carrlage rides during Christmas' Treel 11/13/2023 Virginia Business Sy.. Rent ofc copier andl Printing  Lighting  Page1    BUC  1811 Minutes of Council Meeting Buchanan, VA  september12,2023 Present:  Mayor Tristan Harris Vice Mayor Chris Witt Councilmember Manspile Counclimember Marlon Rickman Councilmember. James Eubank  Attending:  Mayor Harris brought the September: 12, 2023 regular Town Council meeting to order at 7:00 pm. The meeting was held in the Council Room at the Buchanan Town Hall. Mayor Harris asked Town Clerk Claudine Stump to take roll call. Withi five Council members present, a quorum was established. A The firsti item on1 the agenda was approval of the consent agenda which consisted of thei financial report for August 2023, the approval of paid bills, and the approval of the minutes from the August 10, 2023 Work Session, andi the August 14, 2023 regular Council Meeting. Councilmember Manspile madea a motion to amend the agenda for a closed session witha second from Vice Mayor Witt. With no further discussion, the agenda was amended with a vote of5-0. Councilmember Manspile made a motiont to approve the agenda as amended with a second from Councilmember Rickman. Mayor Harris asked for further discussion. With no further discussion, the agenda was approved with a vote of5-0. Next on the agenda was awards, recognitions, and presentations. Councilmember Rickman recognized Carol Boblett and allt the people who coordinated and put the Veteran Banners upi int town. Vice Mayor Witt stated that thel Muddy Squirrel Triathlon was well attended. AJames River High School Athlete was Next on the agenda was citizen comments and petitions regarding agenda items. No one had signed up  moment of silence was held and the Pledge of Allegiance was recited.  in the top 3 oft the competitors. The event is growing every) year.  to speak on agenda items.  Next on the Agenda was New Business/Action Items/ Public Hearings.  1    Thei first action Item was Mike Montgomery requesting to use the Town Park fort the NWTF. Mike Montgomery of 19827 Main Street requested use oft the Town Park for an event fort the National Wildlife Turkey Foundation. This would be their gun bash. Mr. Montgomery explained the scope of the event. Councilmember Manspile stated that Council will have to discuss thisi in a work session and get back to Mr. Montgomery. Vice Mayor Witt asked when Mr. Montgomery needs to have an answer. Mr. Montgomery stated thati ideally, they want to start The next action item was Resolution R23-0912-15: A Resolution Reaffirming Emergency Authorization for Repair of 310 SK. John Deere Backhoe as Approved by Buchanan Town Council on August 23, 2023. Mayor Harris stated that this is a necessary piece ofe equipment for the Town. Instead ofwaiting until the next Council meeting, the emergency repair request was takent to the mayor, whot tooki itt to Council through proper channels. Mayor Harris asked for further discussion. Councilmember Manspile explained the emergency repair. Councilmember Manspile made ar motion to approve the resolution with as second from Councilmember Eubank. With no further discussion, the resolution was approved with a vote of5-0. The next action item was Resolution R23-0912-16: Al Resolution Authorizing the Purchase and Installation of 2 Powerex 3hp Single Unit High Pressure Enclosed Base Air Compressors at a Cost of $8,940.10 Each Plus $1860.00 Installation, Councilmember Manspile explained what the compressors are used for and why they need to be replaced. Town received 4 quotes fort the equipment. This quote is the most economic for the equipment needed. Councilmember Manspile made a motion to approve the resolution with as second from Councilmember Rickman. With no further discussion, the Resolution was approved with a vote of5-0. Mayor Harris stated that the Staffmonthly reports can be read through from the packet. He asked if there was anything of note. Town Manager Hayfield stated that 2 of the 3 paving projects have been completed. The remaining alley will be completed depending on the weather. VDOTI has finished the bridge project. Town can now fix the sewer pipe leak under the bridge. There is a meeting with' VDOT about the placement of some Towni infrastructure. There  advertising in. January.  Next on the agenda was the Staff Monthly Reports.  are 27 applications for treasurer.  Next on the agenda was Citizen Comments and Petitions Regarding Non-Agenda Items.  Thei first person to speak was Charles Alphin of 4101 Mount. Joy Rd. Mr. Alphin wanted to let Council know about his concerns about the affect of the business going int to the Virginia Forge Facility. The building willl bet filled with computers to do data mining. The cooling requirements fort the computers require extremely noisy roof mounted fans. His question is whati is the Town's noise ordinance? Isi it enforceable? Mr. Alphin's concern is how much noise this will The next person to speak was. Julie Phillips, the Botetourt County Library Director. Ms. Phillips wanted to thank council and planning commission for their rapid approval oft the library mural. The next person to speak was Sherry Crumley of the Town Improvement Society. Ms. Crumley asked what causes the water to be turned off on as structure? Councilmember Manspile stated Town Code would have to be checked for all reasons, andl listed ones he could remember. Ms.  make.  2    Crumley stated the water was cut off at the Community House with no notice. The Town Improvement Society would like Council to find out why the water was cut off. Onl behalf ofthe Town Improvement Society, due to the confusion of what theyl have been told about rezoning the Community House, the Improvement: Society feels they must hire an attorney. Mayor Harris asked when the water was cut off. Kathy Austin stated it was cut off between August9-11. Town Clerk Stump explained the 2 meters at the Community House. Councimember Manspile The next person to speak was Kathy Austin oft the Town Improvement Society. Ms. Austin stated that the Improvement Society applied fora grant from the Town and was denied because they don't meet the terms. Can Council explain what the Improvement Society needs to change to be eligible for the grant? Vice Mayor Witt stated that there are parameters tot the grant that were not clear to Council. There are currently3z zoning codes that qualify fort thet façade grant: commercial, trade, and manufacturing. The Community House is currently zoned as medium density residential. Asi it stands, even ify you rezone to something more to your goals, the grant would have to be rewritten as well. Vice Mayor Witt stated that his recommendation: to Council ist to let the grant run its course this year, revisit thet façade grant and how Council can change it moving forward. Mayor Harris made Town Manager Hayfield aware ofag grant available to municipalities fort façade grants. Councilmember Manspile stated that thet façade grant willl be worked on before iti is renewed for next year. Iti is more restrictive thani it wasi meant to be. Councilmember Manspile statedi that Council is working on the blighted properties and vehicle issues. The Council needs the zoning and code enforcement to do what we need to assess civil penalties. Mayor Harris stated that the current zoning and code enforcement needs to go further to assess civil penalties and potentially seize properties for auction ift fines are not paid. Viçe Mayor Witt asked fora an update for the rewritten zoning ordinances and the meeting with the Botetourt County building inspectors office. This isn'tas statement iti is a question that will be asked until Council is given an answer. Town Manager Hayfield stated he would contact the building inspector to comet to the next work: session. The zoning changes document will have to Councilmember Manspile recognized Town Clerk Claudine Stump for herworki in keeping the Vice Mayor Witt asked to discuss bringing back the sub committees for Council at av work session. There should be written procedures for the Council members that are liaisons on the Councilmember Manspile stated communication needs to open back upl between Town staff Vice Mayor Witt stated that citizens need to be answered in at timely manner. Councilmember Manspile stated that Town willl be digging up the sewer line and elevation shots Next on the Agenda was upcoming meetings and events. Mayor Harris listed all the upcoming meetings  stated he would investigate.  Next on the agenda was additional comments.  ber researched.  Town moving during the transition of Town Managers and Treasurers.  sub committees. and Council.  at15th and Main St on Friday, September: 22, 2023.  and events.  3    Counciimember Manspile made a motion to go into recess with a second from' Vice Mayor Witt. With  not further discussion, the meeting went into recess at 8:18 pm.  Council came back from recess at 8:31 pm  Mayor Harris cited the exemption from the Virginia Freedom of Information Act for personnel matters. Vice Mayor Witt made the motion to go into closed session with as second from Councilmember Manspile. With no further discussion, the motion was carried withavote of5-0.  Closed: session started at 8:32 pm. Closed session ended at 9:48 pm.  Mayor Harris stated Council certified the closed: session with ar roll call vote of5-0.  Regular Council meeting reconvened at 9:49 pm.  Town Manager Hayfield stated that he had Jeremy Carrol's phone numbers ifany Council member wanted to speak to him. Councilmember Manspile stated that he wanted Mr. Carroll to meet with all of Council so that everyone hears thei information together. Vice Mayor Witt statedi that he would like to bring the goals coming from the closed session back to regular session for public record. Looking into IT forensics to bring back missing documentation, coding, employment records. Reach out to the Town Attorney about what is required for outside contractors that arel hired by a government entity, the Last on the agenda was adjournment. Vice Mayor Witt made a motion to adjourn with a second from Councilmember Manspile. With no further discussion, the motion carried with a vote of5-0.  banneri for Mr. Boblett, and Town Staff wearing reflective clothing.  Adjournment was at! 9:55 pm. Respectiulysubmites,  Claudine Stump, Clerk  Tristan Harris, Mayor  4    BUC  1811 Minutes of Council Meeting Buchanan, VA  October: 10, 2023 Present:  Mayor Tristan Harris Vice Mayor Chris Witt - camei inl late Councilmember Manspile Councilmember Marlon Rickman Councilmember. James Eubank  Mayor Harris brought the October 10, 2023 regular Town Council meeting to order at? 7:00 pm. The meeting was heldi in the Council Room at the Buchanan Town Hall. Mayor Harris asked Town Clerk Claudine Stump to take roll call. Withi five Council members present, a quorum was established. A The first item on the agenda was approval of the consent agenda which consisted of the financial report for September 2023, and the approval of paid bills. Councilmember Manspile made a motion to approve the consent agenda with as second from Councilmember Rickman. Mayor Harrisa asked for further discussion. With no further discussion, the agenda was approved with a vote of4-0. Next on the agenda was awards, recognitions, and presentations. Councilmember Rickman and Councilmember Manspile stated the Veterans Banners have been complimented al lot. Caroll Boblett Next on the agenda was citizen comments and petitions regarding agenda items. Charles Alphin ofMt Joy Rd: stated he had provided information to Council and the Town Attorney. He asked fora an update on Coastal Crypto and asked about the noise ordinance. Mayor Harris stated Council would touch on  moment of silence was held and the Pledge of Allegiance was recited.  has put al lot of time and effort into this project.  those topics at the end of the meeting.  Next on the Agenda was New Business/Action Items/ Public Hearings.  The first action item was Resolution R23-1010-17: AI Resolution Approving a contract by CHA Engineering in the amount of $27,1001 to provide comprehensive design and bidding services for the Factory Flats Sanitary Sewer Project ini the Town of Buchanan. Mayor Harris stated that this ist the next stepi int the process fort this project. Councilmember Manspile stated that this will put the sewer linei fromi in between the entrances for Factory Flats down to the corner of15ths St.  1    and Main. This willa also upgrade the lines for Williams Lane. Councilmember Manspile made a motion to approve the resolution with as second from Councilmember Eubank. Mayor Harris asked for more discussion. With no further discussion, the resolution carried with a vote of5- The next action item was Resolution R23-1010-18: AI Resolution to Authorize Town of Buchanan Acceptance of $250,000.00 grant from the Virginia Drinking' Water State Revolving fund for the Lead Service Inventory Project. Mayor Harris stated this grant provides thet funds tot test all the drinking water tapsi inspected forl lead and galvanized pipes and connections. Councilmember Manspile explained what some of this inventory will entail. The inventory will let Town know how manyi ifa any problems there are, and open up potential grants to fix the issues. Mayor Harris stated that the inventory has to be done by December 2024. Councimember Manspile made a motion to approve the resolution with as second from Mayor Harris. Mayor Harris asked for further discussion. With no further discussion, the resolution was approved with av vote of5 -0. Vice Mayor' Witt recommended reaching out tot the Town Attorney to gol back tot thel last water system upgrade contract. Look at the details to see ift the contract was fulfilled or Town The next action item was Resolution R23-1010-19: Al Resolution Setting the Personal Property Tax Relief Act (PPTRA) Allocation Percentage fort the 2023 Tax' Year. Mayor Harris stated that this has been done every year since 2006. This is done mainly for vehicles by most municipalities. Councilmember Manspile made a motion to approve the resolution witha second from Councilmember Rickman. Mayor Harris asked fori further discussion. With no further discussion, the resolution was approved with a vote of5-0. The next action item was Resolution R23-1010-20: AI Resolution Approving a contract with Royal Oak Farm in the amount of $12,000.00 to clear Town Brush pile site on Parkway Drive. Councilmember Manspile stated that he told the contractor if there was anything that could not bes ground, he would take care ofit. Vice Mayor Witt made a motion to approve the resolution with as second from Counciimember Manspile. Mayor Harris asked fori further discussion. With no further discussion, the resolution was approved with a vote of5-0. Vice Mayor Witt stated that there is discussion of how to regulate whati is dumped down there and what size and the possibility of creating a contract citizens would sign acknowledging consequences fori improper dumping. Town Clerk Claudine! Stump suggested having the camera feed come to Town Hall. The next action item was a request by Botetourt County to use the Town Park on. June 8, 2024 for BOCO Wild outdoor recreational event. Councilmember Manspile stated it is already ont the event schedule and should not need approval. Mayor Harris made ar motion to make it official for Botetourt County to use the Town Park on. June 8, 2024 with a second from Councilmember Rickman. Mayor Harris askedi for further discussion. With no further discussion, the request  0.  needs to take legalaction.  was approved witha a vote of5-0. Next on the agenda was the Staff Monthly Reports.  Mayor Harris stated that the Staff monthly reports can be read through from the packet. Town Clerk Stump had not prepared a report. Councilmember Manspile and Mayor Harris highlighted the Town Managers report. Vice Mayor Witt apologized to citizens for misinforming them about the zoning ordinance rewrite. He had been given false information. He praised Town Manager Hayfield fori finding the documents. Councilmember Manspile briefly spoke on the Factory Flats  2    project. Vice Mayor Witt suggested using leftover ARPA funds to protect the infrastructureon  Williams Lane.  Next on the agenda was Citizen Comments and Petitions Regarding Non-Agenda Items.  Mayor Harris stated that Town Manager Hayfield spoke tot the owner of1 the Virginia Forge building. Mayor Harris summarized the discussion between the property owner and Town Manager Hayfield. Mayor Harris stated that Town! has a noise ordinance in place. There isa section ini the manufacturing zoning that states nothingi is allowed that creates noise pollution thati is detectable by human senses beyond the property other than shipping and receiving trucks. Vice Mayor Witt gave Mr. Alphin some suggestions on how to proceed. Town Manager Hayfield stated the options that were given to the owner and the business owner. Council Councilmember Manspile requested Town Attorney Puvak be at Council meetings through the The next speaker was Jesse Burton of 591 Culpepper. Ave. Mrs. Burton, gave an update ont the information she had been given about filling the Gauge Dock. Councimember Manspile explained whyt the Gauge dock has not been filled in because of the stop work order givent to Town. Councilmember Manspile made recommendations to move the project forward. Councilmember Manspile stated that Town is using ARPA funds to put stationary generators in to give the Town water system backup power. Botetourt Countyi is saying that the generators willl be put int the flood plain. Councilmember Manspile is working to get that fixed. Next on the Agenda was upcoming meetings and events. Mayor Harris listed all the upcoming meetings  discussed options for fixing the issue.  rest of the year.  and events.  Next on the Agenda was additional comments.  Councilmember Rickman stated that Mountain Magici int the Fall was well attended. Citizens have commented that Town needs to have more events likei it. Councimember Manspile stated Council is looking into opening the Park to public rental. Vice Mayor Witt explained some of the issues Council is dealing with to facilitate opening the park for rental for private events. Councilmember Manspile thanked Town Manager Hayfield for creating and distributing the Town newsletter introducing himself. Councilmember Manspile thanked Town Clerk Claudine Last on the agenda was adjournment. Vice Mayor Witt made a motion to adjourn with a second from Councilmember Manspile. With noi further discussion, the motion carried with a vote of5-0.  Stumpi for keeping the Town running.  Adjournment was at 8:32 pm.  3    Respertiulysubmite.,  Claudine! Stump, Clerk  Tristan Harris, Mayor  4    0G  Please place in the Fincastle Herald on November! 22 and November! 29,2023  Public Hearing Notice Town of Buchanan, Virginia  The Town ofl Buchanan gives notice of a public) hearing of the Buchanan Planning Commission on. Monday, December 4, 2023 at 7:00pm and Buchanan' Town Council on Monday December 11, 2023 at 7:00 p.m., in Buchanan Council Meeting Room at 19753 1. Scott Heath: is seeking a Special Use Permit under Zoning Ordinance Article m, Section. 211., Commercial District to allow proposed Agncultura/Tractor Sales & 2. Text amendment. Zoning Ordinance Article I, Section 208., Manufacturing Any citizen may bring comments to Buchanan Town Hall at 19753 Main Street, Buchanan, VA or mail written comments to P.O Box 205 Buchanan, VA 24066 or email comments to bmangehudammgnw onorl before noon Monday December 4, 2023. Orattend via phone 701-802-5423 (access code 3474425) ori in person to present their views on these matters. Copies of the proposed Special Use. Application and the Zoning Text Amendment are available for review at the Town office, weekdays from  Main Street, Buchanan, Virginia for consideration of;  Service operation.  District adding Data Processing as a permitted use.  8:00AM to 5:00PM.  By: George Hayfield, Town Manager    Town of Buchanan, Virginia Special Use Permit. Application  Required items (Section 503):  Fees- $100 with the application. Additional fees include! legal advertisements for two weeks prior tot the publichearings and mailing letters ofr notice to abutting property owners (Code of Virginia gurement-S1522DA, plus any fees for  legal counsel review. These fees ares non-refundable.  Application- -3 copies.  Applicant's! Report -3 copies. See attached General Requirements. Plan-3 copies. See attached checklist for required items.  Information of) Propertyand Request: 1. Parcel Number(s): 65(7)3 3. Owner(s): Brian Brown  2. Address of Parcel(s): 17720_Main Street Buchanan, VA 24066 4. Applicant (lfnot the Owner, written consent is required from the Owner): 5. Authorized Agent, if different from the Owner (Owner's written consent required):  Scott Heath  6. Zoning District Classification lodplain,Commercial  7. Proposed Use of thel Property from the! Zoning Ordinance: Agricultural Equipment 8, 1 Describe the proposed special use: requested, explaining the manner in which the request/use complies with the requirements and standards of Section 503-5 9. Describe. how the requested use meets the goals, objectives or strategies of the Town comprehensive plan. Attach additional sheets. The! Planning Commission bases their  Sales and Services  (following page).  decision on this.  Town of Buchanan Special Use. Application 1  07/30/2015    10.IsaTmlficl Impaçt Analysls (TIA) required tol bes submitted per VDOT regulatlons? 11. Description ofhowi they propertylat to! bes served fors watera ande sewer provialons. If publlet water and/orp publics sewer arej propomed, fhe request must! bei revlewed! by thel Town for capadty ofelther publics proviston. Requasts for peivates Water or sewer provislons mustl bet zevilewed and approved byt the Virginlal Depariment ofHealth. 12.A Aret there any conditions you wisht toj place on thei 18E? Yes KNo Describe these tnyour report. Thel Plarning Commission and' Towm Councl may  Yes XNo  impose conditions. Ceriflction and Access ofreviewing this request.  Ihereby certify that this mpplication is. complete and accurale to the best af my knawledge, and Iauthorize' Town representatives entry onto thej properly for purposes Owner/Agent Signature, 22 PAAMrSBHLy FDaler. iolarlzs  PriatNamer Bihn Bown  ApliamfComlatPheme Numberi, (BSa0p-smp-an  Town ofBuchanan Special UseA Application 2  07/30,2015    8. The special use requestedi is establishing: al Mahindra/Bobcat dealership att the old Dollar General building located at 17720 Main Street Buchanan,' VA: 24066. We currently have an established: and successful dealership inl Moneta, VA, andl belleve that Buchanan would be a great placet for another location, We plan to use the existing building as an indoor showroom. We do not plan to make any additions tot the property and plan to use it asi is. The bullding is an 8,000 SF freestanding building, situated ona a: 1-acre lot on Rt. 11. There is: 2001 ft of road frontage alongi Rt. 11, which allows easy access fort fire and emergency vehicles. The building is on public water ands sewer. There are two existing bathrooms in the building and we dor not plant to add: any additional water sources. The water usage of the business willl be minimal. There isa al large parking lot at the existing building, which will provide ample parking for our business. The existing parking lot will not put the safety of pedestrians or motorists at risk. As stated above, we dor not plan to add or alter the existing building or parkingl lot; therefore, we will not bet taking away any natural vegetation or open yard space. There is no needi for landscaping, buffers, screening, fences or other features to protect adjacent properties from potential adverse effects. The biohazards presenti in our proposed established include used oil, aerosols, and diesel fuel. Wet followi the VAI Department of Environmental Quality! hazardous waste guidelines. The used oil, hydraulic oil, diesel fuel, and gasoline will alll havei individual marked barrels in whicht the used biohazard goesi in. At our Monetal location, we use the company Crystal Clean, who services and disposes oft the used oil." The aerosols are placedi in al labeled sealed container and disposed ofv when necessary. The diesel fuel willl be ina at free-standing fuel tank with at fuel hose attached. Thei fuelt tank will be clearly marked. AIl biohazards are audited byt the! Hazardous Waste Compllance team as stated above and  random inspections do occur,  9. Opening a new! Mahindra/Bobcat dealership! in thet towne of Buchanan meets the goals and objectives of thel Town comprehensive plan. One of the main points oft thej plani is Agricultural Resources, which consist oft the Rightt to Farm and Protection of Productive Farmland, Adding al Mahindra/Bobcat dealership will givet the farmers oft the areaa a place to purchase necessary equipment or have existing equipment: serviced. Based off of the comprehensive plan, 53.1% of existing land usel belongs to agriculture. Thet farmers and land owners willl benefit greatly by! having an additional resource available locally. Opening a new dealership will also bring employment opportunities tot the area.' We are prajected tol bring at least 5full time employment positions; however, that number couldi increase due to need. At thel Moneta location, we employee 5full time employees as well as 2 part time employees. We have also hads students doi internships with usi int the past. We believe iti isi important for our youtht to learn and appreciate the mechanic side of agriculture. Wel believe that a newi farm equipment dealership  in Buchanan will coincide directly with the goals and objectives of Buchanan.  11.1 The existing building uses public water and sewer. Inside the building there is a male restroom as well asaf female restroom. We dor not plan to alter or adda any additional water usage. Wej plant to have approximately 56 employees and1 the water usage willl be very minimal. The only watert that willl be used during our typical business day willl bet from flushing the tollets, using the: sinks, and occasionalyspraying  off dirty equipment if need be.    OFBUCA  iBil  Suteisyto the Shinemdafl-léy  SUP: 2023-02 int the Commercial. Zoning District Address: 177201 Main Street! Rt11 Location: (Former. Dollar General) Zoning: Commercial District  Special Usel Permit required for Agricultural Sales and Service land usei in the Commercial. Zoning Commercial zoned properties on each side of proposed site and) Main Street/ Route 11 is the frontage. This commercial usei is compatible with existing area commercial uses. Therei is a car wash to one: side Proposed usei is Agricultural Sales and Service which requires a Special Usel Permit. This use exists int the immediate vicinity with al John Deere Dealership agricultural sales and: service across the road. The proposed dealershipi is al Mahindra Tractor dealership. Thej proposed use oft thel buildingi is as as sales showroom. This building is ai former Dollar General and has offs street parking and1 handicapped parking. The applicant shall be! leasing this building with thej possibility oft buying int the future. The applicant owns al Mahindra tractor dealership currentlyi in Moneta which they will continuei to operate.  andi new Dollar General tot the other,  Lot Area .98 Acres Building 80x100 8,000sq.f. Building Height 16ft Parking Spaces 30+2handicapped Building is! handicapped accessible        BUCA  1811  Sec. 208. M-Manufacturing District  A. Intent. To establish and preserve areas for production and assembly plants and related uses ofs such ai nature that they do not create serious problems of compatibility with other kinds of land uses, and to make provision for certain kinds of commercial uses which are most appropriately located as neighbors ofr manufacturing and industrial uses or which are  necessary to service the immediate needs of people in these areas.  B. Uses Permitted.  1. Any oft the following uses: a. Bakery b. Bottling works Book bindery d. Candy manufacturing Electrical equipment assembly  Electronic equipment assembly and manufacturing  Engraving plant  h. Food products processing and packing Furniture manufacturing Instrument and meter manufacturing k.. Jewelry and watch: manufacturing . Laboratories, experimental m. Laundry and cleaning establishment n. Leather goods fabrication  00011659.DOCM)  101    OFBUC  1811  0. Optical goods manufacturing p. Sporting goods manufacturing q. Microbrewery. Brewpub. Standards;  The use shall conform to all restaurant standards.  Parking shall bel located behind the front line oft the principal building. The Zoning. Administrator may authorize a waiver to this provision for existing parking lots or onstreet parking that he or she determines adequate for the Loading areas shall be sitedi in such a way sO as to minimize the impact on any surrounding neighborhood. Sufficient screening meeting the: standards Section 301 ofthis ordinance shall bej provided to screen and diffuse: noise impacts on adjacent residences. A buffer yard in accordance with Section 301.B.5. shall be required when al loading area isl located adjacent to a The street elevation of the principal structure shall have at least one (1) street-oriented entrance, and contain the principal windows oft the store. The use of tractor-trailers or similarly sized vehicles is prohibited for any type of delivery ofbrew-related goods produced on-site for off-site sales A maximum of one (1) delivery vehicle for the company is permitted and shall bej parked behind the front line oft the principal building. Delivery activities for beer produced on-site for off-site sales and consumption shall be limited to non-peak traffic hours at the use site.  use.  residential use.  or consumption.  Pet Grooming Restaurants, mobile. u. Datal Processing  2. Any oft the following uses: provided no article or material shall bel kept, stored, or displayed outside the confines ofal building unless it be sO screened by fences, walls, or planting that it cannot be seen from adjoining public streets or adjacent lots when  viewed by aj person standing on ground level:  (00011659DOCM)  102    OFB BUC  1811  a. Building material sales yard and lumber yard, including the sale ofrock, sand, gravel, and the like as an incidental part oft the main business, but not including a b. Contractor's equipment storage yard or plant, or rental of equipment commonly 3. The following uses when conducted within a completely enclosed building: a. The manufacture, compounding, processing, packaging, or treatment ofs such products as bakery goods, candy, cosmetics, dairy products, drugs, ice, perfumes, pharmaceuticals, quarry products, perfumed toilet soap, toiletries, and food b. Ther manufacture, compounding, assembling, or treatment ofarticles or merchandise from the following previously prepared materials: bone, cellophane, canvas, cloth, cork, feathers, felt, fiber, fur, glass, hair, horn, leather, paper, plastics, precious or semi-precious metals or stone, shell, textiles, tobacco, wood The manufacture ofpottery and figurines or other similar ceramic products, using only previously pulverized clay and kilns fired only by electricity or gas. d. Thei manufacture and maintenance of electrical and neon signs, commercial advertising structures, light sheet metal products, including heating and ventilating ducts and equipment, cornices, eaves, and the like.  concrete batch plant or transit mix plant.  used by contractors.  products.  yarn, and paint not employing a boiling process.  Manufacture ofmusical instruments, toys, novelties, and: rubber and metal stamps. - Automobile assembling, painting, upholstering, rebuilding, reconditioning, body and fender works, truck repairing and overhauling, tire retreading or recapping, Blacksmith shop and machine shop, excluding punch presses over twenty (20) tons rated capacity, drop hammers, and automobile screw: machines. h. Foundry casting lightweight: nonferrous metal not causing noxious fumes or  and battery manufacturing.  odors.  (00011659.DOCM)  103    OFBUC  1811  Assembly ofe electrical appliances, electronic instruments and devices, radios and phonographs, including the manufacture or small parts only, such as coils,  condensers, transformers, crystal! holders, and the like. Wholesale storage or manufacture of alcoholic beverages.  4. The following commercial uses are also permitted: gas stations, restaurants, sales of new and used motor vehicles, motor vehicle rental, and sales of construction equipment, campers, manufactured homes, and recreation vehicles. Fitness center.  Conditional/Special Uses:  5. Drive-ini theaters, if designed sO that patron entrance and exit drives lead only to streets. having aj paved surface at least forty-four (44) feeti in width, andi ift there is off- street waiting space for atl least 10 percent oft the vehicle capacity; and ifno part ofthe motion picture screen can be seen from any street or from any residential district. 6. The following uses may be permitted after they have been studied by the Planning Commission and received the express approval ofTown Council. The Town Council may require approval ofthe County Health Department, the State Fire Marshall, and other State and County regulating agencies, and may attach to the approval specific restrictions designed to protect the public safety, public health, or public welfare:  a. Cement, lime, gypsum, or plaster of paris manufacture.  b. Wholesale or bulk storage of gasoline, propane or butane, or other petroleum 7. Property and buildings ini thel M - Manufacturing District when used for the following purposes shall have the uses thereon conducted in such a manner that all operation, display, or storage ofr material or equipment is so screened by fences, walls, and/or permanent evergreen planting that it cannot be seen from as street.  products.  a. Scrap metal storage yard.  8. - Uses authorized int this M - Manufacturing District do not include any such uses which emit fumes, vibration, smoke or noise, except thei noise of vehicles coming and going, which is detectable from off thej premises by the senses ofnormal human beings. No merchandise shall be displayed for sale in any front yard.  (00011659.DOCM)  104    - BUC  18113  9. Public utility generating, booster or relay stations, transformers, substations, transmission lines and towers, pipes, meters and other facilities for thej provision and maintenance ofpublic utilities, including railroads and facilities and water and  sewerage installations. 10. Social/Fraternal Clubs Sec. 209. P-Public District.  A. Intent. To establish and preserve areas for certain public purposes. B. Permitted Uses. Any governmental or proprietary function conducted by any governmental agency or publicly owned corporation which is authorized to conduct such functions, except such uses as constitute ai nuisance in the place where conducted. C. Conditional/Special Uses. Railways and public service utility installations. D. Height Exception. Water tanks servicing the Town ofl Buchanan may exceed the height Sec. 210. Schedule of Height, Placement, Land Use Density and Intensity Regulations.  ofthe district,  Zone  Front Side Rear Height Minimu Minimu Maximu Maximu  Setbac Setbac Setbac Limit m Lot m Lot  m ml Floor eRatio 25 35  k  k  k  (feet) Area Width Ground Area (square (feet) Coverag Ratio  (feet) (feet) (feet)  feet) 10,000 8,500 per dwelling unit  F- Floodplain RL-Low Density Residential RM- Medium Density Residential  30 30  15 15  35 30  30 30  100 85  40 50  (00011659.DOCM)  105    FBUC  1811  Gateway to the SanandfTalley  Special Event Permit Primary Contact Information  Event Name* Roanake Valley MWTF 6unbash  Organization/. Applicant Name* Roaroke Velley LongBeards NWTF  Phone* 540.425-4304 Event Contact Information  Ifdifferent from above. This contactMUST bep present through the duration oft the event. Contact name mchae) Mon-qomery Contact Email* dogboxmone ychoo. Gom Contact Cellphone* 5/0-425-4364  Event Summary Yes No Event) Date* Auquse 31,2024 Isthisarctningevent" Yes o: No IfRecurring Pleasel Describe yearly  Is this an annual event (having occurred previously  Requested Event Location* Carnval Graunes  Event start time* IDAm Event End Time* upn What time wills set up start?* 8Am What time will clean-up end?* Lopm Type of] Event* Tund raser    Event Description* Estimated event size* 200 peopk Will food or merchandise bes sold?* Yes No Yes No  Pazes  Raffle lickebs, focl wiI loe served, Guns.  Will food or beverages be! prepared and served ons site?*  Ifyes, Virginial Department ofHealth (VDH) requires thes submission ofana application forat temporary food permity whenf food will be prepared ors served ata ane event. Permits are also required tos serve or provide samples from any open containers, whetheri items ares sold or offereda atnoc cost. Ifar vendor) has ai mobiles vender permitt through' VDH, then apermit is notr required.. Approval oft this eventi is contingent  onj propers state) permits/ licenses Will alcoholl bes served?* Yes No  Alcohol mayo only bes served with al licenset from the Virginia Department of Alcoholic Beverage Control( (ABC) Ifyes please describe BecR with wKfst Bawel 4mAx  Willa amusement devices ber used?* Yes No Resources Needed Physical Resources* Traffic Cones Park Grounds Pavilion Trash cans Signage Stage Restrooms None oft the above Physical Resources Description* Security  Alle events serving aicohol willl be required tol have security during the duration oft the event. Number ofs security officers  willl be dependent ons size and) location ofthee event.  Attachments  Proof of permits & Licenses (ABC, Health Department,. Amusement Devices)*  Site Plan*    ProofofLiability. Insurance* Applicant Certification  By Checking this box, the applicant agrees toj pay the Special event fee uponi receipt oft thei invoice. The: applicant Byo checking this box, the applicant certifies thatt theyl have read anda agree with the full special events policy document. The applicant certifies alli information furished ins support ofthis application is given for thej purpose ofobtaining: a Special Event Permiti in the' Townl Buchanan andi is true and complete tot thel best oft the: applicant's  understands the application feei must! bes submittedi for the event tol be approved.  Iagree  knowledge and1 belief. Iagree  Applicant Signature Mei -        a P a B S :  S  - S -  . 1 - n S    O    NATIWIL-01  BGRIFFIN DATE! (MDDA) 10/25/2021  ACORD  CERTIFICATE OF LIABILITY INSURANCE  THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NOI RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIFMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE ÇOVERAGE AFFORDED BY1 THEI POLICHES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORZED IMPORTANT: H the certificate holderi is an ADDITIONAL INSURED, thej policy(les) must have ADDITIONAL INSURED provisions or be endorsed. "SUBROGATION IS WAIVED, subject to the terms and conditions oft the policy, certain policies may require ane endorsement. As statement on  REPRESENTATIVE ORI PRODUCER, AND1 THE CERTIFICATE HOLDER.  this certificate does not confer rights tot the certificate holder Inl lleu of suche endorsements).  CONTACT Beverly Griffin AVG,Na,Exy: HONE  PRODUCER First Citizens Insurance! Services 8510 Colonnade Center Drive 5th! Floor PO Box 29611 (27626-0611) Raleigh, NC 27615 INSURED  LNoy  agnintelsmon INSURERIS) AFFORDING COVERAGE SURERA:Phladelphia Indemnity Insurance Company INSURERB: Liberty Mutual Fire Insurance Company  NAICI  National Wild Turkey Federation Inc. 770 Augustal Road POE Box 530 Edgefield, sc: 29824  INSURERC: INSURERE D: INSURERE: INSURERE F:  COVERAGES INSR  CERTIFICATE NUMBER: ADDL SUBR wyp.  REVISION NUMBER:  THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEENI ISSUED TOTHEL INSURED! NAMED ABOVE FOR1 THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENTI WITH RESPECT1 TOV WHICH1 THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,, THE INSURANCE. AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TOA ALL THE1 TERMS,  EXCLUSIONS ANDO CONDITIONS OF SUCH POLICIES. LIMITS SHOWNI MAY HAVE BEEN REDUCEDE BYF PAIDO CLAIMS.  TYPEOFI INSURANCE A X COMMERCIAL GENERALLIABILITY CLAIMS-MADE OCCUR GENL AGGREGATE LIMITA APPLIES PER: x POLICY 5E8 LOC OTHER: AUTOMOBILE! LIABILITY ANYAUTO RVONY SHEÇULED AUSEBONLY NONGSNER A UMBRELLALIAB * OCCUR EXCESS LIAB DED X'RETENTIONS 10,000 WORKERS COMPENSATION, ANDE EMPLOYERS" LIABILITY ANYE ATESEACUNME N/A EXCLUDED? nNH lfyes. describey under DESCRIPTION OFC OPERATIONSI below DESCRIPTION OF OPERATONS/LOCATONS: Forl Information! Purposes  POLICYN NUMBER PHPK2206099  POLICVEFF POLICYEXP  LMITS  1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 2,000,000 1,000,000  EACHOCCURRENCE DAMAGE TORENTED NEDEP/ArORReneN. PERSONALBADVHIRY. GENERAL AGGREGATE PRODUCTS- COMP/OP AGG $ LIQUORI LIABILIT COMBINEDS SINGLE LMIT Eaa açcldent BODILYINJURY! (Pera accidenti. PROPERTY DAMAGE EACHOCCURRENCE XISATE OTH ELEACHACCIDENT ELE DSEASE-EAEMPLOYE ELD DISEASE-POUCYUMT  11/1/2021 11/1/2022 PREMISESIER pccmence)  PHPK2206099  11/1/2021 11/1/2022 BODILYINJURY (Perpersoni  10,000,000 10,000,000 1,000,000 1,000,000 1,000,000  CLAIMS-MADE N,  PHUB746172 WC533SB1X824010  11/1/2021 11/1/2022 AGGREGATE 11/20/2021 11/20/2022  (ACORD1 101, Additional Remarks Schedule, mayt bes attachedlin more spacek is required)  CERTIFICATE HOLDER  CANCELLATION  SHOULD/ ANYO OF1 THE ABOVE DESCRIBEDI POLICIESI BE CANCELLEDI BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELMERED N  Thel National Wild Turkey Federation, Inc PO Box 530 Edgefield, sc 29824  ACCORDANCEWTHTHET POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE BuGgy dhfbins  ACORD 25 (2016/03)  01 1988-2015. ACORD CORPORATION. All rights reserved.  The ACORD name andl logo are registered marks of ACORD  80    OFBIC  1811  Buchanan Town Council Meetings - 2024  Meeting Dates:  (AIl dates are the second Monday ofeachmonth, except asi noted)  January 8 February 12 March 11 April 8 May 13 June 10 July 8 August 12 September 9 Tuesday, October 15 Tuesday, November 12 December 9  Meeting Time: 7:00p.m.  Meeting Location: Town Hall, 19753 Main Street, Buchanan, Virginia Cancellation Policy: Ifai regular meeting is cancelled, the meeting will be continued until theimmediately following Monday, with the exception of holidays, then the meeting shall be continued until the Tuesday immediately  following the holiday.    OFBLE  1811  Town Hall Office Holidays  New Years Day Martin Luther King Day Presidents Day Memorial Day Juneteenth Independence Day  Monday, January (01.01.24) 3rd] Monday in January (01.15.24) 3rd Monday in February (02.19.24) Last Monday in May (05.27.24) Monday, June 19, 2024 (06.19.24) July 4(07.04.24)  Monday After Carnival Concludes  The Monday Following Carnival Week due Staff working. July 4thof Carnival Week (07.08.24) 1-Mondayi in September (09.02.24)  Labor Day  Columbus Day Election Day Veterans' Day Day Before Thanksgiving Thanksgiving Day Day After Thanksgiving Fridayl BeforeChristmas Christmas Day Day Before New Years  2nd Monday in October (10.14.24) First Tuesday in November November 11 (Observed) 4hours additionalh holiday time 4h Thursday in November (11.28.24) 4th Friday in November (11.29.24) 4hours additional holiday time (12.22.23) Wednesday, December 25, 2024 4hours additional holiday time (12.29.23)  (11.05.24)  Note: Town of Buchanan follows the Commonwealth of Virginia and Botetourt County Holiday schedule. If Changes arei madet toi include or remove: a day, the Townl Manager or designee will properly notify Town Council,  Town Staff, and ai note will be placed on the Town's website and front door.    BU  1811  Town Council Work Sessions - 2024  Meeting Dates:  (AlI dates are the Thursday prior to Council regular meeting)  January 4 February 8 March' 7 April 4 May 9 June 6 July 4 August 8 September 5 October 10 November 7 December. 5  Meeting Time: 7:00p.m.  Meeting Location: Town Hall, 19753 Main Street, Buchanan, Virginia    Resolution R23-1211-22    1811  Atar regular meeting oft the Town Council oft the Town of Buchanan held at the Buchanan Town  Hall on the 11th day ofDecember, 2023 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor Chris Witt, Vice-Mayor James Manspile James Eubank Marlon Rickman  A Resolution  To enter into an agreement between The Town of Buchanan, Virginia and C&S Disposal Inc. Whereas, the Town of Buchanan has ai need to provide solid waste collection service to all the Whereas, C& S Disposal, Inc: is a waste handling company with over 30 years experience in handling different types of waste throughout the region and has provided collection service to the Whereas, C&S Disposal shall provide solid waste collection services to approximately 500 Town residential properties and 25 Town businesses at the following rates: Residential - $18.45 per residential stop per month Town Commercial - $33.00 per commercial stop per month Dumpster at the Carnival Grounds - $7.50 per cubic yard for loads shalll be $175.00 per load plus tipping fee for disposal.  toj provide solid waste collection services to the' Town of Buchanan  residents and businesses oft the community.  Town from 2018 toj present.  Spring and Fall cleanup labor to operate Town owned backhoe shall be provided, pulls Whereas, the proposed contract shall have an initial term from December 15, 2023 to December 15, 2027 with a renewal term extending the initial term for an additional two (2) year period at the sole option of the' Town with the renewal term on the same terms  and conditions as during the initial term.    Resolution R23-1211-22  Now, therefore, be it resolved that the Town of Buchanan does hereby authorize the Town Manager to sign and execute a solid waste collection agreement between the' Town ofBuchanan and C&S Disposal on behalfoft the Town ofl Buchanan, in order toj provide solid waste collection  services to the Town of Buchanan.  AYES: NAYS: ABSENT: APPROVED:  Mayor  ATTEST:  Town Clerk    C&SI Disposal, Inc. PO Box 499 44 Arnold's Valley Rd. Natural Bridge Sta., VA24579 phone:540-291-2433 email: nio@aandlisposalcom License # 2705022941  Dear, Buchanan Town Council  CaSDisposal(CSD)s: a wastel hauling company withover 30years ofe experience in handling different types ofwaste throughout the region. CSD employs 30 full-time people as well as a few part -time helpers to meet thei needs ofour customers. During this time CSDI has handled thewastepickupneeds for The TownofBuchanan startingin 1992. The Town ofBuchanan was one ofCSD's first customers, which helped the companyg grow and expand intoother areas of waste disposal. Currently CSD handles disposal andi tmpamtorMswotmepal Solid Waste), liquid waste including grease SDiairemtagrmatiem has pin.Duringthistem, pickup services have been provided for appx. 500 residents as well as a Spring and Fall collection day for large bulky items not pialyplyleraidamtitma: Overheadincludinge gequipment,labor, fuel, insurance, etc. hasi increasedtoa point that rate adjustments must bei made. CSD  and septage, and scrap metals (ferrous and non-ferrous).  proposes a new pricing schedule as follows: Residential-518.45 per residential stop per month 2.Town Commercial- $33.00 per commercial stop per month 3.Dumpster at the Carnival grounds-$7.50 per cubic yard  4.Springand) Fallcleanup Labortooperate the' Town owned backhoe will be provided but pulls for the loads will be $175 per load plus the Tipping Fee for disposal. 5.The rest ofthe provisions in the past agreement are still satisfactory at this time. Lastly, CSD thanks you for the opportunity to quote these services.  Sincerely,  Steven W. Flint    Buchanan Real Property Investment Grant Application  Name of Applicant: Mac Westland Name of] Property Owner: Mac Westland Applicant Mailing Address: 2216 Blenheim Rd SW Applicant telephone number(s): 540-312-9202 Applicant email address: wachestlandse5.com Property Address: 19384 Main St Building Name, if any:  Date Submitted: 11/13/23  City: Roanoke  State: VA Zip:. 24015  City: Buchanan  State: VA Zip: 24066  Tax Map and Parcel Number: 65A-64  Existing Property Use(s): Business Proposed Property Use (if different):  Type ofl Improvement (Check all that apply): Exterior. x Sign Pafnt  Awning(s).  Other (specify):  Brief Description ofl Improvement. Project. Please include photos, renderings, concept plans and samples:  Pave the parking lot  Town ofl Buchanan Post Officel Box 205, Buchaman, Virginia 24066    Buchanan Real Property Investment Grant Application A complete application must include the following as supplemental attachments: oColor photo oft the existing building, GA complete façade design plan or rendering D Sample of proposed material colors (paint chip, awning materials, etc.) 01 Property owner's written approval (ifapplicable) D Cost estimate(s) from ai minimum oft two licensed contractors. Total Cost ofI Improvement $ $10,000 (estimate reflects two addresses) Total Reimbursement requested $ (50% oft total project cost, upt to $5,000) $5,000  Iunderstand that reimbursement is granted upon completion oft thej project as outlined in this application. The applicant must submit evidence ofpayment fors services and/or materials. I understand that changes made to the om the' Town of] Buchanan at the discretion ofthe' Town Manager and Community Development Committee. further understand that reimbursement depends on amual fumding appropriations by the' Town Council of Buchanan. Toi the fullest extent permissible under Virginia law, the applicant and contractor willl hold harmless and indemnify the' Town of Buchanan against all costs, damages, claims, liabilities, expenses, losses, and court costs in thes event ofproperty damage ofphysical injury as a result ofworking on thej project.  approved design will disqualify thej project for any available grant funding fr  Docusignadby, EFBSFB4ESSEB454..  Applicant signature: Mar.fNesland  Date: 11/13/2023 I 9:59 AM EST  For Office Use Completed Application Received on:  by:    E  1444