OFH BUC  1811 Minutes of Council Meeting Buchanan, VA  October: 11, 2022 Present:  Mayor Craig Bryant Vice Mayor Chris' Witt Councilmember Manspile Councilmember Marlon Rickman  Attending: 7citizens, 3 employees, Board of Supervisors member Amy White  Mayor Craig Bryant called the October 11, 2022 Council meeting to order at 7:00 p.m. This meeting was held int the Council Room. Mayor Bryant asked Town Manager McCulloch to take roll call. With four councilmembers present, a quorum was established. A moment of silence was held, and all that were Next on the agenda was approval of the consent agenda. First was thet financial report for September 2022. Mayor Bryant asked for any further discussion or clarification. Councilmember Manspile made a motion to approve with a second from Councilmember Rickman. Mayor Bryant asked for further discussion. With no further discussion, the motion was approved witha a vote of4-0. Mayor Bryant stated next was approval of unpaid bills and the minutes for the total consent agenda. Mayor Bryant made a motion to approve with a second from' Vice Mayor Witt. Mayor Bryant asked fori further discussion. With no further discussion, the rest oft the consent agenda was approved with a vote of4- Next on the agenda was awards, recognitions, and presentations. Councilmember Rickman stated that he would like to recognize Randy Kingery for his work at the car show for Mountain Magic in the Fall. There were 117 cars at the car show. Randy did all of that. Councilmember Manspile stated he would like to recognize Councilmember Rickman for taking thei initiative to clean the photo cells on the lights on the bridge. The issue has been discussed by Council several times. The lights are working perfectly Next on the agenda was citizen comments and petitions regarding agenda items. There wasi no one Next on the agenda was new business/ action items/ public hearings. Mayor Bryant stated there are 2 new action items. The first item for approval was Resolution R22-1011-01: Al Resolution to Remove "2 Hour Parking" Signs. Mayor Bryant asked' Town Manager McCulloch for al brief summary. Town Manager McCulloch stated that Town has 2-hour parking signs. We do not have the enforcement  present stated the Pledge of Allegiance.  0.  now.  signed up tos speak.  1    capacity nor tickets. We have received complaints to either enforce them or take them down. Council has decided to try an experiment to see what will happen when the signs are removed. Councilmember Manspile made a motion to approve with a second from Mayor Bryant. Mayor Bryant asked for further discussion. With no further discussion, the resolution was approved with a vote of4-0. The next action item is consideration of Resolution R22-1011-02: A Resolution Authorizing Bionomics to Camera Sewer Lines. Town Manager McCulloch stated this is regarding the Factory Flats project that is goingi in the former Groendyk building. This is to determine the capacity of the current lines and see how the upgraded sewer lines to tie into the existing lines or what needs to be upgraded. As Bionomics is doing this, they can also camera other lines to help map out the sewer lines. Councilmember Manspile made a motion to approve the resolution with as second from Mayor Bryant. Mayor Bryant asked fori further discussion. With no further discussion, the resolution was approved with a vote of4-0. Mayor Bryant asked if anyone had: signed upi for public comments? Mr. Schechterly stated that he would like to speak about something that is not ont the agenda. Mayor Bryant stated that he would make sure hei is called. He saw Mr. Schechterly! looking so he wanted to make sure. Next on the agenda was reports. Town Manager McCulloch stated that for Special Events, Mountain Magici int the Fall was held on October 8, 2022. It had been rescheduled from October1 due to rain. We are working on the basketball courti improvements. Due to the passion ofs some of our citizens, we have several volunteers and trustees coming to help finish this project. The tentative sealing date is mid- October. Councilmember Petty has already sprayed the court. Mr. Spangler is coming to washi the court for a very low priçe. Town is getting ready for Small Business Saturday, Christmas and Fall events. Donations are being accepted for the Festival of Lights. Regarding Planning commission, there was no meeting this month. They plan to meet in upcoming months. For Public! Safety, LES has been working on the bridge lights. Town Manager McCulloch thanked Councilmember Rickman for his efforts int fixing the bridge lights. Regarding Public Works, we did 8 Miss Utilities, 3 meter-reader inserts replaced,7 water cut-offs, 7 water cut-ons, 1r repair at the Town Park in September. Sewer has been very quiet for the month of September. There will be something in next month's report. Town Manager McCulloch stated that Town has received a quote fora a new tank that isp pretty substantial. That will need to be discussed. This is tank 2 at the wateri filtration plant. Councilmember Manspile stated that needs to be taken care of right now. IfTown has the quote, that filter machine is down. Town Manager McCulloch stated that wej just got the quote today. Iti is $29,750.00. Councilmember Manspile asked ift that price includes installation? Town Manager McCulloch stated that is with installation. Councilmember Manspile stated thati ist the best way to go. The Pall group warrantee the tank ift they install it. The filter building is spewing water. Mayor Bryant asked" Town Manager McCulloch for her recommendation. Town Manager McCulloch stated that she recommends purchasing the tank. This is an emergency. We just got the quote today. Itisa 5-year warranty, and we have used it on other Pall parts. Mayor Bryant asked since iti is an emergency: and you are recommending it, you want Council to move forward? Town Manager McCulloch stated that she did want Council to move forward. Mayor Bryant asked ifit would come out of the public works budget? Town Manager McCulloch stated thati it could or ARPA funds could be used because iti is part oft the clean water act. You can purchase it now and decide where to appropriate it later. Councilmember Manspile stated that part is single source. Mayor Bryant asked if thet filter building is down? Town Manager McCulloch stated thati it is not. They! have been doing a balancing. There are some turbidity issues that are being worked out with the health department. It took: 2 weeks justt to get the quote from Pall. Councilmember Rickman asked how longi it will take to get  2    the tank installed? Town Manager McCulloch stated it is oni the quote. Shet thinks it will take six weeks. Councilmember Rickman stated Council better go on and move. Councilmember Manspile stated that withi the tank busted, whatever well it is on, it runs constantly. When thet tank calls for water, thet filter machine is set up to make 99 gallons a minute. With the splits in thei tank, it never catches up. They have been using well 1, the artesian well, to give it al break. The fatigue in the tank, the split in the tank cannot be repaired. Mayor Bryant asked if we could get a deal if wel bought 2? Town Manager McCulloch stated Town has just replaced tank 1. Councilmember Manspile stated they are 2 different tanks. This is the first-time tank 2 has had issues. Town Manager McCulloch stated there are no records forany tank 2 repairs. Tank 2 came when thei filter building was built. Councilmember Manspile made a motion to purchase tank 21 fort the main filter building from the Pall Corporation according to the price that was received late today with as second from Councilmember Rickman. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried with a vote of4 4-0. Next on the agenda was citizen comments and petitions regarding non-agenda items. Mayor Bryant asked Mr. Schechterly to state his business. Mr. Schechterly: stated that he doesn't have anything to say because Town Manager McCulloch had answered his question. Teenagers have asked him why some of the goals were removed. Mr. Schechterly stated he would tell them it is being worked on and asked if Town has a date it will be finished? Town Manager McCulloch stated Town is at the mercy oft the  schedule oft the trustees. Hopelulymid-to-late October. Next on the agenda was additional comments. There were none.  Next on the agenda was upcoming meetings and events. Mayor Bryant stated the meetings and events Next on the agenda was a closed session. Mayor Bryant stated that next Council will go into closed session. Then Council will come back out. Any action Council takes will not involve public comment. Youa are welcome to wait outside, but the doors will be closed for the closed session. Mayor Bryant made a motion to goi into closed session per 2.23711 paragraph 1 with a second from Councilmember Manspile. Mayor Bryant asked for further discussion. With no further discussion, the motion was  are listed on the agenda.  carried with a vote of4-0. Closed Session began at 7:21pm.  Council came back from closed session at 8:18 pm.  Mayor Bryant made a motion to certify the closed session with a second from Councilmember Manspile. Mayor Bryant asked for further discussion. With no further discussion, the motion was carried bya a vote Mayor Bryant stated Council is back in public meeting to go into our action due to the closed session. Mayor Bryant made a motion to appoint A. Reese Peck thei interim Town Manager starting Thursday, October 13, 20221 to begin the transition process from Town Manager Susan McCulloch whose last day is Friday, October 14, 2022. The Motion is to appoint A. Reese Peck as the interim Town Manager beginning Thursday, October 13, 2022. Hours will be Monday, Wednesday, Friday general schedule depending on demand, with no more than 32 hours per week with the rates discussed in our closed session. Working with the Town Attorney to draft the work agreement. Councilmember Manspile made  of4-0.  3    asecond fort the motion. Mayor Bryant asked for further discussion. With no further discussion, the Next on the agenda was adjournment. Mayor Bryant made a motion to adjourn the meeting with a second from Councilmember Manspile. Mayor Bryant asked for further discussion. With no further  motion wasapproved with a vote of4-0.  discussion, the motion was carried with a vote of4-0.  Adjournment was at 8:21pm. Respectfully: submitted,  Pludi Jhmp  Claudine Stump, Clerk  Craig  6p  4    Resolution R22-1011-01  E  1811  Atar regular meeting oft the' Town Council oft the Town of Buchanan held at the Buchanan Town  Hall on the 11th day of October 2022 beginning at 7:00 p.m.:  MEMBERS: Craig Bryant, Mayor Chris Witt, Vice-Mayor James Manspile Chris Petty Marlon Rickman  VOTE: YES YES YES ABSENT YES  On motion ofCouncilmember Manspile, which carried by a vote of4-0 0, the following was adopted:  A Resolution  Tol Remove "2 Hour Parking" Signs  Whereas, the' Town of] Buchanan posted 2-hour Parking signs on businesses in front ofbuildings Whereas, the' Town does not have a ticketing policy and capacity to police the on street parking, Whereas, the Town Council has received complaints about enforcement and parking violations, Now, after consideration ofthe policy and parking, Town Council would like to take down the Now, therefore, be it resolved that the Town of Buchanan's' Town Council is directing the Town Manager and appointees to remove the "2-Hour Parking" signs as part ofo ongoing projects.  on Main Street (Route 11), and  and and  parking signs to test the parking on. Main Street,  AYES: NAYS: ABSENT:  4 0 1    Resolution R22-1011-01  APPROVED:  Mayor  C  ATTEST:  Dlaudinu Town Clerk  Sumpl    Resolution R22-1011-02  B  1813  At ai regular meeting oft the' Town Council ofthe' Town ofl Buchanan held at the Buchanan Town  Hall on the 11th day of October 2022 beginning at 7:00 p.m.:  MEMBERS: Craig Bryant, Mayor Chris Witt, Vice-Mayor James Manspile Chris Petty Marlon Rickman  VOTE: YES YES YES ABSENT YES  On motion of Councilmember Manspile, which carried by a vote of4-0 0, the: following was adopted:  Al Resolution  Authorizing Bionomics to Camera Sewer Lines  Whereas, the' Town of Buchanan has a need to check capacity of sewer lines, map them, or make Whereas, the' Town has is working with CHA and theyl have solicited quotes for this service, and Now, therefore, be it resolved that the Town of Buchanan does hereby authorize the' Town Manager to contract with Bionomics to camera and learn more about the' Town's systems for up  repairs or identify problems, and  to $22,400. AYES: NAYS: ABSENT: APPROVED:  4 0 1    Resolution R22-1011-02  e Mayor  A  ATTEST:  Town Clerk  Claudielnp