Tristan Harris, Mayor Chris Witt, Vice Mayor James Manspile Marlon Rickman James Eubank  OFBUC  Buchanan Town Council Monday, October 10, 2023 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  813 AGENDA  Conference call-in option: 701-802-5423 Access Code:3474425  A. ROLL CALL AND ESTABLISHMENT OF QUORUM B. MOMENT OF SILENCE C.PLEDGE OF ALLEGIANCE TO' THE U.S. FLAG D. CONSENT AGENDA 1. Financial Reports September, 2023 2. Approval ofPaid Bills  3. Minutes from September 12, 2023 (Approval at 11/13/23 Meeting) E.AWARDS, RECOGNITIONS AND PRESENTATIONS  F. CITIZEN COMMENTS AND PETITIONS REGARDING AGENDA ITEMS- - This time is reserved for comments and questions for issues listed on the agenda.  Comments should be directed to Council.  G. NEW BUSINESS/ACTION ITEMS/P PUBLIC HEARINGS  1. Resolution to approve CHA Engineering to provide design and bidding 2. Resolution to approve accepting $250,000 grant from Virginia Drinking Water Statel Revolving Fund for Lead Service Line Inventory Project 3. Resolution setting the Personal Property Tax ReliefA Act Allocation 4. Resolution approving Royal Oak Farm $12,000 contract to clear Town brush 5. Approve request by Botetourt County to use Town Park on. June 8, 2024 for  services for Factory Flats Sanitary Sewer Project  Percentage for the 2023 Tax Year pile site on Parkway Drive.  the annual BOCO Wilde outdoor recreation event.  H. Reports  1. StaffM Monthly Reports  i. ii. iii. iv.  Town Clerk Community Planner Town Treasurer Town Manager  1    Tristan Harris, Mayor Chris Witt, Vice Mayor James Manspile Marlon Rickman James Eubank  Buchanan Town Council October Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  OFHUCE  Monday,  10, 2023  Conference call-in option: 701-802-5423 Access Code:3474425  L.CITIZEN COMMENTS AND PETITIONS REGARDING NON-AGENDA ITEMS This time isi reserved for comments and questions for issues not listed on  agenda. Comment should be directed to Council.  J. ADDITIONAL COMMENTS  K.UPCOMINGI MEETINGS AND EVENTS  Planning Commission Meeting-I Monday, October 2, 2023 - 7:00pm Leap Farmer's Market- Wednesday, October 4, 2023 3-1:30-2:30 - Town Council Work Session - Thursday, October 5, 2023 - 7:00pm Mountain Magic in Fall Festival - October 7, 2023 - 10:00am - 4:00pm Columbus Day - Monday, October 9, 2023, Town Hall Closed Town Council Meeting Tuesday, October 10, 2023 - 7:00pm Fall Cleanup - Saturday, October 21,2023 - Town Park Parking Lot 8:00am- FSWVA Mobile Market- Wednesday, October 25, 2023 -1 1:30--3:00 pm- Town Council Meeting - November 13, 2023 - 7:00pm - Town Hall  Resource Center  2:00pm Resource Center  LAD/OURNMENT  2    800  60o  :88  888  8888  :    00  00  00  00    888  0 d8 888 00  ee 888    888888  088  00 00 00 0f 00 00    2 60  00  0  00  88  00    38885  8888  88  88888  d0 d0 d0 d0  8 888 00 88    8888  00  8888  8888 00  - 0 00  8    888 00  88  8888  d0  s    00  00  888  60  888 888 0o 888 60  88 0  00  0 d%8 3    o    &  E  -  E - IIIEE DE  e a lD le 0  0  DE lE  aisi I    EE EE lE de  -  lle lE  11n1  a  nillill        Resolution R23-1010-17  a  1811  At ai regular meeting oft the' Town Council oft the Town ofBuchanan held at the Buchanan Town  Hall on the 10th day of October, 2023 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor Chris Witt, Vice-Mayor James Manspile James Eubank Marlon Rickman  A Resolution  Approving a contract by CHA Engineering in the amount of $27,100 toj provide comprehensive design and bidding services for the Factory Flats Sanitary Sewer Project in the' Town of Whereas, the Town ofBuchanan has a need for engineering, design services and bidding services to complete a sewer line upgrade with the Factory Flats Sanitary Sewer Project; and Whereas, CHA Engineering is the Town designated civil engineering firm for all engineering matters involving but not limited to water and sewer: infrastructure projects; and Now, therefore, bei it resolved that the Town of Buchanan does hereby authorize the Town Manager to sign and execute a contract between the Town ofl Buchanan and CHA Engineering, on behalf oft the Town of Buchanan, in order toj provide design and bidding services for the  Buchanan  Factory Flats Sanitary Sewer Project.  AYES: NAYS: ABSENT:    Resolution R23-1010-18  FRA  * 1811  Ata a regular meeting ofthe Town Council ofthe' Town of Buchanan held at the Buchanan Town  Hall on the 10th day of October, 2023 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor Chris Witt, Vice-Mayor James Manspile James Eubank Marlon Rickman  A Resolution  To Authorize Town of Buchanan Acceptance of $250,000 grant from the Virginia Drinking Whereas, the Town ofE Buchanan has Federal requirement to conduct an inventory of all water service lines for residential and commercial properties within Town corporate limits by the end Whereas, that inventory shall assess the existence and extent oflead service lines serving each Now, therefore, be it resolved that the' Town ofl Buchanan does hereby authorize the Town Manager to sign on its behalf and accept this 250,000 grant from the Virginia Drinking Water State Revolving Fund for purpose of completing thei mandated Lead Servicel Line Inventory  Water State Revolving Fund for the Lead Service Inventory Project  ofcalendar year 2024; and  and every household and business within the' Town of Buchanan.  AYES: NAYS: ABSENT: APPROVED:    Resolution R23-1010-19  FBUC  Atar regular meeting oft the' Town Council oft the Town of Buchanan held at the Buchanan  Town Hall on the 10th day of October 2023 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor James Manspile, Vice-Mayor James Eubank Chris Witt Marlon Rickman Oni motion ofCouncilmember following was adopted:  VOTE:  which carried by a vote of# - #, the  Al Resolution  Setting the Personal Property Tax Relief Act (PPTRA) Allocation Percentage for the 2023 Tax Year  Whereas, pursuant to Virginia Code Section 15.2-2506, the Town of] Buchanan has adopted an annual budget and as part of the annual budget set the personal property tax Whereas, in accordance with thei requirements set forth in Section 58.1-3524 (C)(2) and Section 58.1-3912 (E) oft the Code of Virginia, as amended by Chapterlo oft the. Acts of Assembly and as set forth ini item 503.E (Personal Property Tax Relief Program or "PPTRA")of Chapter 951 ofthe 2005 Acts of Assembly any qualifying vehicle with a taxable situs within the Town commencing January 1, 2006, shall receive personal Whereas, this Resolution is adopted pursuant to amendments to Chapter 21 Taxation of Now, Therefore, Be It Resolved by the Town Council oft the Town of Buchanan as  rate at $0.32 per $100ofassessed valuation; and  property tax relief; and,  the Town of Buchanan Code; and  follows:  1. That tax relief shall be allocated sO as to eliminate personal property taxation for 2. That qualifying personal use vehicles valued at $1,001 - $20,000 will be eligible 3. That qualifying personal use vehicles valued at $20,001 or more: shall only receive 100% tax relief for the 2023 tax year on the first $20,000 of value; and  qualifying personal use vehicles valued at $1,000 or less. for 100%1 tax relief for the 2023 tax year.  1    Resolution R23-1010-20  B  1811  Atare regular meeting ofthe Town Council ofthe' Town of] Buchanan held at the Buchanan Town  Hall on the 10th day of October, 2023 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor Chris Witt, Vice-Mayor James Manspile James Eubank Marlon Rickman  Al Resolution site on Parkway Drive  Approving a contract with Royal Oak Farm in the amount of $12,000 to clear Town brush pile Whereas, the' Town ofBuchanan has a need to clear the Town brush pile site which has reached Whereas, Royal Oak Farm has been contracted to complete clearing of the Town brush pile site ini recent years and has been shown tol be qualified and efficient in completing the site clearing of Now, therefore, be it resolved that the Town of] Buchanan does hereby authorize the' Town Manager to sign and execute a contract between the Town of] Buchanan and Royal Oak Farm, on behalf oft the Town of Buchanan, in order to complete the clearing oft the' Town Brush] pile site on  near full capacity limit; and  this Town property.; and  Parkway Drive.. AYES: NAYS: ABSENT: