Tristan Harris, Mayor Chris Witt, Vice Mayor James Manspile Marlon Rickman James Eubank  OFBUC  Buchanan Town Council Monday, August 14, 2023 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  1811 AGENDA  Conference call-in option: 701-802-5423 Access Code:3474425  A. ROLL CALL AND ESTABLISHMENT OF QUORUM C.PLEDGE OF ALLEGIANCE TO THE U.S. FLAG  B. MOMENT OF SILENCE D. CONSENT AGENDA 1. Financial Reports July, 2023 2. Approval ofPaid Bills  3. Minutes from June 12, 2023 Regular Council Meeting, July 10, 2023 Regular  Council Meeting, and July 27, 2023 Work Session. E.AWARDS, RECOGNITIONS AND PRESENTATIONS  F. CITIZEN COMMENTS AND PETITIONS REGARDING AGENDA ITEMS - This time is reserved for comments and questions for issues listed on the agenda.  Comments should be directed to Council.  G. NEW BUSINESS/ACTION ITEMS/PUBLIC HEARINGSI Branch of the. Botetourt County Library Mural 1. Open Planning Commission Public Hearing Receive Public Comment Close Public Hearing 2. Open Council Public hearing Receive Public Comment Close Public Hearing 4. Mallory White  Joint Public Hearing Regarding Special Use Permit 23-01 for the Buchanan  3. Action by Council based on Public Hearing.  5. Consideration of] Resolution R23-0814-14: A Resolution Approving Main Street  Sewer Line Upgrade Project from Williams Lane to 15th Street.  6. Set date for September Council Meeting.  1    Tristan Harris, Mayor Chris Witt, Vice Mayor James Manspile Marlon Rickman James Eubank  OR BUC  Buchanan Town Council Monday, August 14, 2023 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  811  Conference call-in option: 701-802-5423 Access Code:3474425  H. Reports  1. StaffMonthly Reports  i. ii. iii. iv.  Town Clerk Community Planner Town Treasurer Town Manager  .CITIZEN COMMENTS AND PETITIONS REGARDING NON-AGENDA ITEMS This timei is reserved for comments and questions fori issues not listed on  agenda. Comment should be directed to Council.  J. ADDITIONAL COMMENTS  K.UPCOMING MEETINGS AND EVENTS  Honey Festival - Saturday, August 19, 2023 - 9:00am - 2:00pm - Town Park Leap Farmer's Market- Wednesday, August 23, 2023 - 1:30pm - 2:30pm - Community Farmer's Market. - Saturday, August 26, 2023 - 10:00am-300 pm - FSWVA Mobile Market- Wednesday, August 30, 2023-1 1:30--3:00 pm - Labor Day - Monday, September 4, 2023 - Town Hall Closed Leap Farmer's Market Wednesday, September 6, 2023 - 1:30pm - 2:30pm- 911 Memorial Walk- Saturday, September 9, 2023 - Town Park Buchanan Tri Race - Saturday, September 9, 2023- - Town Park Patriot's Day - Monday, September 11, 2023, Town Hall Closed  Resource Center Main Street Resource Center Resource Center  LAD/OURNMENT  2    10:17 AM 08/11/23 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As ofJuly3 31,2023  Jul31,23  ASSETS Current Assets Checking/Savings 100501 Town Events 10010 Buchanan General Fund 10030 Change Funds 10040 Town Beautification Fund 10500 Certificates of Deposit Total Checking/Savings Accounts Receivable Prepaid Taxes 11001 General ARI Billed Property Taxes Receivable RE 2022 RE: 2021 RE2 2020 RE: 2019 RE: 2018 RE2017 RE: 2016 RE: 2015 RE: 2014 RE: 2013 RE2012 PP2022 PP2021 PP2020 PP2019 PP2018 PP2017 PP2016 PP2015 PP2014 PP2012 Total Property Taxes Receivable WSG Receivable Total Accounts Receivable Other Current Assets 11012 Due from State/Fed Sewer 11200 Prepaid Items 11000 Acct Receivable General 11010 Due from State/Fed Gen 11099 NSF Checks Receivable 11100 Water, Sewer, Garbage AR 11111 Unbilled ARI Water 11121 Unbilled AR Sewer 11131 Unbilled AR Garbage Total 11100 Water, Sewer, Garbage. AR 11109 Allowance Wat/Sew/Garba 11119 Allowance Water 11129. Allowance Sewer 11139 Allowance Garbage Total 11109 Allowance Wat/Sew/Garba Allowance-Property Taxes Undeposited Funds Total Other Current. Assets  5.97 146,699.59 100.00 9,104.03 1,668,910.95 1,824,820.54 -381.14 4,257.18 9,877.86 2,530.36 1,554.36 -217.27 -156.68 274.10 207.83 1,080.22 289.71 92.58 484.30 1,577.20 1,920.06 194.46 228.62 176.84 1,414.14 103.61 470.10 305.11 -0.77 22,406.74 73,928.45 100,211.23 11,486.00 105,112.07 33,054.00 6,958.64 128.25 10,290.23 5,748.41 2,766.50 18,805.14 5,395.52 3,016.21 -1,730.50 -10,142.23 -525.60 7,014.07 171,890.34  Page 1    10:17 AM 08/11/23 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of July 31, 2023  Jul31,23  Total Current Assets Fixed Assets 13000 Property, Plant, Equip 13100 General Fund Assets 13200 Water Fund Assets 13210 Land 13220 Water System 13230 Buildings 13240 Equipment &F Fixtures 13290 Accumulated Depreciation Total1 13200 Water Fund Assets 13300 Sewer Fund Assets 13320 Sewer System 13390 Accumulated Depreciation Total 13300 Sewer Fund Assets Total 13000 Property, Plant, Equip Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable Total Accounts Payable Other Current Liabilities 21230 Prepaid Taxes and Others 22299 Def Rev ARPA 21161 Accrued Payroll- -Water 21160 Accrued Payroll- General 22000 Customer Deposits 23000 Payroll Liabilities 23010F Federal Withholding 23020 FICA/Medicare Payable 23030 Virginia' Withholding 23040 Health Insurance Payable 23052 VRS Payable 230541 ICMA-RC Payable 23060 VAI Unemployment Payable 23000 Payroll Liabilities Other Total 23000F Payroll Liabilities 25200 Accrued Interest Payable Deferred" Taxes Receivable Reserve RE: 2022 Reserve RE: 2021 Reserve RE 2020 Reserve RE: 2019 Reserve RE: 2018 Reserve RE: 2017 Reserve RE: 2016 Reserve RE: 2015 Reserve RE 2014 Reserve RE: 2013 Reserve RE: 2012 Reserve PP: 2022 Reserve PP: 2021 Reserve PP: 2020  2,096,922,11 471.99  50,736.78 11,617,698.71 115,823.00 100,859.32 3,906,630.98 7,978,486.83 2,289,463.01 -2,044,522.90  244,940.11 8,223,898.93 8,223,898.93 10,320,821.04  24,949.75 24,949.75 1.65 349,861.50 406.46 12,617.66 26,381.31 -94,00 2,187.46 766.00 637.00 1,312.38 109.52 334.39 1,961.00 7,213.75 387.14 9,877.86 2,530.36 1,554.36 -217.27 -156.68 274.10 207.83 1,080.22 289.71 92.58 484.30 1,577.20 502.05 194.46  Page 2    10:17 AM 08/11/23 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of July 31, 2023  Jul31,23 228.62 176.84 1,414.14 103.61 470.10 305.11 -0.77 -525,60 20,463.13 12.89 417,345.49 442,295.24 18,266.92 18,266.92 18,266.92 182,485.63 543,763.68 3,324,777.63 4,069,293.86 4,087,560.78 4,529,856.02 723,927.11 4,531,808.00 171,825.05 148,135.89 45,022.24 170,246.73 5,790,965.02 10,320,821.04  Reserve PP: 2019 Reserve PP 2018 Reserve PP 2017 Reserve PP 2016 Reserve PP 2015 Reserve PP 2014 Reserve PP 2012 Reserve-uncolectable Taxes Total Deferred Taxes Receivable Vandalism Reward Funds Total Other Current Liabilities Total Current Liabilities Long Term Liabilities 26300 Sewer Long Term Loans 26340 Truck Loan Total 26300 Sewer Long" Term Loans 26200 Water Long Term Loans 262401 Truck Loan 26210 Series 2010 VRA $348,875 26220 Series 2012) VRAI Loan 26230 Series 2013 Rural Dev Bon Total 26200 Water Long Term Loans Total Long" Term Liabilities Totall Liabilities Equity 30100 General Fund Balance 30200 Water Retained Earnings 30300 Sewer Retained Earnings 30400 Carnival Fund Balance Retained Earnings Net Income Total Equity TOTAL LIABILITIES &E EQUITY  Page3    88888888 00060000  88881 0000  88888888 0000000  8888 0000  88 o 0  88 00  88881 000o  88 0o  8  88888888 G66666GG  8888 0000  88 0o  5  8888 0oo  88  0  R 3  D    888888888888 0000000 8888  88888 00000  0000  888888888888 380600060600 8888 o  88888 00000  0000  88888888888  88888 00000  00008 888  88888888888 000000000000 8888  88888 00000  0000  8888888888  88888 00000    0008 888  8    888 000  888  888888 000000  00 0 o  888 000  8888 0000  888888 0 000000  8881 000  8888 0000  888888 8e0000  888 00o  8888 0o0o  888888 000000  808 0o  8888 0000    888888 8e0sss  N  5    0  38888888888 666660000000000000  8888888 6666666  38888888888 6660000000000000  8888888 0000000  8880888  0888888 e 0  388888888888888888 606666600000  8888888 6666666  88888    8888888888888888888 dodooooododd6666066  88  888 o  388888888888 660000000000000000  88 0o  8881 000  8888788648888888834  0005  000  888888888885 000000000000000000  881 o o  888 o  8888488  X  8 3    o 8888 0000  88888888888 66600000000000000  88888888 06060000  88888888888 566006600000000000  8888 0000  88888888 66060000  88888888888 0000000 0000009 000  88888 0  388888888888888888 6666660000000  8888 0000  88888888 00000000  88888888888888888 0000009  8888988  &  D    888 00o  88 o  0 888 0oo  888 0o  888 000    888 00o    10:19AM 08/11/23 Accrual Basis  Town of Buchanan, Virginia  (Utility) Profit & Loss Budget Performance  July2 2023 Budget 0.00 0.00  Jul23  Jul23  YTDI Budget 0.00 0.00  Annual Budget  Ordinary IncomelExpense Income 31000001 LocalF Revenue 3150000 Rev-Use of Money/Prop 31501001 InterestI Income Total 3150000 Rev-Use ofM Money/Prop 3160000 Charges for Services 3165000 Charge! Enterprise! Svcs 31651001 Water Revenues 31651101 Water Services 3165111 Water Sales 3165120 Water Penalties 3165130 Reconnect Fees 31651901 Water Hook Up Fees Total 3165100 Water Revenues 3165200 Sewer Revenues 3165210 Sewer Services Total 3165200 Sewer Revenues Total 3165000 Charge Enterprise Svcs Total3 3160000 Charges for Services Total 3100000 Local Revenue 3200000 Revi from Commonwealth 3240000 Categorical Aid 3240201 VAD Dept ofH Health Grant Total 3240000 Categorical Aid Total 3200000 Revi from Commonwealth 33000001 Rev from Federal Gov't 3330000 Categorical Aid 3330201 USDAS SEARCH Grant Total 3330000 Categorical Aid Total 33000001 Revf from Federal Gov't 34105001 Interfund Transfers 3410503Transfer fr Sewer Fund 3410502 Transfer frw Water Fund Total 34105001 Interfund" Transfers Totall Income Grossl Profit Expense 020 General &1 Financial Admin 12410 Clerk-Treasurer 2100 FICA/Medicare Tax 2110 Virginial Unemployment Ins 2212 Retirement Total1 12410 Clerk-Treasurer Total 02 General & Financial Admin 04F Public' Works 43200 Maint of Genl Properties 2212 Retirement 52301 Telecommunications Total4 432001 Maint of Gen Properties 441001 Water Operations 8110 ARPAI Water Expenditures 1100 Salaries & Wages 1110 Overtime 2100 FICA/Medicare 3100 Prof Svcs &N Miss Utility 3110 Operating Contract 3310 Repairs & Malnt Contract  0.00 0.00  0.00 0.00  0.00 0.00  28,168.96 841.00 0.00 180.00 0.00 29,189.96 17,141.19 17,141.19 46,331.15 46,331.15 46,331.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 46,331.15 46,331.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 0.00 32.55 7,388.94 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  28,168,96 841,00 0.00 180.00 0.00 29,189.96 17,141.19 17,141.19 46,331.15 46,331.15 46,331.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 46,331.15 46,331.15 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,500.00 0.00 0.00 0.00 32.55 7,388.94 0.00  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page1    10:19AM 08/11/23 Accrual Basis  Town of Buchanan, Virginia  (Utility) Profit & Loss Budget Performance  July2 2023 Budget 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Jul23 1,641.00 888.50 504.00 990.31 406.35 210.10 0.00 13,561.75 0.00 1,226.89 652.50 0.00 732.50 0.00 2,611.89 1,200.00 0.00 0.00 0.00 0.00 0.00 32.55 7,388.94 750.00 0.00 0.00 0.00 2,573.83 205.00 7,750.00 709.46 17.09 406.35 2,096.64 0.00 23,129.86 39,303.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Jul23 1,641.00 888.50 504.00 990.31 406.35 210.10 0.00 13,561.75 0.00 1,226.89 652.50 0.00 732.50 0.00 2,611.89 1,200.00 0.00 0.00 0.00 0.00 0.00 32.55 7,388.94 750.00 0.00 0.00 0.00 2,573.83 205.00 7,750.00 709.46 17.09 406.35 2,096.64 0.00 23,129.86 39,303.50 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  YTDE Budget 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00  Annuall Budget 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Page2  3700 Permits 51101 Utilities 5210 Postals Services 6007 Repair & Maint Supplies 6009 Vehicle &E Equip Supplies 6014 Operating! Supplies 8101 Machinery & Equipment Cost Total 441001 Water Operations 441101 Water Filtration Plant 3110 Operating Contract 3310 Repairs &I Maint Contract 5110 Utilities 52301 Telecommunications 6014 Operating Supplies 8101 Machinery & Equipment Cost Total 44110 Water Filtration Plant 44200 Sewer Operations 8110 ARPAS Sewer Expenditures 5230 Telecommunications 1100 Salaries & Wages 1110 Overtime 2100 FICA/Medicare 2110 Virginia Unemployment Tax 3100 Prof Svcs & Miss Utility 3110 Operating Contract 33101 Repairs & Maint Contract 3320 Sludge Disposal 3600 Advertising 37001 Permits 5110 Utilities 54101 Lease/Rent ofE Equipment 58001 Miscellaneous Expense 6007 Repair & Maint Supplies 6008 Vehicle & Equip Fuels 6009 Vehicle & Equip Supplies 6014 Operating Supplies 81011 Machinery &E Equipment Cost Total 44200 Sewer Operations Total 04F Public Works 09 Nondepartmental 004 Capital Projects 942001 Water Projects 94201 Water Line Replacement Total 94200 Water Projects 94300 Sewer Projects 94305 SER Cap Grant 94302 WWTPI Improvements 94399 Contingencies Total 94300 Sewer Projects Total 004 Capital Projects 005 Debt Service 95500 Water Debt Service 955101 Principal Payments 95520 Interest Payments Total 95500 Water Debt Service 95700 Sewer Debt Service 957201 InterestF Payments Total 95700 Sewer Debt Service Total 0051 Debt Service 0091 Interfund" Transfers 983001 Transfers to General Fund Total 009 Interfund Transfers  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00    10:19AM 08/11/23 Accruall Basis  Town of Buchanan, Virginia  (Utility) Profit & Loss Budget Performance  July2023 Jul23 Budget 0.00 0.00 39,303.50 0.00 7,027.65 0.00 7,027.65 0.00  Jul23 0.00 39,303.50 7,027.65 7,027.65  YTDI Budget 0.00 0.00 0.00 0.00  Annuall Budget 0.00 0.00 0.00 0.00  Total 091 Nondepartmental Total Expense Net Ordinary Income Netl Income  Page3 3    10:23 AM OB/11/23 Type Alsco Bill Anthem Insurance Bill AT&T Bill Bill Bank ofBotetourt Beason, Adam Bill Betsy Dudley Check Blossman Bill Bill Bill Botetourt County Sheriffs Office Bill BusyE Bees Cleaners Bill C&S Disposalinc. Bill Bill Bill Bill Bill Bill Chemsolv Bill DominionE Energy Virginia  Town of Buchanan, Virginia Vendor Payments Made July 2023 Memo  Date 07/10/2023 LROA1091881 07/17/2023 000761841E 07/31/2023 0543 3353 39900 001 07/31/2023 0543 3353 39170 001 07/07/2023 July2 2023 07/11/2023 C0362: 28420 010623 CStump 07/21/2023 07/11/2023 23858 07/05/2023 24316708 07/05/2023 24467496 07/05/2023 24316701 07/31/2023 TOB072023 07/31/2023 July2 2023 07/31/2023 122704 07/31/2023 July23 Contract 07/31/2023 122996 07/31/2023 123522 07/31/2023 123154 07/31/2023 4902 07/31/2023 5039784 07/31/2023 07/31/2023 3363397500 07/31/2023 1773487507 07/31/2023 0024800005 07/31/2023 3193465006 07/31/2023 7670953350 07/31/2023 07/31/2023 9544777502 07/31/2023 6462673143 07/31/2023 9249307019 07/31/2023 3757046762 07/31/2023 07/31/2023 6924762500 07/31/2023 8519277118 07/07/2023 23850 07/11/2023 23855 07/31/2023 FPSMC0055123 07/21/2023 07/11/2023 07/31/2023 07/06/2023 07/21/2023 07/31/2023 78243 07/31/2023 78857 07/31/2023 212831 07/31/2023 212923 07/11/2023 Inv182 07/10/2023 07/31/2023 BUCHA008 07/17/2023 W15425 07/31/2023 114997713 07/11/2023 Inv3 375 07/11/2023 23856 07/31/2023 821: 31470 0391652 07/31/2023 203802 07/31/2023 07312023 stmt  Num  Account 20000A Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000A Accounts Payable Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000. Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Payable Accounts 20000A Payable 20000 Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable General 10010E 20000 Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000A Accounts Payable 20000 Accounts Payable Payable Accounts 20000A Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable Accounts 20000 Payable 20000 Accounts Payable 20000. Accounts Payable 20000A Accounts Payable  Split 5801 Carnival Operations -SPLIT- 51100 Utilities 5110 Uilities -SPLIT- -SPLIT- 5819F Reggae! byt the 5801 Carnival Operations 5801 Carnival Operations 5801 Camival Operations 5801 Carnival Operations -SPLIT- 5410Lease/Rent ofE Equipm.. 33201 TrashF Pickup. 5800 Miscellaneous! Expense 54101 Lease/Rento of Equipm... 5410Lease/Rent of Equipm... 5801 Carnival Operations 60140 Operating Supplies 5110Utilities 51100 Ulilities 5110 Utilities 51100 Ulilities 5110Utilities 5110Utilities 5110 Utilities 5110 Utilities 5100 Electricity- Streetights 5110 Utilities 5110 Utilities 5110 Utilities 5110E Electricity- Town Hall 5110 Utilities 5100E Electricity- Streellights Maint 3310F Repairs & Contr... 5819F Reggaet byt theF River -SPLIT- -SPLIT- 58010 Carnival Operations 5819F Reggael byth the River 6007F Repaira &N Maint Supplies SPLIT- 3600A Advertising 3600A Advertising 3140ARPAE Exp- General 5801 Carnival Operations 13100 General FundA Assets 3310F Repair8 & Maint 3600A Advertising ARPA' 8110A WaterE Expendit... 6007F Repair8 &1 Maint Supplies 3120A Accounting Services -SPLIT-  Amount -635.87 -5,256.00 -47.43 -47.43 -812.70 4,011.85 -2,200.00 -500.00 -73.27 -31.00 -402,43 -2,700.65 -310.00 -100.00 -6,564.00 -7,750.00 -25.00 -80.00 -2,392.33 -732.50 -124.06 -1.43 -132.17 -2,561.07 -11.33 -6.59 -930.98 -68.38 -53,62 -265,64 -290.67 -8.38 -372.25 -386.86 -1,242.05 -250,00 -250.00 -750.00 -950.00 -321,92 -441.41 -1,019.00 -1,350.00 -280.86 -16,994.38 -446.55 -228.85 -7,265.00 -15.55 471.99 -925.43 -310.00 -1,500.00 -250,00 -106.13 -8,390.00 -74.90 Page1  TPfor Carnivalr restrooms 0543353 3917001 Paymento ont truck #16A Acct# 2021201825 Reggaet byt theF River (Lazy! ManD DubE Band) 20000A CamivalF Prize Winner Propanet for Carnival Burger Stand Propane for Camival Burger Stand Propanet for Camival Fry Stand Polices servicest forE Buchanan Carnival Janitorals services Containerf fee @s STP 464r res" $13+2 28bus* 19 Container fee @s STP Container fee @s STP Containerf fee @s STP Camival Chorinef for WFP 9885957507 (Parkway, watert tank) 3363397500 (Water stlifts station) 1773487507 Well2) 0024800005 (STP) 3193465006 (Southview lifts station) CarnivalF Food Stand 9249307019 (Carson! Hill) 8519277118 2027648746 CamivalF Prize Winner Carnival Prizey Winner* #2 Cust1 18276 Stager rental forF Reggae by the River Ice Cream Stand Supplies Ice Creamf for Buchanan Carnival Providings sounds systemf forF Reggae byt the River 20000A Accounts Payable Repair PRVV vault Main Street Operation OfSTP&WFPI for. June2 2023, etc. 20000A 212831 212923 Remaing 50% ofExta andl Inte and CO Icef for Carnival CustB BUCHA008 Billboard Inv375 CarnivalF PrizeV Winner Accountings services AcctE Buchanantown & VB0009  Health Insurancel Billing Entity# #1 T7452AMA03 20000A Accounts Payable  River  10010E Buchanan General Fund 5801 Carnival Operations  9544777502 (Carnivalr restrooms &f frys stand) 20000A Accounts Payable  Dominion Bill Va. Power 07/31/2023 2027648746 Eubank, Vickl Check Check Fidelity Power Systems Bill Flex Stage Bill Grace Bill Parker Happy Food Mart Bill Hershey! ice Cream Bill Hicks, Marshall Bill InbodenE Environmental Services, Inc. Bill Bill LComputers Inc Bill Bill J8JInnovations LLC Bill Jacob Bill Stump. James RiverE Equipment-Ashland Bill James! River Equipment-Buchanan Bill LAMAR Bill Land ProE Enterprise Bill Lawrence Companies Check Lowe's Bill MayK.EarhartPLLC Bill Mids State Equipment Bill Monty Crawford  10010 Buchanan Fund 5801 Camival Operations GeneralF Fund 5801 Carnival Operations  Services  10010 Buchanan General Fund 5801 Carnival Operations    10:23AM 08/11/23  Town of Buchanan, Virginia Vendor Payments Made July: 2023 Memo  Type Check Nita Thrasher Check Overhead Door Company Bill RichardE Beard Check Roanokel Fruita &Produce Co Bill Bill Sandy Montgomery Check Smooth Operator, LLC Bill Sue Sweet Bill TeresaD Donald Check TOLLEY DONNIE RAY. Check USAE BlueBook Bill Bill Bill VDH-Waterworks' Technical Assistance! Fund Bill Verizon (Water Tank) Bill Bill Virginia ABC Check Virginia Media, Inc Bill Bill Virginia Utility Protection Service, Inc. Bill VUPS Bill Zavuyal Music, LLC Bill  Date 07/05/2023 23824 07/05/2023 23825 07/31/2023 5023 07/06/2023 23818 07/03/2023 828785 07/05/2023 829058 07/11/2023 23859 07/11/2023 07/07/2023 07/11/2023 23857 07/06/2023 23817 07/31/2023 70351 07/31/2023 80735 07/31/2023 84980 07/31/2023 24019020 07/10/2023 23851 07/31/2023 23-361322 07/31/2023 23-361323 07/10/2023 06230467 07/31/2023 03230465 07/21/2023  Num  Account 20000A Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000/ Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000 Accounts Payable 20000 Accounts Payable 20000A Accounts Payable 20000. Accounts Payable 20000. Accounts Payable 20000. Accounts Payable 20000. Accounts Payable 20000 Accounts Payable  Split  Amount -250.00 -250,00 -1,226.89 -250.00 -1,460.00 -1,168.00 -250.00 -1,200.00 -55.91 -2,500.00 -250.00 -346.58 -1,010.78 -61.55 -1,641.00 -170.64 -61.13 -85.00 -135.00 -135.00 -42.00 -23.10 -1,300.00  Carnival Prize Winner Carnival Prize Winner TOWBUCOO Carnival Prize Winner Potatoesf for Carnival Potatoesf for Carnival CarnvialF Prize Winner Ice Cream Stand Supplies Carnivai Prize Winner CamivalP PrizeV Winner Customer 270675 Customer: 270675 Customer: 270675 Waterworks operationf fee Raggae! byt the River Miss Utility Reggaet byti theF River Event  10010 Buchanan General Fund 58010 Carnival Operations 10010E Buchanan General Fund 58010 Carnival Operations 10010E Buchanan General Fund 58010 Carnival Operations 10010E Buchanan General Fund 5801 Carnival Operations 10010 Buchanan General Fund 58010 Carnival Operations 10010 Buchanan General Fund 5801 Carnival Operations  3310Repairs &N Maint Contr... 58010 Carnival Operations 58010 Carnival Operations 8110A ARPAS Sewer Expendit... 58010 Carnival Operations -SPLIT- -SPLIT- -SPLIT- 3700F Permits 51100 Utilities 5110Utlities 3600 Advertising 3600A Advertising -SPLIT- -SPLIT- 5819F Reggae! byt theF River  07/31/2023 650-005-247-0001-20 650-005:247.001.20V Well1 07/31/2023 653-767-895-0001-01 653-767-895-0001-01 (WFP)  10010E Buchanan General Fund 5819F Reggae! byt the River  Page2    10:21AM 08/11/23  Town of Buchanan, Virginia Unpaid Bills Detail As of August 11,2023  Type C&S Disposal Inc. Bill Bill Bill Bill Total C&S Disposal Inc. Dominion Energy' Virginia Bill Bill Bill Bill Bill Bill Bill Bill Bill Total Dominion Energy' Virginia Dominion Va. Power Bill Total Dominion' Va. Power Fidelity Power Systems Bill Total Fidelity Power Systems Happyl Food Mart Bill Total Happy Food Mart Inboden Environmental Services, Inc. General. Journal General. Journal Total Inboden Environmental Services, Inc. JLG Computers Inc Bill Total. JL Computers Inc James River Equipment-Ashland Bill Total James RiverE Equipment-Ashland Maryl K. Earhart PLLC Bill Totall Maryk K. Earhart PLLC Mid State Equipment Bill Total Mid State Equipment Sysco Credit Total Sysco Thel Home Depot General. Journal Total Thel Homel Depot USA BlueBook  Date  Num Due Date Aging Open Balance  07/31/2023 122996 08/10/2023 07/31/2023 123522 08/10/2023 07/31/2023 123154 08/10/2023 07/31/2023 4902 08/10/2023 07/31/2023 76709... 08/10/2023 07/31/2023 80881... 08/10/2023 07/31/2023 95447... 08/10/2023 07/31/2023 64626... 08/10/2023 07/31/2023 92493... 08/10/2023 07/31/2023 37570... 08/10/2023 07/31/2023 68582... 08/10/2023 07/31/2023 69247... 08/10/2023 07/31/2023 85192... 08/15/2023 07/31/2023 20276... 08/10/2023 07/31/2023 FPSM... 08/10/2023  1 1 1  7,750.00 25.00 80.00 2,392.33 10,247.33 6.59 930,98 68.38 53.62 290.67 265.64 8.38 372.25 386.86 2,383.37 1,242.05 1,242.05 750.00 750.00 441.41 441.41 2,296.95 -2,296.95 0.00 228.85 228.85 471.99 471.99 8,390.00 8,390.00 74.90 74.90 -110.81 -110.81 -766.54 -766.54  1 1  1 1 1  07/31/2023  08/10/2023  06/30/2021 MKE2... 07/01/2021 MKE2...  07/31/2023 212923 08/10/2023 07/31/2023 BUCH... 08/10/2023 07/31/2023 203802 08/10/2023 07/31/2023 07312... 08/10/2023 06/30/2023 49730... 06/30/2021 MKE2...  1 1 1 1  Page 1    10:21 AM 08/11/23  Town of Buchanan, Virginia Bills Detail Unpaid As of August 11,2023 Date 07/31/2023 80735 08/10/2023 07/31/2023 84980 08/10/2023 07/31/2023 650-0... 08/10/2023 07/31/2023 653-7... 08/10/2023 07/31/2023 23-36... 08/10/2023 07/31/2023 23-36... 08/10/2023 08/07/2023 23931... 08/17/2023 07/31/2023 03230... 08/10/2023  Type Bill Bill Total USAI BlueBook Verizon (Water Tank) Bill Bill Total Verizon (Water Tank) Virginia Media, Inc Bill Bill Total Virginia Media, Inc Virginia Resource. Authority Bill Total Virginia Resource Authority VUPS Bill Total VUPS TOTAL  Num Due Date Aging Open Balance  1  1,010.78 61.55 1,072.33 170.64 61.13 231.77 135.00 135.00 270.00 5,814.78 5,814.78 23.10 23.10 30,764.53  1 1 1 1  Page 2      18113 Minutes of Council Meeting Buchanan, VA  June 12, 2023 Present:  Vice Mayor Chris Witt Councilmember Manspile Councilmember Marlon Rickman Councilmember. James Eubank  There were 10 citizens and 3 employees attending.  Vice Mayor' Witt brought the. June 12, 2023 regular Town Council meeting to order at 7:00 pm. Vice Mayor Witt asked Town Clerk Claudine Stump to take roll call. With four Council members present, a quorum was established. AI moment of silence was held and the Pledge of Allegiance was recited. Councilmember Manspile made a motion to amend the agenda to include 5 items: the Carson Hill generator, 3 paving bids, and sidewalk repair with a second from Councilmember Eubank. Vice Mayor Witt asked for further discussion. With no further discussion the agenda was amended with a vote of4 4- The first item on the agenda was approval of the consent agenda which consisted of thet financial report for May 2023, the approval of paid bills, and approval oft the minutes from the April 19, 2023 Work Session, May 8, 2023 Regular Council Meeting, and May 11, 2023 Work Sessions. Councilmember Manspile made a motion to approve with a second from Councilmember Rickman. Vice Mayor Witt asked fort further discussion. With no further discussion, the consent agenda was approved with a vote Next on the agenda was awards, recognitions, and presentations. Vice Mayor Witt recognized Carol Boblett for the banners and banner program. Vice Mayor Witt recognized the. James River High School Next on the agenda was citizen comments and petitions regarding agenda items. Carol Boblett had signed upt to aski if Town had gotten a response from Dominion Energy about putting the banners on the poles. Vice Mayor Witt stated that there has not been a response. Mr. Boblett stated that the poles on Lowe St. Councilmember Manspile stated the poles on the bridge belong to the Town.  0. Vice Mayor Witt stated these would be added to the end of new business.  of4-0.  Girls Varsity softball team for finishing second in the state.  1    Next on the Agenda was New Business/Action Items/ Public Hearings.  The first action item was the Public Hearing fort the 2023-2024 budget. Councilmember Manspile made a motion to open the Public Hearing with a second from Councilmember Eubank. Vice Mayor Witt stated there was a motion and a second. The motion passed with a vote of4-0. Vice Mayor' Witt askedi ifa anyone wanted to speak. No one wanted to speak. Councilmember Manspile made a motion to close the Public Hearing with a second from Councilmember Rickman. Vice Mayor Witt stated there was a motion and a second. The motion was passed with a vote of 4-0. Vice Mayor Witt stated we were back ini the Council The next action item was consideration of Resolution R23-0612-13: A Resolution Approving and Appropriating the Town of Buchanan Annual Budget and Setting the Tax Rates and Garbage Collection Fee for Fiscal Year 2023/2024. Councilmember Manspile made a motion to accept the Resolution with a second from Councilmember Rickman. Vice Mayor Witt asked for further discussion. With no further discussion, the Resolution was passed with a vote of4-0. The next action item was consideration of 2 Real Estate Investment Program Grants. Vice Mayor Witt stated that this program was started with ARPA funds during COVID. Town Manager Hayfield stated that Rock Topl Properties total investment in their property is $15,795.00. This grant is a matching grant for a maximum of $5000.00. The second granti is for the Best Place. Antiques Store thati is having structural work done with at total cost of $3,200.00 with a grant reimbursement of $1,600.00. Town Manager Hayfield: stated the committee that reviews the grants has recommended approval of both grants. Vice Mayor Witt made a motion to approve the grants with a second from Councilmember Manspile. With no further The next action item was to schedule a work session between Council and Botetourt County Fire/EMS services. Councilmember Manspile suggested. July 27, 2023. Vice Mayor Witt stated that gives Council enough time sO that if there is a conflict with Mayor Harris it can be changed. The next action item was the monthly reports. Town Manager Hayfield stated that the green space beside the Factory Flats project is now being designated as a park. The developers are asking Town fori input as to the type of park. Vice Mayor Witt stated that the reports would be put on hold sO that the new business Councilmember Manspile added at the beginning oft the Councilmember Manspile stated Council had approved a stand-by generator for Well One. In order to ensure Town has water ini the event of a power outage, there needs to be a stand-by generator installed at Carson Hill. Fidelity Power Systems was awarded the contract for the generator at' Well One. The proposal for the generator at Carson Hill is $77,460.00. Councilmember Manspile made a motion to approve the purchase with as second from. James Eubank. Vice Mayor Witt asked fori further discussion. With no further discussion, the purchase The next action item added toi the agenda was paving the lots at the fire house. Councilmember Manspile stated hel had contacted. 3 paving contractors. Only one came and quoted the project. James R. Carter quoted $58,950.00. That includes the front 2 ramps, the alleyway between the fire station and post office, and the back lot. Thati includes milling and  meeting.  discussion, the grants were approved with a vote of4-0.  meeting could be addressed.  was approved with a vote of 4-0.  2    removal of debris. Councilmember Rickman made a motion to approve with a second from Councilmember Manspile. The project was approved with a vote of4-0. The next added action item wast the paving of Town owned alleys. The first alleyi is at MECS from Main Street to Lowe Street and holds a 3-inch water line. The quote from. James R Carter Paving is $17,500.00. Vice Mayor Witt stated he would like to see more budget information and what ARPA funds are available before approving more projects. Councilmember Manspile stated as of last month there was $474,000.00. Vice Mayor Witt stated that there isa major sewage project coming upa as well. He would like to push the quotes to the next Council meeting. Town Treasurer Griffin gave Council an updated. ARPA accounting. Councilmember Manspile made a motion to approve the first alley paving project with a second from Councilmember Rickman. The project approval carried with a vote of3-0w with) Vice Mayor Witt abstaining because he wanted to wait till the next Council meeting. The next added action item was the paving project for Southview. Councilmember Manspile stated that he would not be voting on this because he lives there. The quote from James R Carter Paving is 37,500.00. Councilmember Eubank asked for clarification on why" Town uses this roadway. Councilmember Manspile stated that the sewer pump station is on Southview. The Town has water lines in the ditch line. This is to protect the Town's infrastructure. Councilmember Rickman made a motion to approve with a second from Councilmember Eubank. Vice Mayor Witt stated he doesn't like spending all these funds at one time, but this has been discussed for years. With no further discussion, the project was approved witha a vote The last added action item was the sidewalk repair on the north side of the alley beside the Buchanan Baptist Church. SC Rossi quoted $11,800.00 to fixt the sidewalk. Councilmember Manspile stated the only contractor that came and quoted the project was SC Rossi. Councilmember Rickman with a second from Councilmember Manspile. The project was The next added action item was the maintenance for Town Hall. This will clean and paint the entire hallway and ceiling, clean and paint the exterior oft the building, and fix the rotting column base for $12,300.00. Councilmember Manspile made a motion with a second from Councilmember Eubank. The project was approved with a vote of4 4-0. The next action item was to return to the reports. Town Manager Hayfield stated there have been several issues with sewer this month. The pumps on' Water Street pump: station are supposed to be completed this week. Vice Mayor Witt asked how hiring new public works employees was going. Town Manager Hayfield stated he had interviewed 31 potential employees and been turned down by all. Councilmember Manspile stated that Town needs to Next on the agenda was Citizen Comments and Petitions Regarding Non-Agenda Items. Gary Manspile of 20578 Main Street had signed upi to speak. Mr. Manspile asked for an update on what Council was doing about the rundown houses and vehicles around the Town. Vice Mayor Witt stated that Councilis waiting to get al lot of the zoning ordinances and codes updated. Mr. Manspile stated that was not needed for the vehicles. Vice Mayor Witt stated that since Town does not currently have staff to ride around and see issues, Town relies on citizens to make complaints. Vice Mayor Witt stated that he had seen where some areas are taxing blighted properties at higher rates than the livable properties. He would like to start a conversation in a work session about other options besides citing these owners.  of3-Owith Councilmember Manspile abstaining.  approved with a vote of4 4-0.  change their pay scale to reflect changes in pay scales in the area.  3    Councilmember Manspile stated that there isal lack of communication between Botetourt County and the Town about blight properties. Vice Mayor Witt stated Council needs to have a work session witha representative of the Botetourt County building inspectors to find out what can be done. Last on the agenda was additional comments. Councilmember Rickman stated that a camera needs to be placed near the gazebo on Town Park. It was vandalized twice in the last month. Councilmember Manspile stated thati ifanyone hears anything, say something. Mr. Mike Burton: suggested putting a reward fori information out. Vice Mayor Witt stated that there had been at fund created years ago for rewards fori information on vandalism. Town Treasurer stated there is al linei item for that ini the budget. Councilmember Manspile stated that he wanted to recognize Town Treasurer Griffen for putting together the most professionally put together budget Council has seen since hel has been on Council. Next on the Agenda was upcoming meetings and events. Vice Mayor Witt listed all the upcoming Pat. Jasper asked ift there was any way to have a deputy in Town when traffic is being redirected through Town from Interstate 81? The traffic on! Sunday was terrible. Vice Mayor Witt stated that Council would Last ont the agenda was adjournment. Councilmember Manspile made a motion to adjourn witha second from Councilmember Rickman. With no further discussion, the motion carried with a vote of4-  meetings and events.  try to reach out to the Sheriff's Office.  0.  Adjournment was at 8:09 pm. Respectfully submitted,  Claudine Stump, Clerk  Tristan Harris, Mayor  4      1811 Minutes of Council Meeting Buchanan, VA  July,10,2023 Present:  Mayor Tristan Harris Vice Mayor Chris Witt Councilmember Manspile Councilmember Marlon Rickman Councilmember James Eubank  There were 10 citizens and 2 employees attending.  Mayor Harris brought the. July 10, 2023 regular Town Council meeting to order at 7:00 pm. Mayor Harris asked' Town Clerk Claudine Stump to take roll call. With five Council members present, a quorum was established. A moment of silence was held and the Pledge of Allegiance was recited. Councilmember Manspile made a motion to amend the agenda to include 2i items: the renewal with the Town Auditor which would be under new business, and at the end oft the meeting a closed session for council. Vice Mayor' Witt seconded the motion. With no further discussion, the agenda was amended The first item on1 the agenda was approval of the consent agenda which consisted of the financial report for June 2023, and the approval of paid bills. Councilmember Manspile made a motion to accept the consent agenda with a second from Vice Mayor Witt. With no further discussion, the agenda was Next on the agenda was awards, recognitions, and presentations. Vice Mayor Witt thanked the Town staff and volunteers for another successful Carnival. Mayor Harris stated thati it takes a lot ofvolunteers and people to make the Carnival a success and he appreciates everyone's efforts. Councilmember Manspile stated he would like to thank Troutville Fire Department for helping fix the flag pole at the park, and Councilmember Rickman for helping get the flags down around Town on Sunday before the Next on the agenda was citizen comments and petitions regarding agenda items. No one had signed up  with a vote of5-0.  approved with a vote of 5-0.  rain started. tos speak.  1    Next on the Agenda was New Business/Action Items/ Public Hearings.  The first action item was scheduling the work: session with the Botetourt County Fire Department. Town Manager Hayfield stated the Fire Department had agreed to the date of July The next action item was the approval oft the contract for auditing services. Councilmember Manspile made a motion to approve the contract as outlined ini the proposal as attached that is dated May 24, 2023 from Robinson, Farmer, Cox, and Associates in the amount of $15,500.00 plus $3500.001 for each single audit for thei fiscal year beginning July 1, 2022 and ending June 30, 2023. Vice Mayor Witt seconded the motion. Councilmember Eubank asked for clarification that this was for thei fiscal year that just ended. Councilmember Manspile stated that was correct. With no further discussion, the contract was approved with a vote of5-0. The next action item was employee reports. Mayor Harris stated the reports are int the agenda packet. Town Manager Hayfield stated that the Groendyke project is being reviewed by the engineering firm, 2 façade grants were paid, 3 sewer backups, and 1 water leak. Councilmember Manspile stated there are 4 areas that will need to be replaced due to age and/or deterioration. There have been several instances of vandalism on the park. There were some complaints about the PA: system and the bingo game system during Carnival. Alli the projects that were approved during the. June Council meeting were updated. The new public  27, 2023, at 7:00pm that Council had proposed.  works employee started today.  Next on the agenda was Citizen Comments and Petitions Regarding Non-Agenda Items.  Steve Grigg of 19505 Main Street stated that he thought the article in the Fincastle Herald introducing the Town Manager was great. Mr. Grigg asked if Town has a published list of ARPA funded projects that have been done or are: scheduled. Town Manager Hayfield stated he had a Mayor Harris read al list ofi issues at the buildings on the Town Park that had been prepared bya volunteer. Councilmember Manspile stated that Town needs to get on a regular maintenance Charles Alphin oft the American Legion Post 93 asked if Town had heard anything from Dominion Power about the Banners. Town Manager Hayfield stated that Dominion is requiring Town to do an engineering study to put the banners ont the poles. It will cost thousands of dollars. Councilmember Manspile stated that Town has a permit to hang flags, baskets, and wreaths on Last on the agenda was additional comments. Councilmember Manspile stated that Town needs to price flags. There are several that need to be replaced. Vice Mayor Witt stated Town needs to purchase Next on the Agenda was upcoming meetings and events. Mayor Harris listed allt the upcoming meetings  listi in his office. schedule.  the poles. There is no difference hanging the Banners.  non-furling grommets as well. The brackets need to be replaced as well.  and events.  2    Vice Mayor Witt made a motion to goi into closed session with a second from Councilmember Manspile. Mayor Harris stated the closed session wasi for personnel matters. With no further discussion, the  motion was carried with a vote of5-0. Closed session started at 8:00 pm.  Mayor Harris stated Council certified the closed session. Councilmember Manspile made a motion to come out of closed session with a second from Councilmember Rickman. With no further discussion,  the motion was carried byar roll call vote of 5-0. Regular Council meeting reconvened at 9:38 pm.  Last on the agenda was adjournment. Councilmember Manspile made a motion to adjourn with a second from' Vice Mayor Witt. With no further discussion, the motion carried with a vote of5-0.  Adjournment was at 9:39 pm. Respectfully: submitted,  Claudine Stump, Clerk  Tristan Harris, Mayor  3    HER  1811 Buchanan, VA  Minutes of Council Work Session Meeting  July27,2023 Present:  Mayor Tristan Harris Vice Mayor Witt Councilmember Rickman Councilmember Manspile Councilmember James Eubank  Mayor Harris called the. July 27, 2023 work session to order at 7:00 p.m. This meeting was held in the Council Room. Town Manager George Hayfield took roll call. With five members of Council present, a Vice Mayor Witt made a motion to amend the agenda to include a closed session at the end of the meeting with a second from Councilmember Manspile. With no further discussion, the agenda was Mayor Harris stated thet first item for discussion is the Fire Department equipment and building.  quorum was established.  amended with a vote of5-0.  Botetourt County Fire Chief. Jason Ferguson gave an overview of what the fire and EMS does, the budget fori fire and EMS, and what itt takes to run the fire: station. Then he spoke specifically about the Buchanan Fire/EMS department. Chief Ferguson showed data for activity in the Buchanan zone, cost of operations and the budget for the Buchanan station, and future Councilmember Manspile and' Vice Mayor' Witt stated that a resolution for the grant that Town receives for the Fire Department needs to be addressed int the next Council meeting. Fire Chief Ferguson stated they are trying to get a 24/7 engine crewi in Buchanan. Fire Chief Ferguson discussed the potential for the new ladder truck and where it would be Vice Mayor Witt asked what equipment was already at the Buchanan Fire/EMS station before Botetourt County took it over. Councilmember Manspile stated the equipment that was there before Botetourt County took over the Fire/EMS Department. Councilmember Manspile Vice Mayor Witt asked if all the equipment transferred to the County when they took over. Chief Ferguson stated that except for the building and the grounds, there are no assets left in Buchanan Fire Captain Bennington gave al list of things that needs to be repaired at the Fire Station and discussed potential ways Town and County can work together to get the repairs  projects.  stationed.  discussed the use of the ladder truck. the rescue squad's name.  done.  1    Councilmember Manspile stated that the extractor needs to be the next purchase from Carnival Council and Chief Ferguson discussed communication and the lack of communication between Mr. Gary Larrowe, the Botetourt County Administrator, thanked Council for having the Work Session to open communications between Town and County for Fire and EMS. What would be needed to do a major renovation to the building was discussed.  funds.  Councilmember Manspile discussed possible maintenance scheduling.  Townand County.  Council discussed how the meeting went with Fire/EMS. The possibility of charging rent fori the building The next item for discussion was the brush dump. Councilmember Manspile stated that somewhere it is written that there are fines for abuse of the brush dump. Vice Mayor Witt recommended better documentation stating what is allowed and what isn't to be used in conjunction with the sign out sheet. The next itemi for discussion was the Factory Flats Project. Town Manager Hayfield stated that Doug Hudgins of CHA has recommended which route to go and the size of the pipe that needs tol be installed. Council needs to make a decision. Councilmember Manspile stated he would like to see the price breakdown CHA has come up with. Town Manager Hayfield stated Council needs to make a decision to put the project out for bid. Councilmember Manspile suggested other repairs int the area while the project is being done. Councilmember Manspile requested the documentation that was given to Mayor Harris asked if Carnival funds could goi into a separate fund to show where those funds are used. Vice Mayor Witt stated that the special events committee use to have a separate fund but it was stopped. Non sanctioned events and how Council will deal with them were discussed. Vice Mayor Witt made a motion to go into closed session in order to discuss matters exempted from the Virginia Freedom of Information Act under: section 2.2-3711 to discuss personnel matters with a second from Councilmember Manspile. Mayor Harris asked for further discussion. With no further discussion,  was discussed.  Sycamore Development to know what incentives were given.  the motion carried with a vote of5-0. Closed Session began at 9:48.  Council came back from closed session at 11:19 pm.  Mayor Harris made a motion to certify toi the best of Council's knowledge, only matters exempted from the Virginia Freedom of Information. Act and identified int the motion to goi into closed session were heard discussed or considered. Councilmember Manspile seconded the motion. With no further discussion, the motion was approved byar roll call vote of3-0. Councilmember Eubank had to leave Councilmember Manspile made a motion to adjourn with a second from Vice Mayor Witt. With no  during the closed session for work.  further discussion, the motion was carried with a vote of3-0.  Adjournment was at: 11:20 pm.  2    Respettfulysubmtte.,  Claudine Stump, Clerk  Tristan Harris, Mayor  3    Town of Buchanan, Virginia Special Use Permit Application  Recuired items Sectign503):  V Fees-$ witht the application. Additional fees indudel legal advertisements. for two weeks) priort tot thej public hearings and mailing letbers ofnoticet to abulting properly owners (Code of Virginia rg.hamant-s5229, plus any fees for  legal counsel review. These fees arenon-rehundable  Application- n-3copies.  VApplomfaRepat-3e copies. See attached General Requirements. Plan-3copies. See attached checklist for required items.  Information of Properiy and Bequest 1. Parcel Number(s). 65A5)25 3. Owner(s):. Bofetowg Gundy Botetougt Gy-Lbary Julre Plp,llany darcl  2 Address ofl Parcel(s): 19795 Main St, Buchanan VA.2Y665 4. Applicant (Ifnott the Owner, written consent isi required fromt the Owner): 5. Aufhorized. Agent, if different from thet Owner (Owner'swriten consent required):  6. Zoning District Classification (Floodplain?):- 7rade 7. Proposed Useoft theProperty from fhe Zoning Ordinanoe Sisa Resyelafin (Phvsnant. fowt  3. Describe the proposed special uses requested, explaining thes manner in which the request/t use complies with thei requirements and standards of Section! 503-5 9. Describel how thes requested use meets the goals, objectives ar strategies oft the Town comprehensive pian. Attach additional sheets. The) Planning Commission bases their  (following page). decision on this.  Town ofBuchanan: Special Use Applicalion 1  07/30/2015  a    10. IsaTraffic Impact Analysis (TIA)required tol bes submitted per VDOTregulations 11. Description ofhow the property ist tol bes served for water and sewer] provisions. If public water and 7or] public sewer are proposed, thes request must bei reviewed by the' Town for capacity ofe either public provision. Requests for private water or sewer provisions must ber reviewed and approved by the Virginia Department ofHealth. 12. Aret there any conditionsyou wish to place on' the use? Yes No Describe thesei in your report. Thel Planning Commission and' Towa Coundlmay  Yes -No  impose conditions. Certification and Access ofreviewing this request  Ihereby certify that this application is complete and accurate to the best of my knowledge, and Fauthorize' Towarepresemtatives: entry anto thej propérty for purposes  OwnerfAgent Signature, swAe Print Nane: Julchlp  Dat7/26/Es  Applicant's Contact Phone Number: 516-728-2701  Town of Buchanan Special Use Application 2  07/30/2015    8. Describe the proposed special use requested, explaining the monneri in which the request/use Botetourt County is respectfully requesting approval from the Town Council for the installation ofa mural, sign,and garden. Our application will not be contrary in any way to the purposes oft the ordinance and supports multiple objectives of the Comprehensive Plani in relation to tourism, civic space, economic development and placemaking. The proposed uses arei in conformance with application provisions of the the zoning ordinance andi the Trade Use District. This use does not have ani impact on public utilities, parking, or access. There will be no adverse effects on adjacent properties from this use.  complies with the requirements ands standards of Section 503-5.  MURAL  The Town of Buchanan Zoning Ordinance, Article Il, Section! 303-11 provides standards for specific types ofs signs, including permanent murals or messages painted ont to building surfaces. The proposed mural complies with the dimensional requirements ofa wall sign, with the exception of the extent of wall coverage. Article III, Section 303-11 (P)(4): sets ar maximum of "1.5 square feet for each lineal foot of building face parallel to a street! lot line, ort ten percent (10%) of the walla areat to whichi itis attached, whichever is less." (8)' "The size ofs signs attached tol buildings may be increased in area (over allowable size) by 25% fore every 100f feet of building setback. This shall apply tol building setback more than 100 feet from the road right-of-way, and thei increase may be pro-rated according tot the actual The current exterior wall dimensions are! 557'Wx2910"H. The dimensions ofthe proposed mural Requested exception: the size oft the mural to extend the entire width oft the building, covering thei flat foundation half oft the walli from the ground to thel brick wall. Since the buildingi is set about 250f feet from Lowe! Street, it merits al larger mural for visibility. In addition, thel larger size would adde enhance the viewi from the Town Park: and brighten upt the area behind shop buildings and beside Solomon's  setback distance."  (lower half oft the wall) are! 557"Wx11'H.    Mission.  Mural artist's design concepts North side:  South side:    SIGN facility.  The proposed sign meets the requirements for Wal! Signs (Article III, Section 303), affixed paralleltot the wall oft the building. The simple design reflects Botetourt County branding andi identifies the! library  GARDEN  The proposed garden would replace the current minimal landscaping ati the rear oft the building, in front oft the proposed mural wall. It does not take up more than 20% oft thel lot (Article IM, Section: 301).    The proposed design by local retired landscaper Steve Grigg includes:  2benches with flatstone Low-maintenance, plants and shrubs Kioskt for informational brochures Little Freel Library  Preliminary: sketches (change:: sign would be wall-attached):  Vsen ai7  :  *  u 331  lakf  -e) (7)  55E  ES    9. Describe how the requested use meets the goals, objectives or strategies of the Town  comprehensive, plan. The mural, sign and garden would:  Serve as at tourist attraction and distinctive local feature, including photo opportunities and marketing as visitors share photos on social media or other venues. Ther mural, sign and garden will serve asas satellite 24/71 tourist information center. (Objective: Market Downtown. Strategy: Connect Downtown Buchanan with broader regional marketing.-efforts: to attract more visitors Provide a welcoming environment: along multiple façades oft the building. These elements will further encourage use ofthel Buchanan! Library by attracting more visitors who may not otherwise realize the presence of this civics space. The exterior features serve to provide access tol brochures thati inform them ofl library resources. ands services, including al Little Freel Library for both children and adults. (Objective; Strengthen the bond between youth andt the community. Strategy: Encourage the use of the Buchanan Library. Comprehensive Plan, p.73) Create a miniature park-like space encouraging more interaction outside of the building. (Objective: Addi more pocket parks within town boundaries. Strotegy: Pocket parks to be built Encourage a sense of place andi improvest the appearance oft the overall space. (Objective; Improve the: sense of place of downtown. Strategy: Develop a Streetscape. Enhancement Plogrom.improvements: should include...the addition ofstreetf furniture including benches..the  to Buchanan. Comprehensive Plan, p.74)  where property is available. Comprehensive Plan, p.57).    addition of public art. Strategy: Encourage attractive maintenance of business ands shopfacades. Help connect Main Street with thel Town Park, sincei iti furtheri identifies the library space and encourages people to walki ine either direction. (Objective: Improve thes sense of place of downtown.. Strategy: Connect Main Street with the Town Park"Comprehensiwe Plan, p.75)  Comprehensive Plan, p.75)  11. Description of how the propertyi is to be served fori water and sewer provisions.  No change.    Please place in thel Fincastle Herald on July 26 and August 2, 2023  Public Hearing Notice Town of Buchanan, Virginia  The' Town ofl Buchanan gives notice of aj joint public hearing of thel Buchanan Town Council and Buchanan Planning Commission at the regular Town Council meeting, to bel held onl Monday August 14th, 2023 at approximately 7:00 p.m., or as soon as possible thereafter, in Buchanan Council Meeting Room at 19753 Main Street, 1. Botetourt County Library is seeking a Special Use Permit under Zoning Ordinance. Articlel III, Section 303-LSign Regulation/ Placement of Mural on rear façade of 19795 Main Street Buchanan Virginia 24066, tax number 65A(5)25 Any citizen may bring comments tol Buchanan Town Hall at 19753 Main Street, Buchanan, VA or mail written comments to P.O1 Box 205 Buchanan, VA 24066 or email comments to townmanagerebuchanan-va.gov on or before: noon. Monday August 7h, Ora attend via phone 701-802-5423 (access code 3474425) or in person to present their views on these matters. Copies of the! Special Use. Application are available for review  Buchanan, Virginia for consideration of;  at the' Town office, weekdays from 8:00AM to 5:00PM. By: George Hayfield, Town Manager  Fincastle Herald - To run July 26 and August 2, 2023    Special Usel Permit Mural  Botetourt County Library/ Buchanan Branch Requirements for Approval of Special Use Permit 1. SUP is not contrary to the purposes oft the Zoning Ordinance 2.SUP Is not in conflict with objectives of the Comprehensive Plan  3. Request exemption from signage area maximum of1 10% and the 25% increase for each 1001 foot increased setback distance, in this case of 2501 feet from Lowe Street.. This allows a square footage of  273 Square feet.  Mural size requested is 605 square feet  Mural proposed would cover. 38% or 605 square feet oft the total wall area of 1595 square feet Applicant requests an exemption to allow an increase from zoning ordinance allowed 273 square feet to  the proposed mural size of6 605 square feet Note: Mural is not visible from Main Street orl Lowe! Street  Note: Mural is planned in conjunction with a garden landscaped area at rear ofl library to provide areai for  reading and reflection  4. Include satisfactory provision for thei following if applicable:  Sewer, water, public utilities N/A Off Street parking N/A Yards, open space N/A Retention of natural vegetation N/A effects of the special use permit N/A  Ingress, egress for fire and emergency vehicles N/A  Landscaping, buffers, screens, fences to protect adjacent properties from potential adverse    Special Use Permit Botetourt County Library Application for Mural  Location is rearl Façade of Library/ 19795 Main Street  Zoning Ordinance Article III Section 303-11LS Signage Regulation  Ap permanent mural ori message painted directly onto al building surface  Aspecial use permit is required for all new signs ofi this type and will comply with the dimensional  requirements of a wall sign Dimensions Location  Wall 55/7"Width) x29' 10" Height 1595 Square Feeti in Area  Mural 55'7'Widthx11'0 00" Height  605 Square feet in Area  Rear façade/ wall of Buchanan Library facing parking area andi facing the rears side of two apartment buildings and Solomons Mission. The mural walli facesi in the direction of Lowe Street andi is approximately 250 feet distance. The wall and mural are not visible from Lowe Street.  Zoning Ordinance Article III Section 303-11 P Signage Regulation  Wall sign shall be no greater than 10% of wall area or: 1.5 square feet for each lineal foot of building face Area of Mural can be automatically increased in area 25%1 for every 1001 footi increase in setback from  parallel to street  road/ right of way and prorated increase beyond that.  Zoning Administrator Recommendation to Planning Commission:  Recommend SUP approvali fort the Mural with exemption from the sign code maximum ofa a 273 square foot mural to allow a 605 square foot mural.. Justifications for allowing an exemption from the maximum mural size are multiple as the proposed mural is not visible from Lowe Street or Main Street, it is not advertising in nature, and it would not pose any type of health & safety concern. Proposed. Mural appears to be visible from just Solomons Mission and the back oft the apartments. The mural willl bea a  public art addition to the community. Compliance with Zoning Ordinance/ Yes Compliance with Comprehensive Plan/ Yes    Zoning Administrator Recommendation/ Approval/ No conditions suggested to approval. Planning commission may decidei that SUPI Mural approval not carry with the property when sold and next  property owner re-apply for mural. Further Recommendation  Would recommend amendment to Zoning Ordinance on method for regulating murals and would suggest separating and differentiating murals from signage regulation int the future.    Resolution R23-0814-14  BICE  1811  At ai regular meeting oft the Town Council oft the Town of Buchanan held at thel Buchanan Town  Hall on the 14th day of August, 2023 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor Chris Witt, Vice-Mayor James Manspile Marty Rickman James Eubank Oni motion of  VOTE:  which carried by a vote of  the following was adopted:  A Resolution  Approving Main Street Sewer Line Upgrade Project from Williams Lane to 15th Street Whereas, The existing sewer line serving this location is reverse grade and inj poor condition and will not accommodate the flows from the proposed development at the Groendyk site; Whereas, The purpose oft this project is to provide sanitary sewer service to the new Factory Whereas, The first step is survey to ensure there is adequate slope for thej proposed sewer; Whereas, Upon survey confirmation, Town engineer shall proceed with design, bidding, and Now Be ItTherefore Resolved, that the Town Council of Buchanan does hereby approve proceeding with a sewer line upgrade project on Main Street from Williams Lane to 15th Street  Flats apartments and Brewery at the Groendyk property on Main Street;  construction oft the new sewer with aj probable cost of $240,000;  and the cost attached thereto.  1    Resolution R23-0814-14  MOTION: SECOND:  VOTE AYES: NAYS: ABSENT:  APPROVED:  Tristan Harris, Mayor ATTEST:  Claudine Stump, Town Clerk  2