18113 Minutes of Council Meeting Buchanan, VA  August 8, 2022 Present:  Mayor Craig Bryant Vice Mayor Chris Witt Councilmember Manspile Councilmember Marlon Rickman Councilmember Chris Petty  Attending: 9citizens, Board of Supervisor Amy White, 36 employees  Mayor Craig Bryant called the. August 8, 2022 Council meeting to order at 7:00 p.m. This meeting was held int the Council Room. Mayor Bryant asked Town Clerk Claudine Stump to take roll call. With five councilmembers present, a quorum was established. A moment of silence was held, and all that were Mayor Bryant stated that a Councilmember has requested to amend the agenda to add a closed session to the meeting. Mayor Bryant made a motion to amend the agenda for a closed session. Councilmember Manspile seconded the motion. Mayor Bryant asked for further discussion to modify the agenda. With no further discussion, the motion was approved with a vote of5-0. Mayor Bryant asked ifl Town Attorney Puvak had joined the meeting via phone. Town Manager McCulloch stated that The first item of business was to consider approval of the consent agenda including the. July 2022 Financial Report and unpaid bills, the. June 13, 2022 and. July 11, 2022 Regular Council Meeting Minutes, AI motion for approval for alli items under the consent agenda was made by Councilmember Manspile with a second from Councilmember Rickman. Mayor Bryant asked fori further discussion. With no Next on the agenda was Awards, Recognitions, and Presentations. Mayor Bryant stated that he would like to thank everyone in general for alli their hard work during. July for the special events. Again, thank Next on the agenda was Citizen Comments and Petitions Regarding Agenda Items. No one had signed  present stated the Pledge of Allegiance.  he hadj joined the meeting.  further discussion, the motion carried with a vote of5-0.  you. That is a busy month for everybody being part of that in one way or another.  up to speak.  1    Next ont the Agenda was New Business/ Action Items/ Public Hearings. There were no new business/action items/ public hearings. Mayor Bryant asked if Council was okay with continuing to run through the rest of the agenda, then go to closed session. Council agreed. Next on the agenda was reports. Town Manager McCulloch stated that for special events we are preparing for Mountain Magic in the Fall. The fair was held Friday and Saturday, and was the best attended fairi in a while. We are fundraising for the Christmas lights right now. Town Manager McCulloch stated that Planning Commission was tabled. But there was a meeting looking into the Appalachian Trail Community with someone who is an avid Appalachian Trail hiker. That was one step towards the goal that we have for the Town. Town Manager McCulloch stated that for public safety, there is al light blinking on the bridge, LES will be looking into iti this week. The lights at the park and the other bridge light have been fixed. For Public' Works, as you know, there was a large leak that has been fixed on Bridge Street. That was a pretty bigl leak that had been going on fora a while. One of our operators said it had been going on since he worked for Petrus. We also hired a new public works/maintenance. worker. His name is Brian Simmons and he started today. Town Manager McCulloch stated that as Council knows, Andy Newcomb retired last week. There is a list of repairs and maintenance items from Inboden that Town Manager McCulloch will be meeting their representative tomorrow about. Mayor Bryant asked for an update on the bridge work. Town Manager McCulloch stated that late Friday the project manager from VDOT came to the office and told us the work would start next week. The work will consist of taking measurements. This is more preconstruction than actual construction. There may be al lane closure at this time. Mayor Bryant asked Councilmember Rickman if he had any questions. Councilmember Rickman stated that Siler Trucking had asked when bridge construction would be starting since it will interfere with their trucks. Town Manager McCulloch stated that they have to wait until after Labor Day to start construction. Mayor Bryant thanked Town Next on1 the Agenda was Citizen Comments and Petitions Regarding Non-Agenda Items. Mayor Bryant stated the rules on engagement for public comment that are located outside Council Chambers. The first person to speak was Amy White of 905 Stinnett Road. Ms. White wanted to thank the Town for everything especially the water leak that happened on Thursday that was repaired by Friday Morning. Ms. White stated that this was the largest Fair they have ever had. More animals were shown than they had ever had. There were more exhibits in the homemaking tend than they had ever had. There wasa mechanical bull that was very popular with the kids that. James River Equipment sponsored. Ms. White thanked Councilmember Manspile for his help with the signage that was put up at both ends of Town. There were al lot of positive comments. Asa result oft the Fair, $1,800.00 was given to an exhibitor that showed a pigt that wasn't really a show pig, but we wanted to give hert the experience, her barn burned this spring and she lost alll her show animals. The grand champion hogi is being processed and donated toi the food pantry at the Presbyterian church. Lots of money went to the exhibitors, and the community participation was amazing. There were donations, there was ai food walk with lots of food and crafts that had been produced. All that money went to the young lady who lost her animals. Ms. White stated they felti it was a very successful event, and they are already talking about next year. Councilmember Rickman asked about the chicken bingo. Ms. White stated that chicken bingo was new this year. That was sO popular. Kate Stevens and the. James River FFA did that. She is already talking about howi it can be enhanced next year. Ms. White stated thati is chicken poop bingo. Mayor Bryant thanked Ms. White for her feedback. Next to speak was Rose. Jeter of 301 Red Horse Lane. Ms.. Jeter  Manager McCulloch for1 the update.  2    thanked Council for serving on Council and volunteering. She also thanked Council for leaving the American flags up for the Iron Man Race. This was ar nice added feature. This is the second year we have tried to get people out to cheer on the athletes. She has gotten to meet sO many different families from all over. She personally would like the flags to stay up longer, but knows there are issues to work out with that. Ms. Jeter also thanked Town for Reggae by the River. She knows the numbers were down because of the rain, but hopes that doesn'tsway the Town from having the event nexty year. Again, there were people there from Richmond, and Salem. It was nice as a resident not having to go to Elmwood Park or Daleville to go to an event. Her children like the music as well. Ms. Jeter stated that she wanted to say how important the special events are for the Town. Mayor Bryant thanked Ms. Jeter for heri input. Mayor Bryant stated there were no others signed up for public comments. Next on the Agenda was Upcoming Meetings and Events. Mayor Bryant stated that the upcoming events are listed on the agenda. He would like to highlight for Council the Work Session that has been changed to August 18th. Itisal long list of items and al busy work session. Some oft the items are from public input and feedback. Itwill be nice to have some objective discussion about these issues. Public is invited to attend but again iti is a work session. Mayor Bryant asked if there was anything else that needed to be highlighted. Town Manager McCulloch stated that the 9/11 Memorial Walk at the Town Park will be September 10th. The Buchanan tri will be! September 10th as well. The mobile markets are now 31 times a month. They have been increased because there is such good traffic for the markets. Mayor Bryant stated that concludes the agenda. Council will be going into the closed session. There will Next on the Agenda was a closed session. Mayor Bryant made ar motion to goi into closed session per Section 2.2-3711. This is for paragraph A1: discussion, consideration, or interviews for perspective candidates for employment, appointment, assignment, demotion, promotion, performance, salary, disciplining, or resigning of specific public officers, employees, or appointees of any public body. Vice Mayor Witt seconded the motion. Mayor Bryant asked for further discussion. With no further  be no more items discussed in the meeting.  discussion, the motion was carried by a vote of5-0. Closed Session began at 7:16 p.m.  Mayor Bryant made a motion to return to open the public meeting with a second from Councilmember Manspile. Mayor Bryan asked fori further discussion. With no further discussion the motion was carried  with a vote of5-0.  Council went back into regular session at 7:48 p.m.  Mayor Bryant made a motion to certify the information discussed met thei threshold for closed session. Councilmember Manspile seconded the motion. Mayor Bryant asked for further discussion. With no Last on the agenda was adjournment. Mayor Bryant made a motion to adjourn with a second from Councilmember Manspile. Mayor Bryant asked for further discussion. With no further discussion, the motion to adjourn was passed with a vote of 5-0. The meeting was adjourned at 7:50 p.m.  further discussion, the motion carried with a vote of5-0.  3    Respertfulysubmites,  Claudin Simp  Claudine Stump, Clerk  --  Craig Bryant, Mayor  4