R 1811 Minutes of Council Meeting Buchanan, VA June 12, 2023 Present: Vice Mayor Chris Witt Councilmember Manspile Councilmember Marlon Rickman Councilmember. James Eubank There were 10 citizens and 3 employees attending. Vice Mayor Witt brought the. June 12, 2023 regular Town Council meeting to order at 7:00 pm. Vice Mayor Witt asked Town Clerk Claudine Stump to take roll call. With four Council members present, a quorum was established. A moment of silence was held and the Pledge of Allegiance was recited. Councilmember Manspile made a motion to amend the agenda to include 5i items: the Carson Hill generator, 3 paving bids, and sidewalk repair with a second from Councilmember Eubank. Vice Mayor Witt asked for further discussion. With no further discussion the agenda was amended with a vote of4- The first item on the agenda was approval oft the consent agenda which consisted oft thei financial report for May 2023, the approval of paid bills, and approval oft the minutes from the April 19, 2023 Work Session, May 8, 2023 Regular Council Meeting, and May 11, 2023 Work Sessions. Councilmember Manspile made a motion to approve with a second from Councilmember Rickman. Vice Mayor Witt asked for further discussion. With no further discussion, the consent agenda was approved with a vote Next on the agenda was awards, recognitions, and presentations. Vice Mayor Witt recognized Carol Boblett for the banners and banner program. Vice Mayor Witt recognized the. James River High School Next on the agenda was citizen comments and petitions regarding agenda items. Carol Boblett had signed up to ask ifTown had gotten a response from Dominion Energy about putting the banners on the poles. Vice Mayor Witt stated that there has not been a response. Mr. Boblett stated that the poles on Lowe! St. Councilmember Manspile stated the poles on the bridge belong to the Town. 0. Vice Mayor Witt stated these would be added to the end of new business. of4-0. Girls Varsity softball team fori finishing second in the state. 1 Next on the Agenda was New Business/Action Items/ Public Hearings. The first action item was the Public Hearing fori the 2023-2024 budget. Councilmember Manspile made ar motion to open the Public Hearing with a second from Councilmember Eubank. Vice Mayor Witt stated there was a motion and a second. The motion passed witha vote of4-0. Vice Mayor Witt asked if anyone wanted to speak. No one wanted to speak. Councilmember Manspile made a motion to close the Public Hearing with a second from Councilmember Rickman. Vice Mayor Witt stated there was a motion and a second. The motion was passed with a vote of4-0. Vice Mayor Witt stated we were backi in the Council The next action item was consideration of Resolution R23-0612-13: Al Resolution Approving and Appropriating the Town of Buchanan Annual Budget and Setting the Tax Rates and Garbage Collection Feei for Fiscal Year 2023/2024. Councilmember Manspile made a motion to accept the Resolution with a second from Councilmember Rickman. Vice Mayor Witt asked for further discussion. With no further discussion, the Resolution was passed with a vote of4-0. The next action item was consideration of 2 Real Estate Investment Program Grants. Vice Mayor Witt stated that this program was started with ARPA funds during COVID. Town Manager Hayfield stated that Rock Top Properties total investment in their property is $15,795.00. This grant is a matching grant for a maximum of $5000.00. The second grant is for the Best Place Antiques Storei that is having structural work done with at total cost of $3,200.00 with a grant reimbursement of $1,600.00. Town Manager Hayfield stated the committee that reviews the grants has recommended approval of both grants. Vice Mayor Witt made a motion toa approve the grants with a second from Councilmember Manspile. With no further The next action item was to schedule a work: session between Council and Botetourt County Fire/EMS services. Councilmember Manspile suggested. July 27, 2023. Vice Mayor Witt stated that gives Council enough time 5o1 thati ift there is a conflict with Mayor Harris it can be changed. The next action item was the monthly reports. Town Manager Hayfield stated that the green space beside the Factory Flats project is now being designated as a park. The developers are asking Town fori input as to the type of park. Vice Mayor Witt stated that the reports would be put on hold so that the new business Councilmember Manspile added at the beginning of the Councilmember Manspile stated Council had approved a stand-by generator for Well One. In order to ensure Town has water int the event of a power outage, there needs to be a stand-by generator installed at Carson Hill. Fidelity Power Systems was awarded the contract for the generator at' Well One. The proposal for the generator at Carson Hilli is $77,460.00. Councilmember Manspile made a motion to approve the purchase with as second from James Eubank. Vice Mayor Witt asked fori further discussion. With no further discussion, the purchase The next action item added to the agenda was paving the lots at thei fire house. Councilmember Manspile stated hel had contacted 3 paving contractors. Only one came and quoted the project. James R. Carter quoted. $58,950.00. That includes the front 2 ramps, the alleyway between the fire station and post office, and the back lot. That includes milling and meeting. discussion, the grants were approved with a vote of 4-0. meeting could be addressed. was approved with a vote of4-0. 2 removal of debris. Councilmember Rickman made a motion to approve with a second from Councilmember Manspile. The project was approved with a vote of4-0. The next added action item was the paving of Town owned alleys. The first alley is at MECS from Main Street to Lowe Street and holds a 3-inch water line. The quote from James R Carter Paving is $17,500.00. Vice Mayor Witt stated he would like to see more budget information and what ARPA funds are available before approving more projects. Councilmember Manspile stated as of last month there was $474,000.00. Vice Mayor Witt: stated that there is a major sewage project coming up as well. He would like to push the quotes to the next Council meeting. Town Treasurer Griffin gave Council an updated ARPA accounting. Councilmember Manspile made a motion to approve the first alley paving project with as second from Councilmember Rickman. The project approval carried with a vote of3-Owith Vice Mayor Witt abstaining because he wanted to wait till the next Council meeting. The next added action item was the paving project for Southview. Councilmember Manspile stated that he would not be voting on this because hel lives there. The quote from James R Carter Paving is 37,500.00. Councilmember Eubank asked for clarification on why Town uses this roadway. Councilmember Manspile stated that the sewer pump station is on Southview. The Town has water lines ini the ditch line. Thisi is to protect the Town'si infrastructure. Councilmember Rickman made a motion to approve with as second from Councilmember Eubank. Vice Mayor Witt stated he doesn't like spending all these funds at one time, but this has been discussed for years. With no further discussion, the project was approved with a vote The last added action item was the sidewalk repair on the north side of the alley beside the Buchanan Baptist Church. SC Rossi quoted $11,800.00 to fix the sidewalk. Councilmember Manspile stated the only contractor that came and quoted the project was SC Rossi. Councilmember Rickman with a second from Councilmember Manspile. The project was The next added action item was the maintenance for Town Hall. This will clean and paint the entire hallway and ceiling, clean and paint the exterior of the building, and fix1 the rotting column base for $12,300.00. Councilmember Manspile made ar motion witha a second from Councilmember Eubank. The project was approved with a vote of4-0. The next action item was to return to the reports. Town Manager Hayfield stated there have been several issues with sewer this month. The pumps on Water Street pump stationa are supposed to be completed this week. Vice Mayor Witt asked how hiring new public works employees was going. Town Manager Hayfield stated hel hadi interviewed 3 potential employees and been turned down by all. Councilmember Manspile stated that" Town needs to of3-Owith Councilmember Manspile abstaining. approved with a vote of4-0. change their pay scale to reflect changes in pay scales int the area. Next on the agenda was Citizen Comments and Petitions Regarding Non-Agenda Items. Gary Manspile of 20578 Main Street had signed upi to speak. Mr. Manspile asked for an update on what Council was doing about the rundown houses and vehicles around the Town. Vice Mayor Witt stated that Council is waiting to geta al lot of the zoning ordinances and codes updated. Mr. Manspile stated that was not needed for1 the vehicles. Vice Mayor Witt stated that since Town does not currently have staff to ride around and see issues, Town relies on citizens to make complaints. Vice Mayor Witt stated that he had seen where some areas are taxing blighted properties at higher rates than the livable properties. He would like to start a conversation in a work session about other options besides citing these owners. 3 Councilmember Manspile stated that there is a lack of communication between Botetourt County and the Town about blight properties. Viçe Mayor Witt stated Council needs to have a work session witha representative of the Botetourt County building inspectors to find out what can be done. Last on the agenda was additional comments. Councilmember Rickman stated that a camera needs to be placed near the gazebo on Town Park. It was vandalized twice in the last month. Councilmember Manspile stated that if anyone hears anything, say something. Mr. Mike Burton suggested puttinga a reward for information out. Vice Mayor Witt stated that there had been at fund created years ago for rewards fori information on vandalism. Town Treasurer stated there is al line item fort that in the budget. Councilmember Manspile stated that he wanted to recognize Town Treasurer Griffen for putting together the most professionally put together budget Council has seen: since he has been on Council. Next on1 the Agenda was upcoming meetings and events. Vice Mayor Witt listed all the upcoming Pat. Jasper asked if there was any way to have a deputyi in Town when traffic is being redirected through Town from Interstate 81? The traffic on Sunday was terrible. Vice Mayor Witt stated that Council would Last on the agenda was adjournment. Councilmember Manspile made a motion to adjourn with a second from Councilmember Rickman. With no further discussion, the motion carried with a vote of4- meetings and events. try to reach out to the Sheriff's Office. 0. Adjournment was at 8:09 pm. Resperttulysubmitted, Plaudistinp Claudine Stump, Clerk - - Tristan Harris, Mayor 4 Resolution R23-0612-13 FRA 181 At a regular meeting oft the Town Council of the' Town of Buchanan held at the Buchanan Town Hall on the 12th day of. June 2023 beginning at 7:00 p.m.: MEMBERS: Tristan Harris, Mayor Chris Witt, Vice-Mayor James Manspile Marty Rickman James Eubank adopted: VOTE: ABSENT YES YES YES YES Oni motion of Councilmember Manspile, which carried by a vote of4-0, the following was A Resolution Approving and Appropriating the' Town of Buchanan Annual Budget and Setting the Tax Whereas, pursuant to Virginia Code Section 15.2-2506, the Town of] Buchanan has prepared an annual budget for the fiscal year beginning July 1,2023 and ending June: 30, 2024; and Now Be It Therefore Resolved, that the Town Council of Buchanan does hereby approve the Bel Itl Further Resolved, the Town Council does hereby set the Real Property Tax rate at $0.19/$100 ofassessed valuation, the Personal Property Tax at $0325100ofassessed valuation, and the Garbage Collection fees from $16.50/ month residential service and $22.50/month commercial service in FY 22/23 to $17.00/: month residential service and $23.00/month commercial service in FY23/24; and the sewer: rate at $38.25 per month for FY23/24; and Be It Further Resolved, that the' Town Council does hereby appropriate all funds ofthe Rates and Garbage Collection Fee for Fiscal Year 2023/2024 annual budget for fiscal year 2023/2024; and approved budget for Fiscal Year 2023/2024, as follows: Revenue: $1,269,175 Expenditures: $1,269,175 Revenue: $365,700 Expenditures: $365,700 General Fund Water Fund Sewer Fund 1 Resolution R23-0612-13 Revenue: $207,578 Expenditures: $207,578 AYES: NAYS: ABSENT: 4 0 1 APPROVED: A Chris Vicel Witt, Mayor ATTEST: Paudin Claudine Stump, Town dfimp 2 FIDELITY POWER SYSTEMS QUOTATION #: SCOPE OF WORK INVESTMENT* TOTAL PROPOSED PRICE =$ 59,182.48 Taxes noti included inj pricing above. Ify your organization has tax exempts status, please provide tax exempt paperwork. PRICING POLICY Pricing valid for thirty (10) days unless extended by Fidelity Power Systems. Ifbond required, add 2%1 to total price. Fidelity Power Systems mutuallya agree otherwise. Aservice charge of 1.5% per month willl be applied to all balances over thirty (30) days unless customer and PAYMENT TERMS & SCHEDULE Payment Schedule: Net 30 days, Fidelity Power Systems retains title to said property and accessories until paid ini full. 5 50% Due within 30 days of order 4 40% Due when generator: ships from factory 10% Due on day of startup and commissioning Town of Buchanan Signature Title Print Name Date FIDELITY POWER SYSTEMS Signature Title Sales Manager Print Name Alex Lori Date PLEASE SIGN AND RETURN TO: By Email: ByN Mail: rvernartelcelpypscom Fidelity Power Systems 3595 Mayland Court Henrico Va 23233 ATTN: Rob Everhart (804)749-8622 By_Fax: ELITYPOWER: SYSTEMS WILL SIGN AND RETURN Al FULLYEXECUTED HARD COPYTO' YOU FOR YOUR RECORDS. FIDELITYE POWERSYSTEMS* icelnypowerytems.com 7 AFidelity Building! Services Groupe Company FIDELITY POWER SYSTEMS EXECUTIVE SUMMARY This proposal is being provided to install a new Kohler generator, model 30REOZK and a new Kohler automatic transfer switch to power Pump Station #1. We are utilizing Sourcewell on this project, our Sourcewell Contract # is 120617-KOH. This number will need to appear on any purchase orderi issued fori this project. PROPOSED SCOPE OF WORK We will remove the existing temporary generator connection from the building and turn it over to the Town for Ar new: 100 amp, 3 pole, Nema 3R1 fusible safety switch will be mounted on the exterior of the building to serve as the new Service Entrance. Aservice feeder conduit and cable will be routed from the meter base to this new: switch. Anew Kohler model KSS-ACTC-01045. Automatic Transfer Switch will be mounted on the exterior wall. Conduit and cable will be routed from the safety switch to ther new ATS, and thent from the new ATS to electrical panel int the An new concrete pad willl bei installed on the site to be leveled by the Town of Buchanan for the new generator location. Conduit will be routed from this pad to1 the new ATS. All trenching and excavation for the pad are tol be reuse. building. performed by the Town of Buchanan. The generator willl be delivered and set on the pad. Start wires and a new circuit for the generator battery charger willl be pulled tot the generator from the ATS and electrical panel in the building. Power wiring will be pulled between the generator circuit breaker and ATS. Grounding willl be installed pert the NEC. The customer (Town of Buchanan) will fillt the diesel fuel tank with #2 off road diesel fuel. The generator shall be started andi tested by at technician from Fidelity Power Systems. Note thei following items are not covered in our proposal: Correcting existing code violations Overtime, off hoursand weekend labor Utility Fees Temporary Power Fuel fort the generator set FIDELITYPOWERS SYSTEMS deliypowerypstems.com 3 AFidelity Building Services Group" Company FIDELITY POWER SYSTEMS LLARIFICATIONS Proposal is valid for 10 days All workt to be done during normal business hours, unless noted otherwise Proposal based on current/standard. equipment lead times. Lead times are: subject to change scope/specfication and application requirements as agreed upon byt the Customer The equipment and services listed int this proposal constitute the onlyi items being offered and are our interpretation oft the Removal of property-1 Ift the proposal includes the removal of property/equipment by Fidelity Power Systems, then Buyer acknowledges that iti intendsi to abandon its rights to the property/equipment and that by agreeing tot the proposal or subsequently entering into a separate contract for the work seti forthi in the proposal, Buyer does not claim or retain any interesti int the. property/equpment. EXCLUSIONS Engineered drawings and/ory permits, including air permits Deficiency reports or pre-demo readings Energy meters Generator fuel (fuel to be provided by customer and noti included as part of this proposal) Wall cutting, patching, and painting, including building penetrations Testing and removal of hazardous materials Wage scale, bond, liquidated damages or OCIP participation Building commissioning assistance Mechanical work, unless noted otherwise Delay or costs duet to COVID-19 and/or unit/site access Quick shipi fees and/or dedicatedi truck (shipping) Landscaping Fire and life safety control/nterlocks, including key switches and indicator lights Leveling and rework associated with existing equipment pads Service, commissioning, and/or repair of existing/remaining equipment, exhaust systems, louvers, switches, and tanks. Building louvers as required fori indoor. unit installations, unless noted otherwise Generator system load verification, unless noted otherwise Demolition of existing system equipment, unless noted otherwise Building structuralverfication and/orwork, including GPR or X-Ray Temporary back-up power(i.e.r rentals), unless noted otherwise Minority participation FIDELITY POWERSYSTEMS* ideltypowersystems.com 4 AFidelity Building Services Groupe Company FIDELITY POWER SYSTEMS TERMS & CONDITIONS Throughout this Agreement: Town of Buchanan Fidelity Power Systemse shall be known as the OWNER/BUYER. shall be known as the SELER/CONTRACTOR. Notwithstanding: any provisioni int the bid documents to the contrary, ifasar result oft the COVID-19 epidemic, Fidelity Power Systems worki is delayed, disrupted, suspended, or otherwise impacted, or if, subsequent tot the date oft the Proposal, any COVID- 19 guidelines and/or regulations are enacted by the Centers for Disease Control, U.S. Department ofl Labor, U.S. Department of Health and Human! Services, and/ora any comparable state or local agencies havingj jurisdiction over Fidelity Power Systems home office. and/or thel location oft thel Project, then Fidelity Power Systems shall be entitled to an equitable adjustment to the Project schedule and1 tot the contract price. This provision is an essentialterm of this Proposal and shall bei incorporated by reference into All actsi int fulfillment of this order which are done outside of the State of Maryland aréi intended and shall be construed. as interstate commerce andi not as business done by Seller as at foreign corporation in any other state; no claims or rights tot the Seller will extend standard Manufacturers' warranties on equipment furnished under this contract but no other service or guarantee is given unless otherwise statedi in this form. The contractor guarantees all workmanship, equipment and material foi the period specified ont thet first page of this contract, fromi the date the: system is started upi fort the beneficial use oft the Owner, This contract, its price and performance are alls subject to delays or inability to perform caused by or resulting from labor scarcity, strikes, either on the work donei this contract or any other worka affecting the same directly ori indirectly, lockouts, accidents, fire, floods, breakdowns, war, riot, rebellion, lack ofr material, delays oft transportation, acts of Government, including! but not restricted to priorities and allocations, regulations, or any other Government agency, judicial authority, acts of God, or any other cause beyond the Sellers ability to obtain materials with priorities, allotments, or certificates, as furnished by the Buyer. Deliveries may be withheld at any time if Seller believes that Buyers credit has become impaired or if payments are not promptly made as provided herein, but Buyer remains liable for all shipments previously made andi for damages suffered by the Seller. In the event Buyer requires Seller to delays shipment or erection of the equipment under this order, payment fori the equipment shall not be withheld on such account and Buyer agrees to pay toi the Seller any increased cost of loss caused by said delay. In the event the Buyer breaches this contract in any manner, the Seller shall be under no obligation to make further shipmentsand may elect to forfeit the deposit and any other payments on account as liquidated damages, or the Seller may pursue any legal or equitable remedy as provided by law. In the event the Buyers shall return the said property without the consenti in writing of the Seller, the latter may store the same to the order and at the expense oft the Buyer. In case of default in the terms of payment, as stated herein, thel Buyer agrees to pay thet full amount ofi indebtedness due, plus charges and fees stated on the first page of this the contract. contrarys shall be asserted. or upon completion oft the Contractors' work defined herein, whichever occurs first. contract. FDPLITYPOWERSSTEMS oelivypowerypstems.om 5 AF Fidelity Building Services Groupe Company FIDELITY POWER SYSTEMS TERMS & CONDITIONS (CONTD.) Itisu understood thati the Seller will be provided with all the usual construction services such as light, power, water, toilet facilities, storage: space, trash removal from common trash site, and any other space requirements including free and Thet title and ownership of goods called for and furnished hereunder shall remain with Seller until fulla andi final payment therefore: shall have been madel by the Buyer. In case of default, Seller may repossess the goods covered hereunder, wherever found, and shall not bel liable in any action of law, on the part of Buyer, for such reclamation ofi its property, nor fort the return of any money or monies which mayl have been paid by the Buyer in part payment therefore. The Buyer shall provide and maintain adequate insurance fort the equipment herein specified against loss or damage by fire or other causes during thei time between delivery andi final payment, in an amount fully protecting the Seller, and loss or damage by fire or other causes within such Any changeswhichi increase the cost of erection to the Seller such as, but not limited to, architectural changes, interference with othertrades, relocation of equipment, duct work, grilles, registers, piping, insulation, etc. shall be considered extra work not included in the price quoted ini this Proposal. The additional cost of this work will bel billed to the Buyer. Back Charges: No claim for services rendered or materials or equipment furnished by the Buyer tot the Seller or purportedly on behalfofthe: Seller shall be made unless authorizedi in writing by the Seller unless the Seller shall have unreasonably refused to ibility of Seller arising out of the design, manufacture, sale, erection or performance oft the equipment hereunder, or its use whether on the warranties or otherwise, except as herein provided, shall not in any case exceed the cost of correcting defects in the equipment or workmanship. No claim for consequential damages shall be made by the Buyer. In no event shall the Seller be liable for liquidation or other damages suffered by the Buyer unless agreed tot herein. Seller shall not bet liable for any defective Orders submitted on Buyers own purchase form, which forms may contain statements, clauses, or conditions modifying, adding to, repugnant to, ori inconsistent with thet terms and provisions herein. contained, are accepted by the Seller only upon condition and witht the express understanding that notwithstanding: any such statements, clauses, or conditions, contained in any order forms of Buyer, the liabilities of Seller shall be determined: solely byi its owni terms and conditions ofs sale, and in accepting: and consummating anys such order Seller shall not be deemed in any way tol have changed, enlarged, or modified its liability or Payment to the Seller of amounts due under this contract shall not be contingent upon, nor: shalli it be delayed by, prior payment unobstructed: access necessary in conjunction with this Proposal without cost to Seller. period shall not relieve thel Buyer from his obligation under this contract. give such authorization. materialr repaired or replaced without Sellers written consent. obligations as fixed by thet terms and conditions of sale stated by Seller herein. of anyi insurance claim to at third party! by the Buyer or representative thereof. FDALITYPOWERSSTEMS ideliypowersyptems.com 6 AFidelity Building Services Groupo Company PAVING Contractors 6 T NAME JAMES R. CARTER PAVING INC. 2164 Bore Auger Road Blue Ridge, Virginia 24064: Phone (540)890-1077 DATE_ 6-18-23 bucthannen dia ah ADDRESS OF. JOB 19620 VMain J7 Bulhnnon MA. PHONEI NUMBER Descriptigno of Job and Materials'as Follows: * #/- Front-106 67x46 Hox41 #2- Sidé lot 25/x1 #3- Back Lot 1a1x55 23x/5 YMamgpike d Out Remou dabes #I-Ma Q-lsphalt, #o-Ttbwtar, bein joinls #3-Appk gi AsphalCompact above Estimate $ 5,950.00 PLEASE READTERMS Terms: 1. Materials and workmanship guaranteed for one (1) year. 2. Contractor is not responsible for any damage on underground objects such as rock, water, pipel lines, etc. 4. Allt terms contingent upon strikes, accidents, weather, or any delay beyond control of Contractor. 6. WE ARE NOT RESPONSIBLE FOR GRASS, WEEDS AND SO FORTH GROWING BACK 8. Owner must locate electric wires, telephone wire,TV cable wires, and water lines, etc. for Paving Contractor. 9. Paving Contractor will not be responsible for any damage donet to pavement due tot turning of wheels froma a non-moving 3. PAYMENT INI FULL REQUIRED UPON COMPLETION. 5. Paving willl be completed not to exceed IN PAVEMENT. 7. This company is fullyi insured. vehicle. days depending on #4. 10. Not responsible for damage done by Act of God. 11. Class A State Reg. Contractor. ACCEPTANCE BY SIGNATURE: JAMES R. CARTERPAVING JNC. anuk hita CUSTOMER PRICE GOODI FOR THIRTY( (30)4 DAYS ONLY- PAVING Contractors b JAMES R. CARTER PAVING INC. 2164 Bore Auger Road Blue Ridge, Virginia 24064 Phone (540)890-1077 DAT4-6-23 NAME ADDRESS OF JOB @ Buchanan, Jon aHb. mhypk PHONE NUMBER (50).392-6H7 Description of. Job and Materials as Follows: hyayeAn Shop #/-Clean Qleyhky, 35610 Mill Tezu jOints Cbovo a1' dephal Compai #2-Apply 17500,00 Estimate $ PLEASE READTERMS Terms: 1. Materials and workmanship guaranteed for one (1) year. 2. Contractor isi not responsible for any damage on underground objects such as rock, water, pipel lines, etc. 4. Allt terms contingent upon strikes, accidents, weather, or any delay! beyond control of Contractor. 6. WE ARE NOT RESPONSIBLE FOR GRASS, WEEDS AND sO FORTH GROWING BACK Owner must! locate electric wires, telephone wire,TVo cable wires, and water lines, etc. for Paving Contractor. Paving Contractor will not be responsible fora any damage done to pavement due tot turning of wheels from al non-moving 3. PAYMENT IN FULL REQUIRED UPON COMPLETION. 5. Paving willl be completed not to exceed INI PAVEMENT. 7. This company Is fullyi insured. vehicle. days depending on #4. 10. Not responsible for damage donel by Act of God. 11. Class A State Reg. Contractor. ACCEPTANCE BY SIGNATURE: JAMES R.C CARTER PAMANGI INC. PRICE GOODFOR7 THIATY 30)DAYSONLY- A CUSTOMER by. PAVING Contractors B JAMES R. CARTER PAVING INC. 2164 Bore Auger Road Blue Ridge, Virginia 24064 Phone (540)890-1077 DATE_ 4-6-83 NAME ADDRESS OF. JOB d1 Mapn dH VMamapik PHONE NUMBER 1540397-017 Description of. Joba and Materials as Follows: South Visw DR. Elsy ditch for water H56K10 #/- Grade Rad, Cut dainag 80x5 30x5 Compact Sub base #2- dpply 4-64 21B Slane,ComRct Cloove Cpoo. #3- appiy 3"aophalt, Compact & Tisstall EASE READTERMS Estimate $ 39,600.00 YOFH 5"C Culuert plastc Terms: 1. Materials and workmanship guaranteed for one (1)y year. 2. Contractor is not responsible fora any damage on underground objects such as rock, water, pipe lines, etc. 4. Allt terms contingent upon strikes, accidents, weather, or any delay beyond control of Contractor. 6. WE ARE NOT RESPONSIBLE FOR GRASS,WEEDS. AND SO FORTH GROWING BACK 8. Owner must! locate electric wires, telephone wire, TV cable wires, and water lines, etc. for Paving Contractor. 9. Paving Contractor will not be responsible for any damage done to pavement due toi turning ofi wheels from a non-moving 3. PAYMENT IN FULL REQUIRED UPON COMPLETION. 5. Paving willl be completed not to exceed IN PAVEMENT. 7.1 This company is fullyi insured. vehicle. days depending on #4. 10. Not responsible for damage done by Act of God. 11. Class A State Reg. Contractor. ACCEPTANCE BY SIGNATURE: JAMESR.CARTER PAVINGI INC. CUSTOMER by. PRICE GOODF FOR TAHAIYOODAISONY- Az S.C.I Rossi & Co., Inc. 1410 I6THST,S.E . ROANOKE, VIRGINIA: 24014 * 540-342-0000 - FAX640-342-0011 Proposal Progosal Submsed Ta: Mro Jases Manspile Tomn Counen Compsy Bamet Town Of Buchanan Stroct 19753 Main Street Cay. State 5 4p Cade Phane 540-397-0147 Job Name. Demo and Construct Sidewalks Job Location: Town of Buchanan Date of Plans: none Date May 25, 2023 Fngineer Job Phone 540-309-6611 Buchanan, Virginia 24066 SRossi Wel hereby submit spocifications and estimates for. We will saw cut and demolish the walk and asphalt berm on the North side of the alley next to the Fire Department. We will eliminate the asphalt curb and grade the new walk to drain. We will then pour a new sidewalk from the beginning to the handicap ramp on Main Street. The new walk will have a minimum of 1 % slope to completely drain water and eliminate ponding. We propose hereby to furnish matenal and labor - complete in accordance with above specifications, for the sum of. Eleven thousand eight hundred and 00/100 dollars (S11.800.00 Pasment te hes made as fllsws: Payment aud-Madk Authorized Sigrature Fsideor Mle Ths proposal nay be withdaantyus tnot accepted withn 30 days, a Acceplance of Proposal -1 The above prices, specfications ang tos condibons do the work ares atatacpindaer asspeces Payment hesty wilbe actpled. mades asis Yous outinedabove are authorzed Sgnaure Signature Date ot Acceptance TERMS AND1 CONDITIONS PAMENTINPLLFORAN MORKPERFORMED: ERFUNDERI OIMPOAOMSunE MFNOTLAIER ETPXIIDArOE MONTHNDXT IOWNG FINALANDCOMPL FTEPATMEITFORNIE WOKK SBECUTEDON1 IWOPCRCENT (2X4 PERI MONTILWACHEVENE : wos, SILBES CHARGEDI AMOPADONALUNPND BALANCCG FROM IME puco OATE 70 THE DATC wr RECEME PAYMENT TISAISOI ACKNOWLEDGED THATA ALL EXPENSCA INCURREDI IN COLFCING AMOUNTS wFDsE HOSSA COMPANY, INC, INCUUDING ATTORNEYSFEESOT MEIYIMICPERGENT wL11 BEPAID 10 us ITISAGRFEDTHAT VENUE IN MVIFCKACIONSALEN WFS SHALLI NOTOCCOMF OBU IGATEDT 701 PGRPORM THE WONKCALIEDFORI UNDERI HSCONTIACTUNTI: YOUR CREDITHAS BBEN CHECKCDI AND APPROVED CY OUR CREDIT DEPARTMENT # CREDT CONDITONS DECOMC UMATISFACIORY, AT ANY TME PMOR TO OUR COMPLETION O THE wonk HEFRFUNDER WE SHALL aE PURNISHED ANYDEVATIONSI HROMTHC: SPFCFICATIONS ORMODINCATON OFTHE EOISOFTESCONTRACT BATRA ORI INCIDENTALY WORK, ORF REDUCIIONS! INI MOR GILL RE SET PORTH IN1 WRIINGAND SGNED! 5Y ASDARY BOTH PARTIESI TOARTOTIEMAINCON: SUCHCHANGE ANYINCREASE R DECMEAGEMITECOMINAST PRICERESUL TING WE wI PROVIDE ANDI PAVI FOR WOMKMENS COMPENSATIONI INSURANCE COVERING OURI FMPI ovkES AND ABUCLARLIYANOPOPERTYDAMMACEN INSURANCEF OTECINGOURSAVAS VALLALBOASSUME KESPONSIDUTY ORTIECONECTONAND PAVMENT OF SOCIL SECURITY AND STATF UN-MPLOYMENT TAXES APPI ICARUE TOOUR WE: SHALL aC PROMDED ALH: SUITABEACCCSS: TOTHE WORK AREA OUR WORKI IS DFPFNDENT UPON OKC MUST DE UNDCRTAKENT NC CONJUNCTIONI WTITE WORK OF OTHERS. SUCHI WORK SHALL BE so PEKOHMED, AND COMPLETEDAST TOPERMET Us OPEAFORM OURI WORKIEREUNUEMI INA NORMAL MNNTERRUPTHI: SINCLE-SHIT PERFORMED AEREUNDER: GHALLBEMADE NOTLAIER IHANT EN DAYSA A ER NIERESTAT IHEH ROEATFOAMATEALON H4 UNPER IHCMAWSI PLETON OF SUCHWORK HCH THE CONTRACT HOANOKE MRGINIA. ADFOVAIE SSCURITY UPON OURI REQUEAT FKOM: SUCHCHANGE SHALLUER INCLUOCDIN: SUCHWEGTING EMLOVECS d a f OPERATION UNLESS A TEPOR THE: PORTORMANCE OF OURV woKS 15: SPECInED. WE: SHAIT UNDEKTAKE E ATHEC COURSC OF OURN NORMAL OPERATING! SCHEDLE WE: GALE NOTI BFA ARAEI FORANYFALIRE TO UNDERTAKE OR COMPLETE THE WORS FOR CAUSCS BEYONDOUR CONTROL INCLUDINGI RUTN Nor LMIEDTOITEno0ON OR OTHERI CASUALTY,LABOR: OSPMTS OR OTHER DSACREEMENTS, AND ACCIDENT OR OTHEN MSMAPS WETACRATECTNG IHS WoIK OR OTHER OPERATIONS INI WHICH WE ARC INVOLVED, DKECILYOR NRECIY FFORCAUSES CEYONDE QUR CONINOLE OURV WORK SNOTCOMPLETI y w HN WELVECEMOITE: AFTFR THF DATFOFW YOUMACCETANCE OF TESE PROPOSAL, WEMAYCANCI DUSAGREEMENI, AT AMYIPETRENFATER ONTEN (12 DAVSI NOTICE. IN: SUCH EVENTI WE SHAIL BE REMEVEDI OF ANY FURTHER: ODLIGATONVWIMIESPECTTOTHE RAANCEOFTHEWORS, ANDI WF SMALLI DE ENTILED: TOI RECEMF FINAI ApE COMPETEPAPIOTFORAT WORK PEKPORMEO DY USTO1 THE DATEOFCAMCTLLATON WTEN DAYS MHCRCAFTER WEVHALLNOTOCF RESPONSLE! POR MOYOUAGAETOIGINLS HARMLESS UTYRFSVLTING FROM, DAMAGCS TO umumrs OR OIMERFAGUTES oR OOJECTS CURE A BFNFAIH OR so SDCMMALKGDAMDMAYR: OR OTRRI MOVEMENTS LOCATEIWTMEN, OURI wor AREA OR DCSIGNATEDAMAS oF ACCESS. MISTURTICR UNDEASTODOTHATWESHALLNOT SERESPONGIBLEF FORAMYDAJAGE 10 ORDETEPORATION. OF ANVOFOURI WONK METHRI COMPLETEDORINI PROCCSS, RESE: TINGI PROMANY CAUSEORCAUSCSI BPYONDOUKCONIHOL NCLUDING DUT NOT UMTEDT To TAMURE OF SUBCHADE ORI FAILURE OR NADCQUACY OF ANY LABOR ORI MATERIALS NOT FURNSHED. ANO INSTALIFDI RY us, WHETHER OR NOT SUCIIFALURE OR NADEOURCY WASO OR COULDIMVE AFEN IHE OWNERI MAIE HOLDHARMLESS, ANDI 0PoSG or ANYMATERIALS THE ENMIRONMINTAL PROMFCIION AGENCYCONSINEKST MAZANDOUS DIEOANERVARRANIS HEPROPRTY Tou BEFREFFOMANYSNDZAPDOUS GIADMADHOKCLAUSE ROCKINTORMATONTTISSOMW.DIE NEEDS TOI DEE RENDEREDBY UYNAMITE. TIGCR TEFTHHON KAMS. on APPERSI GIAIL AF CMACABATASIANOATDI FATC orssoor 001 PER CUBC YANDUNLESS KNOWNATTHE TIMF OURI MORKYASUNOCRTAKEN MATERIALS" OTHERWASE SPELEDOUTIN THSPROPOGA S.C.F Rossi & Co., Inc. 1410 15THST,S. - ROANOKE, VIRGINIA 24014-540.342-0000 . FAX640-342-0811 Proposal Proposal Submdted' Ta: Ms. James Mansplle Town Council Cuxmpany Nann Town Of Buchanan Stcet 19753 Main Street Ca.Sues L: Cude Pnane 540-397-0147 Jub Nate Demo and Conseret Sidewalks Job Loaition; Town of Buchanan Datos'Paans none Date May 25, 2023 Engr: ef Phone 540-309-6611 Buchanan, Virginia 24066 SRossi We hereby submn spacificalians and ostimatos for: We will saw cut and demolish the walk and asphalt berm on the North side of the alley next to the Fire Department. We will eliminate the asphalt curb and grade the new walk to drain. We will then pour a new sidewalk from the beginning to the handicap ramp on Main Street. The new walk will have a minimum of 1 % slope to completely drain water and eliminate ponding. We propose hereby to furnish matenai and labor - compiete in accordance with above specfications for the sum of. Eloven thousand oight hundred and 00/100 dollers (S11.800.00 Paseulubmale: Is Awhysi Pasment nuepkiseCr-as Fasidenr Aharier fiatur e TisDsusa nyt bs withdiawaby us Pretaccepiec w7_30 da,1 Aa Acceptunce of Propusal - Tne SDovE Encas, pericatons E: candt tons ae sais'adsy anu e herety aclet Yuu: a thores to 'he woe sperlat Paymet willbc madeaso.trdobove Sgraure Sgaatye DalwulAteglanse S.C.F Rossi & Co., Inc. 1410 16THST.,S. ROANOKE, VIRGINIA 24014-540.342.000- FAX64D-342-8811 Proposal Proposal Submed Ta: Mr. Jamos Manspile Town Council Cuxmpay Narn" Town of Buchanan Stcct 19753 Main Street Ca. Stales s. L: Code Pnane 540-397-0147 Jub Nane Deme and Constret Sidewalks Jobl Location; Town of Buchanan Date o'i Plans none Date May 25, 2023 Engrest cc Phone 540-309-6611 Buchanan, Virginia 24066 SRossi We hereby subm spocificalans and estimatos for: We will saw cut and demolish the walk and asphalt berm on the North side of the alley next to the Fire Department. We will eliminate the asphalt curb and grade the new walk to drain. We will then pour a new sidewalk from the beginning to the handicap ramp on Main Street. The new walk will have a minimum of 1 % slope to completely drain water and eliminate ponding. We propose hereby to furnish matenai and labar - complete in accordance with above specifications for the sumof. Eloven thousand cishg undrad and 00/100 dollars (S11.800.00 Pasienl lut her made Hv Aharient Figratur fesidear nuy bs withdganbyusi Pretaccepiec M_39_d pa Acceptance of Propusal - The shove Ences, apecicatons BRE eandtons aes sati'actos and ae hesety acrpled Yuu: ae thorzes to so Ihe wur aspetlaai Paymert wllbe maces asoied: above Sgraure Signatre DaolAccesiase TERAS ANDCONDITIONS PAMENTINPVLFORAL VORKPERTORMED RFUMGAMDATINGANYOMIHSMAUNE MIFNOTLAIEH PAMTETPATIDNvOrnENTAIONR FIMALANDCOMPIFTEPATIENTFORAIL PERFORMED HERCUNDFR: SHALLEEMADFN NOTLAIEK AMITTITNIPSDAISATER THF COMPLETION WOKK SUGIWORK NTCRISTAT PEMGIFSTIFGALMAT: ALLOMAHI + UNUER THELAWAOE IHE. JUMSDCTION! INS WSCH OF IHE CONTRACT SEECUTERONT "WOPCROENT CIPRVOMTIVARPEVAN ISLEGS. NIAAL BECHARGED ANDPAIDONI ALL UNPAID BALANCCGFROM IML DuC OATF 70 IHE DATC wr RFCEIVE PAYMENT ITI BAISUACAMOMIPOGED: THAT ALL CAPENSEGI CUNICDINCOurcIng, ANOUNTSL nnsG: HUSSA COMPAJY, IMC BAUONGATORETPESON MEMTYTMTOAPEMENT wai BEPAID I0 US ITISAGRFEDTHAT VENUE IN MVICAACIONEALIRER WF SALLNOTBECOMF QHI CAIEDTOF PERTCFM TIF WOMK CALIEDI FORUNFRI IHS CONTRACTUNTI CREDIT HAS MEEN CHEGID ANII AMPROVED GY OUR CAFDIT DEPARIMENT CREDT CONLIICASS BrcoMt YOUR UKATISHACIORY, AT AIY TIMÈ 1700F1 TO OUR COMPIFTION O+ IHE VOTAIFRFUNDEK WE CHALL or PUANSIèD ANYI CMAICAPCAMCOTCANIORONpOPSATeN OF1 THE TERAS orTs CONTRACTANDANY EXTRA OR1 INGDENTALYORK: 037 PDUCIIONG: INWORK SHAI RF: SET OHIHIRY WRIING, AND: SIGNEDBY SOTH PAATESIMgATOnELsONCOPEUCMDWF ANVINCREASE ORDECREAGE IN THE CONIHACT PBICEKISIL TING MEwII PRUVPE AND FAY roR VOMKMENS COMPENZATION INSIKANCE COVERING OUREMOTEES AND AAMCIMRIYANGOEmT, PAMACEIRAUTANCCI OTICIMGCAMHVES WEWHAIEDASSUME MESPONSIRITY *oRT CTECTONAND: PAYMFNT nH SOCIAL SECURITY ANDSTATH AADLOYWENT TAXES APPI WE SHALI ac PROVIDEDT WTH SUNTABLEI ACCISTOTI4F ORKAHEA E OUR WORNI 1S1 DEPFNAENT UPGAOR MVST DA UNDERTAKENE CUNJUNCTIONT WTITIE WORY DF OTHEMS. SUCHwpr SHALI BF: sa PMP-CNEPAND COMPLTEDA4T TOPIRMEI us IOrEAFORM CRWORKI IS RUNLEH INA NORESAL MINITKHIAIPSINCLE-T UNLESGAT IMEPOR THE PERFORJANCH OH OUE WHK 5: SECAIED WE SILALI IM-HTAKE m INTHE CCAIRSE OF CMR: NORJAAL OPFRATONC SCHEDUE WE! SHALLI NOTI MEIMAPPORANTPALLEET TO UNOERTAKE URG COMPLETE THE FCHR CAUSISI FFVONTOUR CONTRCL INCL IDINSE BUT NDI LMIEDTOTTEnO9O: OR OTEH CASUALTY, LABORE DASPUTTG WORK on CTIERIKACEIRNTL. AHD ACCAFNT OROTMEKI MAPS WHETHER ATTCIING 1S WCIKI on OTHER HDANOKE VRGINIA ADEQUAIE SECURITY UPON OUR REOUCAT WOWISUCHOVMOFI EMILBLCUDED: IN: SUCH VAOTINO ELOYECA OZMATION ICAHLE T0oUR OFCRATIONN WHICHY WE ARE INVOVD CACIYUHFANACNY PFOCAUSESE CLYONDOURE CUNIKULOUR MOMENOTCOATTEVIHN MAIVLIEMOTTGATER THE DAIT OF YOURACCUPTANCC OF MS PRUIOSAL WEI MAYCANCII TUSARREFMENI, AI ANY TME1 THERFAFTFA ONTEN [E, DAYS WOTCE INS SUCH EVENT w SHAII BE HELIEVEDI OH ANY FURTHELR OGLI IGATICS WIHT HESPECT TO THE RAI ANCE OFTHEL WORK ANDI W- SHALLBE! ENHILLDTOF RECEMVF FINAI ANU COMPLETER PAYMENTFORAI WDRK PEKCRMED DY USTOT THEI LATE OF CANCELLATIONY WTIINI FIFTFENITSIDAYSTMERFAITR VESHALLNOTOF RFI GPOASLLIOR. AND YouI AGncr TOManus AMILESSITOWANYIMDLUT/RFSUIING FRCS AJAGEST TO ununrs OK O9HERI PAOUTIES on OGECTE MrDRE M-AIH OK 10 SOPIMAKSOANPVAYAR OIHFH: OXCACMEICOANMIMN OUR wonx AREAOR! ECSIGNAIFUAMPAS O+ ACCESS mISI rURTICR EPOEASTOCOTHAT VFSHALLNCI! SERESPOMGINIET FORANYI DAMAGE DUNDETEIUDRATION: OFA ANYOFOURWOKK VHETHIR: COLPI ETEDORINE PROCESE, RFSLE TNG PMAWLAISEORCAEE3ETYO:DOUKCENIOL: INCLUDINS EUT NOI UMIED TO FALURE OF SUHCHALE on FAILIE on ADCQUARY OF, ANY LANOR on MATEAIALS! NOT FUCSHLP ANGI INSTALIFDRY us WMLTHEN OR NOT GUGIITAMRF OR NADEOUACY WAS OR COULDIIANS HFEN IH: CINERM MOLDHAHMIESS. ANODD DSPOSE or ANY MATERIALS THE ENRONMENTAL PROTFCIION ASCCYCINSIHS "AZARDOUS TFCMNFRY WARRANIS EROPERT TO DETREFFORMANYSAYSNDWAZARDOUES TADAIDHOKELAVEC ROCKNTORMATONTITISSPANDI! NEECS1 T0 BCI AINDFREDE HY UVNAMTE KNJWVATTHE TIAAI OLK WKK WAEI UNDPPTAKFN MIERIAS TGCR TFTHOHAMS ORAIPPERS GIALI a CAMCMAIASIAWODAEE or: sasr an YANOUNLCSS OTHERWASE SPELEDOUT IN TSPROPORA PERCUBC