1811 Minutes of Council Meeting Buchanan, VA  May 8, 2023 Present:  Mayor Tristan Harris Vice Mayor Chris Witt Councilmember Manspile Councilmember Marlon Rickman Councilmember. James Eubank  There were 16 citizens and three employees attending.  Mayor Harris brought the May 8, 2023 regular Town Council meeting to order at 7:00 pm. Mayor Harris asked Town Clerk Claudine Stump to take roll call. With all Council members present, a quorum was established. AI moment of silence was held and the Pledge of Allegiance was recited. The first item on the agenda was approval oft the consent agenda which consisted of the financial report for April 2023, the approval of paid bills, and approval of the minutes from the April 6, 2023 Work Session, and April 10, 2023 Regular Council Meeting. Councilmember Manspile made a motion to approve with as second from Vice Mayor Witt. Mayor Harris asked fort further discussion. With no Next ont the agenda was awards, recognitions, and presentations. Councilmember Rickman stated that Community Developer Harry Gleason did a good job at the Garden Festival. Everything looked good. Vice Mayor Witt stated that he would like to recognize Mr. Carol Boblett for the banner program. The Next on the agenda was citizen comments and petitions regarding agenda items. The first person to speak was Mr. Brian Byrd of Thrasher Group. They are an engineering and architectural firm. He wanted to introduce himself and his company to Council. The next person signed up to speak was Next on the Agenda was New Business/Action Items/ Public Hearings. The first action item was the Bank of Botetourt presentation. Mr. Lyn Hayth, the Vice-Chair of the Board at Bank of Botetourt stated that he was there to present the Town with the Bank's franchise check. Mr. Hayth spoke of the bank's history and how fari it has come. Bank of Botetourt is the largest community bank in the Roanoke MSA and is 25th in number ofe employees in Botetourt County. Mr. Hayth stated that the franchise check is  further discussion, the consent agenda was approved with a vote of5-0.  banners look great and have had nothing but compliments about them.  Michelle Austin who thanked Council for their service.  1    basically the state income tax paid to the Town. Ms. Austin gave the check to Mayor Harris. Mayor Harris stated that this ist the perfect example of how shopping and banking local benefits the community. The next action item was consideration of Resolution R23-0508-12: Al Resolution to Authorize Full Time Employees of the Town of Buchanan, Virginia Participation in the Group Life Insurance Program as Set Out in Title! 51.1, Chapter 5 oft the Code of Virginia. Mayor Harris stated this allows any full-time employee to participate in the Life Insurance program. Councilmember Manspile made a motion to approve the resolution with a second from Councilmember Eubank. Mayor Harris asked fori further discussion. With no further discussion, the Resolution was approved with a vote of5- 0. The next action item was Mr. Carol Boblett speaking about the Veteran Banner program. Mr. Boblett stated that there are at few more banners to be put up on the Verizon side oft the street. If the banners are going to be put up ont the Dominion Power poles, the Town will have to request permission and be responsible fori the banners. Mr. Pilot of Dominion will not give permission to the American legion or anyone else. Town already has an agreement to allow banners. Town needs to send al letter stating it accepts responsibility for the banners and fill out the paper work for each pole that al banner will be hung on. Councilmember Manspile stated that since Town has an outside company hanging the Christmas lights there should be no problem with the American Legion hanging the banners. Mayor Harris stated that the staff monthly reports are listed in the packet. Mayor Harris went through the Next on the agenda was Citizen Comments and Petitions Regarding Non-Agenda Items. Mayor Harris asked if anyone had any comments. Ms.. Jesse Burton asked what BOCO wild was? Councilmember Eubank: stated that it used to be the Botetourt Fishing Carnival, but it has grown to include other outdoor activities. Itist to encourage young people to get outside and enjoy the outdoors. Mr. Steve Grigg of 19505 Main Street stated that he thought the meet the mayor meeting was excellent. He suggested that each Council member have one so that citizens can learn more about their values and Last on the agenda was adjournment. Councilmember Manspile made a motion to adjourn with a second from Vice Mayor' Witt. With no further discussion, the motion carried with a vote of5-0.  upcoming events listed on the agenda.  what they want for the Town.  Adjournment was at 7:22 pm. Respectfullys submitted,  Claudi Simppy  Claudine Stump, Clerk  :  Tristan Harris, Mayor  2    Resolution R23-0508-12  BUC  Ata ai regular meeting oft the' Town Council oft the' Town of Buchanan held at the Buchanan  Town Hall on May 8t, 2023 beginning at 7:00p.m.:  MEMBERS: Tristan Harris, Mayor Chris Witt, Vice Mayor James Manspile Marlin Rickman James Eubank  VOTE: YES YES YES YES YES  Oni motion of Councilmember Manspile, which carried by a vote of5-0, the: following was adopted:  RESOLUTION  TO AUTHORIZE FULL TIME: EMPLOYEES OF THE' TOWN OF BUCHANAN, VIIRGINIA PARTICIPATION IN GROUP LIFE INSURANCE! PROGRAM. AS SET OUTI IN TIILESL,CHAPTERSOFTHE CODE OF VIIRGINIA.  BEI IT RESOLVED that the Town of Buchanan, a local municipal government entity of the Commonwealth ofVirginia, acting by and through the Town Council oft the Town ofl Buchanan, Virginia does hereby elect tol have those ofits employees who arei regularly employed full time on a salaried basis and whose tenure is not restricted as to temporary or provisional appointment, become eligible to participate in the Group Life Insurance program June 1, 2023, as: set out in' Title 51.1, Chapter 5 ofthe Code ofVirginia, as amended, effective May 8, 2023; ; and BE: ITI FURTHER RESOLVED, the Town ofBuchanan agrees toj pay the required employer cost for its eligible employees and further, to deduct from employees' wages and to pay over in the manner prescribed the employees' portion to the extent that such employees' portion is not paid by NOW, THEREFORE, George Hayfield, Town Manager, and Claudine Stump, Clerk, are. hereby authorized and directed in the name ofthe' Town of Buchanan to execute any required contract in order that employees of the Town of Buchanan may become eligible toj participate in the Group Life Insurance program as provided in the aforementioned sections of the Code of Virginia. In execution of any contract which may be require the seal of the Town Council of the Town of Buchanan shall be affixed and attested by the Clerk, and said officers of the Buchanan Town Council are authorized and directed toj pay over to the Treasurer ofVirginia from time to time such sums as are due to bej paid by the Buchanan Town Council and its employees for this purpose.  the Town ofBuchanan.    Resolution R23-0508-12  CERTIFICATE  I, Claudine Stump, Clerk of the Buchanan Town Council certify that the foregoing is a true and correct copy ofaresolution passed at al lawfully organized meeting ofthel Buchanan' Town Council held at Buchanan, Virginia at 7:00pm o'clock p.m. on May gt, 2023. Given under my hand and  the seal ofthe' Town of] Buchanan this 8th day ofl May, 2023.  Plaudi Clerk  ump  AYES: NAYES: ABSENT: APPROVED: Mayor ATTEST: Coudiiu Town Clerk  5 0 0  E  Sump