Tristan Harris, Mayor James Manspile, Vice Mayor Marlon Rickman James Eubank Rose Jeter  ORBUC  Buchanan Town Council Monday, February 12, 2024 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  Conference call-in option: 701-802-5423 Access Code:3474425  AGENDA  A. ROLL CALL AND ESTABLISHMENT OF QUORUM C.PLEDGE OF ALLEGIANCE TO THE U.S. FLAG  B. MOMENT OF SILENCE D. CONSENT AGENDA 1. Financial Reports January 2023 2. Approval ofl Paid Bills  3. Minutes from October 5, 2023 Work Session, October 16 Called Emergency Council meeting, November 9, 2023 Work Session, November 13, 2023 Council  Minutes, December 7, 2023 Work Session.  E.AWARDS, RECOGNITIONS AND PRESENTATIONS  Presentation of Outstanding Service Award for Carroll Boblett  F. CITIZEN COMMENTS AND PETITIONS REGARDING AGENDA ITEMS- This time is reserved for comments and questions for issues listed on the agenda.  Comments should be directed to Council.  G.N NEW BUSINESS/ACTION ITEMS/PUBLIC HEARINGS  1. Public Hearing on Special Use Permit SUP 2024-01 Mural at 19384 Main 3. Resolution R24-0212-01: A Resolution to Amend thel Buchanan Real 4. Resolution r23-0212-02: A Resolution To Increase thel Fee for Commercial Solid Waste Collection Service in the Town of Buchanan.  St., Buchanan, Va 24066.  2. Council decision on Special Use Permit SUP: 2024-01.  Estate Investment Grant Program.  5. Pat Brooks report on Christmas Events.  6. RERC presentation. 7. 2024 Goals  1    Tristan Harris, Mayor James Manspile, Vice Mayor Marlon Rickman James Eubank Rose Jeter  OFBUC  Buchanan Town Council Monday, February 12, 2024 Regular Meeting 7:00 p.m. Council Chambers 19753 Main Street Buchanan, VA 24066  Conference call-in option: 701-802-5423 Access Code:3474425  H. Reports  1. Staff Monthly Reports  i. ii.  Town Manager Town Clerk  L.CITIZEN COMMENTS AND PETITIONS REGARDING NON-AGENDA ITEMS- This timei is reserved for comments and questions for issues not listed on  agenda. Comment should be directed to Council.  J. ADDITIONAL COMMENTS  K. UPCOMING MEETINGS AND EVENTS  President's Day Monday, February 19, 2024- Town Hall Closed Planning Commission Meeting - March 4, 2024- - 7:00pm Town Council Work Session - Thursday, March 7, 2024- 7:00pm Town Council Meeting - Monday March 11,2024-1 7:00pm Easter Egg Hunt- - Saturday, March 30, 2024-7 Town Park  Easter - Sunday, March 31, 2024  LADJOURNMENT  2    9:24A AM 02/08/24 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of February 1, 2024  Feb1,24  ASSETS Current Assets Checking/Savings 10050 Town Events 10010 Buchanan General Fund 10020 Petty Cash 10030 Change Funds 100401 Town Beautification Fund 10500 Certificates of Deposit Total Checking/Savings Accounts Receivable Prepaid Taxes 11001 General AR Billed Property" Taxes Receivable PP: 2023 RE: 2023 RE: 2022 RE 2021 RE: 2020 RE 2019 RE: 2018 RE: 2017 RE: 2016 RE: 2015 RE: 2014 RE: 2013 RE: 2012 PP: 2022 PP: 2021 PP2020 PP2019 PP2018 PP2017 PP2016 PP2015 PP2014 PP2013 PP2012 Total Property Taxes Receivable WSG Receivable Total Accounts Receivable Other Current Assets Employee Advance 11200 Prepaid Items 11000 Acct Receivable General 11010 Due from State/Fed Gen 110991 NSF Checks Reçeivable 111001 Water, Sewer, Garbage AR 11130 Acct Receivable Garbage Total 11100 Water, Sewer, Garbage AR 11109 Allowance- Wat/Sew/Garba 11119 Allowance Water 11129 Allowance- Sewer 11139 Allowance Garbage Total 11109 Allowance- Wat/Sew/Garba  5.97 201,918.97 800.00 100.00 9,104.03 1,668,910.95 1,880,839.92 2,138.75 4,257.18 -4,065.24 32,602.65 7,368.15 2,061.63 848.74 -434.96 -227.17 274.10 207.83 1,080.22 289.71 92.58 484.30 1,448.27 1,514.98 192.42 228.62 176.84 1,414.14 103.61 442.39 280.95 -16.86 -0.77 46,367.13 58,722.62 107,208.18 -228.60 93,861.42 354.75 0.66 128.25 -17.00 -17.00 -5,395.52 -3,016.21 -1,730.50 -10,142.23  Page 1    9:24/ AM 02/08/24 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of February1,2024  Feb1,24  Alowance-Property Taxes Undeposited Funds Total Other Current Assets Total Current Assets Fixed Assets 13000 Property, Plant, Equip 13100 General Fund Assets 13200 Water Fund Assets 13210 Land 13220 Water System 13230 Buildings 13240 Equipment & Fixtures 13290 Accumulated Depreciation Total 13200 Water Fund Assets 13300 Sewer Fund Assets 13320 Sewer System 13390 Accumulated Depreciation Total 13300 Sewer Fund Assets Total 13000 Property, Plant, Equip Total Fixed Assets TOTAL ASSETS LIABILITIES &E EQUITY Liabilities Current Liabilities Accounts Payable 20000 Accounts Payable Total Accounts Payable Other Current Liabilities 21230 Prepaid Taxes and Others 22299 Def Rev- ARPA 21145 Def Rev Other 22000 Customer Deposits 23000 Payroll Liabilities 23010 Federal Withholding 23020 FICA/Medicare Payable 23030 Virginia Withholding 23040 Health Insurance Payable 23052' VRS Payable 230541 ICMA-RC Payable 23060 VAI Unemployment Payable 23000 Payroll Liabilities - Other Total 23000 Payroll Liabilities 25200 Accrued Interest Payable  -525.60 23,407.69 106,839.34 2,094,887.44 471.99  50,736.78 11,617,698.71 115,823.00 102,359.85 3,904,180.98 7,982,437.36 2,289,463.01 2,046,963.90  242,499.11 8,225,408.46 8,225,408.46 10,320,295.90  -877.35 -877.35 315.61 342,258.50 45,046.00 27,981.31 -94.00 2,123.20 612.00 4,851.00 875.08 262.98 354.64 5,479.27 4,762.17 378.23  Page 2    9:24AM 02/08/24 Accrual Basis  Town of Buchanan, Virginia Balance Sheet As of February 1,2024  Feb1,24  Deferred Taxes Receivable Reserve PP: 2023 Reserve RE: 2023 Reserve RE: 2022 Reserve RE: 2021 Reserve RE: 2020 Reserve RE: 2019 Reserve RE: 2018 Reserve RE 2017 Reserve RE: 2016 Reserve RE 2015 Reserve RE: 2014 Reserve RE 2013 Reserve RE: 2012 Reserve PP: 2022 Reserve PP: 2021 Reserve PP: 2020 Reserve PP: 2019 Reserve PP 2018 Reserve PP: 2017 Reserve PP: 2016 Reserve PP: 2015 Reserve PP: 2014 Reserve PP2013 Reserve PP: 2012 Reserve-uncolectable Taxes Total Deferred Taxes Receivable Vandalism Reward Funds Total Other Current Liabilities Total Current Liabilities Long' Termi Liabilities 26300 Sewer Long Term Loans 26340 Truckl Loan Total 26300 Sewer Long' Term Loans 26200 Water Long" Term Loans 26240 Truck Loan 26210 Series 2010 VRA $348,875 26220 Series 2012 VRAI Loan 26230 Series 2013 Rural Dev Bon Total 26200 Water Long' Term Loans Total Long Term Liabilities Total Liabilities Equity 30100 General Fund Balance 30200 Water Retained Earnings 30300 Sewer Retained Earnings 30400 Carnival Fund Balance Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY  6,827.25 45,591.89 7,272.58 2,649.48 1,131.13 -355.54 -227.17 274.10 207.83 1,080.22 289.71 92.58 484.30 1,449.04 496.15 193.69 228.62 176.84 1,414.14 103.61 442.39 280.95 -16.86 -0.77 -525.60 69,560.56 12.89 490,315.27 489,437.92 13,920.02 13,920.02 13,920.02 170,856.07 511,232.15 3,248,323.04 3,944,331.28 3,958,251.30 4,447,689.22 697,292.97 4,347,794.47 272,523.44 246,643.03 68,534.91 239,817.86 5,872,606.68 10,320,295.90  Page 3    8888 0000  3888888888 00000  888 0oo  888 0 888 o 88  0oo  000  a  8888 0000  88  8888 0o0o  8888888888  888 000  888 o 888 o 88  000  000  00  8888 0000  888 880  L 0    888 000 € - 888 000  8888 0000  888 000  88888888 00000000  8888 0000  888 000  8888 S oC  Le  88888888 00t0000  8888 o 60 000o  888  8888 0 888 0000  000  88888888 G666666G  88881 o 888 000o  00o  888 0o  188 o  888 000  8  88888888 de 8888 d6666666  088  0ooo    388888888888888888888 0000000000000000006 888  88  00o 88 00  88888888888888888888  0005  00000  048  38888888888888888888 0000000000000000000 888  0o 88 0o  888888888888888888888 6oog0060060009000600  o    S  88888888888 0000000000  888888888 00000000  888888 o 000000  888888383 00005  888888888 G66666666  888888 o 000000  88888888888 0000000000  888888888 366666066  888888 066odo  88888888888 0000000000  888888888 0 000000000  888888 o 000600  D    88 0o  888 000 8888 0ooo  88888 00000  888888888  > 4 888 000 8888 0 0000  0  88888 00000  888888828 0008  88 0  888 000 8888 0000  88888 00000  888888888 000000000  888 0oo 8888 o o 0000  8 00  88888 00000  8888888R8 g666866  a    88 00  888888888888888888 0000000000000000000  %e  388888888888888888888888 0000000000000660660  86883888888888  6    o  388888888888  88 0  8888 o 88 0000  0o  8886888885 ge  888  88 o  888888888888 000000000000  8 8888 0 8 0000  00588  S 8888 o 88 000o 0  0    388888888888888888 000000000000000000  88888 00000  8888  88888 00000  8e 0  888888888888888888  88888 00000  000000000 oC 00000  8888808 0888 066609  8888888  88888 00000    8888888888888888888888888888 000000000000000000000000000  888888888 000000000  3888888888888885 8E8888 0000000000000000000  388888888 666666666  000  38888888888BBBBBB8EB88888888  888888888 00000000  8888888888 00000000000000000000  888888888 666666060    38888888888888888888888 00000000000000000000000  8888888 0000000  3888888888888888 000000000000000000000  8888888 6666666  99200  38888888888888888  8888888 0000000  00000006 0 0o  0000000  8888888888888888  8888888 0666666  000000000000000  C    0  38888888888 50000600006660000  888888888  888888 000000  4  888888888 00004  888R88888 Godieoooo in  88888 F0000  38888888888 00000000000000000000  888888888 00000000  888888 000000  888888888888 00000000)  888888888 o 300000000  888888 666600    8888888888 000000000000000  88  38888888888  88 0o  888888888888888  88 0o  00000000  88888888888 o 88 666600  0o  8888888888 0000000000  88888888888 0000000000  88 00  3888888888 00000; 0000000005  88  88888888888 0 88 90000000000  0o  5    888888 066600  8888888 0666666  888 000  8888 o 888 o 0000  00o  0  8  888888 o 8888888 o  888 00o  8888 o 888 0 000o  060600  6666660  00o  0 e 0 o  888888 000000  8888888 o o 0000000  888 000  8888 0000  888 000  888888 000000  8888888 o 0000000  888 000  8888 o 888 o 0o0o  0oo  5    8888 0000  8888 0000  8888 0000  8888 0000    0 888 000  88888888 00000000  88 0  88 o 0        888 8888888 0oo 6660606  888 0oo    88888 00000  -  8    d0 88 00  88888 00000  C    88 88 888 88 888888888 00 00o 0o 000000000  5    888888 000000  888 00o    88 0 0  38888888888 000000000000000        C    8888888 8888 8 8 8888 0000000 0000 o o 000  888 000  88 0  n    888 00  > 888 000  0 88            88888 00000  88888 0000o  E    888 doo  88  88888888 36666660  888 060  88 0o  88888888 00000000  888 1o  888888BR8BE 5666668    8888 000o  888888 000000  88888B8EBEBE 000000000000  888 000  8888 0000  888888 666600  3888888888888 0000000000000  888 0oo  8888F 00009  888888 00100  88888888888:  0o 000;    88  0  888 00o  88  888 00c  888 0o                    E BUC  1811 Buchanan, VA  Minutes of Council Work Session Meeting  October 5, 2023 Present:  Mayor Tristan Harris Vice Mayor Chris Witt Councilmember Marty Rickman Councilmember. James Manspile Councilmember. James Eubank  Mayor Harris called the October 5, 2023, work session to order at 7:00 p.m. This meeting was held in the Council Room. Town Manager George Hayfield took roll call. With five members of the Council present, Mayor Harris made a motion to amend the agenda to include a closed session at the end of the meeting with a second from Councilmember Manspile. With no further discussion, the motion was carried out Mayor Harris stated the first item for discussion was Town Park use concerning Mike Montgomeryand  aquorum was established. with a vote of5-0. the WTF.  Councilmember Eubank asked if Mr. Simmons had contacted the Town about the buildings at Councilmember Manspile brought up potential issues for leasing out the buildings in the park. Vice Mayor Witt stated the Council needs to decide whether to open the park for events. The council stated unofficially they would like to open the park for events. Councilmember Manspile stated Town Manager Hayfield needed to start gathering information Vice Mayor Witt stated Mr. Montgomery has the backing of the National Wildlife Turkey Federation (NWTF) fori insurance liability, gambling, food, and alcohol. He does not recommend renting out the food stands because of health department requirements. Councilmember Manspile stated that VRSA (Virginia Risk Sharing Association) needs to be The council decided to move forward with opening the park for private leasing.  the park. Town Manager Hayfield stated he had not contacted the Town. Vice Mayor Witt explained the reasoning behind past park usage.  on requirements for park usage such as insurance.  contacted to find Town liability for alcohol abuse.  Next item for discussion was the Personal Property Tax Relief.  1    Town Manager Hayfield stated that this involves the Personal Property Tax Relief Act. Councilmember Manspile stated that the Town needs to find a way to make sure people are registering their personal property in the Towna and not just the County. The council recommended the resolution fori the Personal Property Tax Relief Act.  Councilmember Manspile stated this is done every year. Town Manager Hayfield explained the PPTRA.  The next item for discussion was the Brush Dump.  Town Manager Hayfield stated the Town brush dump is almost full and needs to be cleared. Councilmember Manspile stated that Royal Oaks, the company that cleaned it out last time, quoted $12,000.001 this year. Thati is a $2000.00 increase from last time. Town Manager Hayfield and Councilmember Manspile stated that a news set of rules and The council discussed different possibilities for rules and regulations fort the brush dump. The council recommended a resolution for having the brush dump cleaned. The next item for discussion was CHA putting out bids for the sewer project.  regulations need to be set upi for brush dump use.  Town Manager Hayfield stated that the Council needs to have approval to send out the Factory  Flats sewer project for bid.  The council discussed potential issues with the project.  The council recommended a resolution for CHA to start the bidding process.  The next item for discussion was the grant from the department of health.  This is a $250,000.00 grant from the Department of Health fori inventory and testing of all the The council discussed the potential to abandon a 3" galvanized line and attach it onto another  water service lines for lead.  line.  Vice Mayor Witt asked how often this grant is available. Town Manager Hayfield stated that this is only fori inventory. The council discussed the potential costs for replacing any lead pipes.  The next item for discussion was the antique fire truck.  Town Manger Hayfield stated the Fire Chief has contacted him about the antique fire truck and what Town wants to do withi it. Ag group at the Transportation Museum wants to look at the The Council discussed sending the truck to Roanoke for them to look ati it. Town Manager Hayfield stated that his perception was that if they came and got the truck, the The Council discussed what the Town would do with the truck. The Council recommended asking for a quote to restore the truck but that it would come back  truck and see what needs to be done to restore it.  truck would stay in Roanoke.  to the Town.  The next item for discussion was the portable stage.  2    Councilmember Eubank asked if Town Manager Hayfield had gotten any information from Community Developer Harry Gleason had heard anything from the Ramsey Foundation fort the Councilmember Manspile recommended pulling the money from the budget over the next The council discussed finding some local sponsorships and event sponsorships. The council discussed, getting rid of the flowers at the Town Clean Up on October 21. Vice Mayor Witt suggested makingar resolution to have the flowers gouponac certain day and  stage. couple years.  The council discussed the cost of a new portable stage.  taken down ona certain day.  The next item for discussion was the zoning ordinance updates.  Town Manager Hayfield stated that a version of the zoning ordinance update from September of 2022 has been found by a member oft the Planning Commission. He and the Planning Vice Mayor Witt stated that he was under thei impression that the revisions were done, and Council was waiting for Town Manager Hayfield to look it over and Council could have a public Vice Mayor Witt stated his unsatisfaction at how the zoning rewrite has been handled. The Council explained the reason fort the zoning ordinance rewrite to Town Manager Hayfield.  Commission will bet finishing it up int the next couple of months.  hearing.  The next item for discussion was the Virginia Forge Building.  Town Manager Hayfield stated that he had contacted the new owner, Mr. Lipscomb, oft the Virginia Forge building. The owner did not contact the Town toi find out what was allowed in the building per the zoning ordinance. The company that is there currently is not allowed to operate under the current zoning ordinance. Town can amend the type of use or change the The Council discussed what the current business in the building is doing and how it is defined Town Manager Hayfield asked if7 Town is responsible for a property that is not in Town. The council discussed the noise ordinance for manufacturing and the different zoning Town Manager Hayfield stated he would be meeting with the current business this week and Vice Mayor Witt stated that the owner needs to decide how to proceed with the zoning issue. Councilmember Manspile stated that there is documentation stating thati ifa zoning has been changed, when that use is abandoned, the property reverts to its original zoning.  zoning for the building. The Council discussed the possible changes. under zoning regulations. ordinances.  would discuss the noise issue with them.  The next item for discussion was the Water Street Lift Station.  Town Manager Hayfield stated that the repairs were madei to the lift station. When' VDOT  finished the bridge repairs, the sewer pipes cracked.  3    Councilmember Manspile stated that the agreement with VDOT stated that any pipe issues were The council recommended Town Manager Hayfield look up the contract with the VDOT  to bet taken care of by VDOT. contractor: and contact them.  Mayor Harris made a motion to go into closed session for the discussion of items excluded from the Virginia Freedom ofl Information act section 2.2-3711 personnel matters withas second from Councilmember Manspile. Mayor Harris asked fori further discussion. With noi further discussion, the  motion was carried out with a vote of5-0. Closed Session started at 8:55 pm. Closed Session ended at 10:12 pm.  Mayor Harris certified that only matters discussed int the Closed session are exempted from the Mayor Harris read al letter from County citizen Charles Alphin concerning Coastal Crypto. Councilmember Manspile made a motion to adjourn with a second from Vice Mayor Witt. With no  Freedom of information Act with a roll call vote of5-0.  further discussion, the motion was carried out with a vote of5-0.  Adjournment was 10:16 pm. Respertfulysubmitted,  Claudine Stump, Clerk  Tristan Harris, Mayor  4    OFH HICA  1811 Buchanan, VA  Minutes of Called Emergency Council Meeting  October 16, 2023 Present:  Mayor Tristan Harris Vice Mayor Chris' Witt Councilmember Marty Rickman Councilmember. James Manspile Councilmember James Eubank  Mayor Harris called the October 16, 2023, emergency Council Meeting to order at 7:00 p.m. This meeting was held in the Council Room. Town Manager George Hayfield took roll call. With five Mayor Harris made a motion to goi into closed session for the purpose of discussing matters exempt from the Virginia Freedom of Information Act section 2.2-3711.1 personnel matters with a second from  members of Council present, a quorum was established.  Councilmember Manspile. The motion was carried byar roll call vote of5-0.  Closed Session started at 7:03 pm. Closed Session ended at 8:01 pm.  Mayor Harris stated the certification of the closed session. Councilmember Manspile made a motion to approve the certification with a second from' Vice Mayor Witt. The certification was approved with a roll  call vote of5-0.  Recommendations from the closed session are:  Going over and updating the employee handbook including rules and regulations, code of conduct, and disciplinary actions including a disciplinary process including termination. Recommend reaching out to a personnel specialist to consult with to complete the handbook.  That will be for Town Manager Hayfield to take care of. Recommendations for Town Manager Hayfield and Council going forward:  The new zoning code will be looked over by the planning commission in the November meeting. Council needs to get the 6-month evaluation paperwork for the Town Manager in the next  Potential rewrite of the Town Code.  Town is past due for a rewrite oft the Comprehensive Plan.  couple of weeks.  1    Councilmember Eubank: stated the person who makes the stages would like to phone in at the next Councilmember Manspile made a motion to adjourn with a second from Vice Mayor Witt. With no  Work Session to discuss any questions. Council agreed to the discussion. further discussion, the motion was carried with a vote of5-0.  Adjournment was at 8:13 pm. Resperttulysubmittes,  Claudine Stump, Clerk  Tristan Harris, Mayor  2    HE  1811 Buchanan, VA  Minutes of Council Work Session Meeting  November 09, 2023 Present:  Mayor Tristan Harris Vice Mayor Chris' Witt Councilmember Marty Rickman Councilmember. James Manspile Councilmember. James Eubank  Mayor Harris called the November 9, 2023, work: session to order at 7:00 p.m. This meeting was held in the Council Room. Town Clerk Claudine Stump took roll call. With five members of Council present, a Mayor Harris stated the first item for discussion was Town Park use concerning Mike Montgomery: and  quorum was established. the WTF.  Town Manager Hayfield had an example of the proposed application for private Town Park Mayor Harris asked if historically the Town had opened the Town Park for private events before. Councilmember Manspile stated the Council: should have al list of revenues and expenditures for Town events, the special events calendar for 2024, Council meetings, and Holidays for 2024 in The council discussed the proposed application and what buildings would be allowed to be used Councilmember Manspile stated all1 the utility lines need to be mapped out on the park. Council discussed some aspects of the portable stage that the Councili is looking at purchasing. Vice Mayor Witt suggested dividing out spaces on the roadway through the park. When the Council did the walk through, it was pointed out that there are no electrical outlets other than at the buildings. Councilmember Manspile explained where the electrical access isi in the park. The Council recommended revisiting this in December when the application has been finalized.  usage.  Councilmember Manspile and' Vice Mayor Witt explained past park usage.  the December meeting. by private parties.  Next item for discussion was the brush dump.  Town Manager Hayfield stated that everything in the brush dump has been ground and will be  hauled away next week.  1    Councilmember Manspile suggested the brush dump be closed for the next monthi to cleari itup and allow us time to create a new form with regulations to check out the brush dump keys. Councilmember Manspile stated the camera set up: should be done within the month. Vice Mayor Witt asked if there had been an update on1 the Gauge Dock. Town Manager Hayfield stated The next item for discussion was CHA engineering and designing the sanitary sewer project.  he would be meeting with the Burtons next week for an update.  Town Manager Hayfield stated that CHA is designing the project and should be done ini the next The council discussed the placement of lines for the Factory Flats project and where their The Council asked if building permits for the Factory Flats project had been obtained. The Council recommended Town Manager Hayfield reach out to the county to check if the proper  two weeks.  contractors have placed pipes. permits have been acquired. The next item for discussion was the taxes.  Town Clerk Claudine Stump stated that taxes were being worked on, but the taxes due date will The council recommended a resolution to change the due date for both Real Estate and  need to be changed. Personal Property taxes.  Town Clerk Claudine Stump explained the process as she knows it.  The next item for discussion was the RERC grant.  Town Manager Hayfield stated the last RERC (Recreation Economy Rural Communities) meeting was today. The revised plan should be ready within 31 to 4 weeks. At that time, Town should be Town Manager Hayfield explained the RERC: and the potential projects and grants. Mayor Harris stated that the RERC is a plan of action on how to move forward with what the  able to decide whati they want to do with the grants. Town and its citizens want for1 the future. The next item for discussion was the Christmas Events.  Town Manager Hayfield reviewed the upcoming Christmas Events. The Council discussed upcoming Christmas Events.  The Council discussed changing the date for the luminaries from Christmas to the anniversary of Pat Brooks discussed her contributions to the Tree lighting festivities on Main Street and the Vice Mayor Witt recommended having al banner made for the businesses that contribute to the AV Productions gave the Council a rough quote for putting the lights up in the park fort the  the flood of 1985.  Festival of Lights at the Town Park. Festival of Lights.  Festival of Lights and discussed options for the Festival of Lights.  2    Vice Mayor Witt suggested a collaboration between Ms. Brooks and the contractors to do the There was discussion of the cost for Carriage ridest for the Tree Lighting Ceremony. The Council stated a decision would be made by Thursday for AV Productions.  walk-through and drive-through for the Festival ofl Lights. The parade line up and judges were discussed. The next item for discussion was the FOIA request.  Town Clerk Claudine Stump stated that she had all the information needed. Town Attorney Puvak was checking it over to make sure the redactions were correct before thei information Town Manager Hayfield stated that the next Council meeting would include 2 joint public hearings, One for the Virginia Forge Building zoning change and one fort the special use permit for the old Dollar General location. Vice Mayor' Witt stated that the usual procedure is to have the planning commission do their public hearings on the first Monday oft the month so that the Council can have theiri input for  was released.  the Council to have their public hearings the next week. The next item for discussion was the portable stage.  The Council discussed some options for the back oft the: stage. The Council discussed where and how to store the portable stage. The Council discussed how to finance the purchase oft the portable stage. The Council discussed potential income from the portable stage.  Mr. Chisum from the company that produces portable stages joined the meeting via phone to  discuss the portable stage.  The Council went into recess at 9:41 pm. The Council came out of recess at 9:46 pm. collaboration for1 the Festival of Lights.  The council discussed the efforts Ms. Brooks has made for the Christmas Events and the possibility ofa Councilmember Manspile made a motion to go into closed session with a second from Vice Mayor Witt. Mayor Harris stated the reason for the closed session under the Virginia Freedom of Information Act section 2.2-3711.1 for personnel matters and contract discussion. The motion was carried with a roll call  vote of5-0.  Closed session began at 9:56 pm.  The council came out of closed session at 10:38 pm. was approved with a roll call vote of5-0. Based on the closed session Council recommends:  Mayor Harris certified the closed session with a second from Councilmember Manspile. The certification  3    Inboden, the Water and Sewer contractor for the Town, to have all water and: sewer projects completed by December 31, 2023. The purpose oft that is to do al budget review ati the end of Bringi in a consultant to update the personnel needs of the Town moving forward. Have the consultant look at the comprehensive plan along with the personnel needs. The Council recommends the Town Manager put the consultation out for bid. The council discussed what the consultant will be required to review.  the year.  Vice Mayor' Witt made a motion to adjourn with a second from Councilmember Manspile. Mayor Harris asked fori further discussion. With no further discussion, the motion was carried witha a vote of5-0.  Adjournment was at 10:47 pm. Respectulysubmites,  Claudine Stump, Clerk  Tristan Harris, Mayor  4    E  18113 Minutes of Council Meeting Buchanan, VA  November 13, 2023 Present:  Mayor Tristan Harris Vice Mayor ChrisWitt Councilmember Marty Rickman Councilmember. James Manspile Councilmember James Eubank  Mayor Harris called the November 13, 2023, Council Meeting to order at 7:00 p.m. This meeting was held in the Council Room. Mayor Harris stated the Council rules and regulations for speaking at the Council meeting. Town Clerk Claudine Stump took roll call. With five members of the Council present, a quorum wase established. A moment ofs silence was held, and the Pledge of Allegiance was recited. The first item on the agenda was approval of the consent agenda which included the approval oft the financial reports for October, the paid bills, and the minutes of the September 4, 2023, work: session. Councilmember Manspile made a motion to approve the consent agenda with a second from Councilmember Eubank. Mayor Harris asked fori further discussion. With no further discussion, the  consent agenda was approved with a vote of 5-0. The next item on the agenda was awards and recognitions.  Councilmember Rickman stated that Gavin Price should be recognized for his efforts in collecting peanut butter for1 the backpack buddy program, and thei food pantries.  The next item on the agenda was citizen comments and petitions regarding Agenda items. There wasno  one: signed upt to speak.  The next item on the agenda was new action/business/pubic hearings.  The only action item was Resolution R23-1113-21: Al Resolution Approving Extension of the Read Estate Tax and Personal Property Tax Payment Deadlines from December: 1st, 2023 to December 315t, 2023. Councilmember Manspile explained why the due date for Real Estate and Personal Property taxes needs to be changed. Councilmember Manspile made a motion to approve with as second from Councilmember Eubank. Mayor Harris asked fori further discussion. Withno  further discussion, the resolution was approved with a vote of5 5-0.  The next item on the agenda was staff reports.  1    Town Manager Hayfield stated the pump: station on Water Street is now fully operational. The sewer leak repair on Fourth Street will begin next week. There will be a public hearing before the planning commission for the special use permit for the former Dollar General building and a publicl hearing about a zoning ordinance amendment for the Virginia Forge location. The new  treasurer, Eva Shannon, will be starting on November 27, 2023. Town Clerk Claudine Stump stated she had not had time to do a report. The next item on the agenda was citizen comments regarding non agenda items.  The first person to speak was Mike Burton of 591 Culpepper Ave. Mr. Burton had 3 suggestions: First was the flowers, flags and barrels along Main Street. Citizens and visitors to the town comment on how appealing the town looks with the flowers and the banners along the street. Please try to continue these yearly. Second, please move quickly toward hiring the event coordinator. Anyone coming into the job will need time to acclimatize to the position. Lastly, The next person to speak was Wanda Drake of Buchanan. Ms. Drake spoke of Mr. Gleason and what he had done. Her questions were what changes would be made from the former position to the new position? What are the goals for the new position? How can a new manager decide the position is not needed in a few months? What about the events? Who will be arranging and planning the events? How can you remove someone who does sO much? Ms. Drake would like to thank Mr. Gleason for his dedication to the Town and the strength he has given to the The next person to speak was Board of Supervisors member Amy' White. Ms. White congratulated the new council members on their election. The County will support the Town whatever it decides. Ms. White discussed her response to al letter she received about the lack of businesses and things to doi in' Town. Ms. White spoke about the transition facing the Town and what direction we want the Town to go. Ms. White asked that citizens think about: whati ist the The next person to speak was Emily Prillaman. Ms. Prillaman had: some questions for Council that she wanted on record. What are the by laws of the Council ift they can completely dissolve a Town position without any public knowledge? What research was conducted to completely dissolve a position thati is extremely helpful in all the eyes of the community? Ms. Prillaman stated thati ift there was concern about the person holding this position could he have used an assistant? Another thing about the by laws, isn't the Town Manager required to live int the Town The next person to speak was Pat Brooks, owner of the Hair Affair. Ms. Brooks asked why Council feels they need to spend $4000.00 for a company to come and hang Christmas lights when they have volunteers to work? The volunteers weret told the Town didn't have money for the timers the volunteers requested? Volunteers were told by some Councilmembers the Mayor Harris thanked all the volunteers for working on Festival of Lights. Mayor Harris stated that a volunteer had brought a couple guys who do this professionally to give Town a quote. Council did not agree to utilize their services. Council has been discussing how to pay fort their services. Council would like to do ac combination of citizen volunteers that set up and: show what  the: schedule of events needs to be released as soon as possible.  business owners in the Town.  heartbeat of the Town?  of Buchanan? Because it is Ms. Prillaman's understanding he does not.  gentlemen from the company were volunteers.  2    the Town is about and thel lights that the company can set up. Mayor Harris apologized fora any The next person to speak was Catherine Brett. Ms. Brett stated the ways Harry Gleason! has benefited the Town. Ms. Brett asked why Council would shoot themselves int thei foot. The next person to speak was Pat. Jasper of 95 Pattonsburg Lane. Ms. Jasper asked if the citizens and volunteers have a sayi in whether the money is spent to put the lights out or will Mayor Harris stated that he spoke to the 2 gentleman who do the lights professionally. They were told that they were not taking this project over, they were to work with the volunteers. The next person to speak was Carolyn Doke the Senior Warden of Trinity Episcopal Church. Ms. Doke stated the different ways Harry Gleason has helped the church, the theater, and other The next person to speak was Bev Duvall. Ms. Duvall stated she understands getting someone younger to fill a position, but she hopes that whomever is put into the new position will bej just as dedicated to the Town as Mr. Gleason. Ms. Duvall stated that she had left a message for Mr. Hayfield about the property next to hers having high grass, what is being done about it? The next person to speak was Dan Phelps of Blake Rd. Mr. Phelps is a part oft the Shenandoah Battlefield Foundation in the state ofVA. Mr. Phelps explained how he has become involved in the Town and with Mr. Gleason. Mr. Phelps talked about working with Mr. Gleason to promote the Civil War Weekend. Mr. Phelps suggested that Town honor Mr. Gleason with a plaque or The next person to speak was Chris McCloud, PO Box 784, Buchanan, Va. Mr. McCloud stated that hei is in absolute opposition oft the way Mr. Gleason has been treated. Mayor Harris thanked everyone for coming and stated he would return answers to any questions. Mayor Harris stated that per the public statement, when the new jobi is advertised, anyone can apply. Councilmember Manspile stated that to answer the question about the event schedule. The event  misinformation.  Council refuse them the opportunity?  people and businesses in Town.  something because he has earned it.  Mr. Gleason can apply if he wants. schedule has been: set for 2024.  Someone asked if there are any answers now, or how does it work?  Mayor Harris stated there is no requirement fori immediate answer. You come to the meeting and speak, the Council can discuss your question, make sure they can answer you with the correct Vice Mayor Witt stated the time for public speaking was over. All that have signed up have been allowed to speak. Ifyoul have questions about processes or by-laws, they are available on the website or in1 Town Hall. To get questions answered, we need time to do research and discuss to give an educated answer. and not a guess. Anything pertaining to personnel matters, Town legally can't answer. A citizen asked why the Town Manager does not live in Town. Vice Mayor Witt stated the public speaking portion Councilmember Eubank stated the Town Manager has a year from the time he starts working for the  information, and then the answer is given. There is no set answer.  was over. Ift the citizen wanted to ask a question, she should have signed up.  Town to find a residence in the Town per Town code.  3    AI person asked why business owners who have a business in Town but do not live in Town do not have as much say as citizens. Councilmember Manspile stated that there needs to be a proper line of communication for business owners because you do pay business taxes to the Town. The Commonwealth of Virginia takes care of who can vote where. That is out of Council's control.  Councilmember Manspile stated the Christmas tree will be here Friday.  Councilmember Manspile made a motion to adjourn the meeting with as second from Vice Mayor Witt. Mayor Harris asked for further discussion. With no further discussion, the meeting was adjourned with  avote of5-0.  Adjournment was at 8:02 pm. Respectfully submitted,  Claudine Stump, Clerk  Tristan Harris, Mayor  4    ARA  1811 Buchanan, VA  Minutes of Council Work Session Meeting  December 7, 2023 Present:  Mayor Tristan Harris Vice Mayor Chris Witt Councilmember Marty Rickman Councilmember. James Manspile Councilmember. James Eubank  Mayor Harris called the December 7, 2023, work session to order at 7:00 p.m. This meeting was held in the Council Room. Town Manager George Hayfield took roll call. With five members of the Council Councilmember Manspile requested amending the agenda to add a closed session for personnel matters at the end of the meeting with a second from Vice Mayor' Witt. Mayor Harris asked for further discussion. With noi further discussion, the amendment was passed with a vote of5-0. The firsti item for discussion was the Town Park use request from Mike Montgomery. Town Manager Hayfield: stated that he would have al liability policy.  present, a quorum was established.  Councilmember Rickman stated that Mr. Montgomery has spoken to Sherriff Matt Wardi to have Councilmember Manspile stated that the liability policy should be sent to Virginia Risk Sharing Town Manager Hayfield: stated the Council needs to decide what the fee for park usage will be. The Council decided on a $250.00 rental fee, and a $250.00 deposit. Ifthe Parki is clean and The council discussed the application fee and the business license fees. The Council decided on  deputies available.  Association to make sure Town is covered adequately.  The council discussed possible fees. undamaged, the deposit will be returned. a575.00application fee.  The next item for discussion was the Christmas events update.  Town Manager Hayfield stated the Festival of Lights started on December 1st as scheduled and  was added to for 3 days afterward.  The Christmas Parade is on schedule and currently has 40 entries. The Christmas Markes currently has 18 vendors and is on schedule.  1    The luminaries will be ont the 24th. There are currently about 150 luminaries. Town Manager Hayfield stated that he currently doesn't have volunteers to set them out. Town Manager Hayfield stated that with the drought conditions, the Epiphany bonfire will not  be attempted.  The next item for discussion was the Planning Commission Public Hearings update.  Town Manager Hayfield stated the Planning Commission held public hearings for the text amendment change to the manufacturing district to allow data processing as permitted use. The second hearing was for the special use permit to allow a tractor sales operation at the former Dollar General. The Planning Commission recommends approval for both the text amendment Mayor Harris stated there is still a noise ordinance in the manufacturing zoning ordinance. The ownerofthe carwash! had one concern about the easement between the carv wash and thei former Town Manager Hayfield stated that the Clerk of Court Tommy Moore has recommended. swearing in the  change and the special use permit.  Dollar General.  new Council members until the. January Council meeting.  Town Manager Hayfield proposed the Town Holiday Schedule and Meeting Schedule.  Councilmember Manspile stated that the 2 Holidays on the list are not Federal or State Holidays. Councilmember Manspile stated that the first Thursday of the month for Work Sessions can be as Vice Mayor Witt stated that it was better to schedule it and not need it, than need it and have to Town Manager Hayfield: stated he would have an event schedule for the. January Council meeting.  New Year's Eve could be added for a a day off. needed instead of mandatory.  schedule it.  Vice Mayor Witt stated that the event. schedule still needs to be approved.  Vice Mayor Witt made suggestions for the Festival ofl Lights.  Councilmember Eubank stated the Council had talked about renewing the façade grant for next year. Town Manager Hayfield stated that there are $50,000.00 in unobligated funds for 2024. The The council suggested renewing the façade grant for businesses and amending the grant to  money is from ARPAI funds and must be used by the end of 2024. The Council discussed how to renew the grant. include properties on the historical registry.  The council requested that a report oft the funds from special events be generated. Councilmember Manspile stated he would like to discuss putting the committees back together.  The Council scheduled the retreat for January 6, 2024.  Councilmember Manspile made a motion to goi into closed session for the purpose of discussing matters exempted from the Virginia Freedom of Information Act section 2.2-3711-1 for personnel matters. With  2    as second from' Vice Mayor Witt. With not further discussion, the motion was approved witharollo callvote  of5-0.  Closed Session began at 7:52 pm.  The council came back from closed session at 8:27 pm.  Mayor Harris asked for the certification vote oft the closed session with a roll call vote of5-0.  The council recommended the following actions from the closed session. Reach out to consultants for ongoing operations for Town.  Recommendation to hire a supervisor for Public Works. Potentially hiring temporary workers  during summer months. Advertisement for a cleaning service.  The council requested Town Manager Hayfield find out where the interchangeable Os for the LOVE sign Councilmember Manspile stated the Town needs to have a survey done to have the generator installed Councilmember Manspile requested that something be prepared for the Monday Council meeting Vice Mayor Witt made a motion to adjourn the meeting with a second from Councilmember Manspile.  have been finished by BTECH.  at well 1.  regarding the new trash rate.  With no further discussion, the motion was carried with a vote of5-0.  Adjournment was at 8:43 pm. Respetfulysubmitted,  Claudine Stump, Clerk  Tristan Harris, Mayor  3    FTHIC  1811  Gateway to the Shenamdoafl-ley  SUP2 2024-01  Special Use Permit required to retain Existing Wall Mural on Building  Address: 19384 & 19386 Main Street/ Rt11  Corner property at thei intersection ofl Main Street and 15th Street  Location: Mac Westland Real Estate Office (Former Witt Stop)  Across from the Anchorage  Tax Map: 65A-64 Property Zoning: Trade  Properties zoned for Trade abut two sides ofthe proposed site, one side and the rear oft the property. The remaining two abutting sides are zoned as Residential/ Low Density properties, across. Main Street/ Route 11 (The Anchorage) and across 15th Street (Single Family Structure). The current Real Estate office land The current use oft the property isa al Real Estate Office, the Special Use Permit is required to keep the Mural on thel Building. After change in ownership oft the building and thel Mural, without a special use permit, the mural would be required tol be removed or painted over. The new owner oft the Building, Mac Westland, wishes to. keep thel Mural and has sought approval oft the required special use permit to take ownership of thel Mural and maintain iti in proper condition and order. The owner plans to keep the mural  use and thel Mural are compatible with existing surrounding land use.  the same, no change or alteration is planned.  Lot Area: .25 acres Building: 1300: sq. ft. Building Height/ 22Ft Parking Spaces/ Approximately 12    100.06 ck. 1234  F 2024  mlleteg?  Town of Buchanan, Virginia Special Use Permit Application  Olayal 113lz4  Required items (Section 503):  Fees -$100 with the application. Additional fees includel legal advertisements for two weeks prior to the public hearings and mailing letters of notice to abutting property owners (Code of Virginia requirement- $15.2-2204), plus any fees for  legal counsel review. These fees arei non-refundable.  Application -3c copies.  Applicant's Report-3copies. See attached General Requirements. Plan-30 copies. See attached checklist for required items.  Information of Propertyand Request: 1. Parcel Number(s): (05A-(04 3. Owner(s): Mac Westlamol  2. Address of] Parcel(s): 19394 & 19380 Man S7  Big Why uc)  4.  (My  Applicant (Ifnot the Owner, written consent is required from the Owner): 5. Authorized Agent, if different from the Owner (Owner's written consent required):  Mac Wesiland  NA  6. Zoning District Classification (Floodplain?):" vo Proposed Use oft the Property from the Zoning Ordinance:  7.  clarge  yo chang  8. Describe the proposed special use requested, explaining the manner in which the request/use complies with the requirements and standards of Section 503-5  (following page).  Puxchoseel baldag, Plan 372 Lup  yNal Me same  Town of Buchanan Special Use Application 1  07/30/2015  N    9. Describe how the requested use meets the goals, objectives or strategies of the' Town comprehensive plan.. Attach additional sheets. The Planning Commission bases their  decision on this.  No  chag  10. Is a Traffic Impact Analysis (TIA) required tol be submitted per VDOT regulations?  Yes  No  Town of Buchanan Special Use. Application 2  07/30/2015    11. Description ofl how the property is tol be served for water and sewer provisions. If public water and /orj public sewer arej proposed, the request must be reviewed by the' Town for capacity of either public provision. Requests for private water or sewer provisions must be reviewed and approved by the Virginia Department ofl Health.  No chonge  12. Are there any conditions you wish to place on the use?  Yes No  Describe these inj your report. The Planning Commission and Town Councilmay  impose conditions. Certification and Access  Ih hereby certify that this application is complete and accurate to the best of my knowledge, andI Iauthorize Town representatives entry onto the property for purposes  of reviewing this request.  Owner/Agent SigputMa hlallb Print Name: Mac Weslond  Date1/3/242  Applicant's Contact Phone Number:. 540-312-9202  Town of Buchanan Special Use. Application 3  07/30/2015        Please place in the Fincastle Herald on January 24 and January 31, 2024  Public Hearing Notice Town of Buchanan, Virginia  The Town of Buchanan gives notice of a public hearing of the Buchanan Planning Commission on February 5th, 2024 and a public! hearing by thel Buchanan Town Council on February 12th, 2024, each at approximately 7:00 p.m., or as soon as possible thereafter, in Buchanan Council Meeting Room at 19753 Main Street, Buchanan, Mac Westland is seeking a Special Use Permit under Zoning Ordinance Article III, Section 303-L Sign Regulation for placement of a mural on the façade of 19384 & 19386,  Virginia for consideration of;  Main Street, Buchanan Virginia 24066, tax map parcel 65A-64.  Any citizen may bring comments tol Buchanan Town Hall at 19753 Main Street, Buchanan, VA or mail written comments to P.O Box 205 Buchanan, VA 24066 or email comments to townmanagerebuchanan-va.gov on or before noon Monday February 5th, 2024. Or attend via phone 701-802-5423 (access code 3474425) or in person to present their views on these matters. Copies of the Special Use Permit application are available  for review at the Town office, weekdays from 8:00AM to 5:00PM.  By: George Hayfield, Town Manager  Fincastle Herald - To run January 24 and January 31, 2024      1811  Gateway tot the Shenandoah Valley Town of Buchanan Post Office Box: 205 Buchanan, Virginia:24066  You are being directly notified of this public hearing as you are a property adjacent to 19384 & 19386 Main Street, a property that is seeking a special use permit to maintain a wall mural. You are not required to attend this meeting but are being notified to allow you to make public  comment on thisl land use action if you choose.  Public Hearing Notice Town of Buchanan, Virginia  The Town of Buchanan gives notice of a public hearing of the Buchanan Planning Commission on. February 5th, 2024 and aj public hearing by thel Buchanan Town Council on February 12th, 2024, each at approximately 7:00 p.m., or as soon as possible thereafter, in Buchanan Council Meeting Mac Westland is seeking a Special Use Permit under Zoning Ordinance. Article II, Section 303-L Sign Regulation for placement of a mural on the façade of 19384 & 19386, Main Street, Buchanan  Room at 19753 Main Street, Buchanan, Virginia for consideration of;  Virginia 24066, taxi map parcel 65A-64.  Any citizen may bring comments to Buchanan Town Hall at 19753 Main Street, Buchanan, VA or mail written comments to P.O Box 205 Buchanan, VA 24066 or email comments to mmngerldhanamagen on or before noon Monday February 5th, 2024. Or attend via phone 701-802-5423 (access code 3474425) or in person to present their views on these matters. Copies oft the Special Usel Permit application. are available. for review at the' Town office, weekdays  from 8:00AM to 5:00PM. By: George Hayfield, Town Manager    Resolution R240212-01  OF a  At tai regular meeting oft the' Town Council of the Town of Buchanan held at the Buchanan Town  Hall on the 12th day ofFebruary, 2024 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor James Manspile, Vice-Mayor Rose. Jeter James Eubank Marlon Rickman  VOTE:  Al Resolution  To amend the Buchanan Real Estate Investment Grant Program  Whereas, the Town of] Buchanan has a need to provide assistance for qualified real property investments made by any individual or entity to a commercial, trade, or manufacturing zoned Whereas, the grant guidelines for the Buchanan Real Estate Investment Grant Program are amended for qualified applicants to be expanded to allow for State and National Historic properties and for Charitable! Non-Profit or 501 (c)3related properties. Now, therefore, bei it resolved that the Town ofl Buchanan does hereby authorize the Town Manager to amend grant guidelines for the Buchanan Real Estate Investment Grant Program to  property, historic property, or a charitable non-profit organization.  allow for the inclusion ofHistoric and Charitable properties.  AYES: NAYS: ABSENT: APPROVED:    Resolution R240212-01  Mayor  ATTEST:  Town Clerk    Amendment to Buchanan Real Estate Investment Grant Program  Buchanan Real Estate Investment Grant Program  Qualified real propertyi investments made by anyi individual or entityto a commercial building or state or national registered historic property int the Town of Buchanan, to reduce The amount of the grant is 50 percent oft the cost of qualified real propertyi investment Amaximum of $5,000 in grant may be applied for with a required match dollar per dollar by  or prevent blight  the qualified applicant for1 the proposed project  Qualified Applicant:  Any owner of a Town of Buchanan Commercially, zoned property, or any tenant or prospective tenant in acommercially zoned propertyhaving the building owners written approval. Anyowner of a Town of Buchanan. state or national registered historic property, or anytenant or prospective tenant in a registered historic. property having the building owners written. approval. Any owner of a Town of Buchanan property which is an organization or business designated as  charitable/ nonj profit or 501(c)3.  Qualified Area:  Commercial, trade, and manufacturing zoned properties and state or national registered historic  properties within the Town of Buchanan are eligible    Resolution R24-0212-02  ORI E  CEES  Atar regular meeting oft the Town Council ofthe' Town ofE Buchanan held at the Buchanan Town  Hall on the 12th day of February, 20241 beginning at' 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor James Manspile, Vice-Mayor Rose. Jeter James Eubank Marlon Rickman  VOTE:  A. Resolution  To increase the fee for commercial solid waste collection service in the Town of Buchanan Whereas, the Town of] Buchanan has a need toj provide solid waste collection service to all the Whereas, the cost of providing commercial solid waste collection in the Town of Buchanan has increased from $23.00 per month to the current $33.00 per month in January, 2024. Now, therefore, bei it resolved that the' Town of] Buchanan does hereby set the commercial solid waste collection fee at $33.00 per month, in order to offset the 2024 contract increase for solid waste collection service in the Town. The: fee increase is effective February 1,2 2024.  residences and businesses oft the community.  AYES: NAYS: ABSENT: APPROVED:    Resolution R24-0212-02  Mayor  ATTEST:  Town Clerk    Goals for 2024  1. Efficient operations of the town a. Well staffed b. Organized documentation  Better communication with county and vendors/contractors d. Taxes and bills accurately and timely mailed Concise, timely response to citizens and businesses - Timely completion of town council resolutions and directives i. CivicPlus website launch ii. Southern Software iii. Generators placed 2. Citizen and business communication a. Communicate goals b. Digital bulletin board Mass email/text system d. Updated website Social media updated State oft the town report Staff reports h. Carnival transparency  Local business group communication Invite businesses to address council at meetings  3. Spend. Arpa funds (about $175k) a. Mobile Stage b. New: main street Christmas lights Ideas to support businesses d. Open to more ideas 4. Weekly staffm meetings 5. Continue Arbor Day community status 6. Support and continue allj past festivals and events 7. Outdoor recreation a. Master plan b. Wayfinding signage d. Town park  Utilize partners (Visit Virginia Blue Ridge, etc) Comprehensive plan ii. Playground improvements  1.N New equipment/fill inl hole 2. Fence maintenance 3. Dress up ground/new mulch  4. Check condition ofbasketball backboards and hoops