OFBUC  Minutes of Council Meeting Buchanan, VA  February 12, 2024 Present:  Mayor Tristan Harris Vice Mayor. James Manspile Councilmember, James Eubank Councilmember Rose. Jeter Councilmember Marlon Rickman  Mayor Harris called the February 12, 2024, Council Meeting to order at7:00 p.m. This meeting was held int the Town Hall. Town Clerk Claudine Stump took roll call. With five members oft the Council present, a quorum was established. A moment of silence was held, and the Pledge of Allegiance was recited: Vice Mayor Manspile made a motion to amend the agenda. The order should be changed fori items! 5 and 61 to be added to awards and presentations, and a closed session added to the end oft the meeting. Councilmember Rickman gave a second for1 the motion. With no further discussion, the agenda was The first item on the agenda was approval oft the consent agenda which included the approval oft the financial reports for. January, the paid bills, and the minutes oft the October! 5, 2023, Work Session, October 16, 2023, Emergency Called Council Meeting, November 9, 2023, Work: Session, November 13, 2023, regular Council meeting, and the December 7, 2023 Work Session. Vice Mayor Manspile madea a motion to approve the consent agenda with as second from Councilmember Eubank. Mayor Harris asked for further discussion. With no further discussion, the consent agenda was approved with a vote of4-  amended with a vote of5-0.  Owith Councilmember. Jeter abstaining.  The next item on the agenda was awards and recognitions.  Councilmember Rickman had a plaque to present to Carroll Boblett for his work and dedication Pat Brooks owner of the Hair Affair 19736 Main Street gave a report from the volunteers on the Christmas Festival of Lights on the Town Park. Ms. Brooks made suggestions for next year. Councilmember Rickman made a motion tol let the volunteers go ahead with planning the Festival of Lights for 2024 with a second from Vice Mayor Manspile. Mayor Harris stated that the display was wonderful. It will be put onal Work session agenda to work out al budget. With noi further discussion the motion to have the volunteers organize the Festival ofl Lights for the  tot the Veteran Banner program.  2024 Christmas season was approved with a vote of 5-0.  1    Dr. Molly O'Dell of 254 Culpepper Ave and Jason Espee, the Federal Facilitator for the Recreation Economy for Rural Communities (RERC) for the last 2 years, made aj presentation of the RERC. Council discussed next steps for the RERC. Councilmember Jeter made a motion to make the newly formed Outdoor Recreation Committee the RERC. Vice Mayor Manspile added that Councilmember Jeter should chair the committee to the motion. Councilmember Rickman gave as second to the motion. With no further discussion, the motion was carried with a vote of  5-0.  The next item ont the agenda was citizen comments and petitions regarding Agenda items.  There was no one signed upt to speak.  The next item on1 the agenda was new action/business/public chearings.  Thei first action item was the Public Hearing for Special Use Permit SUP 2024-01 to retain the Existing Wall Mural at 19384 & 19386 Main Street (65A-64). Vice Mayor Manspile made a motioni to Open the Public Hearing with a second from Councilmember Eubank. With no further discussion, the Public Hearing was opened with a vote of5-0. Mayor Harris explained the need for the public hearing. Mayor Harris opened the floor for public input. Mark Lindsey of 19602 Main! St. asked for clarification of what was being done to the mural. Mayor Harris clarified the stipulations. Mayor Harris stated the Planning Commission recommended approval of SUP 2024-01. Vice Mayor Manspile made a motion to close the Public Hearing with a second from Councilmember, Jeter. With no further discussion, the Public Hearing was closed with a vote of5 Councilmember. Jeter made a motion to approve Special Use Permit SUP 2024-01 with a second from' Vice Mayor Manspile. Mayor Harris asked fori further discussion. With no further The next action item was Resolution R240212-01: Al Resolution to Amend the Buchanan Real Estate Investment Grant Program. Mayor Harris explained the grant and the proposed changes to the grant int the Resolution. Vice Mayor Manspile made ai motion to approve the resolution with a second from Councilmember Eubank. With no further discussion, the Resolution was The next action item was Resolution R24-0212-02: Al Resolution to Increase the Feet for Commercial Solid Waste Collection Service in the Town of Buchanan. Vice Mayor Manspile explained the reason for the resolution. Vice Mayor Manspile made a motion to approve the Resolution with a second from Councilmember Rickman. Councilmember Jeter made a recommendation to add an explanation for the increase to the Newsletter. With no further The next action item was the Goals for 2024. Mayor Harris explained the goals Council has set  -0.  discussion, the motion was approved with a vote of5-0.  approved with a vote of 5-0.  discussion, the Resolution was approved with a vote of5 5-0.  for 2024.  The next item on the agenda was citizen comments regarding non agenda items.  Dale Gore of 118 Deacon Dr. asked ifa ai taxi relief could be added to the goals for 2024. Mike Burton of 591 Culpepper Ave. Mr. Burton stated that former Vice Mayor Witt had stated that the Town was trying to change the zoning ordinances to give Town more ability to enforce  2    Town codes. Can that be added to the Council's goals? Mayor Harris stated that is currently  being worked oni in Planning Commission. The next item on the agenda was staff reports.  Town Clerk Claudine Stump stated she did not have a report.  Town Manager George Hayfield went over ongoing water/sewer projects, and open positions. Vice Mayor Manspile stated issues with the water/sewer hook-ups for Factory Flats.  The nexti item on the agenda was additional comments.  Bill Price of Sirens and Salutes explained the green lightbulb are to show support for veterans. One bulb shows support, two bulbs show a veteran int the family. Mr. Price asked ifTown would consider putting 2 green bulbs on the. James River Bridge. Vice Mayor Manspile made a motion for Council to purchase the bulbs for the bridge with a second from Mayork Harris. With no Vice Mayor Manspile stated there is an opening on the Planning Commission if anyone is Pat. Jasper of 95 Pattonsburg Lane. Ms.. Jasper stated the street light across from the Community House is very dim. Ms. Jasper asked whyt the old schoolhouse building is not fenced Steve Grigg of 19505 Main Street stated that Botetourt County has been notified about issues  further discussion, the motion was passed with a vote of5-0.  interested. off.  with the old schoolhouse, but nothing has been done. Next on the agenda was upcoming meetings and events. Mayor Harris stated the upcoming meetings and events.  Mayor Harris made a motion to goi into closed session under provision 2.2-3711-1 personnel matters with a second from Councilmember Eubank. The motion was carried with a roll call vote of5-0.  Closed Sessionl began at 9:16 pm. Closed Session ended at 9:50 pm.  Mayor Harris certified the closed session with a roll call vote of5-0.  Vice Mayor Manspile stated thej job posting that was put out was put out without Council approval as Vice Mayor Manspile made a motion to adjourn with a second from Mayor Harris. With no further  directed at the. January meeting.  discussion, the motion was carried with a vote of5-0.  Adjournment was at 9:51pm.  3    Respertfulysubmittes,  Cloudius Stimp  Claudine Stump, Clerk  Tristan Harris, Mayor  EE  4    BUC  Gubmmytotfe SenedoefVally  SUP2024-01  Special Usel Permit required to retain Existing Wall Mural on Building  Address: 19384 & 19386 Main Street/ Rt11  Corner property at thei intersection ofMain Street and 15th Street  Location: Mac Westland Real Estate Office (Former Witt Stop)  Across from the Anchorage  Tax) Map: 65A-64 Property Zoning: Trade  Properties zoned for Trade: abut two sides oft thej proposed site, one: side and the rear ofthej property. The remaining two abutting sides are zoned as Residential/Low! Density properties, across Main Street/ Route 11 (The. Anchorage) and across 15th Street (Single Family Structure). The current! Real Estate office land The current use of thej property is al Real Estate Office, the Special Usel Permit is required tol keep the Mural on thel Building. After change in ownership of the building and thel Mural, without as special use permit, thei mural would bei required to be removed or painted over. The new owner ofthel Building, Mac Westland, wishes tol keept thel Mural and has sought approval oft the required special use permit toi take ownership oft thel Mural and maintain iti in proper condition and order. The owner plans tol keep the mural  use and thel Mural are compatible with existing surrounding land use.  thes same, , no change or alteration is planned.  Lot Area: .25 acres Building: 1300 sq. ft. Building Height/2 22Ft Parking Spaces/ Approximately 12    F 100.06 ck. 1234 ledkur  Town of Buchanan, Virginia Special Use Permit Application  BHueal 131z  Required items (Section 503):  Fees- -$100 with the application. Additional fees include. legal advertisements: for two weeks prior toi the public hearings and mailing letters of notice to abutting properly owners (Code of Virginia mgahrememt-95220., plus any fees for  legal counsel review. These fees arei non-refundable.  Application- -30 copies.  Applicant's! Report -30 copies. See attached General Requirements. Plan-30 copies. See attached checklist for required: items.  Information of] Property and Request: 1. Parcel Number(s): (05A-(04 3. Owner(s): Mac Westlanol  2. Address of Parcel(s): 19394 & 19386 Mam 51  Big  uc)  4.  Why  Applicant (Ifnot the Owner, written consenti required from the Owner): 5. Authorized Agent, if different from the Owner (Owner's written consent required):  Gy  Mac Weslland  NA  6. Zoning District Classification (Floodplain?):" ve 7. Proposed Use of the Property from the Zoning Ordinance:  charge  no charg  8. Describe the proposed special use requested, explaining the manneri in which the request/ /use complies with the requirements and standards of Section 503-5  (following page).  Puchoseel /ldag. Plan 372 Lup  yNal Me same  Town ofl Buchanan Special Use. Application 1  07/30/2015  s    9. Describel how the requested use meets the goals, objectives or strategies oft the Town comprehensive plan.. Attach additional sheets. The Planning Commission! bases their  decision oni this.  No  Chonge  10. Is a Traffic Impact Analysis (TIA) required tol be submitted per VDOT regulations?  Yes  No  Town of Buchanan Special Use Application 2  07/30/2015    11. Description ofl how thej property is tol be served for water and sewer provisions. If public water and /or! public sewer arej proposed, thei request mustl be reviewed by the' Town for capacity of either public provision. Requests for] private water or sewer provisions must be reviewed and approved by the Virginia Department ofHealth.  No chonge  12. Are there any conditions you wish toj place on the use?  Yes XNo  Describe these in your report. The Planning Commission and' Town Councilmay  impose conditions. Certification and Access  Ihereby certify that this application is complete and accurate to the best of my knowledge, andl I authorize Town representatives entry onto the property for purposes  ofreviewing this request.  Owner/Agent pMabll Print Name: Mac Wsllond  Date1/3/241  Applicant's Contact Phone! Number:. 540-312-9202  Town of Buchanan Special Use Application 3  07/30/2015        Please place in thel Fincastle Herald on January 24 and January 31, 2024  Public Hearing Notice Town of] Buchanan, Virginia  The Town of] Buchanan gives notice of a public hearing of thel Buchanan Planning Commission on February 5th, 2024 and aj public hearing by the Buchanan Town Council on! February 12th, 2024, each at approximately 7:00 p.m., or as soon as possible thereafter, in Buchanan Council Meeting Room at 19753 Main Street, Buchanan, Mac Westland is seeking a Special Use Permit under Zoning Ordinance Article II, Section 303-LSign Regulation for placement of a mural on the façade of 19384 & 19386,  Virginia for consideration of;  Main Street, Buchanan Virginia 24066, tax mapi parcel 65A-64.  Any citizen may bring comments to Buchanan Town Hall at 19753 Main Street, Buchanan, VA or mail written comments to. P.O1 Box 205 Buchanan, VA 24066 or email comments tot ownmanageropuchanan-va.fov on or before noon Monday February 5th, 2024. Or attend viaj phone 701-802-5423 (access code 3474425) ori inj person toj present their views on these matters. Copies of the Special Use Permit application are available  for review at the Town office, weekdays from 8:00AM to 5:00PM.  By: George Hayfield, Town Manager  Fincastle Herald - To run January 24 and January 31, 2024    OFBUCA  1811  Gatewayt to the Shenandoah Valley Town of Buchanan Post Office Box 205 Buchanan, Virginia 24066  You are being directly notified of this public hearing as you are a property adjacent to 19384 & 19386 Main Street, a property that is seeking a special use permit to maintain a wall mural. You are not required to attend this meeting but are being notified to allow you to make public  comment on this land use action if you choose.  Public Hearing Notice Town of Buchanan, Virginia  The Town of Buchanan gives notice of aj public hearing of the Buchanan Planning Commission on February 5eh, 2024 and aj publicl hearing by thel Buchanan Town Council on February 126h,2024, each at approximately 7:00 p.m., or as soon as possible thereafter, in Buchanan Council Meeting Mac Westland is seeking a Special Usel Permit under Zoning Ordinance. Article. II, Section 303-L Sign Regulation. for placement of ai mural oni the façade of 19384 & 19386, Main Street, Buchanan  Room at 19753 Main Street, Buchanan, Virginia for consideration of;  Virginia 24066, tax mapi parcel 65A-64.  Any citizen may bring comments to Buchanan Town! Hall at 19753 Main Street, Buchanan, VA or mail written comments to P.O Box 205 Buchanan, VA 24066 or email comments to ownmanagerebuchanan-vagovy on or before noon Monday February 5th, 2024. Or attend via phone 701-802-5423 (access code 3474425) ori in person to present their views on these matters. Copies of the Special Usel Permit application are availablef forreview: att theTownoffice, weekdays  from 8:00AM to 5:00PM. By: George Hayfield, Town Manager    Resolution R240212-01  OF   7 1811  At a regular meeting ofthe' Town Council oft the Town ofBuchanan held at the Buchanan Town  Hall on the 12th day of February, 20241 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor James Manspile, Vice-Mayor Rose Jeter James Eubank Marlon Rickman  VOTE: YES YES YES YES YES  Al Resolution  To amend the Buchanan Real Estate Investment Grant Program  Whereas, the' Town of] Buchanan has a need to provide assistance for qualified real property investments madel by any individual or entity to a commercial, trade, or manufacturing: zoned Whereas, the grant guidelines for the Buchanan Real Estate. Investment Grant Program are amended for qualified applicants tol be expanded to allow for State and National Historic properties and for Charitable! Non-Profit or 501 (c)3related properties. Now, therefore, bei it resolved that the' Town. ofBuchanan does hereby authorize the' Town Manager to amend grant guidelines for the Buchanan Real Estate Investment Grant Program to  property, historic property, or a charitable non-profit organization.  allow for the inclusion ofHistoric and Charitable properties.  AYES: NAYS: ABSENT:  5 0 0    Resolution R240212-01  APPROVED:  Mayor  ATTEST:  Cloudin Town Clerk  Slump    Amendment tol Buchanan Real Estatel Investment Grant Program  Buchanan Real Estate Investment Grant Program  Qualified real propertyir investments made by anyi individual or entiytoacommercial building or state or nationall registered historic propérty int the' Town of Buchanan, to reduce The amount of the granti is 50 percent of the cost of qualified real propertyi investment Amaximum of $5,000 in grant may be applied for with a required match dollar per dollar by  or prevent blight  the qualified applicant for the proposed project  Qualified Applicant:  Any owner ofaTown of Buchanan Commercially: zoned property, or anyt tenant or prospective tenanti ina acommercially zoned property having thel building owners written approval. sandabamihsman ornationall registered! historic property.ora anytenantor mopsammamihaceaansuaERepsAsaRc.A building owners writtenapproval. Any owner of al Town of Buchanan POPAyRcNsamCtemaen or business designated as  charitable/ non profit or 501( (c)3.  Qualified Area:  Commercial, trade, andi manufacturing zoned properties and sarntimangitemaihisunts  properties within thel Town of Buchanan are eligible    Resolution R24-0212-02  CA  1811  Atar regular meeting oft the Town Council ofthe' Town ofl Buchanan held at the Buchanan Town  Hall on the 12th day of February, 2024 beginning at 7:00 p.m.:  MEMBERS: Tristan Harris, Mayor James Manspile, Vice-Mayor Rose. Jeter James Eubank Marlon Rickman  VOTE: YES YES YES YES YES  Al Resolution  Toincrease the fee for commercial solid waste collection service in the' Town of Buchanan Whereas, the Town ofl Buchanan has ai need to provide solid waste collection service to all the Whereas, the cost of providing commercial solid waste collection in the' Town ofl Buchanan has increased from $23.00 peri month to the current $33.00 per month in January, 2024. Now, therefore, bei it resolved that the' Town of] Buchanan does hereby set the commercial solid waste collection fee at $33.00 per month, in order to offset the 2024 contract increase for solid waste collection service in the' Town. The: feei increase is effective. February 1,2024.  residences and businesses oft the community.  AYES: NAYS: ABSENT:  5 0 0    Resolution R24-0212-02  APPROVED:  Mayor  ATTEST:  Town  Plaplump