CITY COUNCIL MEETING Tuesday, June 04, 2024 Regular Meeting 6:00 PM City! Hall - City Council Chambers 425 Webster Street, Colusa, CA 95932  MINUTES  CALL TO ORDER- Mayor Vaca called the meeting to order at 6:00 pm.  ROLL CALL - Council Members Markss, Ponciano, Conrado, Codorniz and Vaca were all  present.  PLEDGE OF ALLEGIANCE  APPROVAL OF AGENDA -There was council consensus on the agenda approval. PUBLIC COMMENTS Jason McMullan discussed the Farm Fresh fund and the Farmers Supervisor Janice Bell said the Public Health Department will open cooling centers throughout the county when temperatures exceed 100 degrees. She reported the opening of the new Susan Gibbs stated cooling centers at the Fairgrounds would be opened during the fair. CONSENT CALENDAR Alli items listedo on the Consent Calendara are considered by the Council to be routine in nature and will be enacted by one motion unless an audience member or Council member requests otherwise,  Market expansion.  Juvenile Halli in Marysville.  inv which case, the item will be removed fors separate consideration. 1. Approve Council draft Minutes of May 21 2. Receive and File - Finance Department. April report 3. Receive and File City Treasurer March and April reports 4. Receive and File April Warrants List 5. Receive and File - Awarded and Current Grants  6. Adopt- Resolution 24-36 calling and giving notice of the General Municipal Election on November 5, 2024 fort the election ofi four City Council Members, City Treasurer, and City Clerk and requesting the Board of Supervisors to consolidate the General Municipal Election with the Statewide General Municipal Election to be held on the same date ACTION: Motion by Council Member Codorniz seconded by Council Member Conrado to COUNCIL MEMBER ICITY MANAGER REPORTS AND STAFF COMMENTS City Council Members reported on their appointed committee and commission meetings. City Attorney Jones met with BC&E about their plan and more to follow at the next meeting.  approve the consent items. Motion passed unanimously.  City Manager Cain provided an update on the current projects. City Planner Tomey provided updates in the Planning Department. Police Chief Fitch provided updates ati the Police Department. Consultant Ash provided updates on grants and projects. City Engineer Swartz provided updates on current projects. Finance Director Aziz-Khan provided updates int the Finance Department. City Clerk Kittle reported on the two commission vacancies.    PUBLIC HEARING  7. Fiscal Year 2024-25 Comprehensive Fee Schedule Public Hearing  DISCUSSION: City Manager Cain explained the updates from the last Fee Schedule. Council discussed bringing back a separate policy for the Scout Cabin fees and removing PUBLIC HEARING: Committee Chair for Pack 5 and Troop 5 Terri Swiggum said an agreement was made that the Scouts would not pay any fees for the use of the Scout Cabin ACTION: Motion by Council Member Ponciano, seconded by Council Member Markss to adopt Resolution 24-37 approving Fiscal Year 2024-25 Comprehensive Fee Schedule with the changes and additions discussed. Motion passed 5-0 by the following roll-call vote:  thati from the Fee Schedule.  when the city took over the building.  AYES: Markss, Ponciano, Conrado, Codorniz and' Vaca.  NOES: None. COUNCIL CONSIDERATION  8. Consideration of Asphalt Rubber Chip Seal project  DISCUSSION: City Manager Cain and Consultant Ash reported on the project and supplemental funding. City Engineer Swartz explained thel Pavement Management Plan (PMP), including the process and selection oft the roads to be repaired. Council Member PUBLIC COMMENTS: Ed Hulbert, CIP inquired about the difference between a chip seal ACTION: Motion by Council Member Conrado, seconded by Mayor Vaca to adopt Resolution 24-38 authorizing the City Manager to sign a contract for Asphalt Rubber Chip Seal with a Type II slurry seal on multiple roadways. Motion passed 5-0 by the following roll-  Codorniz commented that PMP was available on the city's website.  and an overlay.  call vote: NOES: None.  AYES: Markss, Ponciano, Conrado, Codorniz and Vaca. have received surface treatment within 5 years  9. Consideration prohibiting the excavation, cutting, or potholing within the City streets that DISCUSSION: City Manager Cain provided additional information and answered PUBLIC COMMENTS: Ed Hulbert, CIP discussed having flexibility with the homebuilder.  questions.  He discussed a particular area at Sunrise Landing. District Supervisor Bell said she was a proponent. Citizen Joe Taucher recommended an appeal process.  City Manager Cain, Council, and City Attorney Jones commented on the appeal process. ACTION: Motion by Council Member Codorniz, seconded by Council Member Markss to adopt Resolution 24-39 prohibiting the excavation, cutting, or potholing within the City streets that have received surface treatment within five years adding an appeal process.  Motion passed 5-0 by the following roll-call vote: AYES: Markss, Ponciano, Conrado, Codorniz and' Vaca.  NOES: None.  10. Community Sake Grant Applications, Cycle 2, to be considered for Fiscal Year 2024/25  approval and disbursement  2/Page    DISCUSSION: Consultant Ash stated there were ten applications. Council Members Ponciano and Markss recused themselves since both are members of the Colusa Lions ACTION: Motion by Mayor Vaca, seconded by Council Member Conrado to adopt Resolution 24-40 to issue funding agreements and disbursements to the approved grant  Club.  applications. Motion passed 3-0by the following roll-call vote:  AYES: Conrado, Codorniz and Vaca. ABSTAIN: Markss, Ponciano Number 0610002-002C done byt the end oft this year.  NOES: None.  11.Bid Award "Water Consolidation Walnut Ranch Community Facilities Project" State Project DISCUSSION: City Manager Cain stated this project was started in 2014 and would be ACTION: Motion by Council Member Codorniz, seconded by Mayor Vaca to adopt Resolution 24-41 to authorize the City! Manager to execute a contract with R&R Horn for an  amount of $2,833,120. Motion passed 5-0 byt the following roll-call vote: AYES: Markss, Ponciano, Conrado, Codorniz and Vaca.  NOES: None. Number C-06-8421-110  12.Bid Award "Water Consolidation Walnut Ranch Community Facilities Project" State Project  DISCUSSION: City Manager Cain reported on the project.  ACTION: Motion by Council Member Ponciano, seconded by Council Member Conrado to adopt Resolution 24-42 to authorize the City Manager to execute a contract with R&R Horn for an amount of $2,846,400. Motion passed 5-0 by the following roll-call vote:  AYES: Markss, Ponciano, Conrado, Codorniz and' Vaca.  NOES: None.  13.Consideration to approve the Bid submitted by California Engineering Company, Inc. for the DISCUSSION: City Manager Cain explained CEC was the only company that provided a ACTION: Motion by Council Member Conrado, seconded Mayor Vaca to adopt Resolution 24-43 approving the proposal and bid received by California Engineering Company Inc. for the Construction Management oft the Walnut Ranch Water System Project. Motion passed 5-  Construction Management of the Walnut Ranch Water System Project  bid.  Obyt the following roll-call vote:  AYES: Markss, Ponciano, Conrado, Codorniz and Vaca.  NOES: None. DISCUSSIONITEMS 14. Placer Al Information  Consultant Ash provided al handout and an overview. She explained how she used the data for city projects, traffic counts, events, spending, etc. She offered local businesses  interested in a report, to contact her.  3IPage    FUTURE AGENDAI ITEMS Scout Cabin policy Noise level at the fairgrounds ADJOURNED at 7:30 pm Mll, Psula Shelly Kitte,City Clerk  1  DANIEL VACA, MAYOR  4IPage