/TROY  ROBINSON RESERVE. AT DUKE PARK FUND ADVISORY BOARD  Tuesday, October 24, 2023 4:00 p.m.  City Hall Media Room, 2nd Floor, 100 South Market Street  AGENDA Mercer  I. Roll Call:  Drake,  Robinson,  Titterington,  Westfall  II. Approve minutes from the November17, 2022 Robinson Reserve at Duke Park  Advisory Board Meeting III. 2024 Grant Requests  a. Prairie Mowing-$1,400 b. Invasive Treatments - $2,000 Path Maintenance- $1,500 d. Zero Turn Mower-$ $1,200  IV. Discussion of long range proforma V. Update on trail sign  265 Adams Street, Troy, OH45373-7303  Make R  yeRis    ROBINSON RESERVE. ATI DUKE PARK ADVISORY BOARD MINUTES-November: 17, 2022, 4:00P PM City Hall, Conference Room Mr.. Jeremy Drake Mr. Ted Mercer Mr. Rayce Robinson Mr. Patrick Titterington Mrs. Susan Westfall Citystaff  The meeting was called to order by Mr. Titterington.  Members of the Board Present:  Others Attending:  The minutes of the November 3, 2023 Robinson Reserve at Duke Park Advisory Board meeting were approved by unanimous vote, following a motion from Mr. Mercer, seconded by Mrs. Westfall.  NEW BUSINESS:  Discussion of long range proforma = During the November 3, 2022 meeting there was discussion around the Robinson Reserve Fund earning interest and Mr. Titterington stated that the fund is non- interest bearing but he would touch base with the City Auditor to see if that is something we could accommodate. After the meeting Mr. Titterington discussed with City Auditor, John Frigge and: stated they could leave the balance in a different fund so it would earn interest for the years to come. Mr. Mercer stated he thought the funds would remain in a fund at The Troy Foundation so the balance of the funds can earn the most interest possible. Mr. Mercer confirmed that when the City will need a distribution, a request from the City would need to be made to distribute the funds from The Troy Foundation. Mr.Rayce Robinson and Mrs. Susan Westfall both agreed with Mr. Mercer. Update on trail sign - Mr. Titterington stated there has been discussion around naming the trail after Mrs. Margaret Duke who is Mrs. Patricia Robinson'sn mother. The City of Troy would fund sign to place by the walking path and the sign would match the existing interpretive sign located at the reserve. Mrs. Westfall inquired about the number and size of trees that are currently in the reserve. She thought Mr. and Mrs. Robinson was wanting more trees planted and bigger trees in the reserve. Mr. Mercer stated he would discuss with Mr. and Mrs. Robinson and then follow up with the advisory Mr. Titterington stated there is currently seven sitting benches placed in the reserve for people to sit There being no further business, upon motion of Mr. Titterington, seconded by Mr. Mercer, by unanimous  OTHER:  board. down while visiting.  voice vote, the Board adjourned at 4:52 p.m.  Respectulysubmites,    FUND 631 ROBINSON RESERVE AT DUKE PARK FUND  2024-2028 Proforma Note 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17  2024 $450 $30,000 $900,000  2025 $506  2026 $773 $0 $1,544 $0 $2,315 $0 $1,622 $5,481 $0 $0 $0 $1,600 $0 $0 $0 $0  2027 $8,793 $0 $1,621 $0 $2,431 $0 $1,687 $5,739 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5,739  2028 $6,449 $0 $1,702 $0 $2,553 $0 $1,755 $6,009 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $6,009 10/23/23  Beginning Balance Interest Income Endowment Total Resources High Cut Mowing & Prairie Invasives Tree Watering Invasives Removal Wildflower/Prairie Mix Overseeding Path Maintenance Subtotal Operating Expenses Bucket Truck Hill Grading Skid Steer Zero Turn Mower Shelter Electric Service Water Line Extension Sewer Line Extension Restroom Building Subtotal Capital Expenses Total Expenses Ending Balance Notes:  $33,760 $51,512 $586,226 $429,918 $432,972 $64,210 $952,019 $586,999 $438,711 $439,421  $1,400 $1,498 $2,100 $0 $1,500 $6,498  $1,470 $1,558 $2,205 $0 $1,560 $6,793 $0 $19,000 $0 $5,000 $1,200 $0 $40,000 $0 $0 $180,000 $0 $120,000 $0  $0 $0 $0 $0  $0 $150,000  $6,200 $359,000 $151,600 $12,698 $365,793 $157,081  $51,512 $586,226 $429,918 $432,972 $433,412  1. Reflects previous year ending balance carryforward  2. Interest income calculated at 1.5% of previous year beginning balance per City Auditor 3. Reflects October deposit from previous year (so 2023: = October 2022 deposit) 4.Two mowings by contractor in 2023; one mowing ay year thereafter 6. Removal by outside contractor on annual basis 7. Overseeding to cover bald areas from original landscaping  5. 30 new trees 1.5x per week, 2H hrs/watering, 32 weeks by a $15/hour staff; 2024-27 expenses increased 4% COLA 8. Labor and materials provided by outside contractor to chip and seal path over three years 9. 2023=10% ofr renovations to hydraulics and radiator; 2025=10% replacement cost of 24 year old vehicle 10.Estimate provided by Finfrock to adjust grade on thes steep section of walking path 11.10% of replacement cost as estimated in City Capital Improvement Plan 12.10% of replacement cost as estimated in City Capital Improvement Plan 13.Estimated cost based on 2021 shelter replacement cost of $33,0001 inflated! 5%/ /y year for 4 years 14.Estimated cost based on providing new transformer and 240 service to norths side of Reserve 15.Estimated cost based on! 50% share of extending 6" linet for 3,100 linear feet @$100/lf plus booster/pump station 16.Estimated cost based on! 50% share ofe extending 2" linet for 1,900 linear feet @$100/lf plus booster/lift station 17.Estimated cost based on 2015 cost of1 Treasure Island RR @$85,0001 inflated! 5%/year for 11 years