MINUTES  Special Troy Recreation Board Meeting Wednesday, March 6, 2024 4:00 p.m. Hobart Arena  Members Present: Marty Hobart, President; Tom Dunn, Vice President; Ashley Reed,  Secretary; and Eric Herman.  Members Absent: Lindsy Fisher.  Others Present:  Kenneth Siler, Director ofRecreation; Carrie Slater, Assistant Director  of Recreation and Sue Knight.  Thei meeting was called to order by the President ofthe Recreation Board, Marty Hobart. Thei minutes oft the February. 21, 2024 Recreation Board meeting were read. It was moved by Mr. Herman and seconded by Mr. Dunn that the minutes be approved as read. Motion carried. Thel board reviewed bids for concessions operations for Duke Park Softball and Football fields. There was one bid for each, which are both the current concessionaires. Thel bid for the softball concessions is from TL Baseball Boosters, Inc., which is Frosty Brown's baseball group who has operated the concessions since 1999. The bid: is for a $750 annual payment. This will be a two- year upfront agreement and as in the past there are two mutually agreeable one-year extensions for 2026 and 2027 ift the city and' TL Baseball Boosters, Inc. agree to extend the agreement. In addition to their $750 annual bid, they have attached some forms ofadditional compensation, which they typically do. Iti is routine items that they take care ofa and some other capital type things they do to the fields on an ongoing basis. They are looking to do some work on the warning track ofthel baseball field and the backstop walkway this coming spring. It was moved by Mrs. Reed and seconded by Mr. Hobart to award the contract to TL Baseball Boosters, Inc. for the concessions operations for the Duke Park softball fields for 2024-2025 with an annual payment of $750 with the option oftwo 1-year extensions for 2026 and 2027. Motion carried. The second bid is for the Little League football field at Duke Park. It was submitted by Troy Junior Football. There is no additional form ofc compensation over and above the annual $100 payment. This will be a two-year upfront agreement and as in the past there are two mutually agreeable one-year extensions for 2026 and 2027ifthe city and Troy. Junior Football agree to extend the agreement. It was moved by Mr. Hobart and seconded by Mr. Dunn to award the contract to Troy. Junior Football for the concessions operations for the Duke Park football field for 2024-2025 with an annual payment of$100 minus the additional forms of compensation they included, which is zero with the option oft two 1-year extensions for 2026 and 2027. Motion The board reviewed bids for the Hobart Arena Dehumidifier Replacement project. Three bids were received. They were from DeBra Kuempel, Sidney Electric and Waibel Electric. The project is targeted to be completed ini the month of August when the: ice: is off. The biggest challenge with the project is the timeline related to receiving the equipment, which was  carried.    Special Troy Recreation Board Meeting Wednesday, March 6, 2024  Page 2  specified. All three oft the contractors are planning to install the same brand of equipment, which the manufacturer has indicated is about a 20-22 week lead time. Timei is oft the essence. DeBra Kuempel submitted al bid of$320,000, Sidney. Electric submitted al bid of$221,120 and Waibel Electic submitted al bid of$273,500. Sidney Electric was the low bidder. Based on the comparison that the engineer put together, they recommended Sidney Electric. Sidney Electric indicated that it would take then about 4-5 weeks total to do the project. It was moved by Mr. Hobart and seconded by Mr. Dunn to recommend that the contract be awarded to Sidney Electric Itwas moved by Mr. Hobart and seconded by Mrs. Reed that the board go into executive session Ity was moved by Mr. Hobart and seconded by Mr. Herman that the board come out ofexecutive It was moved by Mr. Herman and seconded by Mrs. Reed to appoint Jordan Helmer to the position ofLead Operator atl Hobart Arena with an hourly wage of $26.64 effective Monday, Being no further business, it was moved by Mr. Dunn seconded by Mrs. Reed to adjourn the  in the amount of$ $221,100. Motion carried.  to consider the appointment of aj public employee. Motion carried.  session. Motion carried.  March 11,2024. Motion carried. meeting. Motion carried.  Respectfully ysubmitted, Quhsy, Reeol Ashley Reed Secretary