TROY OHIO  CITY OF TROY BOARD OF PARK COMMISSIONERS  MEETING AGENDA Tuesday, March 5, 2024 4:00 p.m. - Council Chambers  Call to Order: President - Mr. Emerick  Roll Call:  Mr. Emerick Mr. Harrelson Mrs. Anderson  II. Approve Minutes: February 6, 2024 Board of Park Commissioners Meeting Minutes  III. Reports:  Jeremy Drake, Park Superintendent Ken Siler, Recreation Director Kyler Booher, Director of Golf Mr. Emerick, Planning Commission Report  (Report Attached) (Report Attached) (Report Attached)  IV. New Business:  a. Provide a recommendation to Council authorizing the Treasure Island Use Agreement for concerts on June 22 and August 3 and temporary activation of the DORA on June 22, b. Recommend to Council the requested portion of the DORA Temporary Activation C. Recommend to the Planning Commission a positive recommendation to accept private  July 4, and August 3, 2024  Boundary for the 2024 Troy Strawberry Festival  open space for the proposed The Reserves at Cliff Oaks Subdivision  V. Other: VI. Adjourn:    CITY OF TROY BOARD OF PARK COMMISSIONERS MINUTES - February 6, 2024, 4:00PM Council Chambers  The meeting was called to order by Mr. Emerick, President.  Members of the Board Present:  Mr.. Jordan Emerick, President Mr. Will Harrelson, Vice-President Mrs. Mona Anderson, Secretary Jeremy Drake, Park Superintendent Ken Siler, Recreation Director  Others Attending:  Citizens City Staff  The minutes oft the. January 9, 2024 Board of Park Commissioners meeting were approved by unanimous vote,  following a motion from Mr. Harrelson, seconded by Mrs. Anderson.  REPORTS:  Park Superintendent, Jeremy Drake, submitted a report (copy attached to original minutes). Mr. Drake stated that he has met with City Staff to work on updating the Parks Conditions and Needs Assessments along with the information for the Comprehensive Plan. All of the equipment in the parks will be evaluated which will be helpful this coming summer when the Board of Park Commissioners meet for their Annual Tour of Parks. Mr. Emerick confirmed the work that is being completed isi ina addition to what the Board of Park Commissioners do annually. Mr. Drake stated iti is different but the original project was started in 2017 and the information is needing updated again. Mr. Harrelson questioned how detailed the Comprehensive Plan will be in regards to the City Parks and Mr. Drake stated we won't know the final details of the plan until it is released later this year. Mr. Harrelson highlighted that as the City approaches new subdivision growth, it will be helpful for the Board of Park Commissioners to have a strategic plan for the vision of the City parks. Mr. Emerick questioned the progress of construction on the North Market Street Ballfields and Mr. Drake statedi theya arel behind dot tot the weather but they arel hopeful to get ont track! before the softball Recreation Director, Ken Siler, submitted a report (copy attached to original minutes). Mr. Siler had Director of Golf, Kyler Booher, submitted a report (copy attached to original minutes).  season starts.  nothing to add to his report.  NEW BUSINESS:  Provide a recommendation to Council regarding authorizing Treasure Island non-ticketed use agreements for concerts on. June 22 and August 3 and at temporary activation of the DORA: Mr. Siler stated there are two non-ticketed events at Treasure Island Park in the summer of 2024 which will include controlled sale and consumption of adult beverages. Council authorization is needed for any concert involving the sale of alcohol, and het temporary activation of the DORA. The alcohol sale and Ar motion was made by Mr. Harrelson, seconded by Mrs. Anderson, to provide a recommendation to City Council regarding authorizing the non-ticketed use agreements for concerts on. June 22, 2024 and Ar motion was made by Mr. Harrelson, seconded by Mr. Emerick, provide a recommendation to City Consideration of the Troy Noon Optimist Club placing American Flags on the Levee for the following  consumption would follow all the state requirements. August 3, 2024 at Treasure Island Park.  MOTION PASSED, UNANIMOUS' VOTE MOTION PASSED, UNANIMOUS VOTE  Council regarding temporary activation of the DORA at Treasure Island Park.  holidays:  Memorial Day Flag Day and. July 4 Labor Day and Patriot Day  May 24, 2024 till May 28, 2024 June 12, 2024 till July 8, 2024 August 30, 2024 till September 22, 2024  Julie Vandeveer, 619 Willow Point Court, Troy, is the Flag Chair for the Troy Noon Optimist Club and she stated the Optimist Club received a generous donation to purchase more flags to place on the    February 6, 2024 Page 2  leveei fori the dates listed above. Mr. Drake stated the onlyi issuel he can: see with the flags being placed forl longer periods oft time isi if there is inclement weather around May 28, 2024 and the flags are not taken down immediately, they would be in place for the Troy Strawberry Festival. Mrs. Vandeveer stated they are aware of the tight deadline and they will make sure the flags are removed by the Ar motion was made by Mr. Harrelson, seconded by Mr. Emerick, for the flags to be placed on the  festival.  levee the following dates: Memorial Day Flag Day and. July 4 Labor Day and Patriot Day  May 24, 2024 tilll May 28, 2024 June 12, 2024 till. July 8, 2024 August 30, 2024 till September 22, 2024  MOTION PASSED, UNANIMOUS VOTE  Liberty Meadows Subdivision - Fees-in-lieu-of, - Austin Eidemiller, Planning and Zoning Manager, stated the Board of Park Commissioners previously approved the request for fees-in-lieu ofi in 2021 for the Liberty Meadows Subdivision. The subdivision has expired and is required to go back through the review process. The application received will create a new development located on Troy-Urbana Road, east ofHunters Ridge Drive. The proposed development which consists entirely ofs single-family homes, encompasses 86.275 acres andi includes 179 buildable lots that ranget from. .2755 acrest to. .674 acres. The Developer is not proposing to provide any parkland and is requesting to review from the Park Board to consider fees-in-lieu-of instead of 3% (2.58 Acres) of parkland required by the Subdivision Regulations. Accepting the fees-in-lieu-of would result with $86,500 in the Park and Recreation Capital Budget. This number does assume all (173) planned buildings are constructed and developed. The fees will be collected with the submittal of the zoning permits for the principal Staff is recommending the acceptance of_fees-in-lieu-of instead of open green space. The Comprehensive Plan, Chapter 12, states that the City provides more park and recreation space per capita than similar sized communities. The City's Consultant, American Structurepoint, has conducted an Existing Conditions Report ofwhicha analyzed the City'sp parks based ont the National Recreation and Parks Association (NRPA) standards. The 2023 NRPA's median number of residents served per park was2,287. The NRPA's median for regions serving 20,000t to 49,000residents was 2,240 residents per park. In 2023, the City served 732 residents per park. These comparisons demonstrate that the 37 parks and other recreational facilities the City is serving its community at a high level. The acres of parkland per 1,000 residents is higher than all agencies and jurisdictions serving 20,000 to 49,000 Jeffrey' Whidden, 1329 Vicksburg Court, Council Member First Ward is where this subdivision will be located. Mr. Whidden is asking for a negative recommendation from the Board of Park Commissioners based on there will be no parkland located in the First' Ward once Campbell Park and Cookson Park are relinquished to Troy City Schools. Mr. Whidden questioned if we could repurpose the park equipment that is currently located at the parks that will be torn down. Mr. Whidden feels that there should be a public City Park located within the First Ward. Mr. Drake stated that at one time there was park property in Hunters Ridge and that parkland was sold due to being declared as Mr. Drake highlighted that having designated green space in a subdivision sets an expectation to the neighborhood that a park could be developed at some point. Mr. Drake also stated there are 13 playgrounds that the equipment is getting older and within the upcoming years, the equipment will need to be replaced and that will cost a significant amount of money. Mr. Emerick agreed that the current equipment in some of the parks is getting older and will need to be replaced within the near Frank Harlow, 701 North Market Street, Troy, is the developer of the subdivision and will work with the Board of Park Commissioners as to what is decided. Mr. Harlow stated it is concerning to have designated parkland in a subdivision with no plans for development. Mr. Harlow did state that there isp park equipment in Halifax Subdivision that is close to the area of the Liberty Meadows Subdivision  structures.  residents.  surplus.  future.  and it is not open tot the public, it is private to the Halifx residents.    February 6, 2024 Page 3  Mr. Harrelson: asked Mr. Harlowt the residents that are building in thes subdivisions, are theyrequesting for parkland to be available. Mr. Harlow stated that the people that are wanting the parkland are the families with young children. Mr. Harlow did note that the subdivisions do have Mrs. Anderson asked if the City could explore getting the old park equipment from the parks that will be torn down. Mr. Drake stated that the condition of the equipment will not be known until it is removed. He did highlight that the standard playground equipment lifei is 20 years and thee equipment at those parks have been in place for 10-15 years already. Mr. Drake doesn't feel repurposing the Mrs. Knight confirmed that if the fees-in-lieu of are accepted, the fees ($500.00 per home) will be collected when the zoning permit is submitted with the Development Department. The funds are A motion wasi made byl Mrs. Anderson to table the Liberty Meadows Subdivision- - Fees-in-lieu-of. Mr. Emerick asked Mr. Eidemiller if the City takes on more park property how that would affect the Comprehensive Plant that is currently in the planning phase and he stated1 thati the City will not get the results to August 2024. Mr. Drake stated hei is hoping to have the park data back in. June 2024. Mr. Harrelson asked if there is going to be dedicated parkland, is that area platted to be homes or park. Mr. Harlow stated the subdivision would need to be re-platted but noted there is green space Mr. Eidemiller stated there would havei to be an amendment tot the general plan soi that cant take some time to get completed. He also stated the plan is conditionally approved with the Planning Commission for the general plan to be approved if the Board of Park Commissioners accept fees-in- Mr. Harrelson confirmed the green space around the ponds within the subdivision willl be maintained by the HOA. Mr. Harrelson asked ift the HOA would bei interested inj placing any amenities int the green Mr. Harrelson noted the Board of Park Commissioners may need to look at a strategic plan in the future sO the board has some guidelines to follow when these are presented to the Park Board. Mr. Titterington, Director of Public Service and Safety, confirmed that the requirement is to accept the fees-in-lieu-of or preserve the green space. Mr. Titterington noted that American Structurepoint will have a park plan available as part of the comprehensive plan laterthis year. A motion was made by Mr. Harrelson, seconded by Mrs. Anderson, to make a positive recommendation to Planning Commission to accept fees-in-lieu-of: at Liberty Meadows Subdivision. Vote: Yes Mr. Harrelson and Mrs. Anderson; No Mr. Emerick. Motion Approved To provide a recommendation to Council regarding bid authorization for new lighting at the North Market Street Softball Field at acost not to exceed $175,000.00 -Mr. Drake stated the new lighting at the North Market Street Softball Field was budgeted in the 2024 Budget and staff has completed the specifications for what will need to be updated for the project. The lighting that is currently in place is outdated and AES has agreed to come out and remove the current transformers that are in place Ar motion was made by Mr. Emerick, seconded by Mrs. Anderson to recommend to Troy City Council to authorize bids and enter into a contract for the North Market Street Girls' Softball Field Lighting Replacement Project at a cost not to exceed $175,000. MOTION PASSED, UNANIMOUS VOTE Authorizing the annual one-year extension for the Miami Shores Golf Course Tee Signs - Mr. Emerick stated thisi isa a one-year renewal with the agreement thati is currently with Golf Graphics for1 thet tee signs located at Miami Shores Golf Course. GolGraphieshasprowided the maintenance witht the: signs and have A motion was made by Mr. Emerick, seconded by Mr. Harrelson to authorize the one-year extension for Authorize starting the Park Maintenance Building Project using the design-build process - Robert Watson, Engineering' Tech, stated staff has been in the planning phase fora a couple of months fora a new Park Maintenance Building. The new Park Maintenance Building would be located at the Paul G. Duke Park, which facility would serve the administrative, operational and maintenance functions oft thel Park  open green. spaces which is great for all ages.  equipment would be that cost effective.  deposited into the Park and Recreation Capital Improvement Fund.  int the planes around the ponds.  lieu-of.  space and Mr. Harlow stated that is upt to the HOAI not the developer.  and the poles that are there are the cities property.  beeny very good to work with ini the past. the Miami Shores Golf Course Tee Signs.  MOTION PASSED, UNANIMOUS VOTE    February 6, 2024 Page 4  Department for years to come. The City is following the ORC permitted design-build process for the Ar motion was made by Mr. Emerick, seconded by Mrs. Anderson to recommend to Troy City Council to proceed with the Park Maintenance Building Project using the Ohio Revised Code-Design Build process and that notification of the project will be by placing a legal ad, placing a notice on the City's website, providing notice to professional publications, and providing notice to design-build firms with which the There being no further business, upon motion of Mr. Harrelson, seconded by Mrs. Anderson, by unanimous  project.  City has prior experience.  MOTION PASSED, UNANIMOUSVOTE  voice vote, the Board adjourned at 4:52 p.m.  Respectfully: submitted,        Work Order Cost By Category & Work Type  Trim Tree Park-  Plow/ Salt Parking Lots Tree Management  Tree Removal/ /Stump Grinding  PARKS  ID  INITIATED DATE  TOTAL COST PARKS Plow/SaltParkingl Lots $160.35  ADDRESS  STATUS  27701 Salt public parking lots  January 31, 2024  CLOSED  $160.35 Tree Management $223.17  27739  February 05, 2024  CLOSED  Mapl Miami Erie Canal monarch Sycamore Trees  27747  February 06, 2024  $233.44  CLOSED  Review current tree ordinance. Propose recommended changes.  $456.61 Tree Removal/Stump Grinding $0.00  2 CLOSED  27699  January 31, 2024  1458 CHELSEARD  Remove 1 tree Cindy, Johnson 937-304-1013    ID 27737  INITIATED DATE February 05, 2024  TOTALCOST $1,453.68  ADDRESS 409NElm St  STATUS CLOSED  Remove three Cottonwood Trees, Treasure Island  27702  January 31, 2024  $1,085.20  CLOSED  Remove 1 Red Pine on the river levee  27703  January 31, 2024  $813.90  CLOSED  Remove 1 Maple McKaig-Race Park  27704  January 31, 2024  $542.60  CLOSED  Remove 1 Crabapple Tree Menke Park  27735  February 05, 2024  $2,753.26  CLOSED  Remove two pine trees and stumps Riverside Cemetery  27750  February 06, 2024  $1,627.80  CLOSED  Remove 1 Elm and 1 Maple. Corner of NI Market and Staunton  27969  February 26, 2024  $1,773.57  CLOSED  Remove three Elm Trees Archer Park  27970  February 26, 2024  $813.90  CLOSED  Remove two Redi Pine trees, Archer Park  27971  February: 26, 2024  $639.78  CLOSED  Remove two pine trees Archer Park  27972  February 26, 2024  $1,899.10  CLOSED  Remove 5t trees Community Park    ID 27973  INITIATED DATE February 26, 2024  TOTAL COST $1,085.20  ADDRESS  STATUS CLOSED  remove 1 Siberian Elm, McKaig-Race Park  28032  March 01, 2024  $747.24  CLOSED  remove 1 Ash McKaig-Race Park  28033  March 01, 2024  $1,599.45  CLOSED  Remove 1 Maple, 1 Pine Community Park  28034  March 01, 2024  $1,919.34  CLOSED  Remove 1 Pine and 1 Elm Community Park  28036  March 01, 2024  $1,599.45  CLOSED  Remove 1 Locust and 1E Elm Community Park  28037  March 01, 2024  $4,798.35  CLOSED  Remove 41 Elms and 1 Pine Community Park  28038  March 01, 2024  $4,798.35  CLOSED  Remove 21 Maples, 1 Linden, 11 Pine Community Park  $29,950.17 Trim Tree. -Park $564.42  18 CLOSED  27736  February 05, 2024  101 RIVERSIDE DR  Trim 21 trees Riverside Cemetery  27748 Elevate and trim: 3 Spruce Community Park 51 Deciduous trees Community 2Spruce Dye Mill at East Main Street  February 06, 2024  $1,628.06  CLOSED  $2,192.48 $32,759.61 $32,759.61  2 23  23  Grand Total:        CITY OF PARK BOARD MEETING  March 5, 2024  Council Chambers 4:00 p.m.  ITEMS TO BEI DISCUSSED BY THE RECREATIONDEPARTMENT AT THE  PARK BOARD MEETING:  1. Summer program registrations will begin. April 1st.  2. 2024 Float Troy reservations began February 1St. To date there are 32 reserved. Recommendation to City Council for temporary activation ofDORA at' Treasure Island Park on July 4th in addition to. June 22nd and August 3rd.  3. 4.  Upcoming Hobart Arena Events:  a. First Lego League Ohio Championships  March98 &1 10, 2024.  b. Icel Racing - March 23, 2024. WGI- April 10-21, 2024. d. Dayton Feis - April 27, 2024.  UVCC. Achievers Recognition Ceremony- - April 30, 2024. . Ohiol Baton State Championships - May 4-5, 2024,  g. Centerstage Dance. Academy Spring Recital - May 11 &12,2024.  h. Jol Dee Messina/Tracy Byrd - May 18, 2024.  5.  We are currently offering $10 off season passes through. April, 2024. One Hundred Twenty (120) 2024' Troy Aquatic Park season passes plus eleven (11)grandparents  passes havel been sold to date.        To: From: Subject: Date:  Board of Park Commissioners Kyler Booher, Director of Golf 2024 February Report Tuesday, March 5th, 2024  The golf course and driving range were open throughout the month of February Weather in February was very mild and allowed for a decent amount of on We will continue to run operations on the Shoreline side of the building until the simulator leagues are done in the middle of March. We will then move pro: shop The driving range will be MATS ONLY (the tee area will remain closed) until at least April  course play and driving range usage  operations back to the actual pro shop as of March 18th.  15th  This is standard practice. The grass is not growing nor being cut regularly until Wel have begun taking tee times as of March 15t. In. January and February we operated Maintenance staff has been performing routine golf course and driving range The golf course remained in good condition through the winter The Shoreline is open with limited hours and limited staffing. We will begin normal hours and staffing at the beginning of April as well as lengthening the hours.  this time  on af first-come, first-serve basis.  maintenance  Please find attached the MTD/YTD Expense Report, HowGoesitReports and Seasonal Employee  Hours.    MTD/YTD Current Expense Report by Fund for Year 2024 Month 02- City of Troy  Account  Description  Rev App 393,104.00 1,000.00 0.00 0.00 0.00 0.00 55,175.00 390.00 102,400.00 11,100.00 11,825.00 0.00 5,715.00 1,500.00 2,300.00 0.00 69,600.00 1,000.00 65,000.00 45,000.00 5,000.00 22,000.00 1,000.00 3,000.00 3,000.00 0.00 9,000.00 6,500.00 1,000.00 52,000.00 2,000.00 800.00 500.00 30,000.00  MTDE Exp  YTD Exp  Unexp 338,729.19 (692.15) 0.00 0.00 0.00 0.00 43,768.41 326.40 86,083.12 11,100.00 6,980.20 0.00 4,928.81 1,387.67 2,300.00 0.00 48,694.00 1,000.00 62,770.73 41,443.74 4,224.67 21,347.24 654.12 1,950.00 2,643.48 0.00 8,260.35 6,290.33 1,000.00 49,885.30 2,000.00 800.00 500.00 23,696.73  Enc  Unenc  % % Used Rem  713.445.5101 FT/PT EMPLOYEES W/ PERS 713.445.5102 OVERTIME W/ PERS 713.445.5104 EDUCATIONAL INCENTIVE 713.445.5143 TERMINATION PAY-SICK LEAVE 713.445.5144 TERMINATION PAY-VACATION 713.445.5149 OTHER PERSONNEL SERVICES 713.445.5151 CITY SHARE-PERS PENSIONS 713.445.5161 LIFE INSURANCE 713.445.5162 HEALTH INSURNACE 713.445.5163 CITY'S CONTRIBUTION HSA. 713.445.5164 WORKERS' COMPENSATION 713.445.5165 UNEMPLOYMENT 713.445.5166 MEDICARE 713.445.5201 OFFICE MATERIAL & SUPPLIES 713.445.5202 REPRODUCTIONIPINTINGIPHO 713.445.5203 MEDICALSUPPLIES 713.445.5205 CHEMICALS 713.445.5207 COMPUTER SUPPLIES 713.445.5210 FOOD 713.445.5211 BEVERAGEISUPPLES 713.445.5213 BUILDING MAINTENANCE 713.445.5231 MACH&E EQUIP SUPPLIES& 713.445.5239 OTHER MATERIALS & SUPPLIES 713.445.5241 UNIFORM. ALLOWANCE 713.445.5243 SAFETY CLOTHINGEQUIPMENT 713.445.5251 LICENSED VEHICLE 713.445.5253 FUEL-DIESEL 713.445.5254. FUEL-GASOLINE 713.445.5255 NON-LICENSED MACH&E EQUIP 713.445.5269 SUPPLIESFOR RESALE 713.445.5301 RENT/LEASE OF GOLF CARTS 713.445.5302 RENT/LEASE OF EQUIP/MACH 713.445.5309 RENTILEASEOTHER 713.445.5312 ELECTRICITY  27,642.24 1,055.32 0.00 0.00 0.00 0.00 7,797.67 31.80 8,158.44 0.00 0.00 0.00 395.12 66.96. 0.00 0.00 20,906.00 0.00 2,150.02 2,245.65 420.60 642.76 0.00 0.00 195.53 0.00 739.65 209.67 0.00 98.46 0.00 0.00 0.00 3,884.90  54,374.81. 1,692.15 0.00 0.00 0.00 0.00 11,406.59 63.60 16,316.88 0.00 4,844.80 0.00 786.19 112.33 0.00 0.00 20,906.00 0.00 2,229.27 3,556.26 775.33 652.76 345.88 1,050.00 356.52 0.00 739.65 209.67 0.00 2,114.70 0.00 0.00 0.00 6,303.27  0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 24,094.00 0.00 28,756.87 40,757.48 0.00 0.00 0.00 0.00 0.00 0.00 8,260.35 6,290.33 0.00 3,000.00 0.00 0.00 0.00 0.00  338,729.19 13.83% 86.17% (692.15) 169.22% (69.22%) 0.00 0.00% 0.00% 0.00 0.00% 0.00% 0.00 0.00% 0.00% 0.00 0.00% 0.00% 43.768.41 20.67% 79.33% 326.40 16.31% 83.69% 86,083.12 15.93% 84.07% 11,100.00 0.00% 100.00% 6,980.20 40.97%. 59.03% 0.00 0.00% 0.00% 4,928.81 13.76%: 86.24% 1,387.67 7.49% 92.51% 2,300.00 0.00% 100.00% 0.00 0.00% 0.00% 24,600.00 64.66% 35.34% 1,000.00 0.00% 100.00% 34,013.86 47.67% 52.33% 686.26 98.47%: 1.53% 4,224.67 15.51% 84,49% 21,347.24 2.97% 97.03% 654.12 34.59% 65.41%: 1,950.00 35.00% 65.00% 2,643.48 11.88% 88.12% 0.00 0.00% 0.00% 0.00 100.00% 0.00% 0.00 100.00% 0.00% 1,000.00 0.00% 100.00% 46,885.30 9.84% 90.16% 2,000.00 0.00% 100.00% 800.00 0.00% 100.00% 500.00 0.00% 100.00% 23,696.73 21.01% 78.99%  EXEMPT FROMFLSA  COMPENSATION  TO  SUPPLIES PARTS  SUPPLYIPARTS  Report generated Mar 12024 8:27AM by KYLER BOOHER (MS-KB) logged into GOLFDIRECTOR as BooherK  Page 1 of3    MTD/YTD Current Expense Report by Fund for Year 2024 Month 02- City of Troy  Account  Description  Rev App  MTD! Exp  YTDE Exp  Unexp  Enc  Unenc  % % Used Rem 4,574.82 8.50% 91.50% 0.00 100.00% 0.00% 4,400.20 37.14% 62.86% 0.00 0.00% 0.00% 300.00 0.00% 100.00%. 3,000.00 0.00% 100.00% 0.00 0.00% 0.00% 1,050.80 57.97% 42.03% 0.00 0.00% 0.00% 0.00 100.00% 0.00% 72,034.33 3.18% 96.82% 1,603.40 79.96% 20.04% 68,114.36 7.33% 92.67% 22,333.59 25.55% 74.45% 10,945.12 0.50% 99.50% 18,000.00 0.00% 100.00% 1,000.00 0.00% 100.00% 200.00 0.00% 100.00% 0.00 0.00% 0.00% 1,000.00 0.00% 100.00% 373.90 25.22% 74.78% 0.00 0.00% 0.00% 8,000.00 0.00% 100.00% 500.00 0.00% 100.00% 5,369.00 10.52% 89.48% 0.00 0.00% 0.00% 0.00 0.00% 0.00% 6,875.00 14.06% 85.94% 186.69 6.66% 93.35% 0.00 100.00% 0.00% (4.26) 0.00% 0.00% 1,500.00 0.00% 100.00% 0.00. 0.00% 0.00% 0.00 0.00% 0.00%  713.445.5313 WATERISEWER 713.445.5315 FUELOIL-HEATING 713.445.5316 TELEPHONE 713.445.5321 TRAVEL, LODGING, MEALS 713.445.5322 TRAININGREGISTRATIONFEES 713.445.5324 MEMBERSHIPS 713.445.5331 ARCHITECTS ANDI ENGINEERS 713.445.5335 EDP CONSULTANTS 713.445.5336 HEALTHSERVICES 713.445.5338 PERSONAL SERVICE 713.445.5339 MISCELLANEOUS: SERVICES 713.445.5359 INSURANCE POOL 713.445.5361 MAINT. OF FACILITIES 713.445.5363 MAINT. MACH/EQUIP 713.445.5364 MAINT. LICENSED VEHICLES 713.445.5365 MAINT. NON-LICENSED 713.445.5369 MANTENANCEOTHER 713.445.5381 POSTAGE 713.445.5384 MILEAGE REIMBURSEMENT 713.445.5386 ADVERTISING 713.445.5389 OTHER COMMUNICATION 713.445.5390 TRANSFER: STATIONDISPOSAL 713.445.5395 CONTINGENCY 713.445.5398 PRINTING EXPENSE 713.445.5399 OTHER EXPENSE FOR 713.445.5411 PRINCIPAL PYMT-NOTES 713.445.5421 INTEREST PYMT-NOTES 713.445.5511 REFUNDCURRENT YR REVENUE 713.445.5524 ACCRUED INTEREST 713.445.5525 REMITTTANCE OF STATE: SALES 713.445.5527 PREMIUM ON INVESTMENTS 713.445.5542 PETTY CASH 713.445.5602 LANDI IMPROVEMENTS 713.445.5611 BUILDINGS  5,000.00 7,500.00 7,000.00 0.00 300.00 3,000.00 0.00 2,500.00 0.00 70,000.00 74,400.00 8,000.00 73,500.00 30,000.00 11,000.00 18,000.00 1,000.00 200.00 0.00 1,000.00 500.00 0.00 8,000.00 500.00 6,000.00 0.00 0.00 8,000.00 200.00 35,000.00 0.00 1,500.00 0.00 0.00  212.59 2,304.10 0.00 0.00 0.00 0.00 0.00 129.60 0.00 2,416.28 942.74 0.00 1,284.83 6,815.82 54.88 0.00 0.00 0.00 0.00 0.00 84:18 0.00 0.00 0.00 631.00 0.00 0.00 620.00 13.31 (222.67) 4.26 0.00 0.00 0.00  425.18 2,304.10 0.00 0.00 0.00 0.00 0.00 1,449.20 0.00 2,416.28 2,365.67 6,396.60 2,730.64. 7,666.41 54.88 0.00 0.00 0.00 0.00 0.00 126.10. 0.00 0.00 0.00 631.00 0.00 0.00 1,125.00 13.31 320.75 4.26 0.00 0.00 0.00  4,574.82 5,195.90 7,000.00 0,00 300.00 3,000.00 0.00 1,050.80 0.00 67,583.72 72,034,33 1,603.40 70,769.36 22,333.59 10,945.12 18,000.00 1,000.00 200.00 0.00 1,000.00 373.90 0.00 8,000.00 500.00 5,369.00 0.00 0.00 6,875.00 186,69 34,679.25 (4.26) 1,500.00 0.00 0.00  0.00 5,195.90 2,599.80 0,00 0.00 0.00 0.00 0.00 0.00 67,583.72 0.00 0.00 2,655.00 0:00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 34,679.25 0.00 0.00 0.00 0.00  CONTRACTS  VEHICLES  EXPENSE FEES  OPERATIONS  TAX  ESTABINCRSDDECRSD  Report generated Mar 12024 8:27AM by KYLER BOOHER (MS-KB) logged into GOLFDIRECTOR as BooherK  Page 2 of3    MTD/YTD Current Expense Report by Fund for Year 2024 Month 02- City of Troy  Account  Description  Rev App  MTDExp  YTD Exp  Unexp  Enc  Unenc  % % Used Rem 0.00 0.00% 0.00% 0.00 0.00% 0.00% 87,500.00 0.00% 100.00%. 25,000.00 0.00% 100.00% 0.00 0.00% 0.00% 0.00 0.00% 0.00%  713.445.5631 FURNITURE & FIXTURES 713.445.5632 VEHICLES 713.445.5633 MACHINERY & EQUIPMENT 713.445.5636 GOLFCARTS 713.445.5637 COMPUTER 713.445.5639 OTHER EQUIPMENT Fund: 713 74 Accts  0.00 0.00 87,500.00 25,000.00 0.00 0.00 1,385,509.00 1,385,509.00  0,00 0.00 0.00 0.00 0.00 0.00 91,931.71 91,931.71  0.00 0.00 0.00 0.00 0.00 0.00 156,866.04 1,228,642.96 156,866.04 1,228,642.96  0.00 0.00 87,500.00 25,000.00 0.00 0.00  0.00 0.00 0.00 0.00 0.00 0.00  PARDWARESOFIWARE MIAMI SHORES FUND  223,872.70 1,004,770.26 27.48% 72.52% 223,872.70 1,004,770.26 27.48% 72.52%  Report generated Mar 12024 8:27AM by KYLER BOOHER (MS-KB) logged into GOLFDIRECTOR: as BooherK  Pag    RShop feb 2024 Miami Shores Golf Course ZOutF Report AlI Terminals for 02012024-02292024 Generated 03/01/2024 08:20am  Payments Amount Tip Adjusted Total Description 11,170.97 0.00 11,170.97 Accessories 1,996.00 0.00 59,283.14 0.00 59,283.14 Beverage -260.00 0.00 1,017.00 0.00 33.66 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Totals  Sales  Description Cash Check Credit Card New Gift Cards Issued Gift Card Raincheck  Item Count Amount 31.00 26.08 387.00 1,219.24 129.00 290.52 182.00 515.59 13.00: 170.63 44,00 375.33 2.00 140.00 828.00 6,244.73 23.00: 3,658.00 2.00 2,069.16 1,397.00 14,999.50 34.00 326.63 5.00 200.00 64.00 33,680.00 42.00 145.65 4.00 60.75 2.00. 139.25 9.00 675.00 -1.00 -9.00 612.00 7,433.00 Amount 813.39 813.39 72,360.06 0.00 0.00 813.39 73.173.45  1,996.00. Alcohol -260.00 Food 1,017.00 Gloves +33,66 Golf Balls 0.00 Golf Instruction Carts Driving Range Golf Clubs Greeri Fees Grips Handicap Membership Pull Cart: Rental Clubs Sales Miscellaneous Service Service Fees Simulator Adjusted) Totals Description 72,450.11 7.000.%. 723.34 73.173,45 Total 0.00 73,173.45 Sales 0.00 + Cashover 0.00 + Checks Over Taxes/Partial Returns 73,173.45 Total  RevenveNon-Revenue  Taxes/Partial Returns  Description Total Difference Drawer Count + Cash Short + Checks Short Total  Revenue Payments Total 72,450.11 Non Revenue Payments Total 723.34    Pro Shopfeb2023 Miami Shores Golf Course ZOutR Report- AII Terminals for 02012023-02282025 Generated 03/01/2024 08:2lam.  Payments  Sales  Description Cash Check Credit Card New Gift Cards Issued: Gift Card Raincheck  Amount Tip Adjusted Total Description 12,997.10 0.00 12,997.10 Accessories 770.00 0.00 42,352.23 0.00 42,352.23 Beverage -300.00 0.00 2,140.50 0.00. 2.50 0.00 0.00 0.00. 0.00 0.00 0.00 0.00: 0.00 0.00 0.00. 0.00 0.00 0.00 0.00: 0.00 0.00: 0.00 0.00 0.00 Totals  Item Count Amount 9.00 446.00 1,254.95 178.00 353.20 5.00 106.39 225.00 706.12 1.00 15,89 67.00 593,84 4.00 395.00 1.00. 37.38 1.00 37.38 754.00 5,839.90 24.00 4,091.50 1.00 278.50 11.00 143.88 3.00 1,333.27 1,164.00 13,607,00 64.00 555.14 2.00 80.00 40.00 21,650.00 20.00 70,98 5.00 208.97 4.00 285.00 11.00 33,00 458.00 5,466.90 Amount 809.77 809.77 57,152.56 0.00 0.00 809.77 57,962.33  8.37  770.00 Alcohol -300.00 Caps 2,140.50 Food 2.50 Gloves 0.00 GolfE Balls Golf Instruction Shirts Apparel Carts Driving Range Footwear Gloves Golf Clubs Green Fees Grips Handicap Membership PullCart Sales Miscellaneous Service Service Fees Simulator Adjusted Totals Description 56,119.33 7.000% 1,843.00 57,962.33 Total: 0,00 57,962.33 Sales 0.00 +Cash Over 0.00 + Checks Over +Taxes/Partial Returns 57,962.33 Total  Reyenue/Non-Revenue  Taxes/Partiall Returns  Description Total Difference Drawer Count: + Cash Short + Checks Short Total  Revenue Payments Total 56,119.33 Non Revenue Payments Total 1,843.00    Datei is from 2024/02/01 until 2024/03/01  Shoreline fb2024  Totals Report Payment Types Declined $0.00 $0.00 $0.00 $0.00  Payment Type Credit Card Cash Tab NoCard Totals  Gross Payments  Refunded $3,112:37 $2,478.50 $0.00 $5,590.87  Voided $0.00 $0.00 $0.00 $0.00  Total Payments $0.00 $0.00 $0.00 $0.00  Tip $3,556.32 $2,478.50 $0.00 $6,034.82  $443.95 $0.00 $0.00 $443.95  Totals Report-Credit Card Types Refunded. $2,256.12: $524.25. $188.25 $143.75 $2112:37  Card Type Visa Master Discover Amex Totals  Gross Payments  Total Payments $0.00 $0.00 $0.00 $0.00 $0.00  Total Tip Amount $2,580.63 $582.50 $210:48 $182.71 $3,55632  $324,51 $58.25 $22:23 $38.96 $443.95  Totals Report-Location: Sales TotalTax (Surcharge)  Total TotalTip Donation TotalSales Amount  Stored Value Tips Amount  M  Location Shorelinet Totals  ofOrder Avg Order Gross Sales Surcharges, Discounts Gratuities  Taxes DpenSales Nets Sales CreditT Tips:  693 $8.71 $5,374.96 $0.00 -$146.13 $000 $0.00 $36204 S0.00 $5,228.83 $443.95 $0,00 $443,95 $0.00 $6,934.82 693 $8.71 $5,374.96 $0:00 $146.13 S0.00 $0.00 $36204 S0.00 $5.228.831 $443.95 $0.00 $443.95 $0.00 $6,034.82    Dateisf from 2023/02/01 until 2023/03/01  Shoreline Feb2023 Totals Report-P Payment Types Declined $0.00 $0.00 $0.00 $0.00  Payment Type Credit Card Cash TabNoCard Totals  Gross Payments  Refunded $2.151.21 $1.343.23 S0.00 $3,494.44  Voided $0.00 $0.00 $0.00 $0.00  Total Payments $0.00: $0.00 $0.00. $0.00  Tip $2,391.87 $1,343.23 $0.00 $3,735.10  $240.66 S0.00 $0.00 $240.66  Totals Report- Credit Card Types Refunded $1,920.84 $190.12. $23:25 $17.00 $2151.21  Card Type Visa Master Discover Amex: Totals  Gross Payments  Total Payments $0.00 $0.00 $0.00 $0.00 $0.00.  TotalTip Amount $2,145.56 $201.73 $25,32 $19.26 $2,391.87  $224.72 $11.61 $2.07 $2.25 $240,65  Totals Report- -Location Salesi TotalTax (Surcharge)  Total Stored TotalTip Donation TotalSales Value Tips Amount Amount  Location Shorelinet Shoreline2 Totals  #ofOrder M Avg Order Gross Sales Surcharges Discounts Gratuities  Taxes Open Sales NetSales CreditTips  348 $10.45 $3,302.95 $0,00 -S124.81 $0.00. $0.00 $220,55: SD.00 $3.178.14 $237,08 $0.00 $237.08 S0,00: $3,635.77 13 $7.64 $89.50 $0.00 $0.00 $0.00 $0.00 $6.25 $0.00 $89.50 $3.58 S0:00 $3.58 $0,00 $99.33. 361 $10:35 $3,392.45 S0,00. $124.81 $0,00 $0.00 $226.80 S0.00 $3:26764 $24066 $0.00 $240.66 $0.001 $3,735.10    2024 Seasonal Employee Hours  1/5/2024 1/12/2024 1/19/2024 1/26/2024 2/2/2024 2/9/2024 2/16/2024 2/23/2024 3/1/2024  Maintenance Burnside, Kevin TOTAL Golf Shop Cianciolo, Hank Holtel, Jack Huston, Chris Weaver, Gary TOTAL The Shoreline Gillespie, Audrey Rietz, Sheila Whitsett, Scott TOTAL  $11.30  16 24  24 24  24 24  20 20  24 24  24 24  24 24  28 28  24 24  $10.70 $11.60 $10.70 $10.70  6.5 6. 8.75 4.75 26  $11.90 $10.70 $10.45  2.5 4 6.5  6.25 8.25 14.5        Patrick E.J.Titterington CityDirector atrickTitterington@TroyOhio.gov  TROY OHIO  MEMORANDUM  TO: FROM: DATE:  Board of Park Patrick E. J. Titterington February 22, 2024  Ho  SUBJECT: TREASURE ISLAND USE AGREEMENT; TEMPORARY ACTIVATION OF THE DORA  RECOMMENDATION:  That the Board recommends to Troy City Council temporary activation of the DORA on June 22, July 4, and August 3, 2024, and authorizing the Director of Public Service and Safety to enter into non-ticketed  use agreements for concerts at Treasure Island Park on June 22 and August 3.  BACKGROUND:  At the February meeting, the Board recommended that Troy City Council authorize temporary activation oft the DORA and entering into non-ticketed use agreements for Treasure Island Park for two concerts:  June 22 August 3  7:30 PM concert sponsored by the City. The band will be Crush Bon Jovi 7:30 PM concert sponsored by the City. The band will be Turn to Stone - A tribute  Experience toELO  Itv was also discussed that there would be a concert on July 4 at 7:30 PM, sponsored by The Troy Foundation, Troy Rotary Club and the City. The band will be Dogs of Society the Ultimate Elton Rock Tribute. Previously, it was not requested that the DORA be temporarily activated on July 4. The sponsors now request temporary activation of the DORA for July 4 sO that attendees may carry DORA beverages within the extended area, which would include Treasure Island Park (see attached map). Alcohol will not be sold at Treasure Island Park on July 4, sO there is no need for a non-ticketed use  agreement. REQUESTED ACTION:  It would be appreciated if the Board would consider amending the prior recommendation to be recommending that Council authorize temporary activation of the DORA for the Treasure Island concerts on June 22, July 4 and August 3, 2024, and authorizing the Director of Public Service and Safety to execute the Treasure Island Non-Ticketed Use Agreements for the concerts on June 22 and August 3.  encl. CC: Ken Siler Jeremy Drake    2024 TROADORA BO a  PEB hEN  a 1  a a  DORA Boundary Area Type  2021 DORA Boundary 20.24 acres 2023 Permanent Expansion 10.34 acres Activation Only 162.86 acres Activated for June 22, July 4, and August3ONLY Total DORA Boundary: 193.06 acres   rin  ass de        TROY OHIO  PatickE..Titerington  City Director  atrick.Titterington@TroyOhio.gov  MEMORANDUM  TO: FROM: DATE:  Board of Park Commissioners Patrick E. J. Titterington Tb February 28, 2024  SUBJECT: ACTIVATION OF PART OF TEMPORARY DORA AREA. FOR. 2024 TROY STRAWBERRY FESTIVAL That the Board of Park Commissioners recommends to Troy City Council that a portion of thel DORA Temporary Activation Troy City Council established: an expanded DORAI boundary that could be considered for activation, in part or total, fori items such as special events. The Troy Area Chamber of Commerce (Chamber) has requested that there be a temporary activation of a portion of the area during the Troy Strawberry Festival, for Saturday, June 1 and Sunday, June 2, 2024, as  RECOMMENDATION: BACKGROUND: follows:  Boundary be activated for the 2024 Troy Strawberry Festival.  The Chamber has requested a permit from the Miami Conservancy District (MCD) associated with the use of the levee area under the MCD jurisdiction, including the consumption of alcohol on the MCD property. The Chamber will be required to obtain the necessary permit from the Ohio Division ofl Liquor Control, and to provide The attached map: shows thet total DORATemporary, Activation Boundary, with the requested activation area shown ing gold. The requested area includes the N. Market Street Bridge and a portion oft the levee. Having the N. Market Street Bridge included permits persons to carry DORA beverages from the downtown venue to the levee venue. Extending the boundary will also include requiring additional barricades, signage and additional trash containers that will be required. These items, including the emptying of the trash containers, are the responsibility of the The Chamber will have one point of sales for alcohol, which will likely be on the upper levee, somewhat near the Senior Citizens Center. The Chamber will not have a point of sales for alcohol in the downtown venue, leaving the The temporary activation hours would mirror the standard DORA hours (11:00 AM - 11:00 PM). The hours the Chamber plans to sell alcohol would be noon to 8:30 PM on Saturday and noon to 5:30 PM on Sunday. The Chamber does not plan to sell alcohol on Friday evening during the Strawberry Jam portion of the festival.  liquor liability insurance for their sale of alcohol.  Chamber.  sale of DORA beverages to the downtown businesses.  REQUESTED ACTION: Troy Strawberry Festival.  Itisr requested that the Board consider this request and provide a recommendation to Council that the requested portion of the DORA Temporary Activation Boundary be activated as requested byt the Troy Area Chamber of Commerce for the 2024  encl.  100 South Market Street, Troy, OH 45373-7303  Make a syocM    DORATemporary, Activation Boundary-Troy: Strawberry Festival 2024  - fasr  D - :  Fnau  1  a  - Legend  F1  TSF DORA Boundary Activation Only DORA Boundary    :  : -        Austin Eidemiller  TROY DIVLOPMIENT DIPARTMENT  Planning & Zoning Manager Austin.eidemiler@troyohio.gov  MEMORANDUM  TO: FROM: DATE: SUBJECT: BACKGROUND:  Board of Park Commissioners  Austin Eidemiller, Planning & Zoning Manager  March 1, 2024  The Reserves at Cliff Oaks Subdivision  The City of Troy received an application for the Reserves at Cliff Oaks Subdivision. The proposed plan Ina accordance with Subdivision Regulations section 1117.06, the Planning Commission may agree to accept private open space in lieu of public parkland or fees-in-lieu-of. If such open space is not dedicated to the City, it shall be reserved for the common use of all property owners in the proposed subdivision by covenant on the final record plat or in individual deeds. Such private open space shall be maintained and The applicant is requesting to provide private open space that is maintained by the HOA instead of public parkland or fees-in-lieu of. In the middle oft the development, the applicant is proposing a 0.977-acre park that will include a playground and open space. On the north side of the development, a walking trail is proposed around the detention pond on loti #140. Please: see exhibit Af for a layout tofthes subdivision. Please Staff is recommending the acceptance of private open space to be maintained by the HOA instead of public 1. Edgewater park is located 380 feet from the bounds of the subdivisions. Although this park is undeveloped, the parkland can provide for amenities for both subdivisions. (See Exhibit B map.) 2. The Comprehensive Plan states that Troy has nearly five (5)t times the recommended park acreage,  includes 136 buildable lots with 10.227 acres (17.4%) of greenspace or drainage lots.  operated by the Homeowners or Property Owners Association.  note that this layout has not been finalized by the Planning Commission.  park land due to the following:  and;  3. The Park Department Staff cannot maintain more inventory of parkland.  REQUESTED ACTION: Oaks Subdivision.  Itis requested that Board of Park Commissioners recommend to the Planning Commission a positive recommendation to accept private open space (maintained by HOA) for the proposed The Reserves at Cliff  100 South Market Street, Troy, OH 45373-7303    PROP. EASEMENTS PROP. SETBACKS SANITARY IS SHOWN AS DEEP AS POSSIBLE. IT_MAY NOT BE CONSTRUCTED THIS DEEP FNOT NEEDED. Faar TOTAL AREA: 58.798 ACRES TOTAL GREEN SPACE: 10.227. ACRES (17.4%). PROPOSED ZONNG: R-4 SINGLE-FAMILY RESIDENTIAL DISTRICT MIN. LOTS SIZE: 9,000 SF. MIN. FRONTAGE: 60 FRONT SETBACK:3C REAR SETBACK: 30 SIDE SETBACK: 7.5 NUMBER OF RESIDENTIAL LOTS: 136 AGRICULT TURAL RESIDENTIAL, LOT: SEE PLAN VEW NUMBER OF GREEN SPACE LOTS: 8 TYPICAL LOT SIZE: 60'x150' NEW STREETS: 6,278 STREET R/W: 50' OR 60 (SEE PLAN VEW) 50 R/W STREET WDTHS: 35 60 R/W STREET WDTHS: 37 PHASE1 TOTAL LOTS:54 NEW STREETS: 2,912 PHASE2 TOTAL LOTS: 22 NEW STREETS: 1,023 PHASE3 TOTAL LOTS: 34 NEW STREETS: 1,286' PHASE4 TOTAL LOTS: 26 NEW STREETS: 1,057 GREEN SPACE (8 LOTS) RETENTION POND  Exhibit  Walking Trail  a3BAE  E.   ESE  Park  HE RESERVES ATCUFF OAKS SUBDMSIONT TOBE LOCATED SUTH FENNER ROAD ANDE EASTOF THE! MERSECTON_OF FENNER ROAD AND! WESON ROAD. SIRIZIS TOTENTOF FENMER ROAD ANDF PARKVEND DRVE OWNER: DENUNGER & SONS INC., BART DENLINGER (937)3 335-9096 1291 ARCHER ROAD, TROY, OH 45373 EATODOUANZMAOSONSCAN ENGINEER: CHOICE ONE ENGINEERING 937-497-0200 440E. HOEMISHER ROAD, SIDNEY, OH 45365  H    SFFAPSP.RA7  MCINITY MAP FENNE  CPAIR  MADY  ORVE (sd R/W)    Exhibit B  LennerRoad    rve  Edgewater Park  ane  TwinlLékes/Driv  NORTH