TROY OHIO  TROY CITY COUNCIL COMMITTEE MEETING COUNCIL CHAMBERS, CITY HALL 100 S. Market Street, Troy, Ohio  Revised Jan. 29, 2024, to assign items to a different committee  MONDAY, JANUARY 29, 2024, 6:00P PM Buildings & Utlities Committee  (Pierce [Chm.), Phillips, Snee)  1. Provide arecommendation to Council regarding authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the Hobart Arena Dehumidifier Replacement Project at  acost not to exceed $450,000.  Personnel Committee  (Snee [Chm.), Phillips, Pierce)  1. Provide a recommendation to Councilregarding: authorizing the Director of Public Service and Safety to enter into a professional service agreement with Jackson Lewis P.C. for collective bargaining 2. Provide drecommendation to Council regarding authorizingt the Director of Public Service and Safety to execute al Lead Safe Ohio Program Partnership Agreement with Miami County and the City of Piqua to provide grantf fundsi to qualified applicants to conduct lead abatement servicesi inr residential properties, congregate care settings, and childcaret facilities constructed before 1978. Considerationofe emergency 3. Provide a recommendation to Council regarding the 2024 Total Solar Eclipse authorizing the Notwithstanding Legislation and an agreement with Troy Main Street, Inc on April7,2024.  representation for the coming contract period.  legislation is requested tor meet the. June 1 date to obligate the funds.  Other Committees/Tems may be added. +-26-2024 1-29-2024 Cc: Council Mayor Mr. Titterington, Mr. Kerber Mr. Frigge, Departments, Media    BUILDINGS &  UTILITIES COMMITTEE    TROY OHIO  PatrickE.J. Titterington  City Director  Bal  atick.Ttterington@iroyOhio.gov  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council January 18, 2024  Patrick E., J.T Titterington, Director of Public Service and Safety HOBART ARENA DEHUMIDIFIER REPLACEMENT PROJECT  RECOMMENDATION: BACKGROUND:  That Troy City Council authorizes the Director of Public Service and Safety to advertise for bids and enter into a contract for the Hobart Arena Dehumidifier Replacement Project at a cost noti to exceed $450,000. The Hobart Arena Dehumidifiers consist of two major units that have been in place for approximately twenty years, have exceeded the useful life span for such equipment, and have become unreliable. Int the last quarter of 2023, the Recreation Director commenced working with a consultant for the design of a new humidifier system. Those plans are nearing completion, and the consultant has provided an estimated replacement cost of $450,000. That amount was included in the 2024 Capital Improvement Fund (Fund 441)approved budget. At the. January 17 meeting of the Recreation Board, the Board approved ar motion requesting that Council authorize the bidding of the project. Itwould be appreciated if you would assign to a Committee of Council consideration of authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the Hobart Arena Dehumidifier  REQUESTED ACTION:  Replacement Project at a cost not to exceed $450,000.  cc: K. Siler, Recreation. Director  100 South Market Street, Troy, OH 45373-7303  MAk 57 wans    PERSONNEL COMMITTEE    TROY OHIO  PatrickE E.J.1 Titterington Director of Public Service & Safety Patrick.titterington@troyohio.gov  937-335-1725  Pro  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Patrick E., J. Titterington, Director of Public Service and  A  Safety  January 17, 2024 REPRESENTATION  AUTHORIZING AGREEMENT WITH LEGAL COUNSEL FOR COLLECTIVE BARGAINING  RECOMMENDATION: BACKGROUND: at year end.  That Council authorizes the Director of Public Service and Safety to enter into an agreement with the lawi firm The City has been utilizing the services of the firm of Jackson Lewis P.C. for employment related services and for collective bargaining. The City has six bargaining units, and the current bargaining unit agreements expire Based on prior negotiation years, collective bargaining attorney costs may exceed the purchase order threshold. Therefore, routinely, a request is submitted to Council for authorization of a professional services agreement for Itwould be appreciated ify you would assign to a Committee of Council authorizing the Director of Public Service and Safety to enter into a professional service agreement with Jackson Lewis P.C. for collective bargaining  of Jackson Lewis P.C. for collective bargaining related services.  collective bargaining representation or the coming contract year.  REQUESTED ACTION:  representation for the coming contract period.  100 South Market Street, Troy, OH45373-7616  Make a yana    TROY OHIO  C.PG  PatickE..Titerington  City Director  PatickTtterington@TroyOhio.gov  MEMORANDUM  TO: FROM: DATE:  Mr. Lutz, President of Council January 12, 2024 MIAMI COUNTY  Patrick E.J J. Titterington, Director of Public Service and Safety  Re  SUBJECT: AUTHORIZATION FOR Al LEAD SAFE OHIO PROGRAM PARTNERSHIP AGREEMENT WITH  RECOMMENDATION: BACKGROUND:  That Council authorizes the Director of Public Service and Safety to execute a Program Year (PY) 2023 Lead Safe The Ohio Department of Development has made $95 million in American Rescue Plan Act, State and Local Fiscal Recovery Funds (SLFRF) available to conduct lead abatement services in residential properties, congregate care settings, and childcare facilities constructed before 1978. The purpose is to promote primary prevention and reduce immediate or presumed lead hazards such as lead contaminated dust, lead contaminated bare soil, and chipping The Lead Safe Ohio Program funds will be available on: an allocation basis to all of Ohio's 88 counties. Miami County has applied and received funds for PY: 2023 Lead Safe Ohio Program with funding of $710,000 for use in 2024-2026 Individual projects can include residential waterline replacement, window and door replacement, siding enclosure, soffit enclosure, fascia enclosure, porch component repair, replacement, or enclosure, and auxiliary items necessary for lead mitigation and prevention for qualifying area medium income (AMI) households. Households with incomes at or below 80% of the area median income (AMI) are eligible and shall be prioritized. Households with incomes over 80% of AMI may be considered if they meet the Housing Insecurity and Home Value Limit criteria. Funds will be By signing this partnership agreement, the City of Troy agrees to administer one lead abatement project and seven lead safe renovation projects. The total PY 2023 Lead Safe Ohio Program funding allocated to the City of Troy is $204,150 to complete these projects andi includes $18,0001 for general administrationfunds. All program funds need tol be obligated by. June 1, 2024. Thel Law! Director has reviewed thel Lead Safe Ohiol Program Partnership Agreement. It would be appreciated if yous would assign to a Committee of Council authorizing the Director of Public Service and Safety to sign al Lead Safe Ohio Program Partnership Agreement with Miami County and the City of Piqua. Consideration of emergency legislation is requested so that the City may complete the PY 2023 Lead Safe Ohio  Ohio Program Partnership. Agreement between Miami County, Piqua and Troy.  and peeling paint.  and willl bet the "Lead" administering agency.  disbursed as a grant to approved applicants.  REQUESTED ACTION:  Program Projects immediately to meet the. June 1 date to obligate thet funds.  100 South Market Street, Troy, OH 45373-7303  Make a yown.    PatrickE..Titerington City Director atrick,Titterington@TroyOhio.gov  TROY OHIO  CRC  MEMORANDUM  TO: FROM: DATE:  Mr. Rozell, President of Patrick E.J.Titterington January 22,  2024  7H  SUBJECT: NOTWITHSTANDING LEGISLATION- - 2024 TOTAL SOLAR ECLIPSE Troy Truck Yard event (April 8, 2024) related to the 2024 total solar eclipse.  RECOMMENDATION: BACKGROUND:  That Troy City Council authorizes Notwithstanding: Legislation for a Troy Main Street, Inc. event (April 7, 2024) and a Miami County will experience a solar eclipse on April 8, 2024, between 1:53 p.m. and 4:25 p.m., with Troyi in the path of totality for 3 minutes and 45 seconds starting at 3:11 p.m. It is anticipated that there will be many visitors to this area for the eclipse. Nearly every Miami County community is planning events and or an event; nearly every school int the county has announced closures or earlyr release that day; and camping will take place at both the Miami County Fairgrounds and WACO. In recent months, meetings have been taking place with representatives from entities throughout the county involved in planning related events, as well as separate meetings between the various safety departments and EMA. While it is impossible to estimate the total impact as far as visitors to Troy or predict the weather, City staff members and' Troy Main Street, Inc. havel been meeting to plan two events for citizens and visitors:  Troy Main Street, Inc. - Nighti int the Stars Concert, Sunday, April 7, 4:30-9 9:30 pm Eclipse on the Square Troy Truck Yard Concert, Monday, April 8, 12:30-3 3:30 pm  To facilitate the events, including setting up tents, the Public Square would be closed from approximately noon on April 7 through approximately 6:00 p.m. Monday, April 8. The closings would be at Cherry, Water, Franklin and Mulberry Streets. There would be an agreement with Troy Main Street, Inc. related to April 7. Alcohol sales on both Itw would be appreciated if you would assign to a Committee of Council authorizing the Notwithstanding Legislation  days would be by the DORA vendors and not those coordinating the two events.  REQUESTED ACTION:  associated with the 2024 Total Solar Eclipse and the agreement with Troy Main Street, Inc.  100 South Market Street, Troy, OH4 45373-7616  Make a yowr.