TROY OHIO  TROY CITY COUNCIL COMMITTEE MEETING COUNCIL CHAMBERS, CITY HALL 100 S. Market Street, Troy, Ohio  MONDAY, FEBRUARY 12. 2024, 6:00PM Community Partnerships Committee  (Marshall [Chm.), Severt, Twiss)  1.  Provide ar recommendationt to Councilr regarding proposed amendments to Chapter 1350 of the Codified  Ordinances regarding the Human Relations Commission.  Finance Committee 1.  (Severt [Chm.), Schilling, Westfall)  Provide ar recommendation to Council regarding the recommendation of the Loan Review Committee to release Hayato Minami from responsibilities on the CDBG ED RLF loan to Speakeasy Ramen LLC,  accept personal guarantee on said loani from Kimberly Frazier.  Recreation. & Parks Committee  (Weslfall [Chm.), Marshall, Whidden)  1. 2.  Provide a recommendation to Council regarding the recommendation of the Board of Park Commissioners to authorize the Board to advertise for bids ande enter into a contractf forthe NorthMarket Street Girls' Softball Field Lighting Replacement Project at a cost not to exceed $175,000. Provide a recommendation to Council regarding the recommendation of the Board of Park Commissioners to authorize proceeding with the Park Maintenance Building Project using the Ohio Revised Code Design-Build process and that notification of the project will be by placing a legal ad, placing a notice on the City's website, providing notice to professional publications, and providing  notice to design-build firms with which the City! has prior experience.  Streets & Sidewalks Committee  (Phillips [Chm.), Schilling, Weslfall)  1.  Provide ai recommendation to Councilr regarding authorizing the Director of Public Service and Safetyto advertise for bids and enter into a contract for the 2024 Paving Program at a cost not to exceed  $1,500,000.  Other Commitees/llems may be added.  2-9-2024 Cc: Council Mayor Mr. litterington, Mr. Kerber Mr. Frigge. Departments, Media    COMMUNITY PARTNERSHIPS COMMITTEE    TROY OHIO  PatickE..Titerington  City Director  atnckTitterington@TroyOhio.gow  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council February 7, 2024  Patrick E.. J. Titterington, Director of Public Service and Safety  Be  PROPOSED AMENDMENTS TO CHAPTER 135 HUMAN RELATIONS COMMISSION  RECOMMENDATION: BACKGROUND:  That Council approves the proposed amendments to Chapter 135 of the Codified Ordinances of the City of Troy The Troy Human Relations Commission (HRC) was established in 1982 as Chapter 135 of the Codified Ordinances oft the City of Troy. The purpose of the HRC is to address various concerns faced by Troy's population. After some years of relative inactivity, the HRC was re-established in 2020. The HRC members are appointed by the Mayor and confirmed by City Council, with the membership representing various racial, religious, and ethnic groups within the city. Since re-establishment, the HRC has adopted Operating Guidelines that further reflect the HRC's current organizational procedures. The attached shows proposed newl language underlined and proposed removed wording Itwould be appreciated ify you would assign to a Committee of Council consideration of amending Chapter 135 of the Codified Ordinances of the City of Troy to reflect the rules and procedures of the HRC set forth in the Commission's  regarding the Human Relations Commission's composition, duties and Operating Guidelines.  with a strike-through. REQUESTED ACTION: Operating Guidelines.  encl. cc: Mayor Oda  Grant Kerber, Law Director  100 South Market Street, Troy, OH 45373-7303  Make a yow    135.01 DEFINITION.  Whenever the word "Commission" appears in this chapter, it shall be construed to mean the Troy  Human Relations Commission.  135.02 ESTABLISHMENT;, APPOINTMENT; COMPOSITION; TERMS.  Therei ish hereby establisheda commission to bel known as the Troy Human Relations Commission, which Commission shall consist of not less than five six nor more than nine fifteen members broadly representative of the racial, religious and ethnic groups within the City. Members of the Commission shall be appointed by the Mayor and confirmed by Council. Of the members initially appointed, one- third shall be appointed for one year, one-third for two years and one-third fort three years; thereafter all appointments shall bet for three years except where an appointment ofal lesser period is necessary to equalize the staggered terms of such members. In the event of the death or resignation of any member, his successor shall be appointed by the Mayor and confirmed by Council to serve for the unexpired period of the term for which such deceased or resigned member has been appointed. All  appointments shall be made uponac calendar year basis.  135.03 OPERATING GUIDELINES carry out the provisions of this chapter.  The Commission shall adopt, from time to timesuch operating guidelines as it may deem necessary.to  135.04 COMPENSATION. 135.05ANNUAL REPORT.  All members of the Human Relations Commission shall serve without compensation.  The Human Relations Commission shall render an annual report at the termination of each calendar  year of its activities and recommendations to the Mayor and Council.  135.06 DUTIES.  The powers and duties of the Human Relations Commission shall be as follows:  (a) Researching current opportunities to enhance inter-group relationships within the City, including but not limited to those relationships which involve age, race, physical or mental handicaps, study 1Re-PoHems-oF-mtergswP-estomWEReH-lamed-t0-those eBHORSAPSWANC-RMe9BPBAPlOFeNAandcAPApweRVOFSeMaSa-basisto: SHCHOR,WIN/andaewise-amd-ceeperate-wiA-Re-Mayo,Counel-the-Serwiee-and SaletyPrectorandalerchyagenseboadsamdollaaswBvepectoanysuehproblems: (b) Advising and cooperating. with the Mayor, Council, and Director of Public Service and Safetyv with respect to any potential issues which have bearing on the community involving prejudicial practices or incidents based on age, race, physical or mental handicap, poverty.orgender. (b) PAHesePesenedaPwwardMA-laie, aterma-and-benevensvalet-pouPa-ssesodBHons-aNE-sedeNedeles-amsai-censnvauelive-COAUANy forces-and-talentis-mecessaPy-e-cembatmisunderstandine-Prelwdice,intelerance-and-bigetr-in  poverty or sex as a basis for distinction.  RergAwPreHosPS    (c) Enlisting the cooperation of governmental agencies, as well as all racial, religious, ethnic, educational, bushes.communtvy.cMs. labor, fraternal and benevolent groups, associations and societies and all constructive community forces and talents to abate unfair practicesand, (e) -ceperate-wesePstea6-Ciy-ageneles, Re-OARGFdHERteRARe-pareNA sehsels-A-feFRwlatindevelepedweNen-le-comitmndersianding: (d) Monitoring along with the City administration the resolution of any complaints related to discrimination based on age, disability, poverty, race, and gender. Monitoring shall mean ensuring that all complaints are forwarded to the appropriate governmental body for nvestraton.erosnang that the conclusion ofs said investigation may be confidential. (d) orecewe-and-RVestgate-compaHPRI/RENIgWEPGEHPAeA-e,tne1eHowingeategories-age isceminatien,handkeamdapesdisemanats,pewerydetmnateseidikeriminationyamdsex SHPIatIeR-Te-aRAcORaeESUMePFORcEREHN-ergelgNes-Te-confe: E#-aPV-anG-a groups, ROl-Re3F8S-#BKP-RVesgAHONS-aRd-assemble-pertinent-data (e) 0-ene3voFS/persePMBOPaNEeNNNuNEARAPAANEePemplyersulabor-and Professienalerganisaiatiosamdempoymentagendeto-nswe-edssmininaton-practiecesin empeymenty-tPOR-PeBesNP-POmOHOR,-Wages-OPHRE-condtienS-lay-offs-jes  Prealep-mtoleranseay-ereergrewprelaiionshps:  EORCEFARSRCHOegengeategeres.  PPeFUPEESaRG-ROHONSAEaRAPMBicascOmeatOnS.  135.07EXPENSES.  The actual and necessary expenses of carrying on the activities of the Human Relations Commission shall be paid out of funds, appropriated by Council and funds contributed by interested persons or  groups for such activities.    FINANCE COMMITTEE    TROY OHIO  PatickE..Titerington  City Director  atick.Ttterington@TroyOhio.goy  7m  MEMORANDUM  TO: FROM: DATE:  Mr. Rozell, President of Council  Patrick E. J. Titterington, Director of Public Service and Safety  FAR  February 6, 2024  SUBJECT: SPEAKEASY RAMEN, LLC CDBG ECONOMIC DEVELOPMENT REVOLVING LOAN-  RELEASE OF HAYATO MINAMI'S LOAN RESPONSIBILITIES; REQUIRING PERSONAL  GUARANTEE OF KIMBERLY FRAZIER ON THE LOAN  RECOMMENDATION:  That City Council accept the recommendation of the Loan Review Committee to release Hayato Minami from his loan obligations on the Speakeasy Ramen, LLC loan from the City of Troy's Community Development Block Grant (CDBG) Economic Development Revolving Loan Fund (ED RLF) In2022, Council approved a loan in the amount of $300,000 to Kimberly Frazier and Hayato Minami, on behalf of Speakeasy Ramen, LLC, dba Speakeasy Miso, to finance restaurant equipment for a new location at 101 W. Main Street. The loan was from the City of Troy's CDBG ED RLF. The loan to Speakeasy Ramen, LLC consisted of terms of seven years at 2.0% APR, which amounted to monthly payments of $4,104.70. A UCC lien was placed upon the business assets to serve as collateral for the loan. A personal guarantee from Kimberly Frazier and Hayato Minami was not collected when the original loan agreement was signed since the loan was otherwise fully collateralized. The loan payments are Ms. Frazier and Mr. Minami were the shareholders in the Speakeasy Ramen, LLC company, with each individual holding 50% of the: shares. Recently, Ms. Frazier purchased the! 50% share held by Mr. Minami. Mr. Minami has requested that his loan responsibilities be removed from the Speakeasy Ramen, LLCI loan. On February 5, 2024, the Loan Review Committee met to review the request from Mr. Minami, and provided a positive recommendation to City Council to release Mr. Minami from his loan responsibilities. Ms. Frazier will provide a personal guarantee since she is the sole owner of Speakeasy Ramen, LLC and Itv would be appreciated if you would assign to a Committee of Council consideration of the recommendation of the Loan Review Committee to release Mr. Minami from his loan obligations and that Ms. Frazier be required to provide a personal guarantee on the Speakeasy Ramen, LLC loan from the  and to require the personal guarantee of Kimberly Frazier on the loan.  BACKGROUND:  current.  isr now fully responsible for the repayment of the CDBG ED RLF loan.  REQUESTED ACTION:  City of Troy's CDBG ED RLF.  100 South Market Street, Troy, OH4 45373-7303  Make a syowr.    RECREATION & PARKS COMMITTEE    TROY OHIO  Patrick E.J. Titterington  City Director  Patrick.Ttterington@TroyOhio.gov  RiP  MEMORANDUM  TO: DATE:  Mr. Rozell, President of Council February 7, 2024  FROM: Patrick E.. J. Titterington, Director of Public Service and Safety  SUBJECT: BIDDING THE N. MARKET STREET GIRLS' SOFTBALL BALLFIELD LIGHTING  REPLACEMENT PROJECT  RECOMMENDATION: BACKGROUND:  That Council authorizes the Board of Park Commissioners to advertise for bids and enter into a contract for The 2024 Park Department budgeti includes $175,0001 for thei replacement of thel lighting at thel North Market Street Girls' Softball Field. The current lightingi is sO outdated that no company can service it. Specifications have been prepared sO that the project can bel bid upon authorization of Troy City Council. Atthel February 6, 2024, meeting of thel Board of thel Park Commissioners, ar motion was adoptedi requesting that Council authorize the Board to advertise for bids and enter into a contract for the project. Itwould be appreciated ify you would assign to a Committee of Council accepted the recommendation oft the Board of Park Commissioners to authorize the Board to advertise for bids and enter into a contract for the North Market Street Girls' Softball Field Lighting Replacement Project at a cost not to exceed $175,000.  the North Market Street Girls' Softball Field Lighting Replacement Project.  REQUESTED ACTION:  100 South Market Street, Troy, OH 45373-7303  MAke a yown.    TROY OHIO  PatrickE.J. Titterington Director of Public Service & Safety Patnck.Titterington@troyohio.gov  937-335-1725  Bat  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council February 6, 2024 DESIGN-BUILD PROCESS  Patrick E. J. Titterington, Director of Public Service and Safety  AUTHORIZE STARTING THE PARKMAINTENANCE BUILDING PROJECT USING THE  RECOMMENDATION:  That Council supports the recommendation oft the Board of Park Commissioners to proceed with the Park Maintenance Building Project using the Ohio Revised Code (ORC) Process of Design-Build and determines how qualified profession design firms or design-build firms may submit statements of qualifications in order A priority of the Board of Park Commissioners has been the construction of a new Park Maintenance Building to be located at the Paul G. Duke Park, which facility would serve the administrative, operational and maintenance functions of the Park Department for years to come. Currently the Park Department operates out of some aged structures located off Adams Street, north of the Hobart Arena, with the department also having various pieces of equipment stored at Duke Park. The Board has recognized the benefit of the Park Department's operation being located in one area that would more fit the needs of the department andi its employees. Sufficient space is not available at the Adams Street location to constructa newb building. Sufficient area has been identified at the back of Duke Park. The 2024 Park and Recreation Capital Improvement Fund Budget (Fund 228) includes $425,000 for the construction of a new Park Maintenance Building, with another $100,000 budgeted from the ARPAI Fund budget (Fund 251), for atotal Thef first stepi is determining to proceed withi the project and the method of notification regarding the project. Staff has recommended that the City follow the ORC permitted design-build process for this project. Staff recommended to the Board of Park Commissioners that the notification be by placing al legal ad, placing a notice on the City's website, providing notice to professional publications, and providing notice to design- At the February 6 meeting of the Board of Park Commissioners, a motion was approved that the Board recommends that Troy City Council proceed with the Park Maintenance Building Project using the Ohio Revised Code Design-Build process and that notification of the project willl bel by placing al legal ad, placing an notice on the City's website, providing notice to professional publications, and providing notice to design- Itwould be appreciated if you would assign to a Committee of Council supporting the recommendation of thel Board of Park Commissioners to authorize proceeding with the Park Maintenance Building Project using the Ohio Revised Code Design-Build process and that notification of the project will be by placing al legal ad, placing a notice ont the City's website, providing notice to professional publications, and providing notice  to be considered for a contract to design-build the project.  BACKGROUND:  project cost of $525,000.  build firms with which the City has prior experience.  build firms with which the City has prior experience.  REQUESTED ACTION:  to design-build firms with which the City has prior experience.  100 South Market Street, Troy, OH 45373  Make a yowM.    STREETS & SIDEWALKS  COMMITTEE    PatrickE E. J, Titterington Director of Public Service & Safety atnck.titterington@troyohio.gov  TROY OHIO  937-335-1725  MEMORANDUM  TO: FROM: DATE:  William G. Rozell, President of Council  Patrick E. J. Titterington, Director of Public Service and Safety  #  February 9, 2024  SUBJECT: AUTHORIZATION TO BID AND AWARD 2024 PAVING PROGRAM  RECOMMENDATION: BACKGROUND:  That Council authorizes the Director of Public Service and Safety to advertise for bids and enter into a contract The annual paving program is created by taking into consideration the 2023 roadway pavement assessment analysis, the repair workorders, and the capital improvement projects of the city departments and of other Staff is requesting that the bidding be authorized fort the City's annual resurfacing of roadways. After evaluating the increasing material costs and the recent contract bidding in the surrounding areas, the street locations on the list provided are ranked from highest to lowest priority for 2024. In the event that any streets should be removed due to bid prices, the lowest priority streets shall be removed and placed on the list for the next  fori the 2024 Paving Program at a cost not to exceed $1,500,000.  outside utilities (including Centerpoint Energy's bare steel replacement program).  calendar year.  Description Annual Paving Program Total 2024 Paving Program  Budget $1,500,000 441 $1,500,000  Fund  REQUESTED ACTION: not to exceed $1,500,000. CC: Mayor Oda  Itwould be appreciated if you would assign to a Committee of Council consideration ofa authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for 2024 Paving Program at a cost  100 South Market Street, Troy, OH 45373  Make a yow.    PatrickE E.. J.T Titterington Director ofF Public Service & Safety atnck.titterington@troyohio.gov  TROY OHIO  937-335-1725  The following streets are proposed as part of the annual paving program throughout the City:  Street Parkview Drive Southside Drive Sterling Drive Winchester Drive Huntington Drive Essex Court Edinburgh Drive Durham Street Chatham Drive Amberly Court Cara Drive Wade Place Worthington Drive Ivywood Court Hastings Court Saybrook Court Kenton' Way Fieldbrook Court Edgewater Drive Renwick Way Beekman Drive Brook Park Drive Keller Drive Sanders Court Waterbury Drive North Market Street Michael Drive Todd Lane Kirk Lane Mystic Lane Terry Drive  From West Market Street Cul-de-sac Huntington Drive Huntington Drive Swailes Road Huntington Drive Swailes Road Huntington Drive Nashville Road Huntington Drive Barnhart Road Cara Drive Renwick Way Renwick Way Kenton Way Worthington Drive West Market Street Cul-de-sac West Market Street Kenton Way North Dorset Road North Dorset Road Brook Park Drive Keller Drive Brook Park Drive Troy Urbana Road Hunters Ridge Drive Troy Urbana Road North Market Street Maplecrest Drive Maplecrest Drive  To Southside Drive Cul-de-sac Winchester Drive Huntington Drive Nashville Road Cul-de-sac Cul-de-sac Cul-de-sac Edinburgh Drive Cul-de-sac Wade Place Cul-de-sac Cara Drive Cul-de-sac Cul-de-sac Cul-de-sac Renwick Way Cul-de-sac Fieldbrook Court Cul-de-sac Brook Park Drive Keller Beekman Drive Cul-de-sac Cul-de-sac ButtJoint South of Loxley Cul-de-sac Stephenson Drive Fairfield Road Skylark Drive Skylark Drive Skylark Drive  Lane Miles 0.08 0.30 0.36 0.76 1.16 0.18 0.48 0.16 0.54 0.14 0.52 0.10 1.0 0.06 0.06 0.06 0.42 0.14 0.08 1.04 0.42 0.90 0.68 0.10 0.62 0.82 0.80 0.40 0.24 0.30 0.34 0.74 14  Mystic Lane North/South Skylark Drive Total Paved Lane Miles  100 South Market Street, Troy, OH45373  Make a yow.    nbe  Cholhon Stree! Name From Amberly Ct Cu-de-sac BeekmonDr Brook PakDr LytieRd CaraDr BarnhartRd Cu-de-sac ChothomDr Nashvile Rd EdinburghD Duhamst DeadEnd HunfingtonDr EdgewoterDr MarketStW HeldbrookCt EcnburghDr SwollesRd Cul-de-scc EsseiCt HuntrigionDr Cu-de-sac Feldbrook Ct Cu-de-sac Culde-scc Hastings Ct Cu-de-scc KentonWiay HunfingtonDr Noshvile Rd wdllesR Rd IvwoodCt Cu-de-sac Renwick Wcy Brook ParkDr Buttjoint  fo: uniingtonDr  Squce Fee! Square Yard Cubic Yards 17504.52 1944.75 44868.37 498488 297.70 50166.96 557355 232.23 48642.68 5404.29 22518 17201.62 1911.10 6535.69 726.12 46330.79 514735 214.47 19359.29 2150.82 19608.24 2178.48 8173.77 908.11 104934.08 11658.18 485.76 todeCom 8921.61 991.19 4130 83117.00 9234.30 384.77 2409145 Anoncol 174E a  81.03  BrookParkDr NDorsetRd Buttjoint 0t1604BrookF PakD) 79611.56 884484 368.54  79.63 30.26 89.62 90.77, 37,84  Date: 2/1/2024  KelerDr antan MAlm  Damadat Min