TROY OHIO  TROY CITY COUNCIL COMMITTEE MEETING COUNCIL CHAMBERS, CITY HALL 100 S. Market Street, Troy, Ohio  MONDAY, APRIL 8, 2024.6:00PM  Community & Economic Development Committee  (Schilling [Chm.), Pierce, Snee)  1.  Provide ar recommendation to Councilr regarding the recommendation of thel Troy Planning Commission that Council approves the Final Record Plan of Phase 2 of the Halifax Villas and Patio Homes Planned Development (PD-R) as submitted based on conforming to the approved Revised General Plan and the Provide arecommendation to Counciiregarding the recommendation: of the Troy Planning Commission that Council accepts the dedication of 0.124 acres of current Inlot 11365 as Right-of-Way, located at Provide a recommendation to Council regarding accepting the dedication of a utility easement in conjunction with the Addison Landing development along North Dorset Road and that the Director of Public Service and Safetyi is authorized to execute the associated easement document. Provide arecommendation to Councilr regarding authorizing the Director of Public Service and! Safety to enteri into an amendment with the professional: services agreement with. American Structurepoint, Inc. (for the update of the Comprehensive Plan and the Zoning Code) to include an update to the City's Subdivision Regulations in an amount noti to exceed: $25,000, which wouldi increase thei total professional services agreement to $225,000. Soi that the consultant's work can proceed on the additional element  Final Development Plan. This PDis located on the east side of N. Market Street.  2. 3. 4.  2765 McKaig Road.  of the agreement, consideration of emergency legislationi is requested.  Finance Committee 1.  (Severt [Chm.), Schilling, Weslfall)  Provide arecommendation: to Council regarding authorizing the Director of Public Service and Safety to advertise for bids ande enter into a contract for the Curbside Recycling Program at ao cost not to exceed $535,000 per year for a contract fori three years with upi to two one-year mutually agreeable extensions.  Personnel Committee 1.  (Snee [Chm.), Phillips, Plerce)  Provide a recommendation to Council regarding a Salary Ordinance amendment to add the position of a part-time Clerk-Typist for the Cemetery Department. Consideration of emergency legislation is  requested sO that the position can bef filled without delay.  Other Commitees/lems may! be added.  4-5-2024 Cc: Council Mayor Mr.1 Titterington, Mr. Kerber Mr. Frigge, Departments, Media    COMMUNITY & COMMITTEE  ECONOMIC DEVELOPMENT    TROY OHIO  TROY PLANNING COMMISSION  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Lutz, President of Council Sue Knight, for the Troy Planning Commission April2,2024  REPORT AND RECOMMENDATION OF THE PLANNING COMMISSION ON THE FINAL RECORD PLAN OFTHE HALIFAX VILLAS AND PATIO HOMES PLANNED DEVELOPMENT- RESIDENTIAL  On March 13, 2024, the Troy Planning Commission considered the Final Record Plan of the Halifax Villas and Patio Homes Planned Development (PD-R) Phase 2. This PDi is located on the east side of N. Market Street. The Planned The first step is the approval of the General Plan. A revised General Plan has been approved by the Planning The second step is the approval is the Final Development Plan, which only requires review and approval by the Planning Commission, and was done on March 13, 2024, as conforming to the Revised General Plan The third step is the approval is the Final Record Plan, which requires the review and recommendation of the On March 13, 2024, the Troy Planning Commission approved a motion to recommend to Troy City Council approval of the Final Record Plan of Phase 2 of the Halifax Villas and Patio Homes Planned Development (PD-R) as submitted based on conforming to the approved Revised General Plan and the Final Development Plan. A copy of the information reviewed by the Planning Commission is attached. The recommendation of the Troy Planning Commission on this subject is forwarded herewith for consideration of Troy City Council.  Development process and any major revision thereto requires three steps for approval:  Commission and by" Troy City Council.  Planning Commission to City Council for approval.  encl.    HALIFAX VILLAS AND PATIO HOMES PLANNED DEVELOPMENT PHASE 2  PAL89T TEPY C  - THIS PLAT  PLATE BO0K PASE MIAR COUNTY RECORDER'SA RECORD OFPLATS  DEDICATION  DGVEE 4JN0  VICINITYN MAP NOTES  CIY OF TROY PLANNING COMMISSION  CITYOF1 TROY COUNCIL  HOME OWNERS ASSOCIATIONI RESTRICTIONS AL ARE ATION CRIPTION  DATE: 02-07-20 ORAWN ChoiceOne Engineering MIATRO2 aEE SHEET 1o  ALENIBERIKE, P.S 8629  DATE    HALIFAX VILLAS AND PATIO HOMES PLANNED DEVELOPMENT PHASE 2  NLOT  STATE  PLATBOOK PAGE MANI COUNTY RECORDEP'S RECORD dF PLATS    BR  SRE  LEGEND  PRT FRE MAL n SAFVIE eve WIVPWE er a ww SZNUE - aAr Errs * WEU B coe ww 4AY 7P33 r EE 3 UE    LLLL  NOTES  DATE: 02-07-202 DRAWNBY: ChoiceOne MPL Engineering JOBNUMBE MIATRO23 SHEET NUMB 20r  DEDICATET  JNO    TROY OHIO  TROY PLANNING COMMISSION  MEMORANDUM TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Sue Knight, for the Troy Planning Commission REPORT OF THE PLANNING COMMISSION  March 28, 2024  DEDICATION OF RIGHT-OF-WAY: McKAIG ROAD REPLAT (2765 McKaig Road)  At the March 27, 2024 meeting of the Troy Planning Commission, the Commission reviewed a submittal regarding the dedication of 0.124 acres of Inlot 11365 as Right-of-Way, located at 2765 McKaig Road. The City Engineer recently approved a replat to combine existing Inlots 11365 and 11366, located on McKaig Road, into a single new lot totaling two acres. The replat is considered a minor subdivision that can be approved by the City Engineer and does not require Planning Commission approval. The replat provides the opportunity to formally dedicate a portion of Right-of-Way, which can only be approved by Council. As a matter of information, the roadway and drainage easements were recorded by deed in 2008, and the parcels were annexed into the City of Troy in 2020. The existing drainage easement will remain as previously By unanimous vote, the Troy Planning Commission approved a motion recommending that Troy City Council accept the dedication of 0.124 acres of current Inlot 11365 as Right-of-Way. This is as shown on the attached  accepted and recorded.  McKaig Road Replat map.  This is forwarded herewith for consideration of Council.  encl.    MCKAIG ROAD REPLAT REPLAT OF INLOTS 11365 & 11366 CITY OF TROY, MIAMI COUNTY, OHIO BEING A REPLAT OF INLOTS 11365 & 11366 AS CONVEYED TO LINDA F. ROCCO, UNMARRIED, BY DEED BOOK 568. PAGE 542 AND OFFICIAL RECORD 220, PAGE 913 OF THE MIAMI COUNTY RECORDER'S RECORDS, AS ANNEXED IN PLAT BOOK 28, PAGE 51, TO THE cmy OF TROY, MIAMI COUNTY, OHIO.  VOLUME. MIAMI COUNTY RECORDER'S RECORD OF PLATS  PAGE  CONSENT WE, THE UNDERSICNED, BEING ALL OF THE OWNERS AND UEN HOLDERS OF THE PARCEL HEREIN REPLATTED, Do HEREBY CONSENT To THE EXECUTION OF SAID REPLAT AS SHOWN OWNERS UINDA F. ROCCO STATE OF OHIO, MIAMI COUNTY, SS: BE T REMEMBERED THAT ON THIS DAY OF 20 BEFORE ME THE UNDERSIGNED, A NOTARY PUBUIC IN AND FDR SAID COUNTY AND STATE, PERSONALLY CAME LANDA F. ROCCO, UNMARRIED, WHO ACKNOWLEDGED THE SIGNING AND EXECUTION OF THE FOREGOING PLAT T BE MER VOLUNTARY ACT AND DEED. IN TESTIMONY WHEREOF, 1 HAVE SET MY HAND AND NOTORIAL SEAL ON THE DAY AND DATE ABOVE WRITTEN. NOTARY PUBUC MY GOMMISSION EXPIRES: LENDER, PNC BANK, FKA NATIONAL cmy BANK AGENT PRINTED NAME AND TMLE STATE OF OHIO, MIAMI COUNTY, SS: BE m REMEMBERED THAT ON THIS DAY OF 20 BEFORE ME, 7HE UNDERSIGNED, A NOTARY PUBLC IN "AND FOR SAD COUNTY AND STATE, PERSONALLY CAME FOR PNC BANK, WHO ACKNOWLEDGED 7HE SIGNING AND EXECURON OF THE FOREGOING PLAT 7O BE HIS/MER VOLUNTARY ACT AND DEED. IN TESTIMONY WHEREOF, HAVE SET MY HAND ANO NOTORIAL SEAL ON THE DAY AND DATE ABOVE WRITTEN. NOTARY PUBUIC MY COMMISSION EXPIRES: cmy OF TROY PLANNING COMMISSION ATA MEETING OF THE PLANNING COMMISSION OF THE cmY OF TROY, OHIO, HELD THIS DAY OF PLAT OF THE ALLEY VACATION WAS REVIEWED AND APPROVED. CHAIRMAN Gy OF 7ROY COUNCIL APPROVED EY ORDIANCE MAYOR cy OF TROY ENGINEER  DESCRIPTION  FEE MIAMI RECORDER BY MIAMI COUNTY AUDITOR APPROVED AND TRANSFERRED MIAMI COUNTY  DEPUTY RECORDER BY DEPUTY AUDITOR LEGEND - IRON PIN FOUND * RALROAD SPIKE FOUND BEEERENCES MIAMI RECORDER'S RECOROS EOVAPA PLATS: FWT BOOK BOOK 1a PAGE PAGE BS DEEDS AS SHOWN HEREON MIAMI RECORDS COUNTY, OF LAND ENGINEER'S SURVEYS: VOLUME PAGE 145 VOLUME VOLUME VOLUME  INLOT 10182 INLOT 10187 INLOT 10180 INLOT 10179  INLOT  ias ie ar9s 10187  89,3000"E 180.00' INLOT .875 AD. TOTAL PAG'Res)  vme  yenow MI m626  PART 7837 LE THE UMIED FAMILY  AGENT  0iss  20 THIS  MCKAIG ROAD 40' R/W  REPLAT FOR UINDA ROCCO IN THE CYOF TROY PREPARED BY:  SURVEYOR HEREHY CERTFY THAT THIS REPLAT WAS AN 7433-37. ACCORDANCE WTH OHIO STATEMENT GO0D CONDMTON IS UNLESS SHOWN AS OTHERWISE. AND IN OCCUPATION STATEMENT WHERE OCCUPATION LINES EXISTS. FIT  ATA MEETING OF THE COUNCI, OF 7HE amy OF TROY, OHIO, HELO THIS DAY OF 20 THIS PLAT OF THE ALLEY VACATION WAS  CODE CHAPTER  EFFECIVE PRESIDENT OF COUNCIL CLERK OF COUNCIL  MICHAEL w. COZATT, P.S. #6001 DATE COZATT. ENGINEERING COMPANY CMIL ENGINEER 1100 WAYNE ST., SUNE 1140 TROY, OH_45373 JOB NO. MARCH a, 2024  LAND SURVEYOR (937) 339-2921  THIS RECORD PLAT WAS REVIEWED AND APPROVED THIS DAY OF    TROY OHIO  Jillian, A. Rhoades, P.E. City Engineer 937-339.2641  Man.oadt@tioyphagow  To: FROM: DATE: SUBJECT:  CIYOFTROY! PLANNING COMMISSION Jillian Rhoades, PE, City Engineer MARCH21,2 2024  Dedication of right-of-way along 2765 McKaig Road  Attached is a copy of a plati fort the dedication ofr right-of-way: along the property of 2765 McKaig Road. The right- of-way tol be dedicated is 0.124 acres of current Inlot 11365. The replat was requested to combine existing Inlots 11365 and 11366, totaling two acres, into a single new lot. The replat is considered a minor subdivision that can be approved by the City Engineer and does notr require Planning Commissionapproval. The replat provides the opportunity to formally dedicate a portion of right-of-way. City Council is required to review and make a determination regarding the acceptance and dedication of the right-of-way presented on this plat, following review and recommendation of the Planning Commission. The existing drainage easement will remain as The roadway and drainage easements were recorded by deed in 2008, and the parcels were. annexed into the The replat has been reviewed by the City Engineer and staff is requesting that Planning Commission make a positive recommendation to the City Council to dedicate 0.124 acres of current Inlot 11365 as right-of-way.  previously accepted and recorded. City of Troy in 2020.  100 South Market Street, Troy, OH4 45373  Make    TROY OHIO  PatickE..Titerington Director of Public Service & Safety tgtmeuepeNeg"  CHED  937-335-1725  MEMORANDUM  TO: FROM: DATE:  William G. Rozell, President of Council  Patrick E. J. Titterington, Director of Public Service and Safety  Re  April 5, 2024  SUBJECT: DEDICATION OF UTILITY EASEMENT IN CONJUNCTION WITH ADDISON LANDING  RECOMMENDATION: Dorset Road. BACKGROUND:  That Council approves the dedication of a utility easement in conjunction with Addison Landing along North Addison Landing is proposing a new development along North Dorset Road. In conjunction with this development, the City is rerouting the existing Dorset Road Lift Station to the proposed Addison Landing Lift Stationi in order to minimize the number ofl lift stations in our collection system. The Addison Landing Lift Station The utility easement is 15 feet wide and is along the west side of the North Dorset Road. The Mid-County Church of Christ has dedicated the utility easement to the City. An attached exhibit shows the layout of the proposed easement and proposed water and sanitary sewer mains to be installed through this area. The proposed water and sanitary sewer mains will become the City's infrastructure after development and Itwould be appreciated if your would assign to a Committee of Council consideration of accepting the dedication of a utility easement in conjunction with the Addison Landing development along North Dorset Road and that the Director of Public Service and Safety is authorized to execute the associated easement document.  is being built as a part of the Phase 1 improvements beginning later this year.  acceptance. REQUESTED ACTION:  encl.  100 South Market Street, Troy, OH45373  Make a yow.    SB#1- NOROCK 852.0:  PUAMP STATION  ANITARY PROPOSED 15'UILA ESMI.  "MTAE  EEST  30F    TROY OHIO  PatickE..Titerington Director of Public Service & Safety dtgdreyelege  937-335-1725  MEMORANDUM  To: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Patrick E.J.1 Titterington, Director of Public Service and Safety  AA  April 4, 2024  AMENDING PROFESSIONAL SERVICES AGREEMENT WITH AMERICAN STRUCTUREPOINT,  INC.TO INCLUDE UPDATETO THE SUBDIVISION REGULATIONS  RECOMMENDATION: BACKGROUND:  That Council authorizes the Director of Public Service and Safety to enter into an amendment to the professional services agreement with American Structurepoint, Inc. to include an update to the Subdivision Regulations. In July of 2023, Council authorized a professional services agreement with American Structurepoint, Inc. of Indianapolis, Indiana to provide updates of the City's Comprehensive Plan and the Zoning Code in an amount not to exceed $200,000. Work is progressing on both elements of the project. On March 27, ai representative of American Structurepoint, Inc. provided the Planning Commission with an update, noting that the Comprehensive Plan portion should be completed prior to the end of the year, and that initial work has started on the Zoning Code to have it completed by September, 2025. In addition, there are either in person or zoom meetings between staff and the consultant on al bi-weekly basis. In those meetings, it has become apparent that there is benefit to areview and update of the Subdivision Regulations in conjunction with the Zoning Code to assure that there are no conflicts within the documents and that they continue to support one another and provide guidance to citizens, developers and staff. The Subdivision Regulations have not undergone a comprehensive review since 2009. American Structurepoint, Inc. has provided an additional cost of $25,000 to include the review and recommended update of the Subdivision Regulations, and has indicated such work should be completed by December of 2025. Staff is supporting having the consultant work ont the Subdivision Regulations concurrent with the scope of work covered by the current agreement. Itwould be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to enter into an amended agreement with American Structurepoint, Inc. to include an update to the City's Subdivision Regulations in an amount not to exceed $25,000, which would increase the total professional services agreement to $225,000. So that the consultant's work can proceed on the additional element of the agreement,  REQUESTED ACTION:  consideration of emergency legislation is requested.  100 South Market Street, Troy, OH 45373-7616      FINANCE COMMITTEE    TROY OHIO  PatrickE.J.T Titterington Director of Public Service & Safety atncktitterington@troyohio.gov  937-335-1725  MEMORANDUM  To: FROM: DATE: SUBJECT:  Mr. William Rozell, President of Council  Patrick E.. J. Titterington, Director of Public Service and  B  Safety  APRIL 1,2024  BIDDING AUTHOIZATION - RECYCLING PROGRAM  RECOMMENDATION: BACKGROUND:  That the Director of Public Service and Safety is authorized to advertise for bids and enter into a contract for the The City of Troy contracts for the curbside recycling program. The current contract with Rumpke will expire during the month of May 2024. The 2023 annual cost fort the contract was approximately $425,000. Staff requested $535,000 in the 2024 budget due to an estimate ofv what ther new contract mightl lookl like duet to analyzing neighboring municipalities andj jurisdictions that recently bid for newr refuse and/or recycling contracts. Rumpke recently has relayed information that costs will increase. Other municipal corporations that contract with Rumpke have had significant increases. The 2024 Budget includes the estimated annual cost of $535,000. The contract term recommended is three-years, Itv would be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and safety to advertise for bids and enter into a contract for a curbside recycling program at a cost not to exceed $535,000.  curbside recycling program at an annual cost not to exceed $535,000.  with up to two one-year mutually agreed upon extensions.  REQUESTED ACTION:  CC: Mayor Oda  100 South Market Street, Troy, OH45373-7616  Makeit yaus    PERSONNEL COMMITTEE    TROY OHIO  Patrick E. J.T Titterington Director of Public Service & Safety atnck.titterington@troyohio.gov  937-335-1725  GP  MEMORANDUM  To: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Patrick E.. J. Titterington, Director of Public Service and Safety  Po  April4 4, 2024  AMENDING SALARY ORDINANCE TO ADD A PART-TIME CLERK-TYPIST POSITION FOR THE  CEMETERY DEPARTMENT  RECOMMENDATION: BACKGROUND:  That Council amends the Salary Ordinance for a part-time Clerk-Typist position in the Cemetery Department. The 2024 Budget discussion noted that funding had been included ini the Cemetery Budget (Fund 205) for a part-time Clerk Typist position. However, because oft timing oft the budget approval and enacting salary ordinances, along with allowing time for the new Cemetery Foreman to become acclimated with his position and assisting in determining all Staff is now in a position to move forward to fill the position after interviewing interested persons. However, the Itwould be appreciated if you) would assign to a Committee of Council amending the appropriate salary ordinance to establish the position of Clerk-Typist in the Cemetery Department, which will be a part-time position with of an hourly wage of $22.37 per hour. Consideration of emergency legislation is also requested sO that the position can bet filled.  thet functions of a clerical position, that position was not included in salary ordinance legislation.  appropriate salary ordinance will need to be amended first.  REQUESTED ACTION:  100 South Market Street, Troy, OH4 45373-7616  A a yown