TROY OHIO  TROY CITY COUNCIL COMMITTEE MEETING COUNCIL CHAMBERS, CITY HALL 100 S. Market Street, Troy, Ohio  REVISED 4-29-2024TO. ADD A COMMITTEE MONDAY.APRIL: 29, 2024. 6:00PM Finance Committee 1. 2.  (Severt [Chm.), Schilling, Westfal!)  Provide arecommendation to Council regarding authorizing a Resolution of Necessity related toi the sidewalks and shared use path for the South Stanfield Reconstruction Project Phase 2. Provide a recommendation to Council regarding establishing a new Downtown Façade Improvement Grant Program. Consideration of emergency legislation requested SO that the  program can be announced as soon as possible.  Buildings & Utilities Committee  (Pierce [Chm.), Phillips, Snee)  1.  Provide a recommendation to Council regarding the Director of Public Service and Safety to pay a total of $900,000 to Lytle Road Developers, Ltd., an Ohio limited liability company, of Miamisburg, Ohio, for the City's sewer oversizing costs fori the City'ssewer oversizing costs and costs for a lift station that benefit the City of Troy and not just the Addison Landing Subdivision. Consideration of emergency legislation requested to not delay construction within the subdivision and due to lead time needed for the ordering of the lift station equipment. Provide a recommendation to Council regarding authorizing the Director of Public Service and Safety toenterintoa Water Agreement with the Boardo lofCounty Commissioners of Miami County, Ohio and the Municipality of West Milton, Ohio. Consideration of emergency  2.  legislation is requested as the agreement has expired.  Community & Economic Development Committee  (Schilling [Chm.), Pierce, Snee)  1.  Provide a recommendation to Council regarding extending by an additional 180 days the moratorum on granting permits allowing adult use cannabis operators from establishingwithin  the City of Troy. Consideration of emergency legsidtionrequested.  Other Committees/tems may! be added. 4-26-2024 4-29-2024 Cc: Council Mayor Mr. Titterington, Mr. Kerber Mr. Frigge, Departments, Media    FINANCE COMMITTEE    PatrickE.J. Titterington Director ofF Public Service & Safety atick.titterington@troyohio.gov  TROY OHIO  937-335-1725  Aine  MEMORANDUM  TO: FROM: DATE:  Mr. Rozell, President of Council  Patrick E. J. Titterington, Director of Public Service and Safety  f  April 26, 2024 Resolution of Necessity  SUBJECT: South Stanfield Reconstruction Project Phase 2- Sidewalks and Shared Use Path That Council authorizes a Resolution of Necessity declaring new construction, repair, or replacement of driveways, sidewalks, and a shared use path int the South Stanfield Road Reconstruction Project Phase 2. The South Stanfield Road Reconstruction Phase 2 project boundaries are from the intersection of South Stanfield Road and' West Stanfield Road to the north property line of 20 South Stanfield, with an alternate bid to include going tot the south property line of 4 South Stanfield. Within this phase of the project, eleven parcels have been identified where sidewalks or a shared-use path are to be constructed. Council is requested to authorize the Resolution of Necessity sO that property owners can be notified regarding estimated assessment costs related to this project. Attached is a listing of the estimated assessments and a map of the project area. As this project willl bep partially funded byt the Ohio Public' Works Commission (OPWC), there is a specific schedule to complete the assessment notifications and be ready to bid on this project. Once the work is completed a request for an Ordinance of Assessment will come As a matter of information, there may be a future request for Council to appoint the members of an Assessment Equalization Board (AEB) as required by the Ohio Revised Code. The role of the AEB is to hear any appeals from property owners and provide a recommendation to Council. The authority of the AEB is limited to deciding whether the assessment proposed has been determined by a proper application Itv would be appreciated if you would assign to a Committee of Council authorizing the Resolution of Necessity for the South Stanfield Reconstruction Project Phase 2- Sidewalks and Shared Use Path.  RECOMMENDATION: BACKGROUND:  before Council Committee to enacti final assessments.  of the method of assessment designated, which for this project is by front footage.  REQUESTED ACTION:  encl.  100 South Market Street, Troy, OH4 45373  Make a yow.    Exhibit A  Estimated Assessments per Property  Driveway walk (sf) 786 806 463 $ 349 $ 516 504 358 $ 744 740  Est. Sidewalk in' Linear Feet; 310 290 83 249 207 175 175 176 75 275 252 2267  Lot Frontage 350 280 200 200 200 100 2876.39  Sidewalk 4"concrete apron/ 8"Concrete Combined Area(sf) @$14.00/sf apporach and Apron @ $20/sf Total  Parcel! # D08-103427 D08-059293 D-08-058872 D08-058324 D08-250145 D08-058942 D08-058813 D08-251210 D08-058328 D08-102554 D08-058329  Address # Street 10 SStanfield 334.84 20 SStanfield 21 SStanfield 323.23 31 SStanfield 272.69 40 SStanfield 41 SStanfield 47&51 SStanfield 61 SStanfield 65 SStanfield 80 SStanfield 315.63 81 SStanfield 300  1550 $ 21,700.00 1450 $ 20,300.00 415 $ 5,810.00 1245 $ 17,430.00 1035 $ 14,490.00 875 $ 12,250.00 875 $ 12,250.00 880 $ 12,320.00 375 $ 5,250.00 1375 $ 19,250.00 1260 11335 $ 158,690.00  $ 15,710.00 $ 37,410.00 1684 $ 33,680.00 $ 53,980.00 $ 16,120.00 $ 21,930.00 9,260.00 $ 26,690.00 1675 $ 33,490.00 $ 47,980.00 6,980.00 $ 19,230.00 $ 10,320.00 $ 22,570.00 $ 10,080.00 $ 22,400.00 7,160.00 $ 12,410.00 $ 14,880.00 $ 34,130.00 $ 14,800.00 $ 32,440.00  17,640.00  8624 $ 125,560.00  Total Estimate $ 331,170.00    Wast Stanneid Road  40 $  80 E  FIRE STATION 13  - I  Sout Stanfield Road  81 BROOKDALE TROY  65  HONDA  40 FIRE STATINO13  20 TRACTOR SUPPLY 1  51  41-45  47  61  10 TIRE DISCOUNTERS  MEIER ENTRANCE    TROY OHIO  Patrick E.. J.T Titterington  City Director  PatrickTitterington@TroyOhio.gov  n  MEMORANDUM  TO: FROM: DATE:  Mr. Rozell, President of Council  Patrick E.. J. Titterington, Director of Public Service and Safety  April 26, 2024  SUBJECT: DOWNTOWN FAÇADE IMPROVEMENT GRANT PROGRAM  RECOMMENDATION: BACKGROUND:  That Council authorizes the Director of Public Service and Safety to establish: a 2024 Downtown Façade Improvement In2021,Council appropriated $150,0001 from ARPAFunds to create al Downtown Façade Improvement Grant Program. Through applications to Troy Main Street, Inc. (TMS), owners of non-residential properties int the downtown area could apply for funds for façade improvements and other eligible exterior renovations. Upon approval of an application as meeting the program guidelines, the property owner proceeded with and paid for the work, then submitted invoices for Staff is proposing that this program again be established in the amount of $120,000, which would include funds from:  Grant Program and appropriate funds for the program.  reimbursement. That program was well received.  $50,000 25,000 10,000 35,000 $120,000 Guidelines would include:  General Fund ARPAFunds Payment to the Cityf from TMS  Payment to the Cityf from the Troy Reinvestment Fund  Applications would be submitted to the City and reviewed by a City/TMS committee, as was done previously.  $10,000 maximum per property One award per property Minimum 50% match by the property owner All other eligible criteria of the 2022 program  First priority given to property owners who did not receive a grant in 2022  REQUESTED ACTION:  Itwould be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to establish a 2024 Downtown Façade Improvement Grant Program in at total amount not to exceed $120,000, and appropriate funds for the program. Consideration of emergency legislation is requested so that the program can  be announced as soon as possible.  100 South Market Street, Troy, OH 45373-7303  Makaa gognd.    BUILDINGS &  UTILITIES COMMITTEE    TROY OHIO  Patrick E.. J. Titterington  City Director  Dall  PatrickTitterington@TroyOhio.gov  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Patrick E.. J. Titterington, Director of Public Service and Safety  April 26, 2024 Al LIFT STATION  ADDISON LANDING SUBDIVISION- - PAYMENT RELATED TO SEWER OVERSIZING AND  RECOMMENDATION: BACKGROUND:  That Council authorizes the Director of Public Service and Safety to pay oversizing related to the sewer line anda a lift The Addison Landing Subdivision, located along Dorset Road and Lyle Road, which consists entirely of single-family homes, encompasses 55.8 acres and includes 208 buildable lots that range from 0.149 acres to 0.338 acres and will be developed in four-phases. The first phase will create 51 lots and the second phase will create 55 lots. Access to this development will be provided byt two separate points. The east access point is located off oft the expanded Dorset Road will serve as the main entrance to the proposed subdivision. The remaining access point is located to the west of the proposed development off Lytle Road. The developer has decided to follow the Subdivision Regulations section Ordinances and Subdivision Regulations provide that when the City determines that a utility line is to be installed at a larger size than the minimum necessary for the benefit of the City and not for the benefit of the subdivision, the City shall payt the difference of the excess of costs oft the minimum requirements. For the Addison Landing Subdivision, the City's costs would ber related to the oversizing for the sewer line andi for al lift station, at a cost not to exceed $900,000. The costs have been confirmed by the City Engineer. $500,000 was budgetedi in the Sewer Maintenance Fund (Fund 711.673) for sewer oversizing for this development. The additional funds are available within the Sewer Fund balance. Staff is pursuing options to establish connection fees for future developments in this area so that the City can recoup Itwould be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to pay a total of $900,000 to Lytle Road Developers, Ltd., an Ohio limited liability company, of Miamisburg, Ohio, for the City's sewer oversizing costs and costs for the lift station that benefit the City of Troy and not just the Addison! Landing Subdivision. Consideration of emergency legislation is requested so that work can commence on this subdivision during the construction season and duet tot thel lead time neededi for the ordering oft thel lift station equipment.  station in the Addison Landing Subdivision.  1113.08 and will record the Final Plat after constructing the improvements.  some of the costs. REQUESTED ACTION:  100 South Market Street, Troy, OH4 45373-7303  MAka 4au4.    TROY OHIO  PatickE..Titerington Director of Public Service & Safety atnick.titterington@troyohio.gov  937-335-1725  MEMORANDUM  TO: FROM: DATE:  William G. Rozell, President of Council  Patrick E.. J. Titterington, Director of Public Service and Safety  April 26, 2024  SUBJECT: AUTHORIZATION FOR THE DIRECTOR OF PUBLIC SERVICE AND SAFETY TO ENTER  INTO A WATER AGREEMENT WITH THE BOARD OF COUNTY COMMISSIONERS OF MIAMI COUNTY, OHIO AND THE MUNICIPALITY OF WEST MILTON, OHIO  RECOMMENDATION: BACKGROUND:  That the Director of Public Service and Safety to enter is authorized to into a' Water Agreement with the Board ofCounty Commissioners of Miami County, Ohio and the Municipality of West Milton, Ohio. Troy has been providing water to areas of Miami County since 1977. The existing twenty-year agreement signed in December of 2003 has expired. The new agreement remains unchanged except for at few requested updates by all parties. The new agreement increases the average flow rate from one million gallons per day (MGD) to 1.1 MGD. The proposed agreement is also changed from a twenty-year agreement to a five-year agreement that can auto renew up to four times. The City will continue to sell water to both West Milton and Itwould be appreciated if you would assign to a Committee of Council consideration of authorizing the Director of Public Service and Safety to enter into a Water Agreement with the Board of County Commissioners of Miami County, Ohio and the Municipality of West Milton, Ohio. Consideration of emergency legislations is  Miami County at a 10% surcharge over the rates charged Troy residents.  REQUESTED ACTION:  requested as the agreement has expired.  100 South Market Street, Troy, OH45373  Make a yow.    COMMUNITY & COMMITTEE  ECONOMIC DEVELOPMENT    PatickE..Titerington  TROY OHIO  City! Director  Patnck.Ttterington@iroyOno.gov  MEMORANDUM  TO:  Mr. Rozell, President of Council  FROM: Patrick E.J. Titterington, Director of Public Service and Safety 7  DATE: April22,2024  SUBJECT: MORATORIUM ON PERMITS ALLOWING ADULT USE CANNABIS OPERATORS  RECOMMENDATION:  That Council enacts legislation imposing an additional moratorium of 180 days on the granting of permits allowing Adult Use Cannabis Operators from establishing within the City of Troy.  DISCUSSION:  The State of Ohio recently enacted laws concerning cannabis use and operators which became effective on December 7, 2023. Ohio Revised Code Section 3780.25 allows municipalities to prohibit and/or limit the location of Adult Use Cannabis Operators. City Council previously approved a moratorium on permits allowing Adult Use Cannabis Operators per 0-54-2023. This moratorium is set to expire on June 1, 2024. Since the December 7, 2023 effective date, adequate information has not been received by the City of Troy to evaluate needed zoning changes or regulations for the permitting or licensing of Adult Use Cannabis Operators. Many neighboring So that staff can review and make recommendations on this issue to conform to the City's goals of providing adequate regulations, the City Administration is recommending a second moratorium  jurisdictions have further enacted moratoriums on this issue.  of 180 days on permits for the establishment of Adult Use Cannabis Operators.  REQUESTED ACTION:  Itwould be appreciated if you would assign to a committee of Council establishing a moratorium of 180 days on the granting of any permits allowing Adult Use Cannabis Operators from establishing within the City of Troy. Consideration of emergency legislation is necessary for the immediate preservation of the public peace, health, and safety of the City of Troy, Ohio, and for  the further reason that the current moratorium is due to expire shortly.  100 South Market Street, Troy, OH 45373-7303  Make a yow