TROY OHIO  TROY CITY COUNCIL COMMITTEE MEETING COUNCIL CHAMBERS, CITY HALL 100S. Market Street, Troy, Ohio  MONDAY,. JUNE 24, 2024, 6:00PM Buildings & Utilties Committee  REVISED 6-24-20247 TO ADD. AN ITEM UNDER THE FINANCE COMMITEE  (Pierce [Chm.), Phillips, Snee)  1. Provide arecommendation to Councilr regarding authorizing the Director of Public Service ands Safety to advertise for bids and enteri into a contract fori the Wastewater Treatment Plant Sludge Thickening Tanks 2. Provide drecommendationt to Counciliregarding authorizing the Director ofF Public Service and Safety to advertise for bids and enter into a contract for the Police Department Building Boiler Replacement  Drive Unit Replacement Project at a cost noti to exceed $340,000.  Project at acost noti to exceed $120,000.  Finance Committee  (Severt [Chm.), Schilling, Westfall)  1. Provide a recommendation to Council regarding authorizing the Director of Public Service and Safety to execute the release of mortgage lien for. Jay and Lisa Harris at 9 South Market Street as the loan has been repaidi ini full. Consideration of emergency legsiationbrequested: soi that the mortgage  lien can be released without delay. 2. Provide arecommendation to Council regarding:  A. Authorizing the Director of Public Service and Safety to enteri into an agreement with Can'tStop B. Authorizing the Director of Public Service and Safety to enteri into an agreement with Troy Main  Running Co. related tot the Tour de Donut event. (August 23/24) Street, Inc. relatedi toi the Donut. Jam event. (August 23/24) - Authorize ar notwithstanding ordinance for both events.  Law & Ordinance Committee  (Whidden [Chm.), Marshall, Twiss)  1. Provide a recommendation to Council regarding the TREX liquor permit application of Walts' Works LLC for D-1 and D-2 permits for the location at 860 W. Market Street, Unit D. The permits would be from the 2. Provide a recommendation to Council regarding authorizing the Cily to become a member of the group purchasing program of the OML for Natural Gas Aggregate for natural gas for City facilities and authorize the Director of Public Service and Safety to execute the Participation Agreement for the OML  owner's business in Tipp City, Ohio  Energy Program and to execute any related documents.  Other Commitees/llems may be added. 6-21-2024 6-24-2024 Cc: Council Mayor Mr. Titterington, Mr. Kerber Mr. Frigge, Departments, Media    BUILDINGS &  UTILITIES COMMITTEE    PatickE..Titerington Director ofPublic! Service & Safety 937-335-1725 Patrick.titterington@troyohio.gov  TROY OHIO  G4  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. William G. Rozell, President of Council  ho  Patrick E.. J. Titterington, Director of Public Service and Safety  June 18, 2024  BIDDING AUTHORIZATION = SLUDGE THICKENING TANKS DRIVE UNIT REPLACEMENT PROJECT FOR" THE WASTEWATERTREATMENT PLANT  RECOMMENDATION: Project. BACKGROUND:  That Council authorizes the Director of Public Service and Safety to advertise for bids and enter into a contract for the Wastewater Treatment Plant (WWTP) Sludge Thickening Tanks Drive Unit Replacement The City's Wastewater Treatment Plant has two circular tanks that are used to gravity thicken sludge prior to processing. The motor and gear drives that turn the sludge collector assemblies in these tanks were installed in 2000 and have reached the end of their useful life. The internal seals in these drives have deteriorated and are now allowing water to penetrate into the oil. Due to the age of the drives, it is recommended that they be replaced to ensure reliability. Funding to this project was included in the 2024 Itwould be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safetyt to advertise for bids and enter into a contract fort the Wastewater Treatment Plant Sludge  WWTP Budget (Fund 711.672) for this project at a cost not to exceed $340,000.  REQUESTED ACTION:  Thickening Tanks Drive Unit Replacement Project at a cost not to exceed $340,000.  100 South Market Street, Troy, OH45373-7616  Make a you    PatickE.I.Titerington Director of Public Service & Safety Patrck.titterington@troyohio.gov  TROY OHIO  Bw  937-335-1725  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Patrick E.J J.7 Titterington, Director of Public Service and Safety  e  June 18, 2024  BIDDING AUTHORIZATION - TROY POLICE DEPARTMENT BUILDING BOILER  REPLACEMENT PROJECT  RECOMMENDATION: $120,000. BACKGROUND:  That the Director of Public Service and Safety be authorized by Council to advertise for bids and enter into a contract for the Police Department Building Boiler Replacement Project at a total cost not to exceed The three boilers at the police station have exceeded their design life and arel becoming problematic. They are original tot the construction ofi the building. Duet tot the age of the units, growing maintenance costs, and the limitations of access to replacement parts, the most practical solution is to replace the three boilers. Thet firm of Garmann Miller Architects & Engineers was authorized to design ther replacement of the boilers. This project (design, equipment and installation) was included in the 2024 Police Department (101.217) budget in the total amount of $114,000. Ofth that amount, $90,000 was estimated for the equipment and installation. The current estimate fort the equipment and installation is $120,000. That estimate is based on current pricing forl labor and equipment. The additional funding for the project is available within the General Itwould be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety of the City of Troy, Ohio to advertise for bids and enter into a contract for the Police Department Building Boiler Replacement Project at a total cost nott to exceed $120,000.  Fund (Fund 101)appropriation. REQUESTED ACTION:  100 South Market Street, Troy, OH4 45373-7616  Makeat    FINANCE COMMITTEE    PatickE..Titerington  TROY OHIO  City Director  PatrickTitterington@TroyOhio.gov  Fn  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Patrick E. J. Titterington, Director of Public Service and Safety RELEASE OF MORTGAGE LIEN DUE TO LOAN PAY OFF  June 14, 2024  RECOMENDATION: BACKGROUND:  That Council authorizes the release of mortgage lien on Jay and Lisa Harris's real estate that served  as security on a 2004 loan that has been paid off.  In 2004, Council approved a CDBG Economic Development Revolving Loan to Jay and Lisa Harris, dba 1-Earth Graphics, Inc, located at 9 South Market Street. Last month the loan was paid in full, and the mortgage lien needs to be released. On more recent loans, the approving legislation includes language to release the mortgage lien upon satisfaction of the loan. As this language was not included for this loan, Council legislation is required to authorize the release of mortgage lien.  REQUESTED ACTION:  Itv would be appreciated if you would assign to a Committee of Council consideration of the authorizing the Director of Public Service and Safety to execute the release of mortgage lien at 9 South Market Street. Consideration of emergency legislation is requested sO that the mortgage lien  can be released without delay.  100 South Market Street, Troy, OH 45373-7303  Mahe a7 4o0s4.    TROY OHIO  PatickE..Titerington  City Director  atnck.Titterington@TroyOhio.gov  MEMO  TO: FROM: DATE:  Mr. Rozell, President of Cqurgul Patrick E.. J. Titterington, June 24, 2024  SUBJECT: TROY MAIN STREET AGREEMENT FORI DONUT JAM  CANT STOP RUNNING AGREEMENT FOR TOUR De DONUT NOTWITHSTANDING LEGISLATION FOR THE EVENTS  RECOMMENDATION:  1. That Council authorizes two separate agreements for events in August of 2024, both of which will include the use of public property and one of which will include the use of public property fort the sale/consumption  of alcoholic beverages.  2. That Council authorizes a notwithstanding ordinance for bothe events.  BACKGROUND:  Tour De Donut August 23 and 24  The owner, Can't Stop Running Co., has requested to hold the event based on the same route/closings as 2022 and 2023. To accommodate setup, including the starting/finishingi line to document the ride times, the Public Square area would be closed commencing at 11:00 a.m. on Friday, August 231 through Saturday, August As a part of an agreement with Can't Stop Running Co., the City would be reimbursed for overtime costs As in prior years, the notwithstanding legislation should include permission for overnight camping in Troy  24 at approximately 5:30 p.m. and other related expenses.  Community Park August 23 - August 24 only related to this event. Troy Main Street, Inc. (TMS) organizes this part of the event.  Donut Jam - August 23 and 24  There willl be a downtown concert on Friday, August 23 and entertainment on Saturday, August 24. TMS requests to file for an F2 Liquor Permit, for both dates, with their alcohol sales in an enclosed area oft the NW Quadrant, within the DORA area. The permit would bef for sales on August 23 from 5:00, p.m. - 10:00 p.m., within the DORA hours, andi for sales August 241 for the time period of 10:00 a.m. - 2:00 p.m. This would start one hour earlier than the DORA, with sales/consumption for that hour limited to the TMS enclosed areai in the NW Quadrant.  For both dates, last call would be 30 minutes prior to the ending time. TMS will reimburse the City for overtime expenses and other related expenses.  REQUESTED ACTION:  Itwould be appreciated ify you would assign to a Committee of Council:  1. Authorizing the Director of Public Service and Safety to enter into an agreement with Can't Stop Running Co. 2. Authorizing the Director of Public Service and Safety to enter into an agreement with Troy Main Street, Inc.  related to the Tour De Donut event. related toi the Donut Jam event.  3. Authorizing a notwithstanding ordinance for both events.    LAW & ORDINANCE COMMITTEE    PatickE..Titerington City! Director atrick.Titterington@TroyOhio.gov  TROY OHIO  MEMORANDUM  TO: FROM: DATE: SUBJECT:  Mr. Rozell, President of Council  Patrick Titterington, Director of Public Service and Safety  A  June 19, 2024 STREET, UNIT D  TREX LIQUOR LICENSE. APPLICATION- WALTS WORKS LLC, 860 W. MARKET  RECOMMENDATION: BACKGROUND:  That City Council considers the D-1 and D-2 TREX liquor permit application of Walts Works LLC to be  located at 860 W. Market Street, Unit D, Troy, Ohio.  TREX is the liquor permit process established under Ohio statutes that allows an applicant to request a transfer of a permit from an over-permitted area to an area where the quotas for a license category have been met provided that the license is for an economic development project. Council has approved prior Walts Works LLC byl Meagan Walters has submitted the attached request, which states that five jobs would be created by the applicant's economic development project of moving a business to Troy, to be located at 860 W. Market Street, Unit D. The applicant owns the Board & Brush Creative Studio in Tipp City, Ohio, and is the owner oft the D-1 and D-2 permits. AD-1 permit is beer sales on/off premises until 1 a.m. AD- 2 permit is wine and pre-packaged low proof mixed beverage sales on/off premises until 1a a.m. The Ohio Department of Liquor Control website shows that there are no D-1 or D-2 permits available within the City of Troy. These TREX permits would be from the current business location of the applicant. Itwould be appreciated if you would assign to a Committee of Council the consideration of the TREX liquor permit application of Walts Works LLC for D-1 and D-2 permits for the location at 860 W. Market Street. The procedure has been that if the request is supported by a Council Committee, that Committee Report is then accepted by Council by a motion, second and roll call vote, and legislation is not required.  TREX applications.  REQUESTED ACTION:  encl.  Copy of Application  100 South Market Street, Troy, OH4 45373-7616  Mkest yous.    Division Use Only  Department Division of Liquor Control  Ohio of Commerce  Check #: #of Checks: Check Amt:  Permit #  ECONOMIC DEVELOPMENT TRANSFER FORM (TREX)  Ohio Revised Code 4303.29/B/2/D) READ BEFORE YOU START THIS APPLICATION  Certain permits in Ohio are subject to a quotal based upon a formula that factors int thet total population ofi the city, village, ort township wheret the permit will bei issued and a ratio, specific to particular permit classes, as set forthi in Ohio law (Leam more in our Quota Resource Guide). Whent transferring as specific quota permit (i.e., D-1,D-2, etc.)that will move locations to al NEWcity, village, or township from wherei iti is currently issued, there must be available spots int that new quota beforet the Division can process thet transfer. If, fora a particular quota permit class, there are NO spots available int the new quota, then the applicant has at few choices as discussed in our TREX Resource Guide. This form covers the specific permit classes that can be TREX'd under the Ohio law provision noted at the top oft this The Division can ONLY process the TREX transfer application ift the city, village, ort township where the permit will transferto APPROVES thet transfer as an economic development project. The city, village, or township can document its approval by signing ONLY after we receive this completed form with the transfer application will the Division Superintendent review iti for processing. The city, village, or township, despite approving the TREX1 transfer can still object to the issuance of your permit at the applied for location and the applicant must still be WET (Review our Local Option Election Guide for more information) for ther requested sales att that address and meet all other rules and regulations beforei the permit(s) can bei issued att that new location.  application. A1 few things to understand before proceeding with the TREX option are that:  our formi below in Section E.  For this formt to be deemed complete, your must fully and legibly complete this application, including:  Answering all required questions ("* indicates a required field); Submitting this application with your Transfer Application; and Securing signatures fromt the appropriate local govemment officials listed below.  SECTION. A - issued Permit Holder Information (i.e. Seller) Issued Permit Holder's Business Name as on File with the Division:  This section MUST be completed. Walts Works LLC  Issued Permit Holder#: 9389995  SECTION B. - New Business Owner's Information (i.e., Buyer) A N/A-Seller REMAINS the owner and is ONLY moving locations. Business Entity or Sole Proprietor Name ("Applicant") (MUST match name listed on transfer application):  *ONLYI fill out this section ift the ownership and location is changing.  Section C- New Permit Premises Address Information * This section MUST be completed. *New Permit Premises Address: *New Township (if outside city limits): Licensing New & Transfer Section 66061 Tussing Road POI Box 4005  860 W, Mafket St. UAit D  *New City: Troy  *New County: Miami  614! 16443155 Fax 6141 7281283 TTY/TDDE 800] 7500750  Page 1of4    Ohio Department of Commerce  SECTION D - Transferred Permits subject to TREX  This section identifies the permit classes that are being transferred into al NEW city, village, or township, consistent with the Transfer Application, that REQUIRE TREX: sign-off from the local government official that signed below.  Select the Permit Type(s) being transferred that need to be TREX'd:  DC-1  DC-2 AD-1 AD-2 DD-3 OD-5  Note - there may be other permit types, like a C-2X, D-3A, or D-6, that are also part of your transfer that are notl listed above. Your complete transfer listing needs to be identified on your transfer application (DLC 4120) that you must send Remember this form is ONLY fort those permit classes that are subject to the quota and would require TREX: sign-off because there are no permits available for the given class in the NEWI locality when the transfer is filed. For example, you can be transferring al D-1,D-2, D-3 permit from City At to City B. In City B, there are D-1 and D-3 permits available, but no D-2 permits. In this situation, the only permit class that would REQUIRE TREX: sign-off is the D-2. Section E-I Information that MAY be Used to Determine if the' Transfer is an Economic Development Project RC.430329BM2X0.0 lists several factors the local legislative authority (City, Village or Township) can use when determining ifit should approve this transfer as an Economic Development Project. While the law provides broad discretion to the legislative authority when making this decision, SOME factors that may be useful to the legislative authority in makingi its  with this signed TREX form.  decision, include the:  Total amount invested in this project: $ 50,000 Total number ofj jobs that willl be created by this project: Existing or estimated Tax Revenue generated by this project:  5  Ohio Unemployment Tax Property Tax Sales Tax State Withholding' Tax Other:  $_ 400 $ 200 /50  You may also be asked to provide a projected earnings statement (brand new business), or a profit and loss statement  (existing business), or a copy of building plans/drawings outlining any construction plans.  LIQ-18-0020 DLC4244_TREX  Page 2of4  Updated 9/2/22    Ohio Department of Commerce  Section F- Applicant Signature  This section MUST be signed by either the applicant in: village, or township from where iti is currently issued; OR township from where the permit is currently issued. By signing below, Icertify and understand that: Ihave authority to execute this document;  Section Ai ift the seller REMAINS the owner oft the permit andi is ONLYmoving the permit address to a NEWcity, Section Bi ift the ownership oft the permit is changing AND the new permit address will be in a NEW city, village, or  Thei information provided is true, correct, and complete toi thel best of my knowledge and belief; Failing to complete this form, consistent with the above listed instructions, will result in this form and/or transfer application being returned to me, unprocessed, until a corrected, complete application is received by the Division; During the review oft this form and/or my transfer application, further documentation may be needed, and lagree to comply timely and understand that failure to comply could delay the processing of my application; Even ifthe city, township, or village approves my TREX transfer application, the Division MUST still notify the applicable legislative authority about) your transfer application andi that legislative authority has the right to object to the issuance oft the permit even for those permit classes thati it approved as part of this TREXI process; AND Ifthis TREX form is required, the Division CANNOT process the transfer application until iti is submitted with this  completed (ini its entirety) and signed form. Muann WAtA Meaqan Nouters (Please Print Name)  (Signature ofindividual, Partner, Officer, Managing Member, or 5% or more Shareholder or Member)  Owiex (Title)  Ll1724 (Date) 419-8069877 (Telephone with Area Code)  Iu5 Remn Rd Plensant Hl,DH 45359  (Street Address, City, State, Zip Code)  LIQ-18-0020 a a AAAA Tnrv    Patrick <E.J.1 Titterington Director of Public Service & Safety tRgtereyaNeye  TROY OHIO  937-335-1725  L-D  MEMORANDUM  TO: FROM: DATE:  Mr. Rozell, President of Council  Patrick E., J. Titterington, Director of Public Service and Safety  June 17, 2024  SUBJECT: AUTHORIZATION TO ENTER INTO AN AGREEMENT REGARDING ENERGY  PURCHASING PROGRAMS OF THE OHIO MUNICIPAL LEAGUE  RECOMMENDATION: City facilities. BACKGROUND:  That the Director of Public Service and Safety is authorized to enter into a Participation Agreement Regarding an Energy Purchasing Program of the Ohio Municipal League for natural gas aggregation for Asa a member of the Ohio Municipal League (OML), Troy may participate in a Participation Agreement for the OML Energy Program with the OML Service Corporation (OMLSC). and the CCAO Service Corporation (CCAOSC), an Oho for-profit corporation, and OML Energy Solutions for natural gas aggregation for City facilities. By being aj part of thel Participation. Agreement, the City the City will benefit from group purchasing  strategies of the OML/CCAO Service Corp. pool group.  REQUESTED ACTION:  Itv would be appreciated if you would assign to a Committee of Council authorizing the City to become a member of the group purchasing program and authorize the Director of Public Service and Safety to execute the Participation Agreementi for the OML Energy Program and to execute any related documents.  100 South Market Street, Troy, OH4 45373  Makeat yar