TROY OHIO AGENDA, TROY CITY COUNCIL TUESDAY, JANUARY 2, 2024, 7:00P.M. COUNCIL CHAMBERS. CITY HALL  INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL 0-1-2024  Excuses Employ Clerk of Council (followed by Oath)  motion/secondroll call vote motion/secondroll call vote motion/secondroll call vote motion/secondroll call vote  1"Reading  ELECTION OFF PRESIDENT OF COUNCIL PROTEM ELECTION OF CLERK OF COUNCIL PROTEM SUMMARY OF MINUTES December 18, 2023 Meeting  COMMITTEE REPORTS RESOLUTIONS R-64-2023 R-71-2023 R-1-2024 ORDINANCES  Citizen comments on committee reports or agenda items - two-minute limit  Authorize MOUI between the City, Board of Park Commissioners, Troy City Schools EMERGENCY Agreement - The Mannik & Smith Group, Inc. re Abandoned Gas Station, 100W. Market St., $250,000 2"Reading  3"Reading 1Reading  Authorize use of Interet Auction Sites for sale ofs surplus property  COMMUNICATIONS/ANOUNCEMENT COMMENTS: Council COMMENTS: Staff COMMENTS: Audience ADJOURN  COMMENTS: Mayor, Director of Public Service & Safety, Director ofLaw, Auditor, Council President  NOTE: Committee meetings mayt take place prior to ori following Council meeting  CITY OF TROY MISSION STATEMENT:  Through sound and prudent leadership, the City of Troy is committed to sustaining its continued prominence as a regional hub by providing a well-balanced community for its residents, businesses and visitors, consisting of a vibrant downtown, growing economic base, strong educational environment, and plentiful recreational opportunities strengthened by public/private cooperation and grounded  int financial stability.    DISPOSITION OF ORDINANCES AND RESOLUTIONS  COUNCIL MEETING  Date of Meeting: Jan. 2, 2024 DESCRIPTION  RESOLUTION NO. 1st READING 2nd Reading 3rd Reading PUBLIC HEARING SUSPENSION  ADOP  MOU Between Park Board, Schools, City R-64-2023 Agreement Mannik & Smith Group re abandoned gas station 100 WI Market Use of Internet Auction Sites to sell surplus items in 2024  12/4/2023 12/18/2023  12/18/2023  R-71-2023 R-1-2024  DESCRIPTION Appoint Clerk  ORDINANCE NO. 1st READING 2nd Reading 3rd Reading PUBLICI HEARING SUSPENSION  ADOF  0-1-2024    CITYOFTROY,OHIO  ORDINANCENO. 0-1-2024  ORDINANCE EMPLOY ORDINANCE EMPLOYING CLERK OF COUNCILAND FIXING COMPENSATION BEI IT ORDAINED by the Council oft the City ofTroy, Ohio asf follows: SECTION!: That Sue G. Knight is employed as Clerk of Council for the City of Troy, Ohio for a period commencing January" 1, 2024 and continuing until December: 31, SECTIONI!: That this Ordinance shall be effective att the earliest date allowed by  2025 ata a compensation of $3,600.00 per year.  law: Adopted: Approved: Attest:  President of Council  Clerk of Council  Mayor    December 18, 2023  MINUTES OF COUNCIL  Ar regular session of Troy City Council was held on Monday, December 18, 2023 at 7:00 p.m. in Council Chambers, Upon motion of Mr. Schilling, seconded by Mr. Severt, Mr. Twiss was excused from this meeting by unanimous roll Upon motion of Mrs. Snee, seconded by Mr. Severt, Mr. Whidden was excused from this meeting by unanimous roll  City Hall. call vote. call vote. Presiding Officer: Others Present:  Members Attending: Marshall, Phillips, Pierce, Rozell, Schilling, Severt and Snee  William Lutz Robin I. Oda Patrick E. J. Titterington Grant D. Kerber John E. Frigge  President of Council Mayor Director ofl Law Auditor  Director of Public Service and Safety  INVOCATION & PLEDGE OF ALLEGIANCE: An invocation was given by Council President Lutz, followed by the PRESENTATION TO CITY AUDITOR: Mr. Joe Braden from the State Auditor's Office presented City Auditor John MINUTES: The Clerk gave as summary of the minutes of the December 4, 2023, meeting of Troy City Council. There were no corrections or additions to these minutes. Upon motion of Mr. Phillips, seconded by Mr. Rozell, these  Pledge of Allegiance led by Boy Scout Henry Lutz of Troop 1033. Frigge with the Ohio Auditor of State's Award With Distinction. minutes were approved by unanimous roll call vote  COMMITTEE REPORTS:  BUILDINGS & UTILITIES COMMITTEE: Mrs. Marshall, Chair, reported:  1. Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to enter into an amendment and extension to the Intergovernmental Agreement between the City of Dayton and the City of Troyf for bulk pebble lime for the Water Treatment Plant. Under the agreement, the City purchases lime from the City of Dayton and Dayton cleans out the City's lime sludge lagoons. The 2024 agreement has a cost increase of 34%, with Committee noting that the cost of lime under this agreement is less than the City purchasing lime on the open market, with the cleaning of the lime sludge lagoon an additional savings. The renewed and extended agreement will be for at five-year period with up to three five-year mutually agreeable extensions. As the current agreement expires aty year end, Committee supports emergency legislation so that 2. Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to enter into an amendment to the professional services agreement with Hazen and Sawyer of Cincinnati, Ohio to include design services for the RAS/WAS Pump replacements and Sludge Holding Tank blower and Pump Replacement att the Wastewater Treatment, at an: additional cost of $407,480, witha at total nott to exceed design cost of $1,657,140, and to authorize the Director of Public Service and Safety to execute any necessary agreements for funding of the design and construction of this project. Following completion of the design, pricing would be requested from Peterson for a construction contract change order. This will be done within the original Council authorization of $14,000,000 for thet total construction improvements at the plant. Sothat the agreement amendment can be executed to be encumbered from 2023 budget savings, Committee  the agreement amendment and extension is in place.  supports emergency legislation. Reports submitted by Twiss, Whidden and Marshall.  COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE: Mr. Schilling, Chairman, reported:  1. Committee supports the recommendation of the Loan Review Committee and recommends that legislation bep prepared to approve the proposed guidelines revision to the Residential Exterior Housing Improvement 2. Committee supports the recommendation of the Troy Planning Commission and the findings of staff and recommends that Ordinance No. 0-52-2023, the rezoning of 1304 W. Main Street from R-4 to OR-1, be 3. Committee supports the recommendation of the Loan Review Committee andi recommends that legislation be prepared to approve the proposed revised guidelines for both the Small Business Revolving Loan Fund and the Community Development Block Grant Economic Development Revolving Loan Fund to provide for 4. Regarding Ordinance No. 0-51-2023, the rezoning of part of the Swank Annexation located at 2980 W.  Revolving Loan Fund to provide a low-interest option to applicants for the program.  adopted.  lowi interest options.  Reports submitted by Pierce, Snee and Schilling.  Fenner Road, Committee submitted al Majority Report and Minority Report:    December 18, 2023 Page Two  Majority Report: The Majority of the Committee recommends that Ordinance No. 0-51-2023 be approved, supporting the recommendation of the Troy Planning Commission and the findings of staff, that total 52.955 acres oft the Swank Annexation, Inlot 11560 (20.017 acres), Inlot 11561 (22.931 acres), andI Inlot 11562 (10.007 acres), located at 2980W. Fenner Road, from the County zoning of A-2, General Agriculture, to the City Zoning Minority Report: It is the recommendation of Committee Chair Schilling that Council not adopt Ordinance No. 0-51-20231 to rezone the propertyt to R-4under traditional zoning, and that ratheri this property ber rezoned Discussion. Mr. Schilling commented that when he submitted the Minority Report, he preferred that this land be given the same consideration as the Somerset Planned Development, with sidewalks and recreation trails included in the approved plan even though there are no other City subdivisions nearby, and he wanted to be assured the developer would build infrastructure as properties are brought into the City. Mr. Schilling noted that the Washington Reserve Subdivision was not required to provide curb, sidewalk or an additional lane for traffic on Washington Road. Mr. Titterington commented that requiring such items was not considered appropriate for the Washington Reserve Subdivision. Mr. Schilling stated that he does now support the majority recommendation on Ordinance No. 0-51- -In response to Mrs. Snee, Mr. Titterington stated that the developer will be required to meet the City's Subdivision  of R-4, Single-Family Residential District. Majority Report submitted by Pierce and Snee. tot the City Agriculture-Residential (A-R): zoning. Minority Report submitted by Schilling.  2023. Regulations.  FINANCE COMMITTEE: Mr. Severt, Chairman, reported:  1. Committee recommends legislation be prepared to support the recommendation of the Loan Review Committee that Council approve a modification toi the 2023 Community Development Block Grant Economic Development Revolving Loan Fund (CDBG ED RLF) loan to A. M. Scott Distillery, LLC. This will offset an agreement that the City not pay utility bills associated with a public restroom located at 9W. Main Street. 2. Committee considered a recently completed compensation study for non-Dargaining unit positions. To standardize pay ranges and scales, it was recommended that there be a 14-grade scale, including six steps within each range for hourly non-exempt positions. If approved, each position would then be placed in the pay. grade closest to the current pay, without a negative impact to any position. This change will have a minimal budget impact. It was also recommended that effective January 1, the non-bargaining positions be increased by an additional 2% (in addition to the 3% adjustment on January 1) in an effort to maximize retention and minimize recruitment costs. This was accounted for in the 2024 budget. We were advised thati the recommendations. are supported by all appointing authorities. Ana additional 2% adjustment will also be reviewed with the City's bargaining unit representatives as the City will be offering to oommence contract negotiations earlyi in: 2024: as bargaining unit agreements expire at thee end of 2024. Committee recommends legislation be prepared authorizing adjusting the 2024 wages of non-bargaining unit employees retroactive to. January 1, 2024 to implement the new 14-step pay range and the additional 2% adjustment. Discussion. In response to Mr. Pierce, Mr. Titterington advised that approximately 100 non-bargaining unit positions 3. Mr. Phillips, member, reported that Committee members Phillips and Rozell recommend that legislation be prepared authorizing the Director of Public Service and Safety to enteri into a professional services agreement with The Mannik & Smith Group, Inc. of Maumee, Ohio to provide services for the assessment and remediation for the abandoned gas station cleanup grant implementation for the property at 100 W. Market Street, at at total cost not to exceed $250,000. The cost will be totally covered by a Ohio Abandoned Gas Station (AGS) Grant. The consultant will be responsible for hiring a contractor to remove the USTS and remediate the site; as well as, completing the required BUSTR environmental reports. The project does not include the area of the building at the address. Chairman Severt recused himself from this meeting and  Reports submitted by Phillips, Rozell and Severt. will bei impacted byt the recommendation.  recommendation to avoid the appearance of a conflict of interest.  Report submitted by Phillips and Rozell.  LAW & ORDINANCE COMMITTEE: Mrs. Snee, Chairman, reported that Committee legislation be prepared amending Chapter 171, Municipal Income Tax, of the Codified Ordinances to comply with municipal income tax provisions included in HB 33 (the State Budget Bill). As the provisions must be in place January 1, 2024, for the  2023 tax year, Committee supports emergency legislation. Report submitted by Phillips, Severt and Snee.    December 18, 2023 Page Three  RECREATION & PARKS COMMITTEE: Mr. Rozell, member, reported that Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to enter into a professional services agreement with Burgess & Niple, Inc. of Columbus, Ohio to perform design and construction services associated with the removal of the low head dam and other river improvements at a cost not to exceed $1,216,634. (Committee noted that the City was recently notified of approval of fa$6,990,000 granti fort the project construction, currently estimated at $7.4 Million.) Committee supports emergency legislation sO that the design agreement can be encumbered from the 2023 Discussion. In response to Mr. Schilling, Mr. Titterington stated that the design will also include the design of the recreational trail, and that the design will include one of three or four possible access points to' West Water Street.  appropriation.  Report submitted by Rozell, Schilling and Whidden. Citizen comments on Agenda items: None.  RESOLUTION NO. R-64-2023  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY AND THE PRESIDENT OF THE BOARD OF PARK COMMISSIONERS OF THE CITY OF TROY, OHIO TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE TROY CITY SCHOOLS REGARDING FUTURE EDUCATIONAL AND RECREATIONAL OPPORTUNITIES FOR RESIDENTS WITHIN THE TROY CITY SCHOOL DISTRICT, AND  DECLARING AN EMERGENCY  This Resolution was given first title reading on December 4, 2023.  Given second title reading.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Pierce.  Yes: Rozell, Severt, Phillips and Schilling.  No: None. Schools).  Abstain: Marshall and Snee (to avoid the appearance of a conflict of interest as they are employed by the Troy City Schools) and Pierce (to avoid the appearance of a conflict of interest as his wife is employed by the Troy City RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO A SECOND AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH HAZEN AND SAWYER FOR THE EXPANSION OF THE WASTEWATER TREATMENT PLANT ANDTO EXECUTE AGREEMENTS RELATED TO THE FUNDING OF THE PLANT EXPANSION DESIGN AND  RESOLUTION FAILED SUSPENSION  RESOLUTION NO. R-66-2023  CONSTRUCTION PROJECT, AND DECLARING AN EMERGENCY This Resolution was given first title reading.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Pierce.  Yes: Phillips, Schilling, Marshall, Rozell, Snee, Pierce and Severt. Mr. Severt moved for adoption. Motion seconded by Mrs. Snee. Yes: Schilling, Marshall, Rozell, Snee, Pierce, Severt and Phillips.  No: None. No: None.  RESOLUTION. ADOPTED  RESOLUTION NO. R-67-2023  RESOLUTION. AMENDING RESOLUTION NO. R-39-2021, TOI REVISE THE GUIDELINES FORTHE RESIDENTIAL  EXTERIORHOUSING IMPROVEMENT REVOLVING LOAN PROGRAM  This Resolution was given first title reading.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mrs. Snee.  Yes: Marshall, Rozell, Snee, Pierce, Severt, Phillips and Schilling. Mr. Phillips moved for adoption. Motion seconded by Mr. Pierce. Yes: Rozell, Snee, Pierce, Severt, Phillips, Schilling and Marshall.  No: None. No: None.  RESOLUTION ADOPTED  RESOLUTION NO. R-68-2023  RESOLUTION AMENDING RESOLUTION NO. R-19-2022 TO REVISE THE GUIDELINES FOR THE SMALL BUSINESS DEVELOPMENT REVOLVINGLOANI FUND. AND AMENDING RESOLUTIONNO. R-13-01TO1 INCLUDE THE REVOLVING LOAN GUIDELINES FORTHE CDBG ECONOMIC DEVELOPMENT REVOLVING LOAN FUND  This Resolution was given first title reading.    December 18, 2023 Page Four  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Pierce.  Yes: Snee, Pierce, Severt, Phillips, Schilling, Marshall and Rozell. Mrs. Snee moved for adoption. Motion seconded by! Mr. Severt. Yes: Pierce, Severt, Phillips, Schilling, Marshall, Rozell and Snee.  No: None. No: None.  RESOLUTION. ADOPTED  RESOLUTION NO. R-69-2023  RESOLUTION: AMENDING LOAN REPAYMENT CONDITIONS OFA. M. SCOTTDISTILLERY, LLCI FORTHEL LOAN  FROM THE CDBG ECONOMIC DEVELOPMENT REVOLVING LOAN FUND  This Resolution was given first title reading.  Mr. Severt moved for suspension of rules requiring three readings. Motion seconded by Mr. Phillips.  Yes: Severt, Phillips, Schilling, Marshall, Rozell, Snee and Pierce. Mr. Severt moved for adoption. Motion seconded by Mrs. Snee. Yes: Phillips, Schilling, Marshall, Rozell, Snee, Pierce and Severt.  No: None. No: None.  RESOLUTION ADOPTED  RESOLUTION NO. R-70-2023  RESOLUTION, AUTHORIZING THEI DIRECTOR OF PUBLIC SERVICE. AND: SAFETYOFTHE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT WITH BURGESS & NIPLE, INC. OF COLUMBUS, OHIO FOR THE DESIGN OF THE LOW HEAD DAM AND RIVER IMPROVEMENT PROJECT, AND DECLARING AN EMERGENCY Mr. Schilling moved for suspension of rules requiring three readings. Motion seconded by Mr. Phillips.  This Resolution was given first title reading.  Yes: Schilling, Marshall, Rozell, Snee, Pierce, Severt and Phillips. Mr. Phillips moved for adoption. Motion seconded by Mr. Pierce. Yes: Marshall, Rozell, Snee, Pierce, Severt, Phillips and Schilling.  No: None. No: None.  RESOLUTION. ADOPTED  RESOLUTION NO. R-71-2023  RESOLUTION, AUTHORIZINGTHE DIRECTOR OF PUBLIC SERVICE. AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH THE MANNIK & SMITH GROUP, INC. OF MAUMEE, OHIO FOR ENVIRONMENTAL SERVICES FOR THE INVESTIGATION AND CLEANUP OF THE  ABANDONED GAS STATION PROPERTY, AT 100 WEST MARKET STREET, TROY, OHIO  This Resolution was given first title reading. Yes: Rozell, Snee, Pierce, Phillips, Schiling and Marshall.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Schilling. Abstain: Severt (to avoid the appearance of a conflict of interest as hei is associated with the property owner).  No: None.  RESOLUTION FAILED SUSPENSION  ORDINANCE NO. 0-51-2023  AN ORDINANCE CHANGING THE ZONING OF INLOT NUMBERS 11560, 11561, AND 11562 IN THE CITY OF TROY, OHIO FROM THE MIAMI COUNTYZONING OF A-2, GENERAL AGRICULTURE, TOTHECITYZONING: OF  R-4, SINGLE FAMILY RESIDENTIAL DISTRICT  This Ordinance was given first title reading on November 20, 2023. Given Public Hearing and second title reading on December 4, 2023.  Given third title reading.  Mr. Phillips moved for adoption. Motion seconded byl Mr. Pierce. Yes: Snee, Pierce, Severt, Phillips, Schilling, Marshall and Rozell.  No: None.  ORDINANCE ADOPTED    December 18, 2023 Page Five  ORDINANCE NO. 0-52-2023  AN ORDINANCE CHANGING THE: ZONING OF PARCEL NO. D08-096100, IN THE CITY OF TROY, OHIO FROM  R-4, SINGLE-FAMILY RESIDENTIAL DISTRICT, TO OR-1, OFFICE-RESIDENCE DISTRICT  This Ordinance was given first title reading on November 20, 2023. Given Public Hearing and second title reading on December 4, 2023.  Given third title reading.  Mrs. Snee moved for adoption. Motion seconded by! Mr. Pierce. Yes: Pierce, Phillips, Schilling, Marshall, Rozell and Snee.  No: None.  Abstain: Severt (to avoid the appearance of a conflict ofi interest as he represents one of the property owners). ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE. AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO A FIRST AMENDMENT AND EXTENSION TO THE INTERGOVERNMENTAL AGREEMENT REGARDINGTHE PURCHASE OF LIME FROMTHE CITY OFDAYTON, OHIO, ANDDECLARING. ANEMERGENCY Mr. Severt moved for suspension of rules requiring three readings. Motion seconded by Mr. Phillips.  ORDINANCE ADOPTED  ORDINANCE NO. 0-56-2023  This Ordinance was given first title reading.  Yes: Severt, Phillips, Schilling, Marshall, Rozell, Snee and Pierce. Mr. Severt moved for adoption. Motion seconded by Mr. Pierce. Yes: Phillips, Schilling, Marshall, Rozell, Snee, Pierce and Severt.  No: None. No: None.  ORDINANCE ADOPTED  ORDINANCE NO. 0-57-2023  AN ORDINANCE AMENDING CHAPTER 171 OF THE CITY OF TROY, OHIO CODIFIED ORDINANCES  REGARDING MUNICIPAL INCOME TAX AND DECLARING AN EMERGENCY  This Ordinance was given firsti title reading  Mr. Pierce moved for suspension of rules requiring three readings. Motion seconded by Mrs. Snee.  Yes: Schilling, Marshall, Rozell, Snee, Pierce, Severt and Phillips. Mrs. Snee moved for adoption. Motion seconded by Mr. Severt. Yes: Marshall, Rozell, Snee, Pierce, Severt, Phillips and Schilling.  No: None. No: None.  ORDINANCE ADOPTED  ORDINANCE NO. 0-58-2023  ORDINANCE FIXING SALARIES AND WAGES OF CERTAIN EMPLOYEES OF THE CITY OF TROY, OHIO Mr. Schilling moved for suspension of rules requiring three readings. Motion seconded by Mr. Severt.  This Ordinance was given first title reading.  Yes: Rozell, Snee, Pierce, Severt, Phillips, Schilling and Marshall. Mr. Phillips moved for adoption. Motion seconded by Mr. Pierce. Yes: Snee, Pierce, Severt, Phillips, Schilling, Marshall and Rozell.  No: None. No: None.  ORDINANCE ADOPTED  PRESENTATIONBY SHANE CARTER, EXECUTIVE DIRECTOR OF LINCOLN COMMUNITY CENTER: Mr. Carter summarized activities at Lincoln Community Center and the programs and services provided for people of all ages. He noted the partnership with Miami County Educational Center, working with students who have been expelled from regular schools and working with those students to get them back into the school system; programs for approximately 400 senior citizens; the partnership with Dayton Children's Hospital for students that need additional support; working to close the academic gapi for students in need oft tutors for year round help; that with special needs that need additional support; serving approximately 450 meals at the annual Thanksgiving dinner; that volunteers are needed for many of the programs offered; and he encouraged elected officials to visit the Center at any time and to attend the upcoming Black History events. Mr. Carter. noted that the Center has become more of a regional hub  with persons from outside Troy and Miami County now becoming members.    December 18, 2023  Page Six  EXECUTIVE SESSION:  A motion was made by Mr. Phillips, seconded by Mrs. Snee, that Council recess into executive session to confer with legal counsel concerning disputes that are the subject of pending or imminent court action. A motion was made by! Mr. Phillips seconded by! Mr. Schilling, that Council return to regular session.  MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE MOTION APPROVED BY UNANIMOUS ROLL CALL VOTE  At 7:59 p.m. Council recessed into Executive Session. At8:24 p.m. Council returned to regular session.  RECOGNITION OF COUNCIL PRESIDENT LUTZ: Mayor Oda presented Mr. Lutz with a plaque, thanking him for his years of service on Troy City Council. (President of Council, January 1, 2020 - December 31, 2023; -Elected Officials and Members of Council expressed their appreciation to Mr. Lutz for his service on Council and COMMENTS OF DIRECTOR OF PUBLIC SERVICE AND: SAFETY: Mr. Titterington noted: -City offices will be closed December 25 and 26 for the Christmas Holiday and January 1 for the New Year's Day Holiday, with refuse collections delayed one day the weeks of December 24 and December 30.  Councaimemberarlaroe. January 1,2018 - December 31, 2019) leadership as President of Council, and wished him well in the future.  -The final leaf collection has started.  -The City willl be collecting live Christmas Trees through January.  COMMENTS OF THE DIRECTOR OF LAW: Mr. Kerber thanked Mr. Lutz for his service on Council,  COMMENTS OF MEMBERS OF COUNCIL: of Council, and wished him well int thei future.  Members of Council expressed their appreciation to Mr. Lutz for his service on Council and leadership as President -Members of Council wished Mark Wendling, Assistant Director of Public Service and Safety, welli inl his new position.  Mr. Wendling is resigning his position with the City at the end of December.  There being no further business, Council adjourned at 8:30 p.m.  Clerk of Council  President of Council    CITYOFTROY,OHO  RESOLUTION No. R-64-2023  Da-unl Losal Blank,Inc.  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY AND THE PRESIDENT OF THE BOARD OF PARK COMMISSIONERS OFT THE CIVOETROVOHO TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH THE TROY CITY SCHOOLS REGARDING FUTURE EDUCATIONAL AND RECREATIONAL OPPORTUNITIES FOR RESIDENTS WITHIN THE TROY CITY SCHOOL DISTRICT, AND DECLARING AN EMERGENCY  WHEREAS, in the November: 2023 general election, the voters oft the Troy City School District oft the City of Troy, Ohio, approved a6 6.96 mill combined levyt that will allowt the Troy City Schools tor movef forward ont thec construction off fourr newe elementary: schools, majori infrastructure updates tot the high school, and improve equitable, inclusive, and high quality education for all WHEREAS, al Memorandum of Understanding between the City of Troy, the Troy Board ofF Park Commissioners, and the Troy City Schools is ane expression ofr mutual intent concerning some aspects ofc carrying out the conveyance ofp properties and thet use ofp properties betweent the WHEREAS, the Boardo ofPark Commissioners ofti the Cityo ofTroy, Ohiol has recommended NOW, THEREFORE, BE IT RESOLVED by the Council oft the City of Troy, Ohio, as SECTION!: That the Director ofF Public Service and Safetyo oft the City ofl Troy, Ohio and theF Presidentoft the! Boardo of Park Commissioners oft the Cityo ofl Troy, Ohio, arel hereby authorized to execute the Memorandum of Understanding (MOU) with the Troy City School District, which SECTIONI: That this Resolution is an emergency measure necessary for the immediate preservation oft the public peace, health and safety of the City of Troy, and fort the further reason that the" Troy City Schools has an urgentr need tof finalizei its plans to ensure that thec construction oft ther news schoolf facilities cand commence without delay; NOW, WHEREFORE, this Resolution shall be effectivei immediately uponi its adoption anda approval byt thel Mayor.  students; and  parties relatedt tot the goals oft the approved levy; and that thel Memorandum ofl Understanding bee executed.  follows:  MOUis attached! hereto as Exhibit A and made a parth hereof.  Adopted: Approved: Attest:  President of Council  Clerk of Council  Mayor    MEMORANDUM OF UNDERSTANDING  Memorandum ofUnderstanding. page2  The following agreement shall constitute a Memorandum of Understanding (MOU) between the City of Troy, the Troy Board of Park Commissioners (hereinafter 'City of Troy), and Troy City Schools (henceforth, TCS), reflecting the parties' desire to support future educational and recreational opportunities for residents within the Troy City Schools District. To that end, 1. Subject to Troy City Council approval, convey to TCS later than December 31, 2024, the properties known as Hook and Campbell Parks, representing approximately 8.25 acres; 2. Schedule and manage any new ballfields constructed by TCS, as listed in Section II.1 3. Draft an 'Interagency Operating Agreement between TCS and the City that outlines on- going operating and maintenance responsibilities oft the new ballfields identified in Section Provide four (4) tos six (6)> youth-sized ballfields, including backstops and dirt infields tot the same specifications as exist currently at Archer Park on the properties owned by TCS (exact locations on said sites to be determined based on detailed design and City engineering input)andi identifiedint the appendix attached hereto and made aj part herewith: a. One (1) backstop and dirt infield on the property identified as 'East Elementary School" aka Cookson Elementary Schools site; b. One (1) backstop and dirt infield on the property identified as 'North Elementary School' aka the Hook Elementary School site; C. One (1) to two (2) backstops and dirt infields on the property identified as West Elementary School aka the McKaig/Arthur Road site; d. One (1) to two (2) dirt infields on the property identified as 'South Middle School' aka the Swailes Road site; 2. Remediate and demolish Van Cleve, Heywood. and Kyle School buildings and convey all vacant properties in 'shovel-ready condition" with clean titles, including' Van Cleve parking lot and accessory parcels to the City by general warranty deed no later than by the end of 3. Agree to allow the City to utilize the ballfields listed inl 1I.1 above for youth-related baseball and softball programs until such time as the TCS long-term plans dictate the reuse of said property, provided the initial agreement, barring unforeseen circumstances beyond the parties' control, shall be fora a minimum of seven (7) years. TCS shall provide the City with notice ofa atl leasti twenty-four (24)months ofit itsi intentt tor reuse the property and shall support efforts to relocate any displaced ballfields; and, 4. Transfer tot the City any playground equipment identified by TCS to be surplus. This MOU is only an expression of mutual intent concerning some aspects of the proposed transactions previously described. Itis expressly understood that all of the material terms oft the proposed transactions are noty yet agreed upon between the parties and must still be agreed upon to their mutual satisfaction. Itis further understood that this MOU is noti intended to constitute a legally! binding contract and the parties intend to proceed to negotiate to their mutual satisfaction terms, provisions, and conditions of all exhibits for a proposed sales agreement, but any binding legal obligations of any nature between the parties shall be only those set forth inai final executed transfer agreement. Further, neither party may claim any legalr rights against the others by reason of the execution oft this MOU or by taking any actioni inr reliance thereon.  This MOU shall have not force and effect int the event that the 2023-2024 Troy City Schools Bond  Levy does not pass. Signed and witnessed ont this_ day of  2023by:  The City shall: below; and II.1 below. The Troy City Schools (TCS) shall:  City ofTroy, Director ofPublic Troy Board of Park Commissioners  Superintendent  Service & Safety  President  Troy City Schools,  Witness:  2027;    East ElementarySchool, (PK-4) Proposed Site Plan  TROY  Facility Master Plan    FintFloarfastpght soporffteleyce)  icol Leslugl s  ExitingHookES Footprint  North Elementary! School (PK-4)-1 Proposed Site Plan  TROY CIVSCKOOLS  Facility! Master Plan  s L  Propoiedf FicerFoctorot sooo.f(letalsppo.  West Elementary! School (PK-4)-1 Proposed Site Plan  Facility Master Plan    a1E1  Permmdfisthawfiyis 6o.ooiffeulas  PegseiPegartylie /-32acres  South Middle School (5-6)- Proposed Site Plan  TROY  Facility Master Plan    CIYOFTROY,OHIO  RESOLUTION No. R-71-2023  DayualeaiBink,las  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIOTO ENTER INTOAF PROFESSIONAL SERVICES AGREEMENT WITH THE MANNIK &SMITH GROUP, INC.OF MAUMEE, OHIO FOR ENVIRONMENTAL SERVICES FOR THE INVESTIGATION, AND CIANUPSAIZANEOKODAS STATION PROPERTY AT 100 WEST MARKET STREET, WHEREAS, the City of Troy has received an Ohio Abandoned Gas Station (AGS) Grant of Two Hundred Fifty-Thousand Dollars and no/100 ($250,000.00) related to the investigation and cleanup of the abandoned gas station site located at 100 West Market WHEREAS, Citys staff has recommendedi thatt thef firm ofTheN Mannik & Smith Group,! Inc. of Maumee, Ohio, be authorized to perform the required environmental professional services necessary toi investigate and cleanup the abandoned gas station property at 1001 West Market Street, Troy, Ohio, with a goal to attain al No Further Action (NFA) letter from the Bureau of Underground Storage Tank Regulations (BUSTR)t tor make thep propertyr more attractive tof future WHEREAS, thet firm of Thel Mannik & Smith Group, Inc. of Maumee, Ohio willp provide the services set forth above for this project at a cost not to exceed Two Hundred Fifly NOW, THEREFORE, BEITR RESOLVED byt the Council oft the City of Troy, asf follows: SECTION!: Thatt thel Director ofF Public Service and Safety oft the Cityo of1 Troy, Ohio ist hereby authorized to enter into ane environmental) professional services agreement witht the firm of The Mannik & Smith Group, Inc. of Maumee, Ohio to perform all work necessary to investigate and cleanup the abandoned gas station property at 100 West! Market Street, Troy, Ohio with a goal to attain a No Further Action (NFA) letter from the Bureau of Underground Storage Tank Regulations (BUSTR)ina accordance with thea agreement now onf filei int the Office oft the Director of Public Service and Safety, at a cost not to exceed Two Hundred Fifty SECTIONI!: That this Resolution: shall bee effective att the earliest date allowed byl law.  TROY,OHIO  Street, Troy, Ohio; and  development; and  Thousand Dollars and no/100 ($250,000.00).  Thousand Dollars andi no/100 ($250,000.00).  Adopted: Approved: Attest:  President of Council  Clerk of Council  Mayor    CITYOFTROY,OHIO  RESOLUTION No. R-1-2024  DainleniBlini.me  RESOLUTION AUTHORIZING THE SALE DURING CALENDAR YEAR 2024 OF MUNICIPALIY-OWNED PERSONAL PROPERTY WHICH IS NOT NEEDED FOR PUBLICUSE. OR WHICHIS OBSOLETE OR UNFITFORTHE USE FOR WHICH IT WAS ACQUIRED, BY INTERNET AUCTION PURSUANT TO OHIO REVISED CODE SECTION BEITI RESOLVEDI byt the Council oft the Cityo ofTroy, Ohio asf follows: SECTION: That during calendar year 2024, municipally-owned personal property which is not needed for public use, or which is obsolete or unfit for the use for which it was SECTION: That any said auction sale shall be conducted under the authority and direction oft the Director ofF Public Service and Safety, Patrick Titterington, 100 S. Market Street, SECTIONII: Any such internet auction sales shall be conducted by way of internet auction services. of GovDeals. com, Amazon.com, Ebay.com, Ubid.com, Yahoo.com, MSN.com, or Google.com, pursuant tot the rules and regulations promuigated andi in effectf for those sales organizations, including thatt the City of Troy will paya a sales fee to thei internet auction services SECTIONIV: That in connection with each such contemplated internet auction sale, bidding shall remain opent for notl less thant fifteen (15) days, including Saturdays, Sundays and SECTIONV: That in connection with each such contemplated internet auction sale, the terms of payment shall be cash, payment in full on or before the date of delivery to the successful bidder; further, the successful bidder shall be solely responsible for all acts and SECTIONV: Thatt this Resolution shall bee effective att the earliest date allowed by law.  721.15/D)  acquired may! bes sold byi interneta auction. Troy, Ohio 45373, (937)335-1725.  organization. legal holidays.  expenses associated witht the delivery ofa anyi items so purchased.  Adopted: Approved: Attest:  President of Council  Clerk of Council  Mayor    TROY OHIO  ITEMS OF INTEREST  TO:  Mayor Oda Mr. Rozell, President of Council Council Members  FROM: Patrick E. J. Titterington, City Director  DATE: January 2, 2024  We are providing the following for your information:  Major Project Update:  West Main Street Improvement Project Phase 1 - Except for the block of the Tavern Building, Phase 1 is substantially complete subject to punch list items or any items awaiting West Main Street Improvement Project Phase 2 - The project was awarded to Milcon Concrete, Inc., of Troy, Ohio. A preconstruction meeting is being scheduled. WWTP Expansion - The contractor is working on the construction of the new aeration tank south oft the existing tanks and replacement of the old and outdated blower system. There were six extra public skating sessions scheduled during the holiday break. Scotty McCreery Concert is scheduled for January 26. Tickets have been selling very well The annual Hartzel Propeller annual dinner will be held in the arena on February 3. The Greater Midwest Cheer Expo event will be held on February 10. The Miami County Home & Garden Show is scheduled for February 16-18. The OHSAA Division III District Wrestling Tournament will be held on March 1-2. The Jo Dee Messina Concert Tour with Tracy Byrd is scheduled for May 18. Troy Aquatic Park 2024 season passes are on sale now. To date, 60 passes have been Girls softball registrations are scheduled to beginning January 8.  delivery.  Recreation Update:  and staff anticipates a sold-out show. Riley Green concert is scheduled for February 8. 38 Special Concert is February 24.  sold.  The annual leaf collection is on the final round of pickup and will continue through January 19. A map showing anticipated pickup dates by address is available on the City's website at City offices will be closed on New Year's Day, January 1. Refuse collection and recycling will be Santa's House will be removed on. January 31 from the Northwest Quadrants and will be stored until November 2024. Troy Main Street reports that a number of children enjoyed visiting Santa during  wwylophogpvlesimp.  delayed one day. Council will be meeting on Tuesday, January: 2.  the holiday season.  100 S. Market Street, Troy Ohio 45373-7303 Mcke a youM.    Items of Interest January 2, 2024  The City will be collecting real Christmas Trees from December 27 through January 31. The trees City offices will be closed Monday, January 15 for the Dr. Martin Luther King, Jr. Holiday.  must bei free of light strands, decorations, tree stands, and plastic bags. Residential refuse collection and recycling will be on schedule.  Calendar of Meetings January 2 January 8 January 9 January 10 January 16 January 17 January 22 January 24 January 25 January 26 February 8 February 10 February 16-18 February 24 March 1-2 May 18  7:00 p.m. 6:00 p.m. 4:00 p.m. 3:30 p.m. 7:00 p.m. 4:00 p.m. 6:00 p.m. 3:30 p.m. 6:15 p.m. 7:00 p.m. 8:00 p.m. 8:00 a.m. 7:30 p.m. 7:30 p.m.  Council Meeting Council Committee Meeting Board of Park Commissioners Meeting Planning Commission Meeting Council Meeting Recreation Board Meeting Council Committee Meeting Planning Commission Meeting Human Relations Commission Meeting  Upcoming Events at Hobart Arena  Scotty McCreery with Special Guest Anne Wilson and Riley Green with Special Guest Ella Langley Greater Midwest Cheer Expo Miami County Home & Garden Show OHSAA Division III District Wrestling Championships Jo Dee Messina Tour with Tracy Byrd  Greylan James 38 Special  Reports from other departments are attached.  Ify you have any questions, please do not hesitate to contact this office.  Enclosure CC: Department Heads    TROY OHIO  Operations Items of Interest January 2, 2024  Street/Solid Waste - Justin Olivieri, Foreman Handled recycling and trash complaints Collected yard waste bags and bundled brush Started Christmas Tree collection  Collected and transported 2531 tons of residential trash since the last report of 291 tons Completed zones one and two of leaf collection for the third and final round Changed parking stalls and signage along Race Street beside the Post Office Removed the parking stall at' Water Street and Short Street to address site issues with traffic  Electrical - David Brown, Electrician  Completed Ohio Utilities Protection Services requests as needed Repaired downtown Christmas lighting as necessary Installed a water proof outlet cover at Duke Park Shelter 4 Replaced a 400-watt lamp at the Senior Citizens Center  Assisted the Water Distribution Department with a pole removal at the Senior Citizens Center Installed a 'right turn yield to pedestrian' sign at the five points intersection Adjusted the traffic camera with Path Master at West Main Street and Elm Street intersection Programmed traffic controller at West Main Street and Adams Street with Path Master Reset the conflict monitor and watched for proper operation after South Market Street and Race  Street intersection was ini flash  Changed two lamps at Duke Park ball diamonds roadway and notified AES of the needed repair  Changed a light ballast at the Hobart Arena's new men's restroom  Secured the support arm of a street light pole on Staunton Road that was hanging down in the  Water Distrbution/Sewer Maintenance - Scott Taylor, Utility Foreman Marked numerous Ohio Utilities Protection Service tickets Completed numerous work orders for Billing and Collection Investigated numerous high consumption alerts Completed non-pay shut offs and reconnects as paid  Repaired and replaced water meters and radios that were not functioning  Replaced six water meters Repaired five broken valve boxes broken 3-inch valve.  Located four buried valve boxes and raised them to grade  Avendor performed valve operation program. There were 315 valves operated. We replaced one Maple Street Water Main Replacement was completed and passed the purity and pressure tests.  The contractor will return in March to install services and complete the project.  Continued CCTVinspection for the 2024 Paving Program Wastewater Treatment Plant = Ken Parks, Superintendent  The contractor for the Plant Expansion Project has placed new screw pumps #7 and #8 into their channels and are working on pouring concrete for the bottom bearings and drive unit bases. Concrete coring continues in the blower building along with the MCC panel replacement. Diffuser  installation continues in the new aeration tank.    TROY OHIO  Operations Items of Interest January 2, 2024  The breaker panel replacement and transformer relocation in the Solids Building has been  completed by an electrical contractor.  Year-to-Date Dry Tons of Sludge Removed - 1,087.21 tons  Monthly Flow Data 2020 5.18 6.79 4.34 138.49 2020 5.72 15.93 3.01  December December December December December  2019 4.44 7.57 3.69 137.54 2019 6.66 19.94 2.63  2021 6.40 10.46 4.68 198.28 2021 5.47 13.11 3.71  2022 3.25 5.00 3.68 100.79 2022 5.68 15.92 2.73  2023 4.19 7.18 1.80 75.44 2023 5.12 13.42 1.08  Daily Average, MGD Daily Max, MGD Daily Min, MGD Monthly Total, Million Gallons  Calendar Year Flow Data  Daily Average, MGD Daily Max, MGD Daily Min, MGD Total Flow Year-to-  Date, Million Gallons 2,416.62 2,094.22 1,997.78 2,071.82 1801.08  Note: Data for 2023 is month and year-to-date. Water Treatment Plant - Gary Evans II, Superintendent  The cooling unit was installed in the serve to maintain the temperature. Replaced the low- and high-pressure transducers at the WTP. The Lime agreement was sent to the City of Dayton. Completed in-house training for the WTP Contingency Plan. Staff evaluations are completed for 2023.    Items of Interest Engineering Department January 2, 2024  PROJ#  PROJECT TITLE  PROJECT STATUS  PUBLIC WORKS AND CITY FACILITY PROJECTS  Council authorized Strand Associates, Inc. to design improvements along West Main Street from Market Street (i.e. Public Square) to I-75. Both project phases have been awarded federal funding totaling $5,508,383, ODOT Urban Phase 1: Council granted authorization for Phase 1 of $9,000,000. The contract was awarded to Double Jay Construction, Inc. of Englewood, Ohio. Phase 1i is essentially complete except for the block where the Tavern Building is located, subject to punch list items or any items awaiting delivery. Punch list items remain. Phase 2: Council authorized the Phase 2 project to bid at a cost not to exceed $8,000,000. The project was Utility (i.e. Duct Bank) mprovement: The utility companies are continuing to relocate their infrastructure to underground to provide room in the right-of-way for the widened street in the Phase 2 area. AES is relocated and has cut the top off the poles along West Main Street. Frontier, Metronet and Spectrum are coordinating their relocations. Metronet has started their relocations with switch over expected by the end of December. CenterPoint Energy is almost complete with their relocation close to Norwich Road in the 1300 block of West Main Street. All questions for the West Main Street Improvements can be directed to mainstimprovements@primeeng.com:  Paving Program for $860,000 and OPWC grant for $600,000 (Phase 2 only).  West Main Street (SR 41) Corridor awarded to Milcon Concrete, Inc., Troy, Ohio at a bid of $6,789,958.48. A preconstruction meeting is being  Improvements (PID 108662 and scheduled.  110253)  We appreciate your patience during this complex street improvement project!  2018-12  Council approved an agreement with Strand Associates, Inc. for thet following items: FEMA submission of new flood plain boundaries, design of ditch improvements, especially around bridges, negotiations of easements with ditches in the City. With onsite construction being completed, staff is working with Strand to revise the flood plain Council authorized an agreement addendum with Hazen & Sawyer to provide design services for the plant expansion to increase capacity. Council authorized $14,000,000 for the construction project. The contract was awarded to Peterson Construction in the amount of $10,777,000. Peterson continues to construct the new aeration of the existing tanks and replacement of the old and outdated blower system. Project is 40% complete and completion is anticipated in fall 2024. Council approved additional design for the expansion project to finance north corporate boundary. Choice One Engineering completed the bid documents for the resurfacing. Federal  Kidder Ditch Modeling & Rehabilitation residents for staff to enter the ditch for maintenance, and public education information to provide to residents along  2018-015  along Kidder Ditch and submit it to FEMA.  WWTP Aeration Blower Replacement tank south of the existing tanks. This is the first phase of the construction project, which also includes reconstruction  Expansion  2020-003 2021-017  additional CIP items through the WPCLF loan.  North Elm Street Resurfacing (PID The City received federal grant funding for the resurfacing and repair of North Elm Street from Main Street to the  116848)  authorization was received; the bid opening has been set for January 24, 2024.  1of3    Items of Interest Engineering Department January 2, 2024  PROJ#  PROJECT TITLE  PROJECT STATUS  Council approved an agreement with Miami County in June 2022 related to the extension of a waterline to Sayers Road. Access Engineering is currently working on the design for this project.  Casstown Waterline Extension Casstown. Troy will own the portion of the waterline along Staunton Road (SR 55) between Stonyridge Avenue and  2022-002  Council authorized $650,000 for the project. The contract was awarded to Ranger Earthwork in the amount of $482,336.00. This project includes the installation of a new waterline on Maple Street and taking over a portion of  Maple-Peters Waterline Replacement the County's waterline on Peters Road. Construction has begun and will continue through the winter, weather  2022-006  permitting.  The Low Head Dam Removal project has over $7.5 million ini funding for the completion of the dam removal, shelf and rec trail. Staff continues to apply for additional grant funding to maximize City funding for the project. Staff sent RFPS for design oft the dam and river improvements to qualified consultants. After reviewing the submissions and interviews, Council approved a professional services agreement with Burgess & Niple for the project design.  Low Head Dam Removal  2023-011  Phase 15 of the sidewalk program is generally in the Kings Chapel subdivision. The contract has been awarded to  Sidewalk Program 2023 (Phase 15) Coate Construction LLC. The contractor has mobilized with some work being completed. Work again on the  East End & Fox Harbor  project will commence in the Spring.  N/A SUBDIMISION PROJECTS  The preliminary plan, final record plat and construction drawings were reviewed, and comments sent back to the developer and the developers engineer. Staff continues to work with the developer and engineer on the proposed The preliminary plan for Liberty Meadows was approved byl Planning Commission. No further action is requested of staff. With two (2) years lapsing since approval of the preliminary plan, the developer plans to come back through Section 2 home construction continues, and staff is awaiting the completion of the final punch list in order to enter  Fern' Way  2022-014 2021-11 2020-19 2018-25 2019-13; 2020-11; 2021-02; 2022-009 2017-15; 2018-02  design.  Liberty Meadows The Reserve at Washington  Planning Commission for approval. into a maintenance period.  Heritage at Troy Country Club Housing construction continues and nearing completion. Both portions of this subdivision have entered into a  2019-14 Heritage Village at Troy Country Club maintenance period of one year, expiring on 12/29/2023.  Section 6 construction is now in a maintenance agreement of one year, and expires on 1/12/24. Section 7 has been completed, with final acceptance and the maintenance and guarantee (M&G) released. Section 8 public improvements are complete, the final punch list is pending to enter into the M&G period. The final plat of Section public improvements has begun; houses are being approved for construction. Staff is reviewing Section 10 final Sections 6 and 7 have completed the requested maintenance items. Staff is awaiting the maintenance bonds for  Fox Harbor  plat. both sections.  Stonebridge Meadows  2of3    Items of Interest Engineering Department January 2, 2024  PROJ# 2019-03; 2022-013; 2024-xxx 2007-41 2000-50  PROJECT TITLE Halifax Pleasant View Estates Oakmont Villages of Concord Addison Landing Somerset Reserve PD-R  PROJECT STATUS  Section 5 has final course of asphalt completed and will be entering into ai maintenance bond. Section 6 received final acceptance from Council, and construction has begun. Section 7 has been submitted to staff for review. Staff has received questions pertaining to the size of the bridge required for Section 4. Development is completed other than resetting property pins.  The plat was recorded by the County. Staff and the Director of Law met with the developer to continue coordination to get the improvements completed in collaboration with the subdivision regulations. Construction is estimated to begin in a couple of months after an escrow agreement is signed. Staff is awaiting finalization of the construction This property is located along North Dorset Road/Lytle Road. The Preliminary Plan has been approved Planning This property is located west of the intersection of West Market Street and Nashville Road. At Council's December 4r meeting, the rezoning to PD-R and the General Plan were approved. Staff will continue working with the  2018-07 2021-05 2023-xxx  plans and escrow agreement. Commission.  by  developer on the Final Plan, and Construction Drawings.  3of3    High Usage Alert Records  Address S. Cherry Street Meadow Lane Michael Drive E. Main Street Heritage Drive E. Main Street Finsbury Lane Crescent Drive Plum Street E. Main Street Summit Avenue E. Franklin Street Mayfield Drive  24 Hr. usage Shut Off: CuFt. 300 800 400 500 500 300 500 400 300 300 400 500 300  Date  Reconnect: Yes No- Cause No- Left blue card to call B&C No- Toilet leaking No-L Left blue card to call B&C No- Left blue card to call B&C No-L Left blue card to call B&C No- Owner is aware No-Left blue cardi to call B&C No- Owner is aware No-Left blue card to call B&C No- Owner is aware No- Owner is aware No-L Left blue card to call B&C No-Left blue card to call B&C  Yes No  No December 10, 2023 No December 12, 2023 No December 14, 2023 No December 15, 2023 No December 15, 2023 No December 18, 2023 No December 19, 2023 No December 20, 2023 No December 21, 2023 No December 22, 2023 No December 27, 2023 No December 27, 2023 No December 27, 2023    TROY OHIO  MEMORANDUM  TO: FROM: DATE:  Patrick E.J. Titterington, Director of Public Service and Safety  Tim Davis, Development Director  January 2, 2024  SUBJECT: Items of Interest Report  h have attached two reports which summarize concerns that are being addressed by the The first report shows all permit applications that were received. The permits have been separated by the wards they are located within. There were 4 permit applications received during this time The second report contains the address, type of concern, and a summary of the current status of on-going property maintenance violations. Both open and closed concerns are listed. These concerns are separated by the wards of which they are located within. There were 12 violations All costs associated with the removal of trash and elimination of noxious weeds will be invoiced tot the property owner. Should the property ownert fail to payanyinvoice, the cost will be assessed  Development Department from December 13, 2023 to December 27, 2023.  period.  addressed during this time period.  to the property taxes where the violation occurred.  encl.    Permit Activity Report December 13, 2023- - December 27, 2023 Description ARCHITECTURAL REVIEW BUILDING: SIGN SINGLE FAMILY RESIDENCE SINGLE FAMILY RESIDENCE  Project Address Ward 220 WMAINST 2EWESTST 476 ROBINSON WAY 464 ROBINSON WAY  Permit Type 2 Certificate of Appropriateness 3 Sign Permit-Permanent Zoning- Residential-New Zoning- Residential-New  Assigned To Permit Date Total Fees Austin Eidemiller 12/14/2023 $ Russell Long 12/22/2023 $ Taylor Bruner 12/21/2023 $ 100 Taylor Bruner 12/21/2023 $ 100.00  25.0 52.0  4 4    Violation Activity Summary December 13, 2023- December 27, 2023  Case # Case Date Assigned To Site Address Ward Type of Violation Status  Description  12/171 Receivedi notice from Troy PD1 forp possible overcrowding issues att the property. Doing inspection on 12/19. 12/19 Officer Weaver assisted, spokey with occupant and confirmed5: adults and 40 children arel livingi ini the dwelling unit. Occupant denied access for interior inspection. Some adults arel living int the garage. Gave them 300 days to correct thei issue. Waitingf for Law 12/19 Outdoor storagei isp present ont the: side and front oft the property. Household items, building materials, etc. Spoket to occupant to address and gave 300 dayst toc correct thei issue. 12/13 Complaint for garbage cans left out in thes street. Doingi inspection 12/14: 12/14) Violations 12/13 Complaint for TGW ont thep property. Doingi inspection 12/141 12/14 TGW present, sent 12/13 Complaint for camper parkedi in reary yard. Doing inspection 12/14: 12/14 Camperi is parked ine existing gravel vehicular use area. Tags are upt to date and the camper is ing good repair. A shell gasoline flagi isi int the front oft the building. Itis considered: ana aerials sign. Not permitted. Stopped ina ands spokey with worker. Hes said that thet flag was sent by Shell Corp andi is needed to be present duringi inspection which should take place by. Jani 1.1 stated Itv would need tog go upon Inspected property, trash and debris throughout. Tires, construction debris as well. Sending 12/14F Receiveda a calla about accumulation ofc construction trash ont this property. The house is being rehabbed by new owner. Senti initial email tos seei if cleanup can bec done. Owner contact Open responded that cleanupy will be completed this weekend. Followy up: 12/29 New case for this property for new owners. The house has exposed and deteriorated wood on the porch, around windows andr roof. Vines have growni into the walls under the: siding causingit to beçome detachedi from the exterior leading toe exposed wood. Sending orders. Received call from contractor whoi is cleaning upt thep property. Theyl have been working ont the outside fora couple days and should beg going tot thei inside in the next couplet then the owner will begin repairs. stated the process. As long: as we: see progress and have plan inj placel will work with  20230759 12/18/2023 Taylor Bruner 608 CARRIAGE DR 20230761 12/18/2023 Taylor Bruner 608 CARRIAGE DR 20230753 12/13/2023Taylorl Bruner 512 MICHIGAN AVE 20230754 12/13/2023 Taylor Bruner 512 MICHIGAN AVE 20230755 12/13/2023 Taylor Bruner 512 MICHIGAN AVE  1ZONING PROBLEM 1OUTDOOR: STORAGE  Open Director & Management's advice for overcrowding. Follow up1 1/19  Open Follow up 1/19  2GARBAGE CANSLEFTOUT Closed unfounded. Close  2TALL GRASS/WEEDS 2/ZONING PROBLEM  Open letter. Follow up 12/28 Final Notice Issued Closed Violations unfounded. Close  20230760 12/18/2023,Russell Long 20230758 12/15/2023/Russell Long 20230756 12/14/2023 Russell Long  809SMARKETST 808ERACEDR 1131 PATTONST  3_SIGN VIOLATION 3TRASH & DEBRIS 3,TRASH&DEBRIS  Open inspection. Follow up: 1/2/24 Open letter. Follow up 12/29  20230752 12/13/2023 Russelll Long 229 OAKST 20230762 12/19/2023 RussellLong  3PROPERTYI MAINTENANCE Open them. 12/21, clean upis going well, progress on exterior has been made. Follow up: 1/31  190WN MARKETST  4ZONING PROBLEM 6'ZONING PROBLEM  Open 12/19 Car parked iny yard. Sending! letter. Follow upi 12/29 Closed Vehicles have been removed. Close  12/111 Two vehicles parked iny yard. Spoke top property owner to address. Follow up: 12/15: 12/15  20230757 12/11/2023Taylor Bruner 2479 FOXCHASE CTE  Page:1ofi    January 2024  Sun  Mon Happy New) Year  Tue 2 Council Meeting  Wed 3  Thu 4  Fri 5  Sat 6  City Offices Closed 7:00 pm Council Chambers  8 Council Committee Meeting 6:00 pm Council Chambers  9 Park Board  10 Planning Commission  11  12  13  4:00 pm Council Chambers 3:30 pm Council Chambers  14  15  16  17  18  19  20  Dr. Martin Luther King Jr. Council Meeting Recreation Board Meeting  Day City Offices Closed  7:00 pm Council Chambers 4:00 pm Hobart Arena  21  22 Council Committee Meeting 6:00 pm Council Chambers  23  24  25  26  27  Planning Commission Human Relations 3:30 pm Council Chambers Commission  6:15 pm Council Chambers  28  29  30  31