TROY OHIO  AGENDA, TROY CITY COUNCIL MONDAY, FEBRUARY 5, 2024.7:00F P.M. COUNCIL CHAMBERS, CITY HALL  INVOCATION PLEDGE OF ALLEGIANCE ROLLCALL  Excuse Mr. Schilling Excuse Mr. Severt  motion/secondroll call vote motion/secondroll call vote motion/secondroll call vote  RECYCLING AWARD Mayor Oda, on behalf of Rumpke of Ohio, Inc., will make a presentation tot the recipient of the  Rumpke "Look Who Is Recycling" quarterly reward program for 4th Quarter 2023  SUMMARY OF MINUTES January 16, 2024 Meeting  COMMITTEE REPORTS RESOLUTIONS R-5-2024 R-6-2024 R-7-2024 ORDINANCES 0-4-2024  Citizen comments on committee reports or agenda items - two-minute limit  Bid and Contracti for Hobart Arena Dehumidifier Replacement Project, $450,000 Professional Services, Jackson Lewis P.C. for Collective Bargaining Services  1*F Reading 1"'Reading 1"'Reading  Participate int the Lead Safe Ohio Partnership. Agreement w/County and Piqua EMERGENCY 1"Reading  Notwithstanding: Legislation & Agreement w/Troy Main Street, Inc. re Total Solar Eclipse  COMMUNICATIONSIANNOUNCEMENT COMMENTS: Council COMMENTS: Staff COMMENTS: Audience ADJOURN  COMMENTS: Mayor, Director of Public Service & Safety, Director ofLaw, Auditor, Council President  NOTE: Committee meetings may take place prior to ort following Council meeting  CITY OF TROY MISSION STATEMENT:  Through sound and prudent leadership, the City of Troy is committed to sustaining its continued prominence as a regional hub by providing a wel-balanced community for its residents, businesses and visitors, consisting of a vibrant downtown, growing economic base, strong educational environment, and plentiful recreational opportunities strengthened by public/private cooperation and grounded  int financial stability.    DISPOSITION OF ORDINANCES AND RESOLUTIONS  COUNCIL MEETING  Date of Meeting: Feb. 5, 2024 DESCRIPTION Bid Hobart Arena Dehumidifier Project Legal Counsel for Collective Bargaining Lead Safe Ohio Partnership Agee. w/County and Piqua  RESOLUTION NO. 1st READING 2nd Reading 3rd Reading PUBLIC HEARING SUSPENSION  ADOP1  R-5-2024 R-6-2024 R-7-2024  DESCRIPTION Total Solar Eclipse Notwithstanding: & Agree with Troy Main St., Inc.  ORDINANCE NO. 1st READING 2nd Reading 3rd Reading PUBLIC HEARING SUSPENSION  ADOF  0-4-2024    January 16, 2024  MINUTES OF COUNCIL  Aregular session of Troy City Council was held on Tuesday, January 16, 2024 at 7:00 p.m. in Council Chambers, City Note for the Record: January 5, 2024, the Oath of Office was administered to Council Member Samuel Pierce by Upon motion of Mr. Whidden, seconded by Mr. Phillips, Mrs. Westfall was excused from this meeting by unanimous  Hall.  Director of Law Grant Kerber.]  Members Attending: Marshall, Phillips, Pierce, Schilling, Severt, Snee, Twiss and' Whidden.  roll call vote. Presiding Officer: Others Present:  William G. Rozell Robinl. I. Oda Patrick E., J. Titterington Grant D. Kerber  President of Council Mayor Director ofl Law  Director of Public Service and Safety  INVOCATION & PLEDGE OF ALLEGIANCE: An invocation was given by Council Member Marshall, followed by MINUTES: The Clerk gave a summary of the minutes of the January 2, 2024, meeting of Troy City Council. There were no corrections or additions to these minutes. Upon motion of Mr. Phillips, seconded by Mr. Schilling, these  the Pledge of Allegiance.  minutes were approved by unanimous roll call vote.  COMMITTEE REPORTS:  Buildings & Utilities Committee: Mr. Pierce, Chairman, reported that Committee recommends legislation be! prepared authorizing the Director of Public Service and Safety to advertise for proposals from qualified entities and enter into a professional services agreement for a Construction Management at Risk (CMAR) Pre-construction and Construction Services Agreement for the Valve Replacement Project at a cost not to exceed $250,000.  Report submitted by Phillips, Snee and Pierce.  Finance Committee: Mr. Severt, Chairman, reported as follows:  1. Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to release all mortgage liens associated with the loant from the Exterior Home Repair Program for the property at 115 E. Water St. as the loan has been paid in full. Committee supports emergency legislation sO that 2. Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to implement three months deferral ofl loan payments of principal and interest, with no compounded penalties, to commence on February 1, 2024 and end on April 30, 2024, to the 18 active business Loan Agreements located within the Historic District, based on the borrower's approval. This is based on some of the loan holder may have been impacted by recent road closures. So that the deferred loan payments can be Report submitted by Schilling and Severt. (Committee member Westfall abstained due to a conflict of her  the mortgagel liens can ber released without delay.  implemented by February 1, emergency legislation is supported. family being al loan holder within the Historic District.) Report submitted by Schilling, Westfall and Severt.  Law & Ordinance Committee: Mr. Whidden, Chairman, reported as follows:  1. Committee reported that staff recommended Ordinance Section 521.07 Fences be amended to comply with the 2024 Edition of the International Property Maintenance Code (IPMC) toi include an exemption that private swimming pools with certain power safety covers do not have to be enclosed by at fence. Committee did not 2. Committee recommended that legislation be prepared adopting the 2024 Edition of the International Property Maintenance Code including the changes recommended by staff, amending Section 1307.99 of  support including this exemption in the City's Ordinance.  the Codified Ordinances, Penalty, and enacting new Section 521.98, Appeals.  Reports submitted by Marshall, Twiss and Whidden. Duke Park Football Field Concession operations. Report submitted by Marshall, Whidden and Westfall.  Recreation & Parks Committee: Mr. Whidden reported that Committee recommends legislation be prepared authorizing the Recreation Board to advertise for bids and enter into contracts for the Duke Park Softball Field and    January 16, 2024 Page Two  Personnel Committee:  1. Amotion was made by Mrs. Snee, seconded by Mr. Phillips, that Council consents to the request of Mayor Oda for the following reappointments to the Community Improvement Corporation (CIC) for new one-year terms commencing 1-1-2024 and ending 12-31-2024: Bradley Bixler, Joseph Graves, Gary Fischer, Edward -In response to Mr. Rozell, Mayor Oda stated that there had not been any citizen applications expressing -Mr. Schilling asked ift those being reappointed are asked to resubmit an application to again serve on the CIC. Mayor Oda commented that if an appointee already serving indicates a willingness to be reappointed, 2. Amotion was made by Mrs. Snee, seconded by Mr. Phillips, that Council consents to the request of Mayor Oda for the following reappointments to the Human Relations Commission for new three-year terms commencing 1-1-2024 and ending 12-21-2026: Marvin Major and Todd Severt. Motion passed by  Westmeyer, and Kathy' Vukovic. Motion passed by unanimous roll call vote.  Discussion.  interest in serving on the CIC.  she requests that person be reappointed, and no application is requested.  unanimous roll call vote.  CITIZEN COMMENT ON AGENDA ITEMS: None.  RESOLUTION NO. R-2-2024  RESOLUTION AUTHORIZING THE RECREATION BOARD OF THE CITY OF TROY, OHIO TO. ADVERTISE FOR BIDS AND ENTER INTOCONTRACTS: FORT THE OPERATION OFCONCESSIONS. ATTHEI PAULG.DUKE PARK  SOFTBALL FIELDS AND THE PAUL G. DUKE LITTLE LEAGUE FOOTBALL FIELD  This Resolution was given first title reading.  Mr. Pierce moved for suspension of rules requiring three readings. Motion seconded by Mr. Schilling.  Yes: Severt, Schilling, Phillips, Pierce, Marshall, Whidden, Twiss and Snee. Mr. Twiss moved for adoption. Motion seconded by Mr. Severt. Yes: Schilling, Phillips, Pierce, Marshall, Whidden, Twiss, Snee and Severt.  No: None. No: None.  RESOLUTION. ADOPTED  RESOLUTIONNO. R-3-2024  RESOLUTION DEFERRING LOAN PAYMENTS RELATED TO CITY OF TROY, OHIO COMMUNITY DEVELOPMENT BLOCK GRANT AND: SMALL BUSINESS DEVELOPMENTLOANS MADETOPROPERIESN  THE DOWNTOWN HISTORIC DISTRICT, AND DECLARING AN EMERGENCY  This Resolution was given first title reading.  Mr. Severt moved for suspension of rules requiring three readings. Motion seconded by Mr. Pierce.  Yes: Phillips, Pierce, Marshall, Whidden, Twiss, Snee, Severt and Schilling. Mr. Twiss moved for adoption. Motion seconded by Mr. Severt. Yes: Pierce, Marshall, Whidden, Twiss, Snee, Severt, Schilling and Phillips.  No: None. No: None.  RESOLUTION. ADOPTED  RESOLUTION NO. R-4-2024  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHOTOADVERTISE FORI PROPOSALS AND ENTER INTOACONSTRUCTIONMANAGEMENT, ATF RISKI PRE- CONSTRUCTION AND CONSTRUCTION SERVICES AGREEMENT FOR THE DESIGN OF THE WATER  TREATMENT PLANT' VALVE REPLACEMENT PROJECT This Resolution was given first title reading.  Mr. Whidden moved for suspension of rules requiring three readings. Motion seconded by! Mr. Twiss.  Yes: Marshall, Whidden, Twiss, Snee, Severt, Schilling, Phillips and Pierce. Mr. Twiss moved for adoption. Motion seconded by Mr. Whidden. Yes: Whidden, Twiss, Snee, Severt, Schilling, Phillips, Pierce and Marshall..  No: None. No: None.  RESOLUTION ADOPTED    January 16, 2024 Page Three  ORDINANCE NO. 0-2-2024  ORDINANCE RELEASING MORTGAGE LIEN FORI KENDRA (BAKER) FOX ANDI DECLARING ANI EMERGENCY Mr. Severt moved for suspension ofr rules requiring three readings. Motion seconded by Mr. Twiss.  This Ordinance was given first title reading.  Yes: Twiss, Snee, Severt, Schilling, Phillips, Pierce, Marshall and' Whidden. Mr. Twiss moved for adoption. Motion seconded by! Mr. Pierce. Yes: Snee, Severt, Schilling, Phillips, Pierce, Marshall, Whidden and Twiss.  No: None. No: None.  ORDINANCE ADOPTED  ORDINANCE NO. 0-3-2024  ORDINANCE REPEALING CHAPTER 1307 OF THE CODIFIED ORDINANCES OF THE CITY OF TROY, OHIO AND ENACTING NEW CHAPTER 1307 OF THE CODIFIED ORDINANCES OF THE CITY OF TROY, OHIO REGARDING THE INTERNATIONAL PROPERTY MAINTENANCE CODE AND ENACTING NEW SECTION  521.98 OF THE CODIFIED ORDINANCES OF THE CITY OF TROY, OHIO  This Ordinance was given firsti title reading.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mrs. Snee.  Yes: Severt, Schilling, Phillips, Pierce, Marshall, Whidden, Twiss and Snee.  No: None. Discussion.  Inr response to Mr. Schilling, Mr. Titterington confirmed that based on the Council Committee discussion, there is no change in the code regarding the City continuing to require that private swimming pools be fenced.  Mrs. Snee moved for adoption. Motion seconded by Mr. Phillips. Yes: Schilling, Phillips, Pierce, Marshall, Whidden, Twiss, Snee and Severt.  No: None.  ORDINANCE ADOPTED  PRESENTATION: Marylynn Lodor, General Manager, Miami Conservancy District (MCD), provided a presentation regarding Readjustment of the Appraisal of Benefits. Ms. Lodor commented that the MCD is to make sure that communities are safe from flooding; the three missions oft the MCD are protection, preservation and promotion; 100 years ago, after the 19131 flood, the MCD constructed an unparalleled flood protection system by raising $2 Million; today, the MCD system protects $474 Million in property values; 99 miles of recreation trails havel been constructed ont the levees along the Great Miami River that also serve to bring people into the communities; the first mile oft those trails startedi in Troy 50 years ago; funding for each of thel MCD missions is kept separate; there has been no revenue increase since 20121 for repairs and habitation of thet flood protection system to help in reducing the risk of failure of thes system; andt there are more needs than resources tot further address risk reduction. Ms. Lodor provide as scenario of what would happen in the event of a major rain event with a dam failure. She commented that thel MCD has been int the process ofi identifying areas of risk andt there are $140 million in estimated needs; the MCDI has received some PDAC funding; thel MCD is seeking other grants andi funding fori improvements; they arei three) years behindi in getting areadjustment tot the benefits; the property lines and boundaries flooded in 1913 are protected byt the MCD and pay annual individual assessments; five counties and 21 communities pay unit assessments; readjustments may only be performed every six years; to ensure that there is a fair share allocation of the costs, the 2023 County Auditor property values will be used to calculate new flood protection benefits; new: assessment amounts will be collected in 2025; three examples of impact of the readjusted figures were given showing increases of $3 - $33 a month for residentslbusinesses in additional assessments based on protection determination; all parties in thet flood protection area will ber notified oft the increases; the formula for the City of Troy shows an increase from $100,195 to $165,900 for the annual maintenance assessment an assessment for capital costs from 0 to about $60,000; and there would -In response to Mrs. Snee, Ms. Lodor noted that the entire assessment for capital needs is $34.5 Million and $11.5 -In response to a question of Steven Hendriksen, Ms. Lodor confirmed that cities, and not just residents, will also have a readjustment of the benefit costs and those properties not impacted by the 1913 flood to not pay a MCD -Ms. Lodor noted that a public open house to discuss the readjustment of the appraisal of benefits will be held at the COUNCIL COMMENTS: Mr. Pierce thanked those who planned the January 15 Dr. Martin Luther King, Jr..  then not be an increase for at least eight years.  Discussion. Million for maintenance. assessment.  Bravo Room, Hobart Arena, on March 14.  commemoration events.    January 16, 2024 Page Four  COUNCIL PRESIDENT COMMENTS: In regard to a further question regarding Mayoral appointments to boards and commissions, Mayor Odai indicated that ift therei is a vacancy and ani incumbent is not wishing to be reappointed, others who expressed interest in an appointment may be considered; however, submitting a form indicating interest AUDIENCE COMMENTS: Ben Sutherly, President of the Troy Historic Preservation Alliance (THPA) provided an update regarding the building at 12-18 W. Main Street. Mr. Sutherly commented that" THPA purchased the building; THPAI is under a deadline to have the building stabilized by 4-30-2024 to havel W. Main Street opened; that work will be funded by donations and no expenditure of tax dollars; THPA requests that the building now be referred to as IOOF- Old Miami Courthouse Building orj just! IOOFI Building; there will bes stamped drawings byas structural engineer submitted by 1-31-2024; THPA is confident thati funds willl ber raised for all the work ont the structure; there is interest in the end use of the building; THPA understand the City has deadlines; THPA would like to see the City more supportive int the' W. Main Street updates issued; THPAI has obtained 501.3(c)non-proft status; and the organization -Mr. Phillips asked why none of this occurred in the last 2.5 years. Mr. Sutherly indicated the organization did not have an option to purchase the building then, other offers to purchase the building at full price were not taken, and  in al board or commission does not mean a person will be appointed.  will be providing future updates. Discussion.  THPA would like toi focus on going forward.  -In response to Mr. Severt, Mr. Sutherly stated that pledges for funding are welcome.  There being no further business, Council adjourned at 8:21 p.m.  Clerk of Council  President of Council    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM: SUBJECT:  Mr. Rozell, President of Council Personnel Committee  DATE: January29,2024  LEAD SAFE OHIO PROGRAM PARTNERSHIP AGREEMENT WITH MIAMI COUNTY ANDI PIQUA  SUMMARY REPORT: (To be read at Council meeting)  This Committee met. January: 29t to considera al Program Year (PY)2023Lead: Safe Ohio Program Partnership Agreement between Miami County, Piqua and Troy.. The City would be eligible to receive $204,150 of the County's allocation, which includes! $18,000 for general administration. Funds would be disbursed as a grant to qualified applicants for work Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into a Program Year (PY) 2023 Lead Safe Ohio Program Partnership Agreement with Miami County and the City of Piqua. This Committee supports emergency legislation as all program funds are to be obligated by  identified by the Program.  RECOMMENDATION: (To be read at Council meeting)  June 1, 2024.  Respectulysubmited, Bobby W. Phillips Samuel J. Pierce Lynne B, Snee, Chairman Personnel Committee  DETAILED REPORT:  This Committee met January 29, 2024, to consider a Program Year (PY) 2023 Lead Safe Ohio Program Partnership Agreement between Miami County, Piqua and' Troy. Also attending the meeting were Mayor Oda, Council Member The Ohio Department of Development has made $95 million in American Rescue Plan Act, State and Local Fiscal Recovery Funds (SLFRF) available to conduct lead abatement services in residential properties, congregate care settings, and childcare facilities constructed before 1978. The purpose is to promote primary prevention and reduce immediate or presumed lead hazards such as lead contaminated dust, lead contaminated bare soil, and chipping and peeling paint. Miami County has applied and received funds for PY 2023 Lead Safe Ohio Program with funding of $710,0001 for usei in 2024-2026 and will bet the' "Lead" administering agency. Bysigning this partnership agreement, the City of Troy agrees to administer one lead abatement project and seven lead safe renovation projects. The total PY 2023 Lead Safe Ohiol Program funding allocated tot the City of Troyi is $204,150 to complete these projects and includes $18,0001 for general administrationt funds. Individual projects can include residential waterline replacement, window and door replacement, siding enclosure, soffit enclosure, fascia enclosure, porch component repair, replacement, or enclosure, and auxiliary items necessary for lead mitigation and prevention for qualifying area medium income (AMI) households. Households with incomes at or below 80% of the area median income (AMI) are eligible and shall be prioritized. Households with incomes over 80% of AMI may be considered iftheyr meet thel Housing Insecurityandi Home Itv was discussed that the City will be providing inspections of the water lines for the approximately 2,000 homes constructed prior to 1978 in order to advise the property owners if the lines from the meter to the structure are lead. For those properties that qualify under this program, such replacement cost, which is the responsibility of the property owner, would be an allowed expenditure. Itwas noted that any lines that are the responsibility of the City have already Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into al Program Year (PY) 2023 Lead Safe Ohio Program Partnership Agreement with Miami County and the City of Piqua. This Committee supports emergency legislation as all program funds are to be obligated by  Westfall, the Director of Public Service and Safety, citizens, and members of the City staff.  Value Limit criteria. Funds willl be disbursed as a grant to approved applicants.  been addressed to replace lead lines. RECOMMENDATION: June 1, 2024.  cc: Council, Mayor, Director ofL Law, Auditor, Clerk, Director ofF Public Service & Safety, Media, staff    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM: SUBJECT:  Mr. Rozell, President of Council Personnel Committee REPRESENTATION  DATE: January29, 2024  AUTHORIZING AGREEMENT WITHI LEGAL COUNSEL FOR COLLECTIVE BARGAINING  SUMMARY REPORT: (To be read at Council meeting) related services, which firm has provided the service for several years. RECOMMENDATION: (To be read at Council meeting)  This Committee met. January 29 to consider an agreement with the lawi firm of Jacksonl Lewis P.C. for collectivel bargaining Itis the recommendation oft this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into a professional service agreement with Jackson Lewis P.C. for collective bargaining representation  for the coming contract period.  Respectfully submitted, Bobby' W. Phillips Samuel J. Pierce Lynne B. Snee, Chairman Personnel Committee  DETAILED REPORT:  This Committee met January 29, 2024, to consider an agreement with the lawi firm of. Jackson Lewis P.C. for collective bargaining related services. Also attending the meeting were Mayor Oda, Council Member Westfall, the Director of The City has been utilizing the services of the firm of Jackson Lewis P.C. for employment related services and for collective bargaining. The Cityl has six bargaining units, and the current bargaining unit agreements expire at year end. Based on prior negotiation years, collective bargaining attorney costs may exceed the purchase order threshold. Therefore, routinely, a request is submitted to Council for authorization of a professional services agreement for Ac citizen questioned ift the current company is the best company to perform the work for the City, with it indicated that Iti is the recommendation oft this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into a professional service agreement with Jackson Lewis P.C. for collective bargaining representation  Public Service and Safety, citizens, and members of the City staff.  collective bargaining representation or the coming contract year. is what staff has determined based on results and pricing.  RECOMMENDATION: for the coming contract period.  Cc: Council, Mayor, Director of Law, Auditor, Clerk, Director of Public Service & Safety, Media, staff    COMMITTEE REPORT TROYCITYCOUNCIL  TO: FROM:  Mr. Rozell, President of Council Personnel Committee  DATE: January29,2024  SUBJECT: NOTWITHSTANDING LEGISLATION- - 2024 TOTAL ECLIPSE  SUMMARY REPORT: (To be read at Council meeting) April 7 through approximately 6:00 p.m. on April 8. RECOMMENDATION: (To be read at Council meeting)  This Committee met January 29 to consider Notwithstanding: Legislation for a Troy Main Street, Inc. event (April 7, 2024) and a Troy Truck Yard event (April 8, 2024) related to the 2024 Total Solar Eclipse. The eclipse will occur the afternoon of April 8. Events are planned for April 7 and 8, with the Public Square closed from approximately noonon Itis the recommendation of this Committee that legislation be prepared authorizing the Notwithstanding Legislation associated withi the 2024 Total Solar Eclipse and authorizing the Director of Public Service and Safety to enter into an  agreement with Troy Main Street, Inc. related to the 2024 Total Solar Eclipse.  Respectiulysubmites, Bobby W. Phillips Samuel J. Pierce Lynne B, Snee, Chairman Personnel Committee  DETAILED REPORT: of the City staff.  This Committee met January 29, 2024, to consider Notwithstanding Legislationi for a Troy Main Street, Inc. event (April 7, 2024) and a Troy Truck Yard event (April 8, 2024) related to the 2024 Total Solar Eclipse. Also attending the meeting were Mayor Oda, Council Member' Westfall, thel Director of Public Service and Safety, citizens, and members Miami County will experience a solar eclipse on April 8, 2024, between 1:53 p.m. and 4:25 p.m., with Troy in the path oft totality for 3 minutes and 45 seconds starting at 3:11 p.m. Iti is anticipated that there will be many visitors to this area for the eclipse. Nearly every Miami County community is planning events and or an event; nearly every school int the county has announced closures or early release that day; and camping will take place at both thel Miami County Fairgrounds and WACO. In recent months, meetings have been taking place with representatives from entities throughout the county involved in planning related events, as well as separate meetings between the various safety departments and EMA. While it is impossible to estimate the total impact as far as visitors to Troy or predict the weather, Citys staff members and Troy Main Street, Inc. have been meeting to plan two events for citizens and visitors:  Troy Main Street, Inc. - Night in the Stars Concert, Sunday, April 7, 4:30-9:30 p.m. Eclipse on the Square Troy Truck' Yard Concert, Monday, April 8, 12:30-3 3:30p p.m.  Tof facilitate the events, including setting upt tents, the Public Square would be closed from approximately noon on April 7t through approximately 6:00 p.m. Monday, April 8. The closings would be at Cherry, Water, Franklin and Mulberry Streets. There would be an: agreement with Troy Main Street, Inc. related to April 7. Alcohol sales on both days would Itis the recommendation of this Committee that legislation be prepared authorizing the Notwithstanding Legislation associated with the 2024 Total Solar Eclipse and authorizing thel Director of Public Service and Safety to enter into an  be by thel DORA vendors and not those coordinating the two events.  RECOMMENDATION:  agreement with Troy Main Street, Inc. related to the 2024 Total Solar Eclipse. cc: Council, Mayor, Director ofl Law, Auditor, Clerk, Director of Public Service & Safety, Media, staff    COMMITTEE REPORT TROY CITYCOUNCIL  TO: FROM: SUBJECT:  Mr. Rozell, President of Council Buildings & Utilities Committee  DATE: January29,2024  HOBART ARENA DEHUMIDIFIER REPLACEMENT PROJECT  SUMMARY REPORT: (To be read at Council meeting)  This Committee met January 29 to consider authorizing bidding for the Hobart Arena Dehumidifier Replacement Project. The current units have been in place for approximately twenty) years, have exceeded the useful life spanf for suche equipment, Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the Hobart Arena Dehumidifier Replacement Project at a cost not  and have become unreliable. This project was included in the 2024 Budget.  RECOMMENDATION: (To be read at Council meeting)  to exceed $450,000.  Respectfully submitted, Bobby' W. Phillips Lynne B. Snee  Samuel J. Pierce, Chairman Buildings & Utilities Committee  DETAILED REPORT: members oft the City staff.  This Committee met. January 29, 2024, to consider authorizing thel Hobart Arenal Dehumidifier Replacement Project. Also attending the meeting were Mayor Oda, Council Member Westfall, the Director of Public Service and Safety, citizens, and The Hobart Arena dehumidifiers consist of two major units that have been in place for approximately twenty years, have exceeded the useful life span of 15-20 years for such equipment, and have become unreliable. The estimated replacement costs is $450,000. That amount wasi included int the 2024 Capital Improvement Fund (Fund 441) approved budget. Atthe January 17 meeting oft the Recreation Board, the Board approved a motion requesting that Council authorize the bidding of Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the Hobart Arena Dehumidifier Replacement Project at a cost not  the project. RECOMMENDATION: to exceed $450,000.  cc:  Council, Mayor, Director ofl Law, Auditor, Clerk, Director of Public Service & Safety, Media, staff    CIYOFTROY,OHIO  RESOLUTION No. R-5-2024  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITYOF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE HOBART ARENA DEHUMIDIFIERI REPLACEMENTI PROJECT  WHEREAS, Council has established a need to replace the Hobart Arena NOW, THEREFORE, BE I RESOLVED by the Council of the City of Troy, as SECTION!: That the Director of Public Service and Safety of the City of Troy, Ohio is hereby authorized to advertise for bids and enter into a contract for the Hobart Arena Dehumidifier Replacement Project, in accordance with the specifications now on file int the office oft the Director of Public Service and Safety, ata a cost not to exceed Four SECTIONI!: That this Resolution sha!l be effective at the earliest date allowed  Dehumidifiers. follows:  Hundred Fifty Thousand Dollars and no/100 ($450,000.00).  byk law.  Adopted: Approved: Attest:_  President of Council  Clerk of Council  Mayor    CITYOFTROY,OHIO  RESOLUTION No. R-6-2024  DuylnlagalB Blank, Inc.  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO EMPLOY COUNSEL FOR THE PURPOSES OF NEGOTATOASCOLECTNE  BARGAINING SERVICES  WHEREAS, state law mandates collective bargaining with duly recognized WHEREAS, the City of Troyl has previously used attomeys associated with NOW, THEREFORE, BE IT RESOLVED, by the Council oft the City of Troy, SECTION!: That the Director of Public Service and Safety of the City of Troy, Ohio, is hereby authorized to enter into an agreement with Jackson Lewis P.C. for the purpose ofr negotiations and collective bargaining representation.  representative bargaining units; and  Jackson Lewis P.C. asi its counsel during such! bargaining.  Ohio, asf follows:  SECTION : That this Resolution shall be effective att the earliest date  allowed by law.  Adopted: Approved: Attest:  President of Council  Clerko ofCouncil  Mayor    CITYOFTROYOHIO  RESOLUTION No. R-7-2024  Dunl ank.Ir Inc.  REBOLTOMANTHORLZING THE DIRECTORC OFPUBLICS SERVICE AND SAFETYOF THE CITY OF TROY. OHIO TO ENTER INTO THE PY2 2023 LEAD SAFE OHIO PROGRAM PARTNERSHIP AGREEMENT BY AND BETWEEN THE BOARD OF MIAMI COUNTY COMMISSIONERS THE ÇIYOFF PIQUA, OHIO, ANDI THE CITYOF TROY. OHIO FORT THE OHIO DEPARTMENT OF DEVELOPMENT (ODOD)_LEAD SAFE OHIO LSO) PROGRAM, AND DECLARING AN EMERGENCY WHEREAS, the Miami County Board of Commissioners (Aplicant/Grantee): inc conjunction with the Partnering Jurisdictions, has received a $710,000.00 Lead Safe Ohio Grant comprised of federal WHEREAS, the Ohio Department of Development (ODOD) requires the execution of a Partnership Agreement between the Applicant/Grantee and other Partnering Jurisdictions that are also eligiblet tor receive Leads Safe Ohio (LSO)F Programf fundsi int thee event theA Applicant/Grantee: andt the other Partnering Jurisdictions arey wilingt ton mutually forma aLSOF Program Partnership; and WHEREAS, upont the execution ofaF Partnership/ Agreement, the Partnering Jurisdictions become ap part oft the Applicant/Grantee's LSO Program for the purposes of program planning, administration, implementation, fiscal obligation, ando closeout fort thel lifetime oft thel LSOF Program grant period; and WHEREAS, the ODODrequires! theF Partnership Agreementt tos state thatitcovers allLSOF Program funds awardedf fromt the ODOD's ARPA allocation, andr remains ine effect until thel LSO Program activities arec completed, allo oft thef funds are expended andt the granti is closed out; and WHEREAS, the ODOD requires the Partnership Agreement to contain a statement that neither the Applicant/Grantee nor the Partnering Jurisdictions can terminate or withdraw from the Partnership WHEREAS, the ODODr requires thel Partnership Agreement to outlinet the responsibilities oft both the Applicant/Grantee andt thef Partnering. Jurisdictions, including a description oft the Applicant/Grantee's oversight process, records availability for monitoring purposes, and how Program Income will be WHEREAS, the ODOD requires the goveming body oft the Applicant/Grantee andt the goveming NOW, THEREFORE, BEI IT RESOLVEDI byt the Council ofti the Cityo of Troy, Ohio asf follows: SECTION: That the Director ofF Public Service and Safety oft the City of Troy, Ohio is hereby authorizedt toe enteri intot theF PY2023L Leads Safe Ohio Program Partnership/ Agreement! by and betweent the Miami County Board of Commissioners, the City of Piqua, and the City of Troy, Ohio, for the Ohio SECTION : That this Resolution is an emergency measure necessary for the immediate preservation ofthep public peace, health ands safety oft the City ofl Troy, Ohio, andf fort thef furtherr reasont that the funds under the Lead Safe Ohio (LSO) Program must be allocated by June 1, 2024, NOW WHEREFORE1 this Resolution shall bee effective immediately upon its adoption and approval byt the! Mayor.  American Rescue Plan Act (ARPA)funds; and  Agreement whilei itremainsi ine effect; and  managed; and  body ofe each Partnering Jurisdictiont toa authorizet theF Partnership Agreement.  Department of Development (ODOD)L Lead Safe Ohio (LSO) Program.  Adopted: Approved: Attest:  President of Council Mayor  Clerk of Council    CITYOFTROY,OHIO  ORDINANCE No. 0-4-2024  ORDINANCE AUTHORIZING THE USE OF PUBLIC AREAS FOR EVENTS RELATED TO THE 2024 TOTAL SOLAR ECLIPSE, NOTWITHSTANDINGI CONFLICTINGI PROVISIONS OF1 THE TROY CODIFIED ORDINANCES. AND AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETYOFTHE CITY OF TROY, OHIO TO ENTER INTO AN AGREEMENT  WITH TROY MAIN STREET, INC.  WHEREAS, the City of Troy wishes tor recognize the April 8, 2024 Total Solar Eclipse, to include a Nighti int the Stars Concert sponsored by Troyl Main Street, inc. on April7 17,2024, and! hold aTroyl Truck) Yard Evento of Eclipse ont the Square Concert onA April 8, 2024; and WHEREAS, the concerts and associated activities aret tol bet held ont thel Troy Public Square, bounded by Watér Street, Mulberry Street, Franklin Street and Cherry Street, as shown at the attached map marked' "Exhibit A", with thel Troy Public Square area closed tot traffic from Noon on April7, 20241 through approximately 6:00F PMC on April 8, 2024; and WHEREAS, permitting such events as requested may be otherwise contrary to some provisions oft the' Troy's Codified Ordinances; and WHEREAS, without interfering with attendee's rightt toe engage int this conduct ato othert times int this location andi in other places ata all times; and without interfering in attendees rightt toe engage inc other, non-prohibited conduct during the 2024 Total Solar Eclipse events; because of Troy City Council's interest in preserving the public's safety and its interest of proper management of the anticipated largec crowd ofa attendees, certain actions duringt the actual events andt thec closing oft the Troy Public Square, and fort thel hour before anda after thee event, withint thee event area as shown on "Exhibit/ A", attached hereto and made a part! hereof, should bel limited, such ast the sale of wares, having non-handicap-assist: animals att the event, the use ofc drones except as approved! by the City fore event documentation: andr marketing purposes only, ande engaging int the acto ofv writing, painting, chalking or otherwise permanently or temporarily defacing or marking on the public streets, sidewalks, alleys or other publica areas int the eventa area duringt the event, unless otherwise allowed NOW, THEREFORE, BEI IT ORDAINEDI by the Council oft the Cityo of Troy, asf follows: SECTION!: Thatt thel Director of Public Service and Safety oft the City ofTroy, Ohioi is hereby authorized to establish terms and conditions for the use oft the public areas shown on" "Exhibit A", attached hereto and made a part hereof, as the site for the Troy. Ohio 2024 Total Solar Eclipse Events, notwithstanding: any provisions ofti thel Troy Codified Ordinances whichy wouldp prohibit portions oft the. event deemed proper by the Director ofF Public Service and Safety oft the City of Troy, Ohio, from 11:00 AM, Sunday, April7 7, 2024, through7 7:00 PM, Monday, April 8, 2024. SECTION: That the Director of Public Service and Safety of the City of Troy, Ohio is hereby authorized toe enteri into an agreement with the Troy Main Street, Inc. establishing terms and conditions fort the use ofp public areas shown on" "Exhibit A", attached! hereto and made ap part! hereof, related tot the! Nighti int the Stars Concert andr related activities onA April 7, 2024, notwithstanding any provisions oft the Troy Codified Ordinances whichy wouldp prohibit portions ofthee event deemed proper SECTION : That the Director of Public Service and Safety of the City of Troy, Ohioi is hereby authorized toe establish terms and conditions fort the use ofth thep publica areass shown on" "Exhibit A", attached hereto and made a part hereof, related tot the Eclipse ont the Square Troy" Truck Yard ConcertE Evento onA April8, 2024, notwithstanding: any provisions oft thel Troy Codified Ordinances which would prohibit portions oft the event deemed proper by the Director ofF Public Service and Safety of SECTIONN: That the sale ofv wares by peddlers and itinerant vendors, except by persons associated with anda authorized byt the City of1 Troy or Troy Main Street, Inc. are prohibitedi int thee event areas shown on" "Exhibit/ A", attached hereto andi made a part hereof, from 11:00 AM, Sunday, April7,  byl law.  byt the Director of Public Service and Safety oft the City of Troy, Ohio.  the Cityo ofTroy, Ohio.  2024, through 7:00 PM, Monday, Apri 8, 2024.    ORDINANCE! NO. 0-4-2024 PAGE TWO  SECTIONV: Thati from 11:00A AM, Sunday, April7 7, 2024, through 7:001 PM, Monday, April 8, 2024, no person shall bring any animali into the event area as shown on" "Exhibit A", attached hereto and made a part hereof, unless such animali is being or will be used by law enforcement officials int the performance oft their duties, or asa a guide dog or other handicap-assist animal, oris SECTIONVI: That from 11:00 AM, Sunday, April7, 2024, through7 7:00 PM, Monday, April 8,2024, nop person shall engagei int the acto of writing, painting, chalking or otherwise permanently or temporarily defacing orr marking ont thep public streets, sidewalks, alleys or other publica areas int the eventa area, as shown on" "Exhibit A", attached hereto and made aj parth hereof. SECTION VII: Thati from 11:00 AM, Sunday, April7,2 2024, through 7:00F PM, Monday, April 8,2024, nop persons shall use drones int thee eventa area as shown on" "Exhibit A', attached hereto and madea ap part! hereof, excepta asa approved byt the City fore event documentation: andr marketing purposes SECTION VII: That whoever violates Sections IV, V, Vior VII. oft this Ordinancei is guilty of SECTIONIX: Thatt this Ordinance shall! bee effective att thee earliest date allowed byk law.  otherwise specifically authorized! by the Cityo of Troy, Ohio.  only. a minor misdemeanor.  Adopted: Approved:. Attest:.  President of Council  Clerk of Council  Mayor    "Exhibit A"  2024TOTAL SOLAR ECLIPSE  APRIL 7& 8, 2024  Wy Water: Street  EWater Street  I   JulianCourt  W-Main Street  EMainStreet.  LEGEND  Regular Barricades 3Type3and2 2 Regular Barricadesi No Parking after 12 pm April7 Road Closed3pm/ April7to4 4pm April8 Portalets : Showmobile Rec Event  W Franklins Street  EFrankinStreet    TROY OHIO ITEMS OF INTEREST  TO:  Mayor Oda Mr. Rozell, President of Council Council Members  FROM: Patrick E. J. Titterington, City Director  DATE: February 2, 2024  We are providing thei following for your information:  Major Project Update:  West Main Street Improvement Project Phase 1 - Except for the block of the Tavern Building, Phase 1 is substantially complete subject to punch listi items or any items awaiting West Main Street Improvement Project Phase 2 = The project was awarded to Milcon Concrete, Inc., of Troy, Ohio. While the contractor is awaiting relocation, theyl have adjusted their plan and plan to start installing the water main. It is noted that orange barrels have been set and traffic control has now been implemented fori the duration oft this phase. WWTP Expansion- - The contractor is working on the construction oft the new aeration tank south of the existing tanks and replacement of the old and outdated blower system. Scotty McCreery Concert was held January 26. It was the first show of his tour and was The annual Hartzel Propeller dinnerwill be held this Saturday, February 3 ont the main arena Riley Green concert is scheduled for next Thursday, February 8 and is nearly sold out. The Greater Midwest Cheer Expo event will be held on February 10. The Miami County Home & Garden Show is scheduled for February 16-18. The OHSAA Division III District Wrestling Tournament will be held on March 1-2. FIRST Lego League Ohio Championships will be held March 9-10. Ice Racing Series Revenge Tour was recently announced and tickets are on sale. The The Dayton Feis Dancing is scheduled for Saturday, April 27. The Jo Dee Messina Concert Tour with Tracy Byrd is scheduled for May 18. Troy Aquatic Park 2024 season passes are on sale nowi for $10.00 off the membership rate. To date, 112 passes have been sold plus 11 grandparents passes.  delivery.  Recreation Update: sold out. floor.  38 Special Concert is scheduled for February 24.  event is scheduled for March 23.  Employment Updates:  o Austin Flanary transferred from the Street Department to the Refuse Department as a Truck City offices will be closed Monday, February 191 for the Presidents Day Holiday. Residential refuse  Driver Group Leader effective January 29.  collection and recycling will be on schedule.  Attached is the first Snow Removal Report for the 2023-2024 winter season.  100 S. Market Street, Troy Ohio 45373-7303 Male a soas    Items of Interest February 2, 2024  Calendar of Meetings February 5 February 6 February 13 February 14 February 20 February 21 February 26 February 28 Upcoming Events Downtown February 10 Upcoming Events at Hobart Arena February 8 February 10 February 16-18 February 24 March 1-2 March 9-10 March 23 April 10-21 April 27 May 4-5 May 18  7:00 p.m. 4:00 p.m. 6:00 p.m. 3:30 p.m. 7:00 p.m. 4:00 p.m. 6:00 p.m. 3:30 p.m. 1:00 p.m. 8:00 p.m. 8:00 a.m. 7:30 p.m. 7:30 p.m.  Council Meeting Board of Park Commissioners Council Committee Meeting Planning Commission Meeting Council Meeting Recreation Board Meeting Council Committee Meeting Planning Commission Meeting  TMS Second Saturday: Black History & Culture Walk Riley Green with Special Guest Ella Langley Greater Midwest Cheer Expo Miami County Home & Garden Show OHSAA Division III District Wrestling Championships FIRSTI Lego League Ohio Championships World Championship Ice Racing Series Revenge Tour Winterguard International Dayton Feis USTA Ohio Baton State Championships Jol Dee Messina Tour with Tracy Byrd  38 Special  7:30 p.m.  Reports from other departments are attached.  Ify you have any questions, please do not hesitate to contact this office.  Enclosure cc: Department Heads    TOTAL EVENT DESCRIPTION SALT (M= Mains; Bridges; AlI Stroets) 1,380.08 45.28 1,379.98 SaN, MarketBridge  EVENT TOTAL REMAININ  SALT 0.00 $70.05 $  BEET. JUICE 0.0 $1.37  UNLEADED 0.0 $2.23  DIESEL 0.0 $2.94 $  REG LABOR OTLABOR TOTAL SPENTT TO G  (TONS) (STON) (S/EVENT) (GAL (S/GAL) (S/EVENT) (GAL) (S/GAL) (SEVENT) (GAL) (S/GAL) (S/EVENT) HOURS (SEVENT) HOURS) (S/EVENT) (SEVENT) DATE (TONS)  December6, 2023 0.10 $70.05 $7.01 0.0 $1.37 $0.00 0.0 $2.23 $0.00 1.0 $2.94 $2.94 1.00 $35.33 0.00 $0.00 $45.28  2024 3.00 $70.05 $210.15 0.0 $1.37 $0.00 0.0 $2.23 $0.00 2.0 $2.94 $5.88 0.00 $0.00 300, $203,07 $419.10 $464.38 1,376,98 SaitBridges January4, 2024 1.88 $70.05 $131.89 0.0 $1.37 $0.00 0.0 $2.23 $0.00 18.0 $2.94 $52.92 16,00 $542.24 0.00 $0,00 $726.85 $1,191.23 1,375.10 Briningr roads January5. 2024 1.62 $70.05 $113.48 0.0 $1.37 $0.00 0.0 $2.23 $0.00 18.0 $2.94 $52.92 16.00 $542.24 0.00 $0.00 $708.64 $1,899.87 1,373.48 Brhningr roads January16,2024 67.50 $70.05 $4,027.88 0.0 $1.37 $0.00 2.0 $2.23 $4.46 28.0 52.04 $82.32 20.00 $652.08 1250 $620.72 $5,387.45 $7,287.32 1,315.98 SakMSS 18, 2024 1.50 $70.05 $105.08 0.0 $1.37 $0.00 0.0 $2.23 $0.00 18.0 $2.94 $52.92 12.00 $417.48 0.00 $0.00 $575.48 $7,862.80 1,314.48 Brinel MainRoads 2024 90.50 $70.05 $6,339.53 0.0 $1.37 $0.00 0.0 $2.23 $0.00 105.0 $2.84 $308.70 45.50 $1,484.41 14.25 $713.34 $8,845.97 $16,708.77 1,223.98 PlowMainses Secondaries  1:30AM-4:30AM 7:00AM-3:0OPM 7:00AM-3:00PM 30AM-9:30AM B:ODAM-2:00PM  Total  156.10 $10,934.82 00  $0.00 2.0 $4.46 190.0 5558.60 7105 $3,673.78 29.75 $1,537.13  $16,708.77  "Comparedw with: 2022-20235 season expensest ttaling$41,391.8 .86and2410 uadmoffehny2202.    TROY OHIO  Operations Items of Interest February 2, 2024  Street/Solid Waste - Justin Olivieri, Foreman Handled recycling and trash complaints Collected yard waste bags and bundled brush Completed the third and final round of leaf collection Collected 234 Christmas Trees the square until all Big Belly Stations have been cleared. Salted mains and secondaries January 16 due to winter weather Brined the main roads January 18 in preparation of weather on January 19 Plowed the mains and secondaries on January 19 Filled 11 potholes with cold patch Conducted interviews toi fill the position of Truck Drive Group Leader Electrical - David Brown, Electrician Completed Ohio Utilities Protection Services requests as needed Replaced four LED lights over the ice at Hobart Arena Replaced one faulty ballast and one faulty fluorescent light at Hobart Arena Removed the Christmas lights from Treasure Island Removed the levee Christmas snowflakes Removed the Christmas wreath from City Hall Removed the Christmas Sprays from the downtown  Collected and transported 358 tons of residential trash since the last report of 309 tons  Removed, cleaned, andi reinstalled the Big Belly trash collecting stations. Staffwill continue around  Removed the Christmas wreaths from the Adams Street Bridge and Market Street Bridge  Replaced one pedestrian button at Dorset Road and' West Main Street Replaced a damaged fluorescent light lens at the Maintenance Facility Checked for damage to a light pole in the Hobart Arena parking lot  Set timer for Community Park tennis courts and basketball court lights to come on for Hobart Arena Connected the motor at the Wastewater Treatment Plant in the Headworks building Repaired fluorescent lights at the Lincoln Community Center old gymnasium  overflow parking  Worked at Hobart Arena for the concert motor and the overhead door  Removed power from the garage door at the Maintenance Facility sO a contactor could replace the  Water Distribution/Sewer Maintenance - Scott Taylor, Utility Foreman Marked numerous Ohio Utilities Protection Service tickets Completed numerous work orders for Billing and Collection Investigated numerous high consumption alerts Completed non-pay shut offs and reconnects as paid  Repaired and replaced water meters and radios that were noti functioning  Repaired five water main breaks Replaced 10 water meters Repaired two fire hydrants Started lead service inspections  Continued CCTVi inspection for the 2024 Paving Program    TROY OHIO  Operations Items of Interest February 2, 2024  Wastewater Treatment Plant - Ken Parks, Superintendent  Ar new dump trailer was purchased on January 23. This trailer will be used to haul rags and other debris removed from the wastewater to the county transfer facility for landfill disposal. WWTP Superintendent and Assistant Superintendent attended the South West Ohio Water Environment Associations Seminar on Industrial Pretreatment in Mason, Ohio on January 25. The Plant Expansion Project Contractor is continuing to work on the air piping installation. A Atotal of 1,171.49 Dry Tons of Sludge was processed and removed from the plant in 2023.  Plant staff attended forklift training on January 25 and 26.  construction progress meeting took place on February 1.  Monthly Flow Data 2021 4.70 6.41 4.05 145.72 2021 5.47 13.11 3.71  January January January- January- January-  2020 6.72 9.56 5.08  2022 6.80 11.80 4.96 210.71 2022 5.68 15.92 2.73  2023 4.30 6.15 3.21 133.26 2023 5.08 13.42 1.08  2024 5.26 10.03 1.65 152.61 2024 5.26 10.03 1.65 152.61  Daily Average, MGD Daily Max, MGD Daily Min, MGD Monthly Total, 208.30 Million Gallons  Calendar Year Flow Data  2020 5.72 15.93 3.01  Daily Average, MGD Daily Max, MGD Daily Min, MGD Total Flow Year-to-  Date, Million Gallons 2,094.22 1,997.78 2,071.82 1854.83  Note: Data for 2024 is month and year-to-date. Water Treatment Plant - Gary Evans II, Superintendent  Ac contractor did a site visit for the Chlorine Equipment Placement Project. AWTP representative attended the quarterly OAWWA SWAP Committee Meeting. Communication cables were replaced for all finished water VFD's.  Replaced the Slaker 1 bin vibrator.    Items of Interest Engineering Department February 2, 2024  PROJ#  PROJECTTITLE  PROJECT STATUS  PUBLIC WORKS AND CITYFACILITY PROJECTS  Council authorized Strand Associates, Inc. to design improvements along West Main Street from Market Street (i.e. Public Square) to I-75. Both project phases have been awarded federal funding totaling $5,508,383, ODOT Urban Phase 1: Council granted authorization for Phase 1 of $9,000,000. The contract was awarded to Double Jay Construction, Inc. of Englewood, Ohio. Phase 1 is essentially complete except for the block where the Tavern Phase 2: Council authorized the Phase 2 project to bid at a cost not to exceed $8,000,000. The project was Utility (i.e. Duct Bank) Improvement: The utility companies are continuing to relocate their infrastructure to underground to provide room in the right-of-way for the widened street in the Phase 2 area. AES and Metronet are relocated and have cut the top off the poles or removed poles along) West Main Street. Frontier and Spectrum are coordinating their relocations. CenterPoint Energy is complete with their relocation close to Norwich Road in the All questions for the West Main Street Improvements can be directed to manstimprovements@primeeng.com, Council approved an agreement with Strand Associates, Inc. for the following items: FEMA submission of new flood plain boundaries, design of ditch improvements, especially around bridges, negotiations of easements with residents for staff to enter the ditch for maintenance, and public education information to provide to residents ditches in the City. With onsite construction complete, staff is working with Strand to revise the flood plain along Kidder Ditch and submit iti to FEMA. Staff and Strand are seeing what Spring 2024 weather brings to assist with Council authorized an agreement addendum with Hazen & Sawyer to provide design services for the plant expansion to increase capacity. Council authorized $14,000,000 for the construction project. The contract was tank south of the existing tanks. This is the first phase of the construction project, which also includes reconstruction of the existing tanks and replacement of the old and outdated blower system. Project is 40% complete, and completion is anticipated in fall 2024. Council approved additional design for the expansion project to finance  Paving Program for $860,000 and OPWC grant for $600,000 (Phase 2 only).  Building is located. Punch listi items remain.  West Main Street (SR 41) Corridor awarded to Milcon Concrete, Inc., in the amount of $6,789,958.48. While the contactor is awaiting relocation, they  Improvements (PID 108662 and have adusted their plan and plan to start installing the water main.  110253)  1300 block of West Main Street.  We appreciate your patience during this complex street improvement project!  2018-12  Kidder Ditch Modeling & Renabilitation  along  2018-015  calibration of the hydrologic and hydraulic models.  WWTP Aeration Blower Replacement awarded to Peterson Construction in the amount of $10,777,000. Peterson continues to construct the new aeration  Expansion  2020-003  additional CIP items through the WPCLF loan.  North Elm Street Resurfacing (PID The City received federal grant funding for the resurfacing and repair of North Elm Street from Main Street to the  116848)  north corporate boundary. Choice One Engineering completed the bid documents for the resurfacing. Federal  authorization was received; the project's bid opening was held and John R.  was the bidder. only  2021-017  Jurgensen  1of3    Items of Interest Engineering Department February 2, 2024  PROJ#  PROJECT TITLE  PROJECT STATUS  Council approved an agreement with Miami County in June 2022 related to the design of the waterline extension to Sayers Road. Access Engineering is currently working on the design for this project. Miami County and the City are Council authorized $650,000 for the project. The contract was awarded tol Ranger Earthwork ini the amount of the County's waterline on Peters Road. Construction has begun and will continue through the winter, weather The Low Head Dam Removal project has over $7.5 million in funding for the completion of the dam removal, shelf and rec trail. Staff continues to apply for additional grant funding to maximize City funding for the project. Staff sent RFPs for design of the dam and river improvements to qualified consultants. After reviewing the submissions and interviews, Council approved a professional services agreement with Burgess & Niple for the project design. A  Casstown Waterline Extension Casstown. Troy will own the portion of the waterline along Staunton Road (SR 55) between Stonyridge Avenue and  2022-002  working through an agreement for construction of the Casstown Waterline Extension.  Maple-Peters Waterline Replacement $482,336.00. This project includes the installation of a new waterline on Maple Street and taking over a portion of  2022-006  permitting.  Low Head Dam Removal  kickoff meeting was held January 12, 2024. Design for the project has begun.  2023-011  Sidewalk Program 2023 (Phase 15) Phase 15 of the sidewalk program is generally in the Kings Chapel subdivision. The contract has been awarded to  East End & Fox Harbor  Coate Construction LLC. The contractor has mobilized with some work being completed. Work again on the  N/A  project will commence in the Spring.  Sidewalk Program 2024 (Phase 16) Phase 16 of the sidewalk program encompasses Carriage Crossing subdivision and locations of missing gap  Carriage Crossing and Missing Gap sidewalks along West Main Street.  N/A SUBDIVISION PROJECTS  along West Main Street  The preliminary plan, final record plat and construction drawings were reviewed, and comments sent back to the developer and the developers engineer. Staff continues to work with the developer and engineer on the proposed The preliminary plan for Liberty Meadows was represented and approved by Planning Commission.  Fern Way Liberty Meadows  2022-014 2021-11 2020-19 2018-25 2019-13; 2020-11; 2021-02; 2022-009  design.  The Reserve at Washington Section 2 home construction continues, and staff is awaiting the completion of the final punch list in order to enter Heritage at Troy Country Club Housing construction continues and nearing completion. The maintenance period has expired, and the City has  into a maintenance period.  2019-14 Heritage Village at Troy Country Club accepted all public improvements.  Section 6 construction is now in a maintenance agreement of one year, and expires on 1/12/24. Section 71 has bee completed, with final acceptance and the maintenance and guarantee (M&G) released. Section 8 public improvements are complete, the final punch list is pending to enter into the M&G period. The final plat of Section public improvements has begun; houses are being approved for construction. Staff is reviewing Section 10 final  Fox Harbor  plat.  2of3    Items of Interest Engineering Department February 2, 2024  PROJ# 2017-15; 2018-02 2022-013; 2019-03; 2024-xxx 2007-41  PROJECTTITLE Meadows Stonebridge Halifax Pleasant View Estates Villages of Concord Addison Landing  PROJECT STATUS  Sections 6 and 71 have completed the requested maintenance items. Staffi is awaiting the maintenance bonds for Section 51 has final course of asphalt completed and will be entering into a maintenance bond. Section 6 received final acceptance from Council, and construction has begun. Section 7 has been submitted to staff for review. Staff has received questions pertaining to the size of the bridge required for Section 4. The plat was recorded by the County. Staff and the Director of Law met with the developer to continue coordination to get the improvements completed in collaboration with the subdivision regulations. Construction is estimated to begin in a couple of months after an escrow agreement is signed. Staff is awaiting finalization of the construction This property is located along North Dorset Road/Lytle Road. The Preliminary Plan has been approved byl Planning This property is located west of the intersection of West Market Street and Nashville Road.. At Council's December 4 meeting, the rezoning to PD-R and the General Plan were approved. Staff will continue working with the  both sections.  2018-07 2021-05 2023-xxx  plans and escrow agreement. Commission.  Somerset Reserve PD-R  developer on the Final Plan, and Construction Drawings.  3of3    High Usage Alert Records  Address S. Dorset Road Hilltop Circle S. Dorset Road Lake Street Heritage Drive E. Main Street W. Main Street Stonebridge Drive S. Mulberry Street Hunter Court N. Market Street N. Mulberry Street Race Drive E.F Franklin Street E.F Franklin Street Patterson East Imperial Court Lincoln Avenue Lincoln Avenue W. Ross Street Stephenson Drive Parkwood Drive Parkwood Drive S. Walnut Street Maplecrest Drive Garfield Street Hawk Circle  24 Hr. usage Shut Off: CuFt. 400 500 400 300 300 500 400 600 300 400 400 500 800 1200 1000 500 300 600 500 1800 800 400 500 300 500 400 400  Date January 5, 2024 January 5, 2024 January 8, 2024 January 8, 2024 January 8, 2024 January 9, 2024 January 11, 2024 January 12, 2024 January 16,2024 January 18, 2024 January 18, 2024 Yes January 19, 2024 Yes January 19, 2024 January 22, 2024 January 22, 2024  Reconnect: Yes - No- - Cause No-I Made owner aware No - Made owner aware No-L Left blue card to call B&C No - Left blue card to call B&C No- - Left blue card to call B&C No- Spoke with owner they are investigating No- Sump Pump No-L Left blue card to call B&C No- Spoke with owner they are investigating No-F Plumbing leak Yes - Leak under ground Yes Leak owner repaired No-L Leak inside home No- Spoke with owner they are investigating No-Left blue card to call B&C apartment blue card No - Left blue card to call B&C No - Left blue card to call B&C No- - Left blue card to call B&C No-L Left blue card to call B&C No-L Left blue card to call B&C  Yes No No No No No No No No No No No No No No No No No No No No No No No No  January 10, 2024 No-s Spoke with owner toilet leaking  January 17,2024 No- Spoke with owner toilet leaking  Yes January 23, 2024 No- Water running in downstairs  January: 24, 2024 No- Garden hose busted turned off left January 25, 2024 No- Spoke with owner toilet leaking January 29, 2024 No Spoke with owner toilet leaking January 30, 2024 No - Spoke with owner made them  Yes January 24, 2024  January 29, 2024 January 29, 2024 January 30, 2024 January 30, 2024  aware    TROY OHIO  MEMORANDUM  TO: FROM: DATE:  Patrick E.J. Titterington, Director of Public Service and Safety  Tim Davis, Development Director  February 2, 2024  SUBJECT: Items of Interest Report  have attached two reports which summarize concerns that are being addressed by the Thei first report shows all permit applications that were received. The permits have been separated by the wards they are located within. There were 20 permit applications received during this time The second report contains the address, type of concern, and a summary of the current status of on-going property maintenance violations. Both open and closed concerns are listed. These concerns are separated by the wards of which they are located within. There were 16 violations All costs associated with the removal of trash and elimination of noxious weeds will be invoiced to the property owner. Should the propertyownerfail to pay anyinvoice, the cost willl be assessed  Development Department from January 10, 2024 to January 31, 2024.  period.  addressed during this time period.  to the property taxes where the violation occurred.  encl.    Permit Activity Report January 10, 2024 - January 31, 2024 Description FENCE HISTORIC REVIEW TENT FENCE DUMPSTER PERMIT  Project Address Ward 124EWATERST 124EWATERST 1440WN MARKETST 177LTTLEJOHN RD 112-118 WI MAINST 224SMARKET ST, STEB 2 315 PUBLIC SQUARE, STE 205 2  Permit Type Fence Permit 1 Certificate of Appropriateness  AssignedTo Permit Date Total Fees Taylor Bruner 1/30/2024 $ Taylor Bruner 1/30/2024 $ Taylor Bruner  1  25.00 25.00 26.00 26.00 50.00 50.00 50.00 26.00 52.00 26.00 26.00 52.00 50.00 25.00  1 2 2  Tent Permit Fence Permit Temporary Use Permit Change of Occupancy  1/30/2024 $  Taylor Bruner 1/24/2024 $ Tim Davis  1/23/2024 $  OCCUPANCY PERMIT- MARKETING ESSENTIALS Taylor Bruner 1/18/2024 $  Change of Occupancy OCCUPANCY PERMIT WHEELERS DRIVING OHIO INC Taylor Bruner 1/10/2024 $  224SMARKET ST, STEB 3 Certificate of Appropriateness 224SMARKETS ST, STEB 3 Sign Permit-Permanent  ROUTED LETTERED: SIGN ROUTED LETTERED: SIGN TEMP CONSTRUCTION SIGN TEMP BANNER CONSTRUCTION SIGNAGE  Taylor Bruner 1/11/2024 $ Taylor Bruner 1/11/2024 $ Taylor Bruner Taylor Bruner  1400 W MARKETST 1201 BARNHART RD 1400 W MARKETST 1304 WN MAINST  4  Sign Permit-Temporary 4 Sign Permit-Temporary Sign Permit-Permanent Change of Occupancy  1/30/2024 $ 1/29/2024 $  4 5  Taylor Bruner 1/26/2024 $  OCCUPANCY PERMIT GARDEN GATE REALTY Austin Eidemiller 1/29/2024 $  2514 FOXCHASE COURT WEST 6 onngAcesely-esdemtal 21 NK KINGS CHAPEL DR 6 ZoningCommerca-New.  SHED, CONCRETE PATIO & ADDITION STORAGE BUILDING OCCUPANCY PERMIT- WCF SERVICES SINGLE FAMILY RESIDENCE  Taylor Bruner 1/30/2024 $ Austin Eidemiller 1/30/2024 $ 207.00 Austin Eidemiller 1/26/2024 $ Taylor Bruner  1516WN MAIN ST 2789 EXECUTIVE DR 20 N KINGS CHAPEL DR 6 158 CHAPELDRE EAST  6  Change of Occupancy 6 Zoning-Resdenta-New. Change ofC Occupancy Fence Permit  50.00  1/25/2024 $ 100.00  OCCUPANCY PERMIT- -FISHER AUTO PARTS Austin Eidemiller 1/25/2024 $  50.00 25.00 52.00  6  FENCE HOTEL SIGNAGE  Taylor Bruner 1/22/2024 $ Austin Eidemiller 1/11/2024 $  1825 TOWNE PARKI DR 6 Sign Permit-Permanent    Violation Activity Summary January 10, 2024- January 31, 2024  Case # Case Date Assigned" To Site Address Ward Type of Violation Status  Description  1/18 Non-compliant trash per street dept. Doingi inspection 1/191 1/19 Violations unfounded. 1/18 Complaint for Trash throughout the yard. Doingi inspection 1/181 1/18 Litter present around 1/23 Complaint fort trailer parkedi in street and buildingr materials ont front porch. Sent trailer to police and spokey with property owner regarding home repairs. They estimate thep project will be 1/241 Large amount of outdoor storage ont thet front porch. Spoket top property owner to address. Large amount oft trash at curb. Appears tob bear move out. Sending letter to owner. Also called listing agent as propertyi is for sale. Left message with nor response as of1 1/26. Daughter ofc owner calleda andI left message statingt that the trash is cleaned up. Will verify. Follow up 1/29, cleaned. Trash has started accumulating along: side of house andt toward rear of property. Sending letter. Open Spoke with owner, shey willy work to gett trash cleaned up bye end of day 1/29. Follow up 1/31 Received notice from partners in hope ofi individual livingi ina a shed atp property. Called #I listed with billing. Spokey with occupant. Jeffery. Jackson. Hes stated1 that hiss sister is livingi int the shed and is not welcome in the! home. We stated that no one is tor reside int the! home and askedi ifwe could inspect. He gave us permission tos goi into they yardi if needed. Went top property with AE. Knocked onf front and rear door oft the property, no answer.' We didr nota access the rear of the property ort the shed. A visual inspection oft the shedi from the: sidewalk yielded as single door that appeared to be padlocked from1 the outside. No other entrances noted. We did drive around the property ona a shared alley. It did nota appear anyone was inside thes shed duringi inspection. Received call fort trash int ther rear ofp property. Inspected andt there is trasha atr rear of building Open that will not bep picked up by city. Sent email to contact as before. Follow up 1/31 1/191 Trash bags and discarded door inc driveway. This property had a casei in 2023. Received Open signed Green Card.. January 25th. Follow up2 2/2 1/23 Miami County! Dispatch calleda andi reportedas stops sign hit ont the private drive for Walmart.  20240015 1/18/2024Taylorl Bruner 1432 SKYLARK DR 20240013 1/18/2024 Taylor Bruner 513 VIRGINIA AVE 20240020 1/24/2024 Taylor Bruner 102NN MADISON ST 20240021 1/24/2024 Taylor Bruner 1041 NI MADISONST  1TRASH & DEBRIS 2TRASH & DEBRIS  Closed Close  Open the property. Sentl letter. Follow up: 1/31  2PROPERTY MAINTENANCE Open completed in spring. Follow up 3/1  2,OUTDOOR: STORAGE 3TRASH& DEBRIS 3TRASH&DEBRIS  Open Followu up 2/23  20240019 1/24/2024 Russell Long 20240014 1/18/2024 Russell Long  407SMULBERRY: ST 904ERACE  Closed Closing.  20240012 1/17/2024 Russell Long 239 OAKST 20240023 1/26/2024 Russell Long 1428HENLEYRD 20240018 1/22/2024 Russell Long 56H HEATHER RD 20240022 1/24/2024 Taylor Bruner 1801 WN MAINST 20240017 1/18/2024 Taylor Bruner 1439 COVENTRD 20240016 1/18/2024 Taylor Bruner 135 HAMPTONI PL 20240011 1/18/2024 Taylor Bruner 1439 COVENTI RD 20240010 1/12/2024 Taylor Bruner 6501 TRADE! SQE 20240024 1/26/2024 Taylor Bruner 2514F FOXCHASE CTW 20240025 1/26/2024/Taylort Bruner 1779WMAINST  3ZONINGI PROBLEM 5TRASH & DEBRIS 5/TRASH & DEBRIS  Open Unfounded  5/PROPERTY MAINTENANCE Closed Spoket tot the Store Manager to address. Follow up 2/71/24 Contractor replaced stop sign. Close  5TRASH & DEBRIS 5/TRASH & DEBRIS  Open 1/18 Litter ons side ofg garage. Sent letter. Follow up 1/31  1/18 Non- -Compliant Trash per Street Dept. Doingi inspection 1/19: 1/19) Violations unfounded. 1/14 Received complaint fora a motor vehiclei in disrepair and additional junk around they yard. 1/10 Complaint forj junky vehicle in driveway andI litter on the property. Doingi inspection 1/12 1/25 Accessory structures no permit, boat parked ong gravel. Spoke to owner, they will come in Closed for permit next week. Follow up: 1/31 1/30 Owner came inf for permit. Close 1/26 Received complaint fori interior conditions oft the restaurant. Roofi is leaking water onto light fixtures. MCPH hasi filed twor reports asv well. Employee told me the roof has been approvedt to bel  Closed Close  5/PROPERTY! MAINTENANCE Open Doingi inspection 1/17: 1/18 Motor Vehicle has Flat Tire. Sent Friendly. Follow up 1/31 5/PROPERTY MAINTENANCE Open 1/18 Motor' Vehicle inc disrepair. Sent friendly. Follow up1 1/31  6/ZONING PROBLEM  6PROPERTY MAINTENANCE Open replaced. Follow up 2/26  Page:iofi    February 2024  Sun  Mon  Tue  Wed  Thu 1  Fri 2  Sat 3  5 Council Meeting  6 Park Board  8  9  10  7:00 pm Council Chambers 4:00 pm Council Chambers  11  12 Council Committee Meeting 6:00 pm Council Chambers  13  14 Planning Commission 3:30 pm Council Chambers  15  16  17  18  19 Presidents Day  20  21  22  23  24  Council Meeting Recreation Board Meeting  City Offices Closed 7:00 pm Council Chambers 4:00 pm Council Chambers  25  26 Council Committee Meeting 6:00 pm Council Chambers  27  28 Planning Commission 3:30 pm Council Chambers  29