TROY OHIO AGENDA.TROY CITY COUNCIL MONDAY.APRIL1.2024.7:00 P.M. COUNCIL CHAMBERS.CITYI HALL  INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL  Excuses  motion/secondroll call vote motion/secondroll call vote  SUMMARY OF MINUTES March 18, 2024 Meeting  March 25, 2024 Special Meeting  COMMITTEE REPORTS RESOLUTIONS R-15-2024 R-16-2024 ORDINANCES 0-12-2024 0-13-2024  Citizen comments on committee reports or agenda items - two-minute limit Bid Authorization City Halll Roof Repair Project ($100,000)  1#Reading 1*Reading  Bid Authorization Central Service & Maintenance Facility Roof Repair Project ($90,000)  RESOLUTION INI MEMORIAM-ROBERT: A. MCCARTHY (1931-2024)  Agreement- - 2024 Troy Strawberry Festival and Notwithstanding: Legislation  EMERGENCY 1"Reading  Activate Portion of DORA Temporary Activation Boundary, Troy Strawberry Festival EMERGENCY 1"Reading  COMMUNICATIONSANNOUNCEMENT COMMENTS: Council COMMENTS: Staff COMMENTS: Audience ADJOURN  COMMENTS: Mayor, Director of Public Service & Safety, Director ofLaw, Auditor, Council President  NOTE: Committee meetings mayt take place prior to orf following Council meeting  CITY OF TROY MISSION STATEMENT:  Through sound and prudent eadership, the City of Troy is committed to sustaining its continued prominence as a regional hub by providing a well-balanced community for its residents, businesses and visitors, consisting of a vibrant downtown, growing economic base, strong educational environment, and plentiful recreational opportunities strengthened by public/private cooperation and grounded  int financial stability.    DISPOSITION OF ORDINANCES AND RESOLUTIONS  COUNCIL MEETING  Date of Meeting: April 1,2 2024 DESCRIPTION Bid Roof Repair City Hall  RESOLUTION NO. 1st READING 2nd Reading 3rd Reading PUBLIC HEARING SUSPENSION  ADOP  R-15-2024  Bid Roof Repair -Central Serv & Mtn. Fac. R-16-2024  E  DESCRIPTION Strawberry Fesitival Agreement & Notwitnstanding Strawberry Festival Temporary Expand DORAI Boundary  ORDINANCE NO. 1st READING 2nd Reading 3rd Reading PUBLIC HEARING SUSPENSION  ADOI  0-12-2024 0-13-2024    March 18, 2024  MINUTES OF COUNCIL  Aregular session of Troy City Council was held on Monday, March 18, 2024 at 7:00 p.m. in Council Chambers, City Upon motion of Mr. Whidden, seconded by Mrs. Westfall, Mr. Pierce was excused from this meeting by unanimous Upon motion of Mr. Severt, seconded by Mr. Whidden, Mrs. Snee was excused from this meeting by unanimous roll Upon motion of Mr. Phillips, seconded by Mrs. Westfall, Mr. Twiss was excused from this meeting by unanimous roll Council President Rozell noted that with three members of Council absent, Council would not be able to suspend the  Hall.  Members Attending: Marshall, Phillips, Schilling, Severt, Westfall and Whidden.  roll call vote. call vote. call vote.  rules and adopt legislative items. Presiding Officer: Others Present:  William G. Rozell Robinl. Oda Patrick E., J. Titterington Grant D. Kerber John E. Frigge  President of Council Mayor Director of Law Auditor  Director of Public Service and Safety  INVOCATION & PLEDGE OF ALLEGIANCE: An invocation was given by Council Member Severt, followed by the Pledge of Allegiance led by members of Boy Scout Troop 51 from the First United Church of Christ. MINUTES: The Clerk gave a summary of the minutes oft the March 4, 2024, meeting of Troy City Council. There were no corrections or additions to these minutes. Upon motion of Mr. Whidden, seconded by Mr. Phillips, these minutes Community Partnerships Committee: Mrs. Marshall, Chairman, reported that Committee recommends legislation be prepared authorizing the temporary activation of the DORA for the Treasure Island concerts on June 22, July 4 and August 3,2 2024, and authorizing thel Director of Public Service and Safety to execute the Treasure Island Non-Ticketed Finance Committee: Mr. Severt, Chairman, reported that Committee recommends legislation be prepared accepting the recommendation of the Tax Incentive Review Council that the Enterprise Zone Agreements be continued and that the Troy Towne TIF be continued. Committee's recommendation noted that if the Enterprise Zone Agreement with Arc Abrasives, Inc. fails to meet the agreement employment numbers, termination of the agreement will likely be recommended in the review next year. Committee supports emergency legislation in that the annual reports are Safety & Health Committee: Mr. Whidden, member, reported that Committee recommends legislation be prepared adopting the 2024 Emergency Operations Plan (EOP). Committee supports emergency legislation so that the most Streets & Sidewalks Committee: Mr. Phillips, Chairman, reported that Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the Broadford RULES OF COUNCIL: Upon motion of Mr. Schilling, seconded by Mr. Whidden, the Rules of Council were adopted  were approved by unanimous roll call vote. COMMITTEE REPORTS:  Use Agreements for June 22 and August 3 concert dates. Report submitted by Severt, Twiss and Marshall.  required to bet filed with the Ohio Department of Development by March: 31, 2024.  Report submitted by Schilling, Westfall and Severt.  recent edition oft the EOP isi in place as soon as possible. Report submitted by Severt, Whidden and Twiss.  Bridge (SR 41 East) Rehabilitation Project for a cost not to exceed $260,000.  Report submitted by Schilling, Westfall and Phillips.  by unanimous roll call vote. (Copy of approved Rules attached to original minutes.)  CITIZEN COMMENT ON AGENDA ITEMS: None.    March 18, 2024 Page Two  RESOLUTIONNO. R-12-2024  RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE TAX INCENTIVE REVIEW COUNCIL AND  DECLARING ANI EMERGENCY  This Resolution was given first title reading.  RESOLUTION NO. R-13-2024  RESOLUTION ACCEPTING THE RECOMMENDATION OF THE TAX INCENTIVE REVIEW COUNCIL FOR THE  TROY TOWNE PARKTIF, AND DECLARING AN EMERGENCY This Resolution was given first title reading.  RESOLUTION NO. R-14-2024  RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETYTO ADVERTISE FOR BIDS AND ENTER INTO. A CONTRACT FOR THE BROADFORD BRIDGE (STATE ROUTE 41 EAST)REHABLITATION  PROJECT  This Resolution was given first title reading.  ORDINANCE NO. 0-9-2024  ORDINANCE ADOPTING THE CITY OF TROY, OHIO EMERGENCY OPERATIONS PLAN, AND DECLARING AN  EMERGENCY  This Ordinance was given first title reading.  ORDINANCE NO. 0-10-2024  ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO EXECUTE A TREASURE ISLAND NON-TICKETED USE AGREEMENT FOR 2024 EVENTS AT TREASURE  ISLANDPARK  This Ordinance was given first title reading.  ORDINANCE NO. 0-11-2024  ORDINANCE PERMITTING USE OF CERTAIN REAL PROPERTY IN" THE DESIGNATED OUTDOOR! REFRESHMENT AREA FOR USE ASADESIGNATED OUTDOOR REFRESHMENT AREA FOREVENTS ON JUNE 22, 2024, JULY4,  2024, AND AUGUST 3, 2024  This Ordinance was given first title reading.  EXECUTIVE SESSION: A motion was made by Mr. Schilling, seconded by Mr. Phillips, that Council recess into executive session to confer with legal counsel concerning disputes that are the subject of pending or imminent court -A motion was made byMr. Schilling, seconded by Mr. Phillips, to return to regular session. Motion passed by unanimous COMMENTS OF THE DIRECTOR OF PUBLIC SERVICE AND SAFETY: Mr. Titterington stated that the Dye Mill Road facility opened for the season on March 18 and that the Annual Spring Cleanup, when additional refuse will be Mr. Severt thanked those who attended the discussion meeting sponsored byt the At-Large Council Members on March  action. Motion passed by unanimous roll call vote. -At7:15 p.m. Council recessed into executive session. roll call vote. At8:35, p.m., Council returned to regular session.  collected, has been scheduled for April 1-5. COUNCIL MEMBER COMMENTS:  9.    March 18, 2024 Page Three  AUDIENCE COMMENTS:  -Steve Henriksen, 975 Dickerson Drive, commented that he was neutral regarding the IOOF Building (12-18 W. Main Street), but was proud to live in a community where citizens pulled together to privately raise funds to rehab the building, he had been happy to see that after several years there was an agreement about work on the building with deadlines, but was ashamed that the City! had brought in an outside attorney to send al letter to the court and maybe -Ben Sutherly, President of the Troy Historic Preservation Alliance (THPA), 110 % W. Main Street, provided a status update ont the stabilization oft the IOOF Building(12-18 W. Main Street). He commented that the oldi roof was removed; trusses replaced; parapet work continues; interior repairs continue; more than $770,000 in donations have been made toi fund the stabilization of the building; there is a private commitment for a $50,000 loan for incidentals, including a load test if required; more than $1.3 M in funding has been raised to purchase and stabilize the building in less than three months after the settlement agreement was signed; no tax dollars have gone into the repairs; THPA believes the City has continued to put up roadblocks to the completion oft the stabilization; THPA does not believe al load test (now being required) is needed and was not part of the settlement agreement; itis the opinion of THPA that the City exerts influence over the County Building Department to have requirements added; THPA asks that the City clarify which conditions and deadlines have not been met; and THPA would like to see the City support the building and the work that has been accomplished and provide answers to questions posed in an email sent to the City. -Marla Fair, 303 % Public Square, suggested the City think about the history oft the City and how the IOOF Building is part of that history rather than support tearing down buildings and history. She commented that she hopes thati in the future someone will be able to stand in the Old Courthouse (IOOF Building) and be able to talk about the history and  stop work prior to the deadlines being reached.  how it has been maintained.  There being noi further business, Council adjourned at 9:02 p.m.  Clerk of Council  President of Council    March 25, 2024  MINUTES OF COUNCIL  A special session of Troy City Council was held on Monday, March 25, 2024 at 6:00 p.m. in Council Chambers, City -Upon motion of Mr. Phillips, seconded by Mr. Pierce, Mr. Severt was excused from this meeting by unanimous roll -Upon motion of Mr. Phillips, seconded by Mr. Schilling, Mrs. Snee was excused from this meeting by unanimous roll  Hall.  Members Attending: Marshall, Phillips, Pierce, Schilling, Twiss, Westfall and Whidden.  call vote. call vote. Presiding Officer: Others Present:  William G. Rozell Robin I. Oda Patrick E.. J. Titterington Grant D. Kerber  President of Council Mayor Director of Law  Director of Public Service and Safety  READING AND ACKNOWLEDGEMENT OF NOTICE OF SPECIAL MEETING OF TROY CITY COUNCIL: The Clerk read thel Notice of Special Meeting, that the meeting was fort the purpose of considering thet following legislation: R-12- 2024, Accept Recommendation of Tax Incentive Review Council regarding Enterprise Zone Agreements; R-13-2024, AcceptF Recommendation ofTax Incentive Review Coamirprdnglo/loamei PaIkTIF,R-14-2024, Authorize Bidding and Contracting for Broadford Bridge Rehabilitation Project; $260,000; 0-9-2024, Adopt 2024 Emergency Operations Plan; 0-10-2024, Authorize Treasure Island Park Use Agreements for Concerts on. June 22 and August 3, 2024;and 0- 11-2024, Authorize Temporary Expansion of DORAI Boundary for Treasure Island Concerts, June 22, July 4, August 3, 2024. This meeting is called by Council President Rozell pursuant to Rule XXV of the Troy City Council Rules for  procedure. The Notice was then signed. (Original Notice attached to original minutes.)  CITIZEN COMMENT ON AGENDA ITEMS: None.  RESOLUTION NO. R-12-2024  RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE TAX INCENTIVE REVIEW COUNCIL AND  DECLARING AN EMERGENCY  This Resolution was given first title reading on March 18, 2024.  Given second title reading.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Twiss.  Yes: Whidden, Westfall, Pierce, Twiss, Phillips, Marshall and Schilling. Mr. Twiss moved for adoption. Motion seconded by Mr. Phillips. Yes: Westfall, Pierce, Twiss, Phillips, Marshall, Schilling and' Whidden.  No: None. No: None.  RESOLUTION ADOPTED  RESOLUTION NO. R-13-2024  RESOLUTION ACCEPTING THE RECOMMENDATION OF THE TAX INCENTIVE REVIEW COUNCIL FOR THE  TROYTOWNE PARK TIF AND DECLARING AN EMERGENCY  This Resolution was given first title reading on March 18, 2024.  Given second title reading.  Mr. Pierce moved for suspension of rules requiring three readings. Motion seconded by Mr. Twiss.  Yes: Pierce, Twiss, Phillips, Marshall, Schilling, Whidden and' Westfall. Mr. Phillips moved for adoption. Motion seconded by Mr. Twiss. Yes: Twiss, Phillips, Marshall, Schilling, Whidden, Westfall and Pierce.  No: None. No: None.  RESOLUTION. ADOPTED  RESOLUTION NO. R-14-2024  RESOLUTIONAUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETYTO ADVERTISE FORBIDS ANDI ENTERINTOACONTRACTFORTHE BROADFORD BRIDGE (STATE ROUTE41E EASDREMABLITATION  PROJECT  This Resolution was given first title reading on March 18, 2024.  Given second title reading.    March 25, 2024 Page Two  Mr. Whidden moved for suspension of rules requiring three readings. Motion seconded by! Mr. Pierce.  Yes: Phillips, Marshall, Schilling, Whidden, Westfall, Pierce and' Twiss. Mr. Twiss moved for adoption. Motion seconded by Mr. Whidden. Yes: Marshall, Schilling, Whidden, Westfall, Pierce, Twiss and Phillips.  No: None. No: None. EMERGENCY  RESOLUTION, ADOPTED  ORDINANCE NO. 0-9-2024  ORDINANCE, ADOPTING THE CITY OF TROY, OHIO EMERGENCY OPERATIONS PLAN, AND DECLARING AN  This Ordinance was given first title reading on March 18, 2024.  Given second title reading.  Mr. Schilling moved for suspension of rules requiring three readings. Motion seconded by Mr. Twiss.  Yes: Phillips, Marshall, Schilling, Whidden, Westfall, Pierce and Twiss. Mr. Twiss moved for adoption. Motion seconded by Mr. Pierce. Yes: Marshall, Schilling, Whidden, Westfall, Pierce, Twiss and Phillips.  No: None. No: None.  ORDINANCE ADOPTED  ORDINANCE NO. 0-10-2024  ORDINANCE AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO EXECUTE A TREASURE ISLAND NON-TICKETED USE AGREEMENT FOR 2024 EVENTS AT TREASURE  ISLANDPARK  This Ordinance was given first title reading on March 18, 2024.  Given second title reading.  Mr. Whidden movedi for suspension of rules requiring three readings. Motion seconded by Mrs. Westfall.  Yes: Schilling, Whidden, Westfall, Pierce, Twiss, Phillips and Marshall. Mr. Whidden moved for adoption. Motion seconded by Mrs. Westfall. Yes: Whidden, Westfall, Pierce, Twiss, Phillips, Marshall and Schilling.  No: None. No: None.  ORDINANCE ADOPTED  ORDINANCE NO. 0-11-2024  ORDINANCE PERMITTING USE OF CERTAIN REAL PROPERTY IN THE DESIGNATED OUTDOOR REFRESHMENT, AREAF FORUSE, ASADESIGNATED: OUTDOOR! REFRESHMENT, AREAFOREVENTSONJUNE  22, 2024, JULY4, 2024, AND AUGUST: 3, 2024  This Ordinance was given first title reading on March 18, 2024.  Given second title reading.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Schilling.  Yes: Westfall, Pierce, Twiss, Phillips, Marshall, Schilling and' Whidden. Mr. Phillips moved for adoption. Motion seconded by Mr. Schilling. Yes: Pierce, Phillips, Marshall, Schilling, Whidden and Westfall.  No: None. No: Twiss.  ORDINANCE ADOPTED  There being noi further business, Council adjourned at 6:10 p.m.  Clerk of Council  President of Council    COMMITTEE REPORT TROY CITYC COUNCIL  TO: FROM: SUBJECT:  Mr. Rozell, President of Council Buildings & Utilities Committee  DATE: March 25, 2024  BIDDING AUTHORIZATION FOR TWO ROOF MAINTENANCE PROJECTS  SUMMARY REPORT: (To be read at Council meeting) together as there may be some economies of scale in doing sO. RECOMMENDATION: (To be read at Council meeting)  Committee members Phillips and Pierce met March 25 to consider authorizing bidding for the roof maintenance projects that were includedi int the 2024 budget. The projects are discussed in the detailed report. Staff intends tol bidi thet twoy projects Itis the recommendation: oft this Committee that! legislation bey prepared authorizing the! Director of Public Service and Safety to advertise for bids and enter into a contract for the City! Hall Roof Recoating Project at a cost not to exceed $100,000 and for the repairs to the coping and metal edging of the roof of the Central Service and Maintenance Facility at a cost not to  exceed $90,000.  Respectfully: submitted, Bobby W. Phillips Lynne B. Snee  Samuel J. Pierce, Chairman Buildings & Utilities Committee  DETAILED REPORT:  Committee members Phillips and Pierce met March 25, 2024, to consider authorizing bidding of two roof maintenance projects. Also attending the meeting were Mayor Oda, Council President Rozell, Council Members Marshall, Schilling, Whidden and' Twiss, the Director of Public Service and Safety, citizens, and members oft the Citys staff. Two roof maintenance projects are included ini the 2024 Budget that the Cityi intends to bid together as there may be some  economies of scale in doing so.  1.  $90,000 was budgeted in the Capital Improvement Fund (Fund 441) for the recoating of the City Hall roof. The roof membrane of City Hall is now twenty-five years old, having been installed as a part oft the building renovation project that started in 1999. Even with the age of the roof membrane, it remains in good condition. A consultant has recommended that recoating the roof at this time will extend the life of the roof by at least 15 years. The process would be placing a reinforced liquidr roofing system over the existing membrane. This process is warranted for a 15-year period. There is a distinct economic advantage to coating the existing roof membrane rather than replacing it. The current estimate for this project is $100,000. This exceeds the budgeted amount. Itis anticipated that the additional funds are available within the fund balance of the 441 Fund and savings are anticipated within At total of $90,000 was budgeted for repairs to the coping and metal edging of the roof at the Central Service and Maintenance Facility on Experiment Farm Road. This roof is original tot the building constructed int the 1980s. This is at first step in addressing roofing items at the maintenance facility. This work will extend the life oft the present roofing system. The! $90,000 estimated project cost was budgeted in the amount of $15,000 ine each oft thei following budgets: Electrical (Fund 101.555), Refuse Collection (Fund 101.635) Street (Fund 202), Stormwater (Fund 709),  the budget appropriation.  2.  Water Distribution (Fund 710.663), and Sewer Maintenance (Fund 711.673).  RECOMMENDATION:  Itis ther recommendation oft this Committee that legislation be prepared authorizingt thel Director of Public Service and Safety to advertise for bids and enter into a contract for the City! Hall Roof Recoating Project at a cost not to exceed $100,000 and for the repairs to the coping and metal edging of the roof of the Central Service and Maintenance Facility (Code Upgrade  of ANSI SPRI EDGE METAL) at a cost not to exceed $90,000.  cc:  Council, Mayor, Director of Law, Auditor, Clerk, Director of Public! Service & Safety, Media, staff    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM: SUBJECT:  Mr. Rozell, President of Council Community Partnerships Committee  DATE: March 25, 2024  NOTWITHSTANDING LEGISLATION AND AGREEMENT = 2024 TROY STRAWBERRY  FESTIVAL; ACTIVATION OF AREA OF DORA TEMPORARY BOUNDARY  SUMMARY REPORT: (to be read at Council meeting)  Committee members Marshall and Twiss met March 25 regarding the 2024 Troy Strawberry Festival to be held May 31 through June 2, 2024. The Festival is to take place in both the downtown and levee areas. With the activation of an area of the DORA Temporary Boundary, the Troy Area Chamber of Commerce will be able to sell alcohol on the upper levee on June 1 and 2. The event will continue to provide an opportunity for local non-profits to raise funds for community purposes while providing an opportunity for residents and visitors to come downtown to enjoy a variety of Itist the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into an agreement with the Troy Area Chamber of Commerce for the 2024 Troy Strawberry Festival; provide for the standard notwithstanding legislation; and authorize activation of a portion of the DORA Temporary Activation Boundary. Committee supports emergency legislation so that the temporary alcohol permit application can  bands, support local businesses, and support the local non-profit organizations  RECOMMENDATION: (to be read at Council meeting)  be submitted without delay.  Respectflulysubmited, Todd D. Severt William C. Twiss  Kristie L. Marshall, Chairman Community Partnerships Committee  DETAILED REPORT:  Committee members Marshall and Twiss met March 25, 2024, to consider authorizing notwithstanding legislation and an agreement with the Troy Area Chamber of Commerce for the 2024 Troy Strawberry Festival and authorizing the activation of an area of the DORA Temporary Boundary. The meeting was also attended by Mayor Oda, Council Members Schilling and Whidden, the Director ofL Law, the Director of Public Service and Safety, the Executive Director The 2024 Troy Strawberry Festival would utilizei the downtown and levee areas, include the Strawberry, Jam event with a concert downtown on Friday, May 31, and have a location for sale of alcoholic beverages on the upper levee on Saturday, June 1 and Sunday, June 2. Activation of an area of the DORA Temporary Boundary would be needed for all three days so that persons with DORA beverages could access the N. Market Street Bridge to visit levee vendors. The purpose of the festival would continue to be providing an opportunity for local non-profits to raise funds for community purposes while providing an opportunity for residents and visitors to come downtown to enjoy a variety of bands, support local businesses, and support the local non-profit organizations. We reviewed the below details:  oft the Troy Area Chamber of Commerce (Chamber), citizens, and members oft the City staff.  Downtown venue area would be the Public quare/QuadransProury Plaza, S. Market Street to Franklin Street, N. Market Street to' Water Street, E. Main Street to Mulberry Street, and' W. Main Street tol Plum Street, with the closing of some side streets (i.e., North and South Cherry, Walnut Street) to store vehicles associated withi the event, and close parking lots (i.e., north of the REC, North and South Cherry Street). The roadways will close to traffic at 6:00 p.m. on Thursday, May 30, with the roadways open no later 7:00 Ina addition, for safety, N. Market Street will be closed from Water Street to Staunton Road commencing at noon on! Friday, May: 31. There willl be access tot the Senior Citizens Center and the parking lot of thel N. Market Event hours are Friday, May 31, 6:00 p.m. - 9:00 p.m.; Saturday, June 1, 10:00 a.m. - 9:00 p.m.; Sunday, The Chamber has requested that a portion of the DORA Temporary Activation Boundary be activated for the Festival during DORA hours. The Chamber willl have one point of sales for alcohol, which will be on the upper  a.m., Monday, June 3.  Street Ballfield. That area of N. Market Street would reopen by midnight, June 2.  June 2, 10:00 a.m. - 6:00 p.m.  levee generally west oft the Senior Citizens Center.    Page Two  The Chamber did not request a point of sales for alcohol in the downtown venue, leaving the sale of DORA beverages tot the downtown businesses. The Chamber does not plan to sell alcohol on Friday, but the DORA will be activated so that persons with DORA beverages may also access the N. Market Street Bridge to visit levee vendors. The Temporary Activation has been recommended by the Board of Park Commissioners. The Chamber will provide a payment to reflect the adjusted average amount funded by the City.  Two maps are attached:  One shows the total DORA Temporary Activation Boundary, with the requested activation area shown ing gold. The requested area includes the N. Market Street Bridge and a portion of the levee. o The second map shows the barricades, signage and additional trash containers that will be required. These items, including the emptying of the trash containers, are the responsibility of the Chamber.  RECOMMENDATION:  Itist the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to enter into an agreement with the Troy Area Chamber of Commerce for the 2024 Troy Strawberry Festival; provide for the standard notwithstanding legislation; and authorize activation of a portion of the DORA Temporary Activation Boundary. Committee supports emergency legislation so that the temporary alcohol permit application can  be submitted without delay.  cc:  Council, Mayor, Director ofLaw, Auditor, Director ofPublic Service and Safety, Clerk, file, staff    CITYOFTROY,OHIO  RESOLUTION No. R-15-2024  DaylonlegalB Blank.Ins.  RESOLUTION. AUTHORIZING THE DIRECTOR OF PUBLICSERVICE/ AND SAFETYOF THE CITYOF TROY. OHIO TO ADVERTISE FOR BIDSA AND ENTERI INTOACONTRACTI FOR THE CITYHALL ROOF RECOATING PROJECT  WHEREAS, Council has established: a needt tor recoati ther roof of City Hall toe extend NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Troy, as SECTION!: That the Director of Public Service and Safety of the City of Troy, Ohio is hereby authorized to advertise for bids and enteri into a contract fort the City Hall Roof Recoating! Project (CODE UPGRADE ofA ANSIS SPRIE EDGEI METAL), inaccordance with the plans ands specifications now onf filei int the Office oft the Director of Public Service and Safety, at a cost not to exceed One Hundred Thousand Dollars and no/100 SECTIONI!: That this Resolution shall be effective att the earliest date allowed  thel life oft ther roof. follows:  ($100,000.00). byl law.  Adopted: Approved: Attest  President of Council  Clerk of Council  Mayor    CIYOFTROYOHIO  RESOLUTION No. R-16-2024  DapntepiBlaklme  RESOLUTION AUTHORIZING THE DIRECTORC OF PUBLIC SERVICE AND SAFETY OFTHE CITYOF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO A CONTRACT FOR THE CENTRAL SERVICE AND MAINTENANCE FACILITY ROOF COPING REPAIR PROJECT  WHEREAS, Council has established a need tor repairt the roof coping ont the City's Central Service and Maintenance Facilityt to extendt thel life oft the roof. NOW, THEREFORE, BE mT RESOLVED by the Council of the City of Troy, as SECTION!: That the Director of Public Service and Safety ofi the City of Troy, Ohio is hereby authorized to advertise for bids and enter into a contract fort the Central Service and Maintenance Facility Roof Coping Repair Project, in accordance with the plans and specifications now ont file in the Office oft the Director of Public Service and Safety, atac cost not to exceed Ninety Thousand Dollars and no/100 ($90,000.00). SECTION!: That this Resolution shall be effective at the earliest date allowed  follows:  by! law.  Adopted: Approved: Attest:,  President of Council  Clerk of Council  Mayor    hesplution-  ARESOLUTIONI INA MEMORIAM ROBERT A. MCCARTHY 1931- -2024  WHEREAS, ther members of Council fort the Cilyo ofl Troy recognize, onk behalfo of alll Troy citizens. the WHEREAS, Robert A. McCarthy was al long-time resident of the Cily of Troy, adopting and WHEREAS, Robert A. McCarthy served as a volunteer for a number ofk local organizations fort the benefit oft thel Troy Community and citizens, including the Senior Cifizens Center and thel Troy Foundation; WHEREAS, Robert A. McCarthys served his Country with! honor and distinctioni in the United States WHEREAS, Robert A. McCarthy particularly served the Cily ofT Troy, Ohio ast the Director ofl Law WHEREAS. Robert/ A. McCarthy wasr removedf from ourr midstt byo death onN March 18, 2024. NOW, THEREFORE, BEI I RESOLVED byt the Council of the City oft Troy, Ohio, that this expression of appreciation for the dedicated service of Robert A. McCarthy to this City and the citizens of this community be extended with sincere sympathy to Mrs. Karol McCarthy and the family of Robert A. BEITF FURTHER RESOLVED that a notation oft this Resolution! be placedi int the official records oft the Cily' of Troy, Ohio, and that the Clerk of Councili is hereby directed andi instructed to forward a duly attestedo ands signedo copy oft this Resolutiont tot thef familyo ofR Robert/ A. McCarthy.  servicet to our City byt thel late Robert A,N McCarthy; and supportingl Troy ash his homet town; and  and Navy; and  from. July 17, 1971 through! December 31, 1979; and  McCarthy.  Adopted: Approved Attest:  President of Council Mayor  Clerk of Council  Members ofT Troy City Council:    CITYOFTROYOHIO  ORDINANCENO. 0-12-2024  ORDINANCE AUTHORIZING THE USE OF. PUBLIC AREAS FOR1 THE 2024 TROY STRAWBERRY FESTIVAL; NOTWITIHSTANDING ÇONFLICTINGI PROVISIONS OFTHET TROYCODIFIED ORDINANCES: FURTHER APPROVING THE USE OF AN AREA FOR THE SALEOF BEER SUBJECTTO THE ISSUANCE OF PROPER PERMITSBYTHE STATE OF OHIO AND PROCUREMENT OF LIQUOR LIABILITY INSURANCE: AND AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND SAFETY OF THE CITYOF TROY, OHIOTO ENTER INTO AN AGREEMENT WITH THE TROY AREA CHAMBER OF COMMERCE THEREFOR.. ANDI DECLARING AN EMERGENCY  WHEREAS, the Troy Area Chamber of Commerce has requested permission to hold an event known ast thel Troy Strawberry Festival onN May 31, June 1and. June 2, 2024, (the! hours oft the actual eventa activities beingf from! 5:00 PM to 9:00 PM on Friday, May 31, 2024, from 10:00A AMto 9:00 PM ons Saturday, June 1,2 2024, andi from 10:00 AM- 6:00F PM on Sunday. June 2, 2024) and have requested thatt thee event bel located ont the Great Miami River levee, thel Market Street Bridge (closed tof facilitate the Festival), the! North Market StreetE Ball Field parking! lot, andi int the downtown area as shown on the attached "Exhibits At through D; provided that the Troy Area Chamber of Commerce will provide ap pre-festival payment tot the City of Troy not to exceed Eleven" Thousand Dollars asap partiald off-settot the City's costs; andp providedt thata anA Agreement! bee enteredi intot thereto; WHEREAS, Troy City Council is of the opinion that such request is reasonable and WHEREAS, without interferingy with attendees right to engage int this conduct ato other times int this location and in other places at allt times; and withouti interfering ine attendees rightt to engage in other, non-prohibited conduct during the 2024 Troy Strawbeny Festival; because of Troy City Council's interest in preserving the public's safety and its interest of proper management of the anticipated large crowd ofa attendees, certain actions duringt the actual event activities each day and for the hour before and after each day's activities, within the event area as shown ont the attached "Exhibits Athrough D, should bel limited, such as havingr non-handicap-assist: animals att the event, the use of drones except as approved! by the Cityf for event documentation: andi marketing purposes only, and engaging int the act ofv writing, painting, chalking or otherwise permanently ort temporarily defacing or marking ont the public streets, sidewalks, alleys or other public areas int the event area WHEREAS, itis appropriate andy prudentf for the City of Troy, through its Director of Public Service and Safetyt to enteri intos such ana agreement regardingt the 2024" Troy Strawberry Festival. NOW, THEREFORE, BEI IT ORDAINED! byt the Council oft the City ofl Troy, asf follows: SECTIONE: That the Director ofF Public Service and Safety of the City of Troy, Ohio is authorized to establish terms and conditions for the use by the Troy Area Chamber of Commerce forti the 2024Troy Strawberry! Festival ofti thep publica areas ass shown on" Exhibits Atl throughD'a attached hereto, beginning ate 6:00 PMC on7 Thursday, May 30, 2024, ande ending at7 7:00 AMC on! Monday, June SECTIONI!: That the sale ofv wares by peddlers and itinerant vendors, except by persons associated with and authorized! byt the Troy Area Chamber of Commerce are prohibited int the event area shown on" "Exhibit At through! D, from 4:00 PMt to1 10:00F PM onF Friday, May 31, 2024, from 9:00 AMto1 10:00F PMC on Saturday, June 1,2024, andf from 9:00 AMto7 7:00F PMo on Sunday, June 2, 2024. SECTION": That the sale of beer and hard cider only ont the upper levee oft the Great Miami River, the sale site shown on" "Exhibit C" attached hereto, by the Troy Area Chamber of Commerce for the 2024 Troy Strawbery Festival, is authorized on Saturday, June 1, 2024, from 11:00 AM to 9:00 PM and Sunday, June 2, 2024, from 11:00 AM to 6:00 PM, subject top proper permits issued byt the State of Ohio and submission ofali liquor liabilityi insurance policyr naming the City of Troye either ast the named insured or as additionally insured with! limits ofr nol less than One Million Dollars and no/100 ($1,000,000.00), and subject to approval oft thea activation ofap portion of  and  appropriate fora ane event known ast the 2024 Troy Strawberry Festival; and  during thee event, unless otherwise allowed byl law; and  3,2024, ast thes site oft the 2024" Troy Strawberry Festival.  thel DORA1 Temporary Activation Boundary fort this event.    ORDINANCEN NO.C PAGE TWO  SECTIONV: That the Director of Public Service and Safety oft the City of Troy, Ohio is herebya authorized1 toe enteri into ana agreement with thel TroyA Area Chamber of Commercel basedi upon thet terms and conditions herein provided, plus other terms and conditions ash hec deems necessary, SECTIONV: Thati from 4:00 PM1 to 10:00 PMC on Friday, May 31, 2024, from 9:00 AMt to 10:00F PM on Saturday, June 1,2 2024, andi from 9:00 AM to7 7:00F PM on Sunday, June 2, 2024, no person shall bring any animal into the event area as shown on" "Exhibits A through D", attached hereto, unless such animali ist beingo orv willb be used by! law enforcement officials int thep performance SECTION V: That no person shall engage in the act of writing, painting, chalking or otherwise permanently ort temporarily defacing orr marking ont the publics streets, sidewalks, alleys or other public areasi int thee eventa area, as shown on" "Exhibits At through D', attached hereto, from 4:00 PMt to 10:00 PM on Friday, May 31, 2024, from 9:00 AM to 10:00 PM on Saturday, June 1,2 2024, SECTION VII: That from 4:00 PMI to 10:00 PM on Friday, May 31, 2024, from 9:00/ AMt to 10:00 PM ons Saturday, June 1,2 2024, andf from 9:00 AM to7 7:00 PM on Sunday, June 2, 2024, int the event area as shown on" Exhibits A through D", attached hereto, nop person shall use drones except as approved byt the City fore event documentation: andr marketing purposes only. SECTION VII: That whoever violates Sections I, II, V,Vior VII oft this Ordinance is guilty SECTION IX: That this Ordinance is an emergency measure necessary fort thei immediate preservation oft thep public peace, health, ands safety ofthe Cily ofT Troy, Ohio, andf fort thet further reason thata agreemento details mustb bef finalizeda andi applications relatedt tothee eventmust! bef filed withinashort periodo oftime, NOW, WHEREFOR, this Ordinances shall bee effectivei immediately uponi itsa adoption and  regarding the 20241 Troy Strawbery Festival.  oft their duties, ora as ag guide dog or other handicap-assist. animal.  andf from 9:00/ AMt to7 7:00 PMC on Sunday, June 2, 2024.  ofar minor misdemeanor.  approval byt the Mayor.  Adopted: Approved: Attest:  President of Council  Clerk of Council  Mayor    Exhibit. A Overall. Area oft the 2024 Troy Strawberry Festival  Exhibit] B - Downtown Area oft the City ofTroy  os  Exhibit C-I Levee, Stadium, and Senior Citizens Center area for TSF2024  Exhibit D- 2024 Strawberry Classic 5K, 10K & Shortcake Fun Run Route  OBOOKMARK  LOGV WORKOUT  ADDT TOV WEBSITE  SHARE  MORE  E I  Cookson  Troy Park Elementary School  TyenwiSadm  Troy  Staunton D @) @  tighschool Christion 9  @ deD OBikPoth  Lost Creek Reserve    CITY OFTROY,OHIO  ORDINANCE No. 0-13-2024  DaymalpiBhni.Im:  ORDINANCE PERMITTING USE OF CERTAIN REAL PROPERTY IN THE DESIGNATED OUTDOOR REFRESHMENT AREA FOR USE AS A DESIGNATED OUTDOOR REFRESHMENT AREA FOR THE TROY STRAWBERRY FESTIVAL ON MAY31,20241 THROUGH JUNE 2, 2024, AND DECLARING ANI EMERGENCY  WHEREAS, Ordinance No. 0-7-2023 expanded the boundaries oft the Designated Outdoor Refreshment Area to include areas that permit the possession of open containers of certain alcoholic beverages during certain dates and times specifically WHEREAS, the City ofTroy, Ohio, willl be entering into an agreement with the Troy Area Chamber of Commerce for the Troy Strawberry Festival to be held May 31, 2024 WHEREAS, the Council of the City of Troy, Ohio finds that it is appropriate to permit open containers of alcoholic beverages on such dates for the Troy Strawbeny Festival, subject tot the rules andr regulations established by Ordinance No. 0-7-2023. NOW, THEREFORE, BEI IT ORDAINED by the Council oft the City of1 Troy, Ohio as SECTION!: The areas depicted in Exhibit" "A" shall be activated on the dates of May 31, 2024t through June 2, 2024, and the possession of alcoholic beverages in open containers shall be permitted, subject to all rules and regulations set forth in Ordinance SECTIONI I: That this Ordinance is an emergency measure necessary for the immediate preservation oft the public peace, health, and safety oft the City of Troy, Ohio, and for the further reason that applications related to the event must be filed within a short period oft time; NOW, WHEREFOR, this Ordinance shall be effective immediately  authorized! byt the City Council of1 Troy, Ohio; and  through. June 2, 2024; and  follows:  No. 0-7-2023.  upon its adoption and approval byt the Mayor.  ADOPTED: APPROVED: ATTEST:  President of Council  Clerk of Council  Mayor    EXHIBIT "A"  Troy Strawberry! Festival-D DORA-Temporary Activation Boundary  TRO  Requested Areaf for DORAT Temporary Activation    te    TROY OHIO ITEMS OF INTEREST  TO:  Mayor Oda Mr. Rozell, President of Council Council Members  FROM: Patrick E. J. Titterington, City Director We are providing the following for your information:  DATE: March 29, 2024  Major Project Update:  West Main Street Improvement Project Phase 1- Except for the block of the Tavern Building, Phase 1 is substantially complete subject to punch list items or any items awaiting delivery. West Main Street Improvement Project Phase. 2-1 The project was awarded to Milcon Concrete, Inc., of Troy, Ohio. The contractor is installing the storm sewer between Westbrook Lane and Norwich Road: and continuing tov work west. The contractorwill be connecting the water services between Weston Road and Dorset Road to the new water main once the testing is completed. WWTP Expansion - The contractor is working on the construction of the new aeration tank south oft the existing tanks and replacement of the old and outdated blower system. One bid was received fori the Concession Operation at the Softball Field at Paul G. Duke Park. The contract has been awarded to the only bidder, T.L. Baseball Boosters, Inc., based on an One bid was received fort the Concession Operation at the Football Field at Paul G. Duke Park, commonly known as the Little League Football Field. The contract has been awarded to the only bidder, Troy Junior Football, based on an annual payment of $100.00 to the city.  Contract Update:  annual payment of $750.00 to the city.  Employment Updates: Recreation Update:  Brian O'Neal, Police Officer, will resign effective April 1. Kim Morse, Parking Control Officer, will retire effective August 2. Summer Program Registrations will begin April 1. Youth Hockey registrations will begin on April 9.  Winterguard World Championship Percussion Prelims will be held at the arena on Thursday, Local High School recognition ceremonies, graduation ceremonies, and practices are all Troy Aquatic Park 2024 season passes are on sale now for $10.00 off the membership rate. To Float Troy reservations have started for 2024. 44 tents have been reserved to date. The annual spring clean-up of Riverside Drive and Rosehill Cemetery is currently taking place. New The annual "Spring Neighborhood Clean-up Week" is April 1 through April 5. This is the time when residents are permitted to exceed the capacity oft the refuse cart and place additional bagged household  April 18.  The Dayton Feis Dancing is scheduled for Saturday, April 27. The. Jo Dee Messina Concert Tour with Tracy Byrd is scheduled for May 18. scheduled for 2024. The first event is April 30.  date, 136 passes have been sold plus 15 grandparents passes.  cemetery decorations càn be placed starting April 16.  100 S. Market Street, Troy Ohio 45373-7303 Male a yow.    Items of Interest March 29, 2024  refuse out for collection. Brush and. yard waste regulations will also be relaxed during this week with brush not having to be tied/bundled and yard waste not having to be in a biodegradable bag. Grass The Total Solar Eclipse will take place on April 8 between 1:53 p.m. and 4:25 p.m. with a path oft totality inT Troy for 31 minutes and 45 seconds with maximum totality at 3:11 p.m. Events have been planned for April 7 and 8. The Public Square will be closed at Cherry Street, Water Street, Walnut Street and Franklin Street at noon on April 7 and will reopen approximately 6:00 p.m. April 8. Troy Main Street, Inc. is sponsoring A Night in the Stars with concerts on April 7 between 4:30 p.m. and 9:30 p.m. The City of Troyi is sponsoring The Troy Truckyard Event, Eclipse on the Square with a concert from noon  clippings and leaves must be placed in a biodegradable bag.  to3 3:00 p.m. on April 8. Calendar of Meetings April 1 April 2 April 8 April 10 April 15 April 17 April 18 April 22 April 24 April 29 April7 April 8 May 11 April 18 April 27 April 30 May 4-5 May 11-12 May 16 May 18 May 19 May 23 May 24 May 25 May 26 May 26  Attached is the Snow Removal Report fort the 2023-2024 winter season.  7:00 p.m. 4:00 p.m. 6:00 p.m. 3:30 p.m. 7:00 p.m. 4:00 p.m. 6:15 p.m. 6:00 p.m. 3:30 p.m. 6:00 p.m. 4:30 p.m.  Council Meeting Park Board Meeting Council Committee Meeting Planning Commission Meeting Council Meeting Recreation Board Meeting HRC Meeting Council Committee Meeting Planning Commission Meeting Council Committee Meeting Troy Eclipse A Night in the Stars  Upcoming Events Downtown  12:00 p.m. Troy Eclipse - Eclipse on the Square 10:00 a.m. TMS Second Saturday: Car Show  Upcoming Events at Hobart Arena  Winterguard- - World Championships Percussion Prelims Upper Valley Career Center. Achievers Awards USTA Ohio Baton State Championships Center Stage Academy of Dance Spring Recital Troy High School Senior Scholarship Awards Jo Dee Messina Tour with Tracy Byrd Bethel High School Graduation Ceremony Upper Valley Career Center Graduation Ceremony Miami East High School Graduation Ceremony Covington High School Graduation Ceremony Tippecanoe High School Graduation Ceremony  Dayton Feis  7:00 p.m. 7:00 p.m. 7:30 p.m. 5:00 p.m. 7:00 p.m. 7:00 p.m. 2:00 p.m. 7:00 p.m.  10:30 p.m. Troy High School Graduation Ceremony  Reports from other departments are attached.  Ifyoul have any questions, please do not hesitate to contact this office.  Enclosure CC: Department Heads    TOTAL EVENT DESCRIPTION SALT (M-=Mains; EVENT TOTAL REMAININ S=Secondarles; B=Bridges; All-AIIStroets) $0.00 1,380.08  SALT 0.00 $70.05 $  BEET JUICE 0.0 $1.37 $  UNLEADED 0.0 $2.23  DIESEL 0.0 $2.94  REGLABOR OTLABOR TOTAL SPENTTO G  MONTH (TONS) (S/TON) (S/EVENT) (GAL) (S/GAL) (S/EVENT) (GAL) (S/GAL) (S/EVENT) (GAL) (S/GAL) (S/EVENT) KHOURS (SEVENT) (HOURS) (SEVENT) (S/EVENT) DATE (TONS) Docombor6, 2023 0.10 $70.05 $7.01 0.0 $1.37 $0.00 0.0 $2.23 $0.00 1.0 $2.94 $2.94 1.00 $35.33 0.00 $0.00 $45.28 $45.28 1,379.98 SON. MarketBridgo Jenuary1. 2024 3.00 $70.05 $210.15 0.0 $1.37 $0.00 0.0 $2.23 $0.00 2.0 $2.94 $5.88 0.00 $0,00 3.00 $203.07 $419.10 $464.38 1,376.98 SaltBridges January4 ,2024 9.40 $70.05 $484.75 0.0 $1.37 $0.00 0.0 $2.23 $0.00 18.0 $2.04 $52.92 16.00 $542.24 000 $0,00 $1,079.91 $1,544.29 1,307.58 Brihingn roads January5, 2024 8.10 $70.05 $567.41 0.0 $1.37 $0.00 0.0 $2.23 $0.00 18.0 $2.94 $52.92 16.00 $542.24 000 $0.00 $1,162.57 $2,706.86 1,350.48 Briningn roads nuary16,2 2024 57.50 $70.05 $4,027.88 0.0 $1.37 $0.00 2.0 $2.23 $4.46 28.0 $2.94 $82.32 20.00 $652.08 12.50 $620.72 $5,387.45 $8,094.31 1,301.98 SaRMaS Jenuary18, 2024 7.00 $70.05 $525.38 00 $1.37 $0.00 0.0 $2.23 $0.00 18.0 $2.94 $52,92 12.00 $417.48 0,00 $0.00 $995.78 $9,090.09 1,294.98 BrineM MainF Roade January19,2024 90.50 $70.05 $6,339.53 0.0 $1.37 $0.00 0.0 $2.23 $0.00 105.0 $2.94 $308.70 45.50 $1,484.41 14.25 $713.34 $8,845.97 $17,936.06 1,204.48 Plow Mains& Secondaries 6.00 $70.05 $420.30 0.0 $1.37 $0.00 0.0 $2.23 $0.00 16.0 $2.94 $47.04 10.00 $300.60 0.00 $0.00 $767.94 $18,704.00 1,198.48 Brine! Main Roads February16.2024 57.00 $70.05 $3,992.85 0.0 $1.37 $0.00 0.0 $2:23 $0.00 105.0 $2.94 $308.70 0.00 $0.00 43.00 $2,168.61 $6,468.16 $25,172.16 1,141.48 Plow Mansa Secondaries Fobruary17,2024 5.00 $70.05 $350.25 0.0 $1.37 $0.00 0.0 $2.23 $0.00 4.0 $2.94 $11.76 0.00 $0.00 6.00 $370.11 $732.12 $25,904.28 1,136.48 Salintersections-ils  00AM-3 3:00PM 7:00AM-3:0OPM  B:ODAM-2:00PM 5,00AM-1:30PM 8:00AM-1:00PM 7:00PM-1:0DAM 9:00AM-2:00PM 6:00AM-9.ODAM Total  4.00 $70.05 $280.20 0.0 $1.37 $0.00 0.0 $2.23 $0.00 2.0 $2.94 $5.88 0.00 $0.00 3.00 $203.07 $489.15 $26,393.43 1,132.48 SaBrdgesa andw. Main  247.60 $17,205.71 0.0 *Compared with: 2022- 2023s seasone totaling $41,391.86and:  $0.00 2.0  $4.46 317.0  $931.98 1205 $3,974.38 L 81.75 $4,276.92  $26,393.43    TROY OHIO  Operations Items of Interest March 29, 2024  Street/Solid Waste - Justin Olivieri, Foreman Handled recycling and trash complaints Collected yard waste bags and bundled brush Filled 61 potholes with cold patch Crack-sealed roadways from prior year's paving lists  Collected and transported 259 tons of residential trash since the last report of2 262 tons  Built up the berm along Washington Road near The Reserves at' Washington Dug out and placed pavers under the waste receptacles in the downtown area The Dye Mill Road Compost Facility opened for the season on March 18 Completed the Ohio Utilities Protection Service requests as needed Cleared the broken MetroNet fiber optic line on Nutmeg Square North Installed a new base for a temporary electric panel on Prouty Plaza Repaired a defective fuel pump ati the Maintenance Facility Updated the downtown street lighting controls Attended the NFPA 70E Electrical Safety training Street and Adams Street traffic signal  Electrical - Daryl Williams, Electrician  Repaired downtown Christmas lights as necessary Began traffic signal maintenance for 2024  Installed attachment point and weather head for the fiber optic connection at the West Main  Water Distribution/Sewer Maintenance - Scott Taylor, Utility Foreman Marked numerous Ohio Utilities Protection Service tickets Completed numerous work orders for Billing and Collection Investigated numerous high consumption alerts Completed non-pay shut offs and reconnects as paid  Repaired and replaced water meters and radios that were not functioning  Replaced 36 water meters Continued lead service inspections Repaired two water main breaks Replaced four catch basins  Continued CCTV inspection for the 2024 Paving Program Wastewater Treatment Plant - Ken Parks, Superintendent  Plant Expansion Project Progress: Aeration Tank #3 and Blowers #1 and #2 are now in- service manual mode only. Contractor is now demolishing air piping and diffusers in Plant maintenance staff attended Electrical Safety Training at the Upper Valley Career  Aeration Tank #1 and setting forms to pour selector walls.  Center on March 15.  A plant tour was given to a small group of Troy residents on March 25.    TROY OHIO  Operations Items of Interest March 29, 2024  The Superintendent and Assistant Superintendent attended the Ohio Bureau of Workers This week, a concrete contractor replaced a set of steps that lead upt to the UVI Disinfection  Compensation Safety Conference on March 28 in Columbus, Ohio. Year-to-Date dry tons of sludge removed is 232.10 tons.  System.  Monthly Flow Data 2021 7.16 13.11 5.42 222.06 277.37  March - March- March- - March- March  2020 8.87 15.93 6.28  2022 8.95 15.92 6.70  2023 7.27 13.42 4.82 225.27  2024 6.63 10.98 1.52 159.16  Daily Average, Daily Max, MGD Daily Min, MGD Monthly Total, 274.90 Million Gallons  MGD  Calendar Year Flow Data  2020 5.72 15.93 3.01  2021 5.47 13.11 3.71  2022 5.68 15.92 2.73  2023 5.08 13.42 1.08  2024 5.76 10.98 1.52 483.63  Daily Average, Daily Max, MGD Daily Min, MGD Total Flow Year-  MGD  to-Date, Million 2,094.22 1,997.78 2,071.82 1854.83  Gallons  Note: Data for 2024 is month and year-to-date. Water Treatment Plant - Gary Evans II, Superintendent Well 17 was cleaned and placed back online Staff attended Confined Space and Fall Protection training Afe fence was repaired from vehicle damage  The Consumer Confidence Report (CCR) was updated and sent to OEPA for review    Items of Interest Engineering Department March 29, 2024  PROJ#  PROJECT TITLE  PROJECT STATUS  PUBLIC WORKS AND CITY FACILITY PROJECTS  Council authorized Strand Associates, Inc. to design improvements along' West Main Street from Market Street (i.e. Public Square) to I-75. Both project phases have been awarded federal funding totaling $5,508,383, ODOT Urban Phase 1: Council granted authorization for Phase 1 of $9,000,000. The contract was awarded to Double Jay Construction, Inc. of Englewood, Ohio. Phase 1is essentially complete except for thel block where the Tavern Phase 2: Council authorized the Phase 2 project to bid at a cost not to exceed $8,000,000. The project was Westbrook Lane and Norwich Rd and continue working west. The contractor willl be connecting the water services Utility (i.e. Duct Bank) Improvement: The utility companies are continuing to relocate their infrastructure to underground to provide room in the right-of-way for the widened street in the Phase 2 area. AES, CenterPoint Energy and Metronet have relocated their utilities. Frontier is on site pulling fiber through the new duct bank, and Charter/Spectrum has started relocating their infrastructure. Staff is hopeful that the progress of Frontier and Charter/Spectrum will allow for thel Phase 2 general contractor to continue to work. All questions for the West Main Street Improvements can be directed to mainstimprovements@primeeng.com, We appreciate your patience during this complex street improvement project!  Paving Program for $860,000 and OPWC grant for $600,000 (Phase 2 only).  Building is located. Punch list items remain.  West Main Street (SR 41)Corridor awarded to Milcon Concrete, Inc., in the amount of $6,789,958.48. The contractor is installing storm sewer between Improvements (PID 108662 and between Weston Road and Dorset Road to the new water main once the testing is completed.  110253)  2018-12  Council approved an agreement with Strand Associates, Inc. for the following items: FEMA submission of new flood plain boundaries, design of ditch improvements, especially around bridges, negotiations of easements with residents for staff to enter the ditch for maintenance, and public education information to provide to residents along Kidder Ditch and submit it to FEMA. Staff and Strand are seeing what Spring 2024 weather brings to assist with Council authorized an agreement addendum with Hazen & Sawyer to provide design services for the plant expansion to increase capacity. Council authorized $14,000,000 for the construction project. The contract was anticipated in fall 2024. Council approved additional design for the expansion project to finance additional CIP items through the WPCLF loan. The flow splitting chamber was modified and the plant is back to normal construction The City received federal grant funding for the resurfacing and repair of North Elm Street from Main Street to the awarded the project. Staff is working with the contractor to get a preconstruction meeting scheduled; the contracto has indicated that they will be proceeding with this paving project at the same time they willl be completing the  Kidder Ditch Modeling & Rehabilitation ditches int the City. With onsite construction complete, staff is working with Strand to revise the flood plain along  2018-015  calibration of the hydrologic and hydraulic models.  WWTP Aeration Blower Replacement awarded to Peterson Construction in the amount of $10,777,000. Project is 50% complete, and completion is  Expansion  2020-003  operation.  North Elm Street Resurfacing (PID north corporate boundary. Choice One Engineering designed the project and John R. Jurgensen Company was  116848)  2021-017  annual paving.  1of3    Items of Interest Engineering Department March 29, 2024  PROJ#  PROJECT TITLE  PROJECT STATUS  Council approved an agreement with Miami County in June 2022 related to the design of the waterline extension to Sayers Road. Access Engineering is currently working on the design for this project. Miami County and the City are Council authorized $650,000 for the project. The contract was awarded to Ranger Earthwork in the amount of  Casstown Waterline Extension Casstown. Troy will own the portion of the waterline along Staunton Road (SR 55) between Stonyridge Avenue and  working through an agreement for construction of the Casstown Waterline Extension.  2022-002  Maple-Peters Waterline Replacement $482,336.00. This project includes the installation of a new waterline on Maple Street and taking over a portion of  the County's waterline on Peters Road. Construction has restarted.  2022-006  The Low Head Dam Removal project has over $7.5 million in funding for the completion of the dam removal, shelf and rec trail. Staff continues to apply for additional grant funding to maximize City funding for the project. Staff sent RFPS for design of the dam and river improvements to qualified consultants. After reviewing the submissions and interviews, Council approved a professional services agreement with Burgess & Niple for the project design. Design  Low Head Dam Removal  for the project has begun.  2023-011  Sidewalk  2023 East End & Fox Harbor  Phase 15 of the sidewalk program is generally in the Kings Chapel subdivision. The contract has been awarded to  Program (Phase 15) Coate Construction LLC. Sidewalk replacement in Kings Chapel is complete. The contractor is working in the  Kensington Subdivision area oft the City to correct non-compliant ADA curb ramps.  N/A  Sidewalk Program 2024 (Phase 16) Phase 16 of the sidewalk program encompasses Carriage Crossing Subdivision and locations of missing gap  Carriage Crossing and Missing Gap sidewalks along West Main Street. The design engineer is beginning work.  N/A SUBDIVISION PROJECTS 2024-002 2024-001 2023-xxx 2019-03; 2022-013; 2023-012  along West Main Street  The Reserves at Cliff Oaks The preliminary plan for The Reserves at Cliff Oaks (previously the Swank Farm along Fenner Rd.) was approved Halifax Villas & Patio Homes PD The record plan was approved byt the Planning Commission on March 13 and will be forwarded for Council  by the Planning Commission on March 13.  Phase 2 of the planned development is along N. Market Street across from Nottingham Subdivision/Loxley Lane. This property is located west of thei intersection of West Market Street and Nashville Road.. At Council's December 4r meeting, the rezoning to PD-R and the General Plan were approved. Staff will continue working with the developer on the Final Development Plan, Record Plat and Construction Drawings. Section 5 has final course of asphalt completed and will be entering into a maintenance bond. Section 6 received final acceptance from Council, and construction has begun. The final record plat of Section 7 was approved at Planning Commission on March 13 and will be forwarded for Council consideration. Section 7 is the final section  consideration.  Somerset Reserve PD-R  Halifax  Halifax Estates.  2of3    Items of Interest Engineering Department March 29, 2024  PROJ# 2022-014 2021-02; 2022-009 2021-11 2024-005 2020-19  PROJECT TITLE Fern Way Fox Harbor Liberty Meadows Addison Landing The Reserve at Washington  PROJECT STATUS  The preliminary plan, final record plat and construction drawings were reviewed, and comments sent back to the Section 8 publici improvements are complete, the final punch list is pending to enter into the M&G period. The final plat of Section 9 publici improvements has begun; houses are being approved for construction. Phase 10 final The preliminary plan for Liberty Meadows was presented and approved by Planning Commission. Staff is reviewing This property is located along North Dorset Road/Lytle Road. The Preliminary Plan has been  developer and the developers engineer. Staff awaiting resubmittal by the developer. record plat will be presented to Planning Commission in the coming month.  construction plans for Phase 1. Commission. into a maintenance period.  approved by Planning  Section 2 home construction continues, and staffi is awaiting the completion of the final punch list in order to enter The plat was recorded by the County. Staff and the Director of Law met with the developer to continue coordination to get the improvements completed in collaboration with the subdivision regulations. Construction is estimated to begin in a couple of months after an escrow agreement is signed. Staff is awaiting finalization of the construction Sections 6 and 7 have completed the requested maintenance items. Staff is awaiting the maintenance bonds for  Villages of Concord Stonebridge Meadows Pleasant View Estates  2018-07 2017-15; 2018-02 2007-41  plans and escrow agreement. both sections.  Staff has received questions pertaining to the size of the bridge required for Section 4.  3of3    High Usage Alert Records  Address S. Dorset Road Red Harvest Drive W. Market Street Morehead Street S. Walnut Street N. Dorset Road Robinhood Lane S.N Mulberry Street New Castle Drive Surrey Road Stonyridge Avenue Overfield Place W. Market Street Stephenson Drive McKaig Avenue Red Maple Drive  24 Hr. usage Shut Off: CuFt. 300 400 300 400 300 300 500 300 400 800 300 300 500 300 1100 1200  Date March 4, 2024 March 4, 2024 March 15, 2024 March 18, 2024 March 18, 2024 March 21, 2024 March 22, 2024 March 25, 2024 March 26, 2024 March 27, 2024 March 28, 2024  Reconnect: Yes No- Cause No-L Left blue card to call B&C No-Left blue card to call B&C No Left blue card to call B&C Yes Owner made repairs No - Left blue card to call B&C No - Spoke with owner they are investigating No- - Left blue card to call B&C No-L Left blue card to call B&C No- Left blue card to call B&C Yes - Toilet leaking No- Hose left on  Yes No No No No No No Yes No No No No No No No No Yes No  March 4, 2024 No - Spoke with owner toilet leaking March 5, 2024 No - Spoke with owner toilet leaking March 18, 2024 No - Spoke with owner toilet leaking March 19, 2024 No - Spoke with owner toilet leaking  March 25, 2024 No Spoke with owner toilet leaking    TROY OHIO  MEMORANDUM  TO: FROM: DATE:  Patrick E.J. Titterington, Director of Public Service and Safety  Tim Davis, Development Director  March 29, 2024  SUBJECT: Items of Interest Report  h have attached two reports which summarize concerns that are being addressed by the The first report shows all permit applications that were received. The permits have been separated by the wards they are located within. There were 23 permit applications received during this time The second report contains the address, type of concern, and a summary of the current status of on-going property maintenance violations. Both open and closed concerns are listed. These conçerns are separated by the wards of which they are located within. There were 33 violations All costs associated with the removal of trash and elimination of noxious weeds will be invoiced toi the property owner. Should the property owner faili to payanyinvoice, the cost willl be assessed  Development Department from March 13, 2024 to March 27, 2024.  period.  addressed during this time period.  to the property taxes where the violation occurred.  encl.    Permit Activity Report March 13, 2024 - March 27, 2024 Description  Project Address Ward 151 W'STAUNTON RD 151 WS STAUNTON RD 1051 NN MYSTICLANE 15WRACEST 364 SHAFTSBURY ROAD 677 WE BENTLEY CIR  Permit Type 1Sign Permit-Permanent 1F Fence Permit 1Fence Permit 2 Sign Permit-Permanent 2 Fence Permit 22 Zoning- Residential- New  Assigned To Permit Date Total Fees  SIGN FENCE FENCE New! Signf for BA Bricks FENCE SINGLE FAMILY RESIDENCE OCCUPANCY PERMIT- TRILOGY MEDICAL MASSACE CLINIC FENCE FENCE  Taylor Bruner Taylor Bruner Taylor Bruner Austin Eidemiller Taylor Bruner Taylor Bruner Austin Eidemiller Russell Long Russell Long Taylor Bruner Taylor Bruner Taylor Bruner Taylor Bruner Austin Eidemiller Taylor Bruner Taylor Bruner Taylor Bruner Taylor Bruner Taylor Bruner Taylor Bruner  3/27/2024 $ 3/27/2024 $ 3/26/2024 $ 3/26/2024 $ 3/21/2024 $ 3/15/2024 $ 3/21/2024 $ 3/20/2024 $ 3/20/2024 $ 3/20/2024 $ 3/18/2024 $ 3/14/2024 $ 3/26/2024 $ 3/26/2024 $ 3/15/2024 $ 3/27/2024 $ 100.00 3/27/2024 $ 3/26/2024 $ 3/25/2024 $ 3/19/2024 $  26.00 26.00 25.00 52.00 25.00 100.00 50.00 25.00 26.00 26.00 26.00 50.00 25.00 25.00 52.00  1100 WAYNE: ST STE 1220 & 1222 4 Change of Occupancy  359 MUMFORD DRIVE Rear Yard 2300 CARA DR TROY COUNTRY CLUB 2565 WINFIELD COURT 1559 NORTH ROAD 1396 MCKAIG AVE 1590 WI MAIN ST 2779 EXECUTIVE DR 2780LIETTE DR 186 CHAPEL DRE 1914) wI MAINS ST 2825) WESTMINSTER PLACE  4 Fence Permit 4 Fence Permit  4Z ongAtEsoelecema HOTTUB  4 Tent Permit 40 Change of Occupancy 5 Fence Permit  TENT PERMIT  HOME OCCUPANCY HIDDEN BEAUTY  FENCE  5Z TomngAcceso-lesdenua POOL 5 Sign Permit-Permanent 54 Zoning-esdenta-ew 62 Zoning-Residenta-New. 67mngAceor-tescmtw PATIO 6 Sign Permit-Permanent GlamneAcesoy-edeman PLAYSET  SIGN RECONSTRUCTION SINGLE FAMILY RESIDENCE SINGLE FAMILY RESIDENCE  100.00 26.0  CLEARANCSIGN  25.    Project Address Ward 2784 EXECUTIVE DR 2311 PATTERSONI LANEW 650 OLYMPIC DR  PermitType 6Zoning-F Residential-New 6 Fence Permit 6 Change of Occupancy  Description  Assigned To Permit Date Total Fees  SINGLE FAMILY RESIDENCE FENCE BUSINESS NAME CHANGE  Taylor Bruner Taylor Bruner Austin Eidemiller  3/15/2024 $ 3/15/2024 $ 3/14/2024 $  100.00 25.00    Violation Activity Summary March1 13, 2024- March: 27, 2024  Case# # Case Date Assigned To Site Address Ward Type of Violation Status  Description  3/14 Large amount ofbrush onp property. Advised owner ofs Spring Clean Up" week and  20240106 3/27/2024 TaylorE Bruner 997FAIRFIELDI RD  1BRUSHLETTER  Open regulations. Follow up 4/5"  20240089 3/26/2024 Taylor Bruner 532-546 STONYRIDGE AVE 1GARBAGE CANS LEFTOUT Open 3/22 Complaint fort trash canr receptacles left outa ats street. Doing! Inspection 3/27  3/26Fence noy permit. Spoke to property owner tof filep permit. Follow up 3/293 3/26 Owner came  20240090 3/26/2024 Taylor Bruner 1051NMYSTICIN  1_FENCE NOI PERMIT  Closed inf for permit. Close  20240086 3/25/2024 Taylor Bruner 523-5375T0NYRIDGE, AVE 1GARBAGE CANS LEFTOUT Open 3/22 Complaint fort trash can receptacles left out ats street. Doing Inspection 3/27  3/19, Received anonymous online complaint regarding construction continuing until 9:55pm on the home. Sound ordinance is 60db until 10pmt then down to 50db, however under 1157.02, residential construction is exempt from section 1157.04. Complaint unfounded because it was not past: 10pm per the complaint andi its residential construction which is exempt from the 3/6 Observed paintf flaking and exposed wood. Some appearst tot be scraped off. Willr monitor. 3/8 All paint scrapeda and/or powerwashed off. 3/12 House was repainted., Alle exposed wood  20240084 3/19/2024 Russell Long 20240074 3/13/2024 Russell Long  923KENTLN 608EMAINST  2/SOUND COMPLAINT  Closed reguirements. Closed.  2,PROPERTY MAINTENANCE Closed covered. Closed.  20240091 3/26/2024 Taylor Bruner 933 WASHINGTONS ST 20240092 3/26/2024 Taylor Bruner 933 WASHINGTONST  2TALL GRASS/WEEDS  Open 3/261 Tall Grass & Weeds over: 10. Sentl letter. Follow up 4/12"  2/SHRUBBERY OVERGROWN Open 3/26 Sidewalk overgrown with vegetation. Sent letter. Follow up 4/12  3/13 Complaint for owner burning trash. Doingl Inspection & contacting RAPCA tos send notice. 3/15 Spoket to RAPCA, letter was already issued andi inspections were done. Nof further open- burninge events! have concurred. Large amount ofli litter still exist onp property. Sent letter. Follow Trash left out at curb that won't be picked up! by crews. Bags, cardboard, totes etc. Sending 3/22 Received call in complaint regarding items accumulating alongh house. Inspected trash and other items. Texted property owner complaint notice, discussed onj phone, said tenant will 3/22 Received call inc complaint regardingi items accumulating along house. Inspected trash and otheri items. Texted property owner complaint notice, discussed on phone, said tenant will Received a complaint about the basketball hoop in thes street right ofv way. Contacting ownert to Open Inspected boxes left out that will not bep picked up. Sending letter. Follow up 3/29 Trashi for pick upo on curbl lawn. Cardboard will not. Sending! letter. Follow up: 3/25, Items cleaned Received complaint regarding trash and other items ata address. Sending letter. Follow up 3/25. Owner has corresponded by email and phone after receiving letter. Spokey with! him and statedI willr reinspect week of4 4/1. He dide email stating hel has cleaned some.I I did drive by on 3/25 and  20240079 3/18/2024 Taylor Bruner 1161NMARKETST 20240094 3/26/2024 Russell Long 20240100 3/26/2024 Russell Long 20240101 3/26/2024 Russell Long 20240097 3/26/2024 Russell Long 20240098 3/26/2024 Russell Long 20240085 3/19/2024 Russell Long  2_TRASH & DEBRIS 3TRASH & DEBRIS 3TRASH & DEBRIS 3OUTDOORSTORAGE 3ZONINGI PROBLEM 3_TRASH & DEBRIS 3TRASH & DEBRIS  Open up 3/28 Open letter. Follow up 4/2 Open removei items. Follow up 3/29. Open removei items. Follow up 3/29. Open remove to private property. Follow up 4/2  9285MULBERRY: ST 250SUNIONST 250SUNIONST 310W/CANALST 808SCLAYST 306LINCOLNAVE  Closed up. Closing.  20240080 3/15/2024 Russell Long  1114LONGST  3TRASH&D DEBRIS  Open noticed progress ont this property.  Paga:iof2    Case # Case Date Assigned To Site Address Ward Type of Violation Status  Description  Received complaint regarding trash and other items ata address. Sending letter. Follow up: 3/25. Owner has corresponded bye email and phone after receiving letter. Spoke with him and statedI will reinspecty week of4 4/1. Hec did email stating hel has cleaneds some. did drive by on: 3/25 and Received complaint regarding trash and other items at address. Sending letter. Correspondence with owner, hes stated he would bey working on property. Inspected on 3/25, some progress on Received complaint regarding trash and other items at address. Sending letter. Correspondence with owner, he! hast made some progress. Inspected on 3/25 to note progress on adjacent Open Pile ofl leaves remaini in front of house ons street. Sent letter. Follow up 4/4  20240081 3/15/2024 Russell Long 20240082 3/15/2024 Russell Long 20240083 3/15/2024 Russell Long 20240075 3/13/2024 Russell Long  1114 LONG ST 1118LONGST 1118LONGST 627ECANALST  3JOUTDOOR: STORAGE 3_TRASH & DEBRIS 3OUTDOORSTORAGE 3BRUSHLETTER 3TRASH& DEBRIS 3ZONINGI PROBLEM 4TRASH8 & DEBRIS 4_TRASH & DEBRIS 5/ZONING PROBLEM 5/ZONINGI PROBLEM 5ZONINGI PROBLEM  Open noticed progress ont this property. Follow up 4/17. Open adjacent property. Follow up 4/4. Open property. Follow up 4/17.  Mostly boxes with one! bag left outf fort trash.: Sending friendlyl letter with regs. Follow up 3/18, 3/27 Received Complaint from Ernst regarding previous owner of property utilizing thel land. Closed Advised them to contact Troy Police Department for any illegal activity. Close Received complaintf fort trash ont the curb that appears havel been blown out of can. Ihad already inspected when complaint made. They have privates service which picks upt this week. Iwill 3/26 Inspecteda a possible moveout with trash on curb. Theyl have privates service, Follow up: 3/29  20240076 3/13/2024 Russell Long 419WILLIAMSST 20240102 3/27/2024 Taylor Bruner 651 UNIONST 20240087 3/26/2024 Russell Long 20240088 3/26/2024 Russell Long  Closed items have been removed. Closing.  1525 WINDRIDGE PL 1525 HAWK CIR  Open monitor and send! letter. Follow up 3/29 Open toe ensure clean up.  20240103 3/27/2024 Taylor Bruner 10791 DORCHESTER RD 20240104 3/27/2024Taylor Bruner 1075 DORCHESTER RD 20240105 3/27/2024 Taylor Bruner 1063 DORCHESTER RD 20240095 3/26/2024 Taylor Bruner 1801 WN MAINST 20240096 3/26/2024 Taylor Bruner 1404 FLEETRD 20240093 3/26/2024 Taylor Bruner 950-954NDORSETE RD 20240077 3/14/2024 Taylor Bruner 175 HAMPTONF PL 20240078 3/14/2024 Taylor Bruner 480 WESTONF RD 20240099 3/26/2024 Taylor Bruner 2511) WMAINST  Open 3/27 Recreational Vehicle parkedi iny yard. Sent Friendly. Follow up4 4/12 Open 3/27 Recreational Vehicle parkedi iny yard. Sent Friendly. Follow up 4/12 Open 3/27 Recreational Vehicle parkedi iny yard. Sent Friendly. Follow up 4/12  3/21 Complaint for asphalt conditions at Walmart. Rutting, Cracking, Potholes, etc. Sent email to  5/PROPERTY MAINTENANCE Open property maintenance group. Follow up 4/12  5ZONINGI PROBLEM 5/ZONINGI PROBLEM  Open 3/26 Complaint for Basketball Hoop inF Right-of-way. Sent letter. Follow up 4/12 Open 3/26 Camper iny yard. Sent Friendly. Follow up 4/12  3/13 Damaged siding on thes south side of property. Spoket to owner about repairs. Follow up 3/13 Excessive amount of garbage inf front ofp property. Spoket to owner toa address. Follow up 3/22 Complaint for Burning Transmission Oil" smel comingf from Trojan Auto Care. Did  5PROPERTY MAINTENANCE Open 4/12 5TRASH&D DEBRIS  Open 3/20 Sent Order follow up 3/27  6/PROPERTY MAINTENANCE Closed inspection along with RAPCA. Violations unfounded. Close"  Page:2of2    April 2024  Sun  Mon  Tue 2  Wed 3  Thu 4  Fri 5  Sat 6  City Council Meeting Park Board Meeting 7:00 pm Council Chambers 4:00 pm Council Chambers  8 Council Committee Meeting 6:00 pm Council Chambers 15 City Council Meeting 7:00 pm Council Chambers  9  10 Planning Commission Meeting 3:30 pm Council Chambers 17  11  12  13  14  16  18  19  20  Recreation Board Meeting HRC Meeting 4:00 pm Council Chambers 6:00 pm Council Chambers  21  22 Council Committee Meeting 6:00 pm Council Chambers 29 Council Committee Meeting 6:00 pm Council Chambers  23  24 Planning Commission Meeting 3:30 pm Council Chambers  25  26  27  28  30