May 20, 2024  MINUTES OF COUNCIL  AI regular session of Troy City Council was held on Monday, May 20, 2024, at 7:00 p.m. in Council Chambers, City  Hall.  Members Attending: Marshall, Phillips, Pierce, Schilling, Severt, Westfall and' Whidden.  Upon motion of Mr. Phillips, seconded by Mr. Pierce, Mrs. Snee was excused from this meeting by Upon motion of Mr. Phillips, seconded by Mr. Schilling, Mr. Twiss was excused from this meeting by  unanimous roll call vote. unanimous roll call vote. Presiding Officer: Others Present:  William G. Rozell Robin I. Oda Patrick E. J. Titterington Grant D. Kerber John E. Frigge  President of Council Mayor Director ofL Law Auditor  Director of Public Service and Safety  INVOCATION & PLEDGE OF ALLEGIANCE: An invocation was given by Council Member Whidden, followed by MINUTES: The Clerk gave as summary of the minutes of the May 6, 2024, meeting of Troy City Council. There were no corrections or additions to these minutes. Upon motion of Mr. Phillips, seconded byl Mr. Severt, the minutes were Buildings & Utilities Committee: Mr. Pierce, Chairman, reported that Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to enter into an amendment to the Professional Services Agreement with Jones & Henry Engineers, Ltd. of Cincinnati, Ohio to perform the additional design related to the Chlorine Gas Conversion Project at the Water Treatment Plant at a cost nott to exceed $32,640, for at total agreement Finance Committee: Mr. Severt, Chairman, reported that the bids for the Curbside Recycling exceeded the amount authorized; Committee supports continuing to contract for this service as contracting is more cost-effective than performing the work in-house and the recycling fee supports the contract; and Committee recommends legislation be prepared authorizing the Director of Public Service and Safety to enter into a contract for the Curbside Recycling  the Pledge of Allegiance.  approved by unanimous roll call vote. COMMITTEE REPORTS:  cost not to exceed $259,070. Reports submitted by Phillips, Snee and Pierce.  Program as follows: Contract Year Authorization  2024-25 $570,000  2025-26 $605,000  2026-27 $647,000  2027-28 $685,000  2028-29 $730,000  Committee noted that the recycling program willl be evaluated prior to a determination ift the contract will be extended Discussion: Mr. Severt thanked the Director of Public Servide and Safety, the City Auditor and the City Engineer for the work prior to the Committee Meeting, and the review to determine that there would not be a rate increase the five Law & Ordinance Committee: Mr. Whidden, Chairman, reported that Committee supports the Zoning Code amendments recommended by the Troy Planning Commission regarding amendments to the DR-O District and recommends that Ordinance No. 0-18-2024 be adopted. Committee noted that upon the effective date of the Safety & Health Committee: Mr. Whidden reported that Committee recommends legislation be prepared approving the Miami County 9-1-1 Plan, which has been approved by the County. Committee supports emergency legislation Streets & Sidewalks Committee: Mr. Phillips, Chairman, reported that Committee recommends legislation be prepared authorizing the Ordinance of Assessment for the 2024 Sidewalk Repair Program, Phase 15. Committee noted that via the assessment's or payments of the property owner's cost, $153,065.29 will be returned to the City  for optional years 2027-28 or 2028-29. Report submitted by Schilling, Westfall and Severt. years oft the recycling contract.  Ordinance the moratorium would cease prohibiting applications within the DR-O District.  Report submitted by Marshall, Twiss and' Whidden.  as the County has requested notice of approval by Miami County entities by May 24.  Report submitted by Severt, Whidden and Twiss.  for Phase 15.  Report submitted by Schilling, Westfall and Phillips.    May 20, 2024  Page Two  CITIZEN COMMENTS ON AGENDA ITEMS: Deb Hogshead, 421 S. Plum Street, commented that she is glad the City will continue to contract for recycling as she does not want to see recyclables int the waste stream and encourages an evaluation to see if there could be at further reduction in the use of plastics.  RESOLUTION NO. R-22-2024  RESOLUTION, AMENDING RESOLUTIONNO. R-31-2023, AUTHORIZING THE DIRECTOROF PUBLIC SERVICE AND SAFETY OF THE CITY OF TROY, OHIO TO ENTER INTO AN AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITHJONES & HENRY ENGINEERS, LTD. OF CINCINNATI, OHIO, FORI DESIGN SERVICES FORTHE CHLORINE GAS CONVERSION PROJECT AT THE WATER TREATMENT PLANT OF THE  CITY OF TROY, OHIO  This Resolution was given first title reading.  Mr. Phillips moved for suspension of rules requiring three readings. Motion seconded by Mr. Schilling.  Yes: Schilling, Phillips, Westfall, Pierce, Whidden, Severt and Marshall. Mr. Phillips moved for adoption. Motion seconded by Mr. Severt. Yes: Phillips, Westfall, Pierce, Whidden, Severt, Marshall and Schilling.  No: None. No: None.  RESOLUTION ADOPTED  RESOLUTION NO. R-23-2024  RESOLUTION, AMENDING RESOLUTIONNO.R-17-2024, AUTHORIZING THE DIRECTOR OF PUBLIC SERVICE AND: SAFETY OF THE CITY OF TROY, OHIO TO ADVERTISE FOR BIDS AND ENTER INTO ACONTRACT FOR  THE CURBSIDE RECYCLING PROGRAM ANDI DECLARING AN EMERGENCY  This Resolution was given first title reading.  Mr. Whidden moved for suspension of rules requiring three readings. Motion seconded byl Mr. Schilling.  Yes: Westfall, Pierce, Whidden, Severt, Marshall, Schilling and Phillips. Mr. Whidden moved for adoption. Motion seconded by Mr. Severt. Yes: Pierce, Whidden, Severt, Marshall, Schiling, Phillips and' Westfall.  No: None. No: None.  RESOLUTION ADOPTED  RESOLUTION NO. R-24-2024  RESOLUTION. APPROVING THE MIAMI COUNTY9-1-1 FINAL PLAN AND DECLARING AN EMERGENCY Mr. Pierce moved for suspension of rules requiring three readings. Motion seconded by Mrs. Westfall.  This Resolution was given first title reading.  Yes: Whidden, Severt, Marshall, Schilling, Phillips, Westfall and Pierce. Mr. Phillips moved for adoption. Motion seconded by Mr. Whidden. Yes: Severt, Marshall, Schilling, Phillips, Westfall, Pierce and' Whidden.  No: None. No: None.  RESOLUTION ADOPTED  ORDINANCE NO. 0-18-2024  AN ORDINANCE. AMENDING SECTIONS 1143.13, 1143.14, 1143.15, AND 1143.18 OF THE: ZONING CODE OF THE  CITY OF TROY, OHIO  This Ordinance was given first title reading on April 15, 2024. Given public hearing and second title reading on May 6, 2024.  Given third title reading.  Mr. Phillips moved for adoption. Motion seconded by! Mr. Pierce. Yes: Marshall, Schilling, Phillips, Westfall, Pierce, Whidden and Severt.  No: None.  ORDINANCE ADOPTED    May 20, 2024  Page Three  ORDINANCE NO. 0-21-2024  ORDINANCE LEVYING ASSESSMENTS FOR PHASE 15 OF THE SIDEWALK IMPROVEMENT PROGRAM Mr. Whidden moved for suspension of rules requiring three readings. Motion seconded by Mr. Phillips.  This Ordinance was given first title reading.  Yes: Schilling, Phillips, Westfall, Pierce, Whidden, Severt and Marshall. Mr. Pierce moved for adoption. Motion seconded by Mr. Phillips. Yes: Phillips, Westfall, Pierce, Whidden, Severt, Marshall and Schilling.  No: None. No: None.  ORDINANCE ADOPTED  COMMENTS OF MAYOR: Mayor Oda commented that there will be al Memorial Day Ceremonies at the Veterans' COMMENTS OF THE DIRECTOR OF PUBLIC SERVICE. AND SAFETY: Mr. Titterington commented: -City Offices will be closed fori the Memorial Day Holiday, and refuse collection services will be on schedule. -A publkc meeting will be held May 22, 6:00 p.m., at the Bravo Room of the Hobart Areana regarding the Downtown COMMENTS OF THE COUNCIL PRESIDENT: Mr. Rozell noted that visitors for the Strawberry Festival will need COMMENTS OF COUNCIL MEMBERS: Mr. Phillips commented that he recently had an opportunity to use the Maker Lab (part of the Troy-Miami County Public Library) and he encouraged the public to use this facility. -Deb Hogshead, 421 S. Plum Street, stated that it is not possible to recycle ones' way out of problems caused by plastics, including littering in streets and rivers, subsequent pollution, and encouraged a reduction of dependence on plastics, and she encouraged legislation that would result in the reduced use of plastics, especially single-use Johnathan Newman, 194 Littlejohn Road, Troy, stated hei is running for State Representative of District 8.  Memorial on May 27 at11:00 a.m.  Streetscape and Safety Improvements Project.  to be patient with traffic.  CITIZEN COMMENTS:  plastics.  There being noi further business, Council adjourned at 7:32 p.m.  Clerk of Council  President of Council    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM: SUBJECT:  Mr. Rozell, Presidentof Council  DATE: May 28, 2024  Community & Economic Development Committee  PY2024CDBG ALLOCATION & NEIGHBORHOOD REVITALIZATION PROGRAM APPLICATIONS- CRAWFORD STREET PEDESTRIAN PATHWAY PROJECT AND HERRLINGER PARK  IMPROVEMENT PROJECT  SUMMARY REPORT: (to be read at Council meeting)  On! May 28, this Committee meti tor review the recommended applications for 2024 PY Community Development Block Grant (CDBG) funding and for PY: 2024 CDBG Neighborhood Revitalization Program (NRP) funding related to Crawford Street Pedestrian Pathway Project and the Herrlinger Park Improvement Project. These improvement projects are discussed in Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to submit applications tot the Ohio Department of Development (ODOD)for $150,0000fPY20241 CDBG Community Allocation Program funds for the projects outlined int the detailed report andi for $750,000ofPY20240 CDBG Neighborhood Revitalization Program (NRP) funding for the Crawford Street Pedestrian Pathway Project and the Herrlinger Park Improvement Project. As the ODOD has established a June 12, 2024, deadline for both applications, this Committee  the detailed report.  RECOMMENDATION: (to be read at Council meeting)  supports emergency! legislation.  Respectfully submitted, Samuel J. Pierce Lynne B. Snee  Jeffrey A. Schilling, Chairman  Community & Economic Development Committee  DETAILED REPORT:  This Committee met May 28, 2024, to review applications for PY 2024 Community Development Block Grant (CDBG)funding. The meeting was also attended by Mayor Oda, Council President Rozell, Council Members Phillips, Westfall and Whidden, The 2017Troy Downtown Riverfront Strategic Development Study was adopted as part of the Comprehensive Plan by the Troy Planning Commission in 2023. That plan identified an objective to "strengthen connections to an active river and trail network" and included specific recommendations to improve economic and recreational opportunities to the residents of Southeast Troy by providing direct trail connections to the Great Miami River (GMR) and other downtown and recreational amenities. Currently, downtown Troy sits along one of the nation's most robust bicycle trails but has very few direct connections from its downtown. The proposed Crawford Street Pedestrian Pathway Project is located in Southeast Troy (runs along Crawford Street from E. Water Street to Herrlinger Park) and is a part of the Great Miami River Low- Head Dam Removal and River Improvement Project. The Crawford Street Pedestrian Pathway Project will provide direct connections to the recreational trail for the residents of Southeast Troy as described in the Comprehensive Plan. Funding assistance for this project can be provided by the 2024 Community Development Block Grant (CDBG) Community Development Allocation Program and Neighborhood Revitalization Program (NRP) funds. The proposed project is located in the CDBG eligible service area. This service areal is eligible to receive funding because it meets the CDBG National Objective of low-to-moderate income (LMI) benefit area; and being over 51% LMI persons residing in this service area. To be eligible to apply for the CDBG Neighborhood Revitalization Program funding there must be a minimum of three eligible CDBG activities identified in the grant application. City staff held six public informational meetings on this project, with two being the advertised official public hearings required by CDBG regulations, and also conducted a Neighborhood Revitalization survey from residents in the area. As a result of these hearings/meetings and survey, the following three eligible CDBG activities were identified: street improvements (which includes stormwater improvements) on Crawford Street, sidewalk improvements (new curb and gutter on Crawford Street), and park and recreation facilities at Herrlinger Park. The Herrlinger Park Improvement Project includes new playground equipment; 9- hole disc golf course; installation of pickleball courts; new lighting; improved parking; and fencing around the playground  the Director ofLaw, thel Director of Public Service and Safety, members of the City staff, and citizens.  equipment and pickleball courts. The estimated cost for these improvements is $160,000.    Committee Report Page Two  Ithas been recommended that the $150,000 the City is eligible to receive of PY 2024 CDBG Community Development  Allocation Program funds be used for the following qualifying projects/tems in 2025 and 2026.  Proposed CDBG-qualified projects include: $ 3,000 Fair Housing Program $17.000 General Administration $150,000 TOTAL  $130,000 Crawford Street Pedestrian Pathway Project- Street Improvements  The Cityi ist further eligible to compete for upt to $750,000 of PY: 2024 CDBG Neighborhood Revitalization Program (NRP) funding whichi includes the Crawford Street Pedestrian Pathway Project and Herrlinger Park Improvements. The Crawford Street Pedestrian Pathway Project willi include replacing the sidewalks on both sides of the street with the west side width being 10' to allow for a shared bike trail and the east side width being 5' with bump outs at each intersection along Crawford Street; stormwater improvements, and paving of Crawford Street from E. Water Street to Herrlinger Way. No additional Right-of-Way will be needed. The total Crawford Street Pedestrian Pathway Project is estimated to cost  $1,730,984 (includes design/engineering and construction).  The breakdown of Crawford Street Pedestrian Pathway Project funding is as follows:  Funding Sources CDBG NRP CDBG PY 2024 Allocation Troy CDBG ED RLF Troy Stormwater Funds-2026 Troy' Water Funds-2026 City of Troy Gen funds (Sidewalk &CIP)  Amount $650,000 $130,000 $250,000 $250,000 $50,984 $400,000 TOTAL $1,730,984 Amount $100,000 $60,000 TOTAL $160,000  CDBG Eligible Activity Street and Sidewalk Improvements Street Improvements Street and Sidewalk Improvements Street Improvements Street Improvements Street and Sidewalk Improvements CDBG Eligible Activity Park and Recreation Facilities Park and Recreation Facilities  The proposed Herrlinger Park Improvement Project discussed above would be funded from the following sources:  Funding Sources CDBG NRP Troy Park Budget-2025  Ifthe PY 2024 CDBG Neighborhood Revitalization Program (NRP) and PY 2024 CDBG Community Development Allocation grant applications are funded, they would provide a total of $1,130,000 in grant funding dedicated for the Crawford Street Pedestrian Pathway Project and the Herrlinger Park Improvement Project, whichi is 65% of thet total cost for these projects. City staff will continue to explore other grant and local foundation funding sources for both these projects to offset using City funds. Ifneither oft the PY2024 CDBG grant applications are awarded, then bothi the Crawford Street Pedestrian Pathway Project and the Herrlinger Park Improvement Project will be delayed until grant funding can Both PY: 2024 CDBG applications (Allocation and NRP) are due to ODOD on June 12, 2024. Notification of applications Three citizens spoke during the Committee meeting. While some of the comments were seeking clarification, the citizens were generally very supportive oft thei improvements, especially those planned for Herrlinger Park. During the discussions, it was noted that the park improvements do not include permanent restrooms, which would need to be a later capital investment. Committee Chair Schilling commented that he would support some re-design of the project to have more of Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safetyt to submit applications tot the Ohiol Department of Development (ODOD)for: $150,000 ofPY2024 CDBG Community Allocation Programi funds for the projects outlined above andi for $750,000 of PY2024 CDBGI Neighborhood Revitalization Program (NRP)fundingi for the Crawford Street Pedestrian Pathway Project and Herrlinger Park Improvement Project. As the ODOD has established a June 12, 2024, deadline for both applications, this Committee supports emergency  be secured.  funded will bei in October 2024.  thei investment be in parki improvements and less in street improvements.  RECOMMENDATION:  legislation. cc:  Council, Mayor, Directoro ofLaw, Auditor, Directoro of Public Service & Safety, staff, media    COMMITTEE REPORT TROY CITY COUNCIL  TO: FROM:  Mr. Rozell, President of Council  DATE: May 28, 2024  Community and Economic Development Committee  SUBJECT: ODOD ANT-DISCPLACEMENT RELOACTION. ASSISTANCE PLAN  SUMMARY REPORT: (To be read at Council meeting)  This Committee met May 281 to consider recommending approval of the Ohio Department of Development (ODOD) Ant-Displacement and Relocation Assistance Plan. ODOD now requires this plan to be reviewed and approved Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to execute the attached Ohio Department of Development (ODOD) Ant-Displacement and Relocation Assistance Plan. As this is part oft the City's CDBG application that has to be submitted by. June 12, this Committee  everyf five years. This document is submitted as part of the CDBG application process.  RECOMMENDATION: (To be read at Council meeting)  supports emergency legislation.  Respectfully submitted, Samuel J.I Pierce Lynne B. Snee  Jeffrey A. Schilling, Chairman  Community & Economic Development Committee  DETAILED REPORT:  This Committee met May 28, 2024, to consider recommending approval of the Ohio Department of Development (ODOD) Ant-Displacement and Relocation Assistance Plan. Also attending the meeting were Mayor Oda, Council President Rozell, Council Members Phillips, Westfall, Whidden, the Director of Law, the Director of Public Service In 1994 Council adopted the Ant-Displacement. and Relocation Assistance Plan provided by the ODOD. Adopting such plan is a requirement related to CDBG funding whether or not demolition activities are planned. On May 13, the City was advised that the State has amended their rules to require that the Anti-Displacement and Relocation Assistance Plan is tol ber reviewed and enacted every five years. The submittal of the Plani is part of the City's annual Itis the recommendation of this Committee that legislation be prepared authorizing the Director of Public Service and Safety to execute the attached Ohio Department of Development (ODOD) Anti-Displacement and Relocation Assistance Plan. As this is part of the City's CDBG application that has to be submitted by, June 12, this Committee  and Safety, citizens, and members oft the City staff.  CDBG Allocation Grant application, which is due by. June 12.  RECOMMENDATION:  supports emergency legislation.  encl.  cc: Council, Mayor, Director ofL Law, Auditor, Clerk, Director of Public Service & Safety, Media, staff