MINUTES OF REGULAR MEETING MAY21,2024 PLANNING & ZONING COMMISSION  1. CALLTOORDER 2. CALL OFROLL  The meeting was called to order by Chairman Stephens at 6:00 p.m.  Commissioners present Chairman Stephens, Mr. Rob Cloninger, Mr. Steve Seay, Mr. Colin Caffey, and Mr.  Mark Hendon. Also present were. Jackie Thompson and Officer Ferrand.  3. CITIZENSFORUM  Responses toi inquiries are limited by state law toar rstastondfeannalisaa: statement ofs specific factual information given in response to the inquiry. Any deliberation or decision by the Planning and Zoning Commission shall be limited to a proposal to place that subject on the agenda ofaf future meeting.  Susan Dayvault- -A Addressed the Commission regarding a variance application for 164 McGoey Circle. Jeanne Raymos - Addressed the Commission regarding a variance application for 164 McGoey Circle. 4. Preliminary Report and Public Hearing regarding a Special Use Permit for Wine and Malt Beverage Retail Permit (On-Premise) for Woodlands HI Hotel, LLC known as Hampton Inn and Suites located at 18200 IH 45,  Shenandoah,Texas.  Mrs. Thompson advised the Commission the Special Use Permit (SUP) for Hampton Inn and Suites located at 18200 IH 45, Shenandoah, TX. Mrs. Thompson advised this is the second public hearing for the  application and added the city! has received no public comments on the application. Chairman Stephens opened the public hearing at 6:10p p.m. Chairman Stephens advised none for the record. Chairman Stephens closed the public hearing at 6:11 p.m.  5. Preliminary Report and Public Hearing regarding a variance to City of Shenandoah Zoning Ordinance allowing for construction ofa pool, pool equipment and pool enclosure within the side and rear building setback for164  McGoey Circle, Shenandoah, Texas.  Mrs. Thompson advised the Commission the homeowner wishes to construct a pool in the backyard and due to the size oft the yard the property owner is requesting to encroach within the rear and side setbacks. The variance request would allow fort the pool, pool equipment and enclosure within thei four foot rear and side  setback.  Chairman Stephens opened the public hearing. Chairman Stephens advised none for1 the record.  Planning & Zoning Meeting Minutes 05/21/2024 Page1    Chairman Stephens closed the public hearing at 6:35 p.m.  6. Consideration and possible action to recommend approval or denial to City Council regarding:  a. ASpecial Use Permit for Wine and Malt Beverage Retail Permit (On-Premise) for Woodlands HI Hotel,  LLCI known as Hamton Inn and Suites located at 18200 IH 45, Shenandoah, Texas.  COMMISSIONER HENDON MOTIONED TO RECOMMEND APPROVAL OF A SPECIAL USE PERMIT FOR WINE AND MALT BEVERAGE RETAIL PERMIT (ON-PREMISE) FOR WOODLANDS HI HOTEL, LLC KNOWN AS HAMTON INN AND: SUITES LOCATED. AT1 182001 IH45,SHENANDOAH; TEXAS. COMMISSIONER CAFFEY  SECONDED.  MOTION CARRIED UNANIMOUSLY.  b. Avariance to City of Shenandoah Zoning Ordinance allowing for construction ofap pool, pool equipment and pool enclosure within the side and rear building setback for 1641 McGoey Circle, Shenandoah, Texas. COMMISSIONER SEAY MOTIONED TO RECOMMEND APPROVAL OF VARIANCE TO CITY OF SHENANDOAH ZONING ORDINANCE ALLOWING ONLY FOR CONSTRUCTION OF POOL EQUIPMENT WITHIN THE SIDEE BUILDING SETBACKE FOR164MCGOEY CIRCLE, SHENANDOAH, TEXAS.C COMMISSIONER  CLONINGER SECONDED.  MOTION CARRIED UNANIMOUSLY.  7. Preliminary, Report and Public Hearingr regarding a Special Use Permit for Wine and Malt Beverage Retail Permit (On-Premise) for GSBR Woodlands LLC (known as Game Show Battle Rooms) located at 8980 Metropark Drive,  Suite 100, Shenandoah, Texas.  Mrs. Thompson advised the Commission the Special Use Permit (SUP) for Game Show Battle Rooms located at 8980 Metropark Drive, Suite 100, Shenandoah, TX. Mrs. Thompson advised this is the first public hearing for the application and added the city has received no public comments on the application.  Chairman: Stephens opened the public hearing. Chairman Stephens advised none for the record. Chairman Stephens closed the public hearing at 6:35 p.m. a. Minutes oft the February 20, 2024 Regular Meeting b. Minutes of the March 19, 2024 Regular Meeting Minutes oft the April 16, 2024 Regular Meeting d. Minutes of the May 7, 2024 Special Meeting  8.  Consideration and possible action to approve or deny minutes of the Planning and Zoning Commission.  Planning &2 Zoning Meeting Minutes 05/21/2024 Page2    COMMISSIONER SEAY MOTIONED TO APPROVE THE MINUTES OF FEBRUARY 20, 2024, MARCH19, 2024, APRIL 16, 2024 REGULAR MEETING AND MAY7, 2024 SPECIAL MEETING OF THE PLANNING AND  ZONING COMMISSION. COMMISSIONER HENDON SECONDED.  MOTION CARRIED UNANIMOUSLY.  9. Administration Updates 10. Commisioner'sInguiny  Mrs. Thompson advised none.  None.  ADJOURN  Chairman Stephens called the meetingadjerrned: at 6,42P.M.  SUBMITTED BY:  DATE APPROVED: June 18, 2024  Secretary  490  Vice Chairman Cloninger  Ta4  Planning &2 Zoning Meeting Minutes 05/21/2024 Page3