308  CITY COUNCIL - REGULAR MEETING  Tuesday, May 21, 2024 at 5:00PM TEL: 936)275.2121/FAX (936)275.9146  Council Chambers - 301 South Harrison St. San Augustine, TX 75972  MINUTES  1. CALL MEETING TO ORDER Meeting called to order at 5:00 PM.  PRESENT Mayor Leroy Hughes Alderman Marcus Hafford Alderwoman Pamela Teel Alderman Juan Diaz (arrived late) Alderman Herman Wilson Alderman Dan Fussell City Attorney Wade Flawsowski City Manager Jeaneyse Mosby City Secretary Jeremy Lynch  A. Prayer  B. Pledge To the Flags C. Welcome Guests 2. CITIZEN PRESENTATIONS limit to three minutes each. No presentations were made.  At this time, any person with business before the Council not scheduled on the agenda may speak to the Council. No formal action can be taken on these items at this meeting. Please  3. APPROVAL OF MINUTES OF PREVIOUS MEETING(S)  Motion to approve minutes of previous meetings made by Wilson, Seconded by Teel.  Voting Yea: Hafford, Teel, Wilson, Fussell  Motion passed. A. 4/9/24 Called Meeting B. 4/16/24 Regular Meeting    309  4. ADMINISTRATION - DEPARTMENT REPORTS  Activities/Updates/Announcements/tems of Community Interest A. Update on Police Department Activity - Chief Jonathan Sowell  Chief Sowell gave the update on the police department's activity for the month of April, 2024. Activity included: 18 reports filed, 51 felony arrests, 2 misdemeanor arrests, 4 occasions of assisting other agencies, 326 calls for service answered, 29 citations One of the used DPS Tahoes is on the road being used, and the other is about halfway  written, and 202 warnings issued.  done and expected to be ready in a week or two. B. Update on Municipal Court Activity - Judge Jeff Cox  Judge Cox reported the Municipal Court Activity for month of April, 2024. There were 32 citations received, with fines and court costs collected totaling $1787.00. $1044.00 was  remitted to state, $742.00 was kept by the City.  C. Update on Main Street Program  Board Member Marshall McMillan gave the Main Street report. The Main Street Board is working to prepare for the Smithsonian exhibit. They are also working with Mission Dolores and the San Augustine Public Library to host local exhibits in locations such as  the theater and the Lewis Hotel. D. Update on Library Activity = Celeste Rainey  Celeste Rainey reported on the library's activities for April 2024. The new phones have been installed and are working great. The library can now accept credit cards. The new library website is still a work in progress. The new big screen TVi is up and showing different blocks of information. Brenda Steptoe is preparing for the summer reading program from June 11th through July 2nd. The library will have a booth at the Sassafras Festival in October. 23 new library cards have been issued since the start of the year. The library is still in contact with the school about having tours for the kids in the summer.. Celeste attended the state library conference in April and spoke on a panel for new directors. The library held their spring book sale and brought in about $200. 659 people visited the library in April, 97 of whom used the computers. The library has swapped to AT&T from Optimum for internet and has not experienced any outages sO far. There will be a ribbon cutting with Evergreen Resources on June 18th at 10:30 at the library. The 2023 annual report has been completed and submitted to the state. Mrs. Mosby reported that the City has hired Shelby Curtis as the new Main Street The Water Treatment Plant recently went through an inspection. The Water Department  E. Update from City Manager - Jeaneyse Mosby Director and will start on June 3rd.  is working to correct the infractions reported.    310  The Street Department has been identifying areas that need attention due to the large The City is starting a website in conjunction with the Chamber of Commerce and the Historical Society in order to help promote tourism, initially for the upcoming  amount of rainfall the City recently experienced.  Smithsonian Exhibit.  The regular expenditure reports were provided for the council.  Regarding the park behind the Sheriff's Office, some pieces of the equipment have already come in, others have been delayed due to certain colors not being available. There were discussions about the line loss numbers, the amount placed in the restricted account, electrical contractors, and the meeting between the City and the Co-op  regarding Whippoorwill Drive.  5. DISCUSSION AND ACTION  A. Approve New Main Street Board Members Mike Alexander and Ellen Reader  Marshall McMillan explained that the new board members would be replacing Glenda Motion to appoint Mike. Alexander and Ellan Reader as Main Street Board Members  Harrison and Brenda Alford.  made by Fussell, Seconded by Wilson. Voting Yea: Hafford, Teel, Diaz, Wilson, Fussell  Motion passed. B. Quick Deed - Jean Hines  Jean Hines explained that the council voted on September 30, 1982, to grant a petition asking that a portion of Richey Loop be abandoned. Ms. Hines requested some form of documentation that she could file with the county clerk reflecting this. Discussion Motion for Mr. Flasowski to work up a quitclaim deed for adjacent property owners  followed.  made by Wilson, Seconded by Hafford. Voting Yea: Hafford, Teel, Diaz, Wilson, Fussell  Motion passed.  C. Texas Parks and Wildlife Grant - Chris Anding  Chris Anding reported on his attempt to secure a grant for a lighted fishing pier on City Lake. This fall, the City will be invited to go in on a grant for Habitat and Angler Access Program. The scope of the project must be completed by then sO everything will be  ready for the grant proposal.    311  Motion for Mr. Anding to start gathering numbers for the cost of the project made by  Diaz, Seconded by Teel. Motion passed. Water Treatment Plant  Voting Yea: Hafford, Teel, Diaz, Wilson, Fussell  D. Approve General Services Agreement with KSA and Sludge Management Study for Mrs. Mosby explained the purpose of the Sludge Management Study and that, if approved, the money has already been put back for this purpose. Danny Hays of KSA offered further explanation of the service agreement and plans for moving forward. Motion to approve General Services Agreement with KSA and Sludge Management Study for Water Treatment Plant made by Diaz, Seconded by Fussell.  Discussion followed.  Voting Yea: Hafford, Teel, Diaz, Wilson, Fussell  Motion passed.  E. Approve $150,000 Contribution to Integrated Power Systems for Energy Studies  Regarding Solar Farm Project  Mrs. Mosby explained the letter sent by Integrated Power Systems regarding the solar  farm project.  A motion was entertained. No motion was made. F. Approve Purchase of 2013 Freightliner Digger Truck  Mrs. Mosby explained that the City's current digger truck is old and incapable of working as needed. A 2013 digger truck has been rented. She requested that the council approve the purchase of the truck currently being rented. Discussion followed. Motion to purchase 2013 Freightliner Digger Truck made by Wilson, Seconded by  Diaz.  Voting Yea: Hafford, Teel, Diaz, Wilson, Fussell  Motion passed.  G. Preliminary Review of Proposed Budget for Fiscal Year 2025  Mrs. Mosby gave a quick detail of the proposed budget for Fiscal Year 2025. Discussion  followed.  6. EXECUTIVE SESSION Seconded by Fussell. Motion passed.  After discussion, motion to table executive session item until next meeting made by' Wilson,  Voting Yea: Hafford, Teel, Diaz, Wilson, Fussell    312  A. Pursuant to Texas Government Code $551.074 Personnel Matters; Overview of 7. RECONVENE OPEN MEETING FOR DISCUSSION AND ACTION IF ANY ON  Personnel  EXECUTIVE SESSION ITEM #6 No executive session held.  8. ADJOURN  Meeting adjourned 5:55 PM.  Leroy'Hughes, Mayor Cha  Jéremyl Lyndh,  Secretary City  P52