PLANNING AND ZONING COMMISSION REGULAR MEETING MINUTES February 20, 2024 at 6:301 PM City Council Chamber/Municipal Court Room 2801 Ranch RD 1869 Liberty Hill, Texas 78642  ERT  OWN BI0  Commissioners Present: Steve Messana, Chair Chad Cormack, Vice Chair, joined at 6:381 PM Diane Williams, Secretary Bryan Rivera, left at 7:26 PM Sarah Novo City Staff Present:  McKenzi Hicks, Interim Planning Director Elaine Simpson, City Secretary (Recording Secretary) Stephan Zaparolli, PlannerI Jonathan Sosebee, Kimley-Horn Joe Crawford, City Legal Counsel from Bojorquez Law Firm 1) CALLTO ORDER  The Planning and Zoning Commission meeting was called to order by Chair Steve Messana at 6:34 PM on February 20, 2024, at 2801 Ranch Road 1869, Liberty Hill, Texas. Quorum was established and all members Chair Steve. Messana led the invocation, and led thej pledges of allegiance to US and Texas flags, respectively.  were present, except Vice Chair Chad Cormack who joined the meeting at 6:38 PM.  2) PUBLIC COMMENTS  Public Comments are welcome. You may. submit Public Comments inj person, or you may. submit to the City  Secretary at cimpon@lberp.Malago. before 3:00 PMt the day oft the meeting.  There were no citizen comments. 3) CONSENT AGENDA  Consent Agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion of those items unless requested by the Commission, in which event the item(s) will be removed the a) Consider approving the minutes for the December 20, 2023, Planning and Zoning Commission Joint Special Meeting with Liberty Hill Economic Development Corporation Board of Directors. (Secretary b) Consider approving the minutes for the February 2, 2024, Planning and Zoning Commission Special Called Meeting (Planning and! Zoning Commission Retreat Day 1). (Secretary Williams)  Consent Agenda and considered under the Regular. Agenda.  Williams/E. Simpson)  Planning &2 Zoning Commission! Meeting minutes  1  February 20, 2024    c) Consider approving the minutes for the February 3, 2024, Planning and Zoning Commission Special Called Meeting (Planning and Zoning Commission Retreat Day 2). (Secretary Williams) d) Consider approving the minutes for the February 6, 2024, Planning and Zoning Commission Regular e) Consider disapproving the Live Oak Ranch Unit 2 Minor Plat, consisting of approximately 4.59 acres of land, addressed as 2950 CR 279, more particularly described by Williamson Central Appraisal District Parcel R023980, part of and out oft the Joseph Lee Survey, Abstract No. 393, Liberty Hill Extraterritorial Consider disapproving the Stubblefield Subdivision, consisting of approximately 0.35 acres of land, addressed as 19001 Loop 332 (Main Street), more particularly described by Williamson Central Appraisal District Parcel(s) R022576, and legally described as part of and out of the Robert G. Millican Survey, Motion: Commissioner Bryan Rivera moved, and Commissioner Sara Novo seconded, to approve the Consent Agenda. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Williams, Rivera and Novo. Nays: 0.  Called Meeting. (Secretary Williams)  Jurisdiction (ETJ), Williamson County, Texas. (M. Hicks)  Abstract No. 448, Liberty Hill, Williamson County, Texas. (M. Hicks)  Abstentions: 0. Vice-Chair Chad Cormack was absent.  4) REGULAR AGENDA  a) Discussion regarding future amendments to Section 6.13 (Outdoor Lighting) of the Code of Ordinances for the City of Liberty Hill (Unified Development Code) by the suggestion of the Dark Skies application consultant, Amy Jackson, to better align the ordinance with standards set by the International Dark Skies Interim Planning Director McKenzi Hicks introduced the topic and went over the comments ofMs. Amy Jackson, the Dark Skies Consultant, noting that the majority of changes mostly related to the curfew. Interim Director Hicks noted that there was a question pertaining to potentially putting a size limit on electronic signs. Secretary Diane Williams asked ifa size limit was addressed in the sign ordinance, noting that she had checked Dripping Springs and it seems to prohibit electronic signs period. Chair Messana stated that he thought the Commission had prohibited them completely, which is obviously not the case, and noted that maybe it had gotten tabled at that time. Secretary Williams stated that she had thought there was a limit oft three (3) on the highway 29 corridor or something like that, which had been mentioned by the previous Planning Director, but she had not found that. Chair Messana noted that the current wording does restrict the number to a mile of roadway. Secretary Williams noted that there have been messages from people concerning a new one added recently at the building on Main Street at the corner of Highway 29 by Tractor Supply. Chair Messana noted that it gets tricky as that one is not technically on Highway 29. Commissioner Rivera sought clarification on the wording on 6.13.04 (c) (4). Following discussion, it was noted that the wording didn'tcontain the "whichever occurs later" clarification that Chair Messana asked the Commissioners for their thoughts on electronic signs and all Commissioners agreed that they did not like them. Commissioner Rivera asked if the Consultant was also against them. Chair Messana advised that it was more about putting parameters on them. Interim Director Hicks clarified that the Consultant had just stated if we were going to have them, then suggested size limits. Commissioner Rivera also referenced the comments of the previous Planning Director related to schools. Chair Messana advised that he would like to Commissioner Novo stated that for EMD (electronic message device) definition on page 81 needs more clarity. Chair Messana highlighted that the important part of the definition is that it basically means a sign that can  Association. (M. Hicks)  the other references to a curfew did, and it should be added.  take this on for further research and to bring back at the next meeting.  automatically change or create motion, and provided example of changes.  Planning & Zoning Commission Meeting minutes  2  February 20, 2024    Vice Chair Cormack said he could see a need for it related: to schools and not sure-about the various differences in lighting. Vice Chair Cormack asked if this ordinance is the place to define this or ifit should be in the sign ordinance. Secretary Williams stated she has concerns as well because there is a new sign electronic sign, and while the lighting ordinance may allow electronic signs right now, it isn'tai monument sign as required in the sign ordinance. Secretary Williams pointed out that she thinks it depends on ifwe are prohibiting it or not, stating that ifit is prohibiting it, it should be in the sign ordinance, but this is related to the lighting ofit. Chair Messana agreed that ifprohibiting it would bei in the sign ordinance. Chair Messana also noted that it was a good point that Secretary Williams confirmed that all Commissioners agreed with the Consultant recommendation to amend the Chair Messana advised that he would bring the recommendation for the EMD wording to the next meeting. Following discussion, it was noted that a public hearing would be required and therefore, no action was needed at this time by the Commission. Commissioner Rivera asked ifthe Consultant could be here for the public hearing. It was noted that the EMD discussion would be held at the March 5th meeting, and the public hearing would be at the 2nd March meeting. The changes agreed to at this time was the change requested by Commissioner Rivera to b) Discussion, consideration, and possible action regarding an amendment to the Planning and Zoning Commission's Bylaws, including potential revisions to Sections 4.4 and 4.6 and any other revisions, as Secretary Williams introduced the topic and went over the changes for the plats from attesting by the City Secretary to the Commission or City Secretary, as well as the reporting dates previously discussed at the retreat being changed from January and June, to June and December. Secretary Williams also pointed out that on page 101 Item K, it is recommended to amend that to delete the portion pertaining to land use and design standards, which had been included by the previous Planning Director. It was agreed that the remaining sentence following Secretary Williams confirmed with City Secretary Elaine Simpson that a public hearing on the amended bylaws Motion: Secretary Williams moved, and Commissioner Novo seconded, to recommend approval of the revised bylaws, with the amendment for Item K as discussed. Motion carried unanimously by a vote of 5-0. Ayes: c) Receive, discuss, and possibly take action on adopting the 2024 Planning and Zoning Commission Work Plan. Secretary Williams reminded the Commission that pages 11 onwards were discussed at the Retreat, and had been updated based on that discussion, and pages 1-10 was discussed with staff afterwards to establish targets. Secretary Williams noted that some targets were in year2 2, so 2025, and she would suggest crossing out or moving those into a draft for next year sO they are not lost. Secretary Williams highlighted that there is a lot of work for staff. Secretary Williams noted that she had marked the participation in the LH20Taskl Force as complete because there had been a resolution at the last Council meeting in that regard. Chair Messana elaborated on the subject, Motion: Commissioner Rivera moved, and Commissioner Novo seconded, to approve the Planning and Zoning 2024 Work Plan, with the amendments noted, and posting to the website. Motion carried unanimously by a  some may be electronic but not moving. curfew to 10PM. All Commissioners agreed.  add the wording to the 6.13.04, and change the curfew to 101 PM in the various references.  suggested. (M. Hicks/Secretary Williams)  the words "Development Agreements". would be deleted.  would not be required.  Messana, Cormack, Williams, Rivera and Novo. Nays: 0. Abstentions: 0.  (Secretary Williams/M. Hicks)  noting that there was now an Al-Hands-on-Deck meeting weekly.  vote of5-0. Ayes: Messana, Cormack, Williams, Rivera and Novo. Nays: 0. Abstentions: 0.  Planning & Zoning Commission Meeting minutes  3  February 20, 2024    5) REPORTS  a) Receive the monthly Director's Report as provided by EDC Director, Mary Poché. (M. Hicks)  Chair Messana advised that he was at the last EDC (Economic Development Corporation) meeting and watched the plan for the VFW (Veterans of Foreign Wars) property, noting that all Commissioners were not invited because there was not sufficient space. Chair Messana advised that there were three (3) Council Members in attendance. Chair Messana stated that Headwater came in with a neat concept, elaborating on it, and noted that the EDC will take on ownership stake in exchange for the land, along with how that would work. Chair Messana elaborated on the concept and advised the Commissioners he would forward the presentation to them. b) Receive the February 2024 Dark Skies Monthly Coordination Meeting Minutes. (Secretary Williams/M. Secretary Williams advised that she thought the last meeting was a really good meeting, and that there is an action list now that is going to be monitored. Secretary Williams highlighted that there would not have to be a full year ofmonitoring as previously thought, noting that the target now was to bei ready to submit the application after. June following the parallel efforts on monitoring and the City audit. Secretary Williams said she wanted to give a shout out to the Liberty Hill Save our Stars group that is doing the audit and monitoring, noting that they are seeking more volunteers as well. Secretary Williams advised that staff was going toi insert the missing targets in the Action Plan. Interim Director Hicks advised that she was scheduling a meeting with PEC (Pedernales Electric Cooperative) first, and once that is set, will run parallel with Public Works and Parks. Interim Director  Hicks/S. Zaparolli)  Hicks advised that Amy Jackson, the Consultant, would be formatting the application. 6) PLANNING AND DEVELOPMENT DEPARTMENT COMMENTS:  City Council Update - P&ZItems your involvement! later date per City policy Next CC Meeting (February 28th)  LH20 Task Force Dissolved - Thank you, Chair Messana and Vice-Chair Cormack, for Larkspur Park proposed to be renamed to Fisk-Cashion Park - Will return to City Council at a Vested Rights Determination for K29 1941 Investments, LP- Public Hearing Continued for 129, 138, and 145 Bevers Road Comprehensive Plan Amendment Approved 129, 138, and 145 Bevers Road Zoning Map Amendment Approved Heritage Ridge Lot 1 Site Plan Amendment No. 1- Approved  There was no discussion on this item. 7) FUTURE ITEMS  Capital Improvements Advisory Committee (CIAC) 1st Meeting - March 5, 2024  Parks and Recreation Board Signage Sidewalk Fee-in-Lieu Ordinance  Bi-Annual Update Meeting with City Council April 2024 Development Agreement Workshop April 2024 Traffic Impact Analysis (TIA) Ordinance Update Progress Report Stop-Gap Ordinance Work Group  UDC Rewrite Update  Planning &2 Zoning Commission Meeting minutes  February 20, 2024    Secretary Williams stated that the Commission Retreat action list had the CIAC meeting for April 16, 2024. Interim Director Hicks advised that a meeting on March 5th was needed because the proposed fees need to come to CIAC. Secretary Williams asked ift that meant the CIAC meeting to go over roles and responsibilities with the City Manager, City Attorney, and City Engineer would still be on April 16th. Interim Director Hicks confirmed. Secretary Williams listed out the other future agenda items from the Retreat action list, and subsequent meeting  with staff on the Work Plan, by meeting, as follows: !"' Meeting ofeach Month, starting March 5th the 1$meeting of the month, every month.  For monitoring purposes, a section is to be added to the Commission Agenda for "Due Next Month" on  March Sth  Downtown Master Plan, with a specific presentation only regarding the heritage preservation, downtown regulations, and street width by Halff. Associate, with the Downtown Revitalization Committee (DRC). Initial Presentation of review of engineering manuals by Commission Lead Vice-Chair Cormack and Presentation ofi initial draft Comp Plan Annual Update Process by Commission Lead Williams  March 19th  Planning and Development  April 2nd Meeting April Workshop  Staffassessment of Comp Comprehensive) Plan Dashboard  Educational Workshop for rezoning, PUDs (Planned Unit Developments), PIDS (Public Investment Districts), TIRZ (Tax Increment Reinvestment Zones), MUDS (Municipal Utility Districts), etc.  Development Workshop  April 16th Meeting  Schedule a discussion with the Commission, the City Manager, the City Attorney, and the new City Short Term Rentals, in tandem with hotel/motel tax. Commissioner Rivera and Commissioner Novo as  Engineer for clarity on the roles and responsibilities listed in the CIACr resolution.  Working Group.  Parkland Stop Gap Ordinance by Chair Messana Quarterly Dashboard reporting  April - Joint Council and Commission Meeting for presentation ofBi-Annual Report.  May 7th Meeting  Work Plan MC 3.E action item (MC 3.E Undertake a corridor study for SH 29 that evaluates redevelopment of the public right-of-way and adjacent development to determine whether the current stroad configuration would bel better served by redevelopment to a street or road, and create a path to the Vice-Chair Cormack asked if Item 7 (Future Items) could be a roll-up and be like Secretary Williams listed for the next two (2) meetings. Secretary Williams reminded the Commissioners thati itl had been previously requested that this item include all future agenda items discussed at the meetings so that none fall through the cracks.  decided outcome) - Planning and Development to discuss with Commission  Planning & Zoning Commission Meeting minutes  5  February 20, 2024    City Secretary Simpson advised the Commission that the IT (Information Technology) Coordinator Bill Gunz and herselfwould like to bring the Commission paperless agenda project forward, and are currently preparing the budget. City Secretary Simpson asked if the Commission had any concerns, and it was clarified that the city a) Discussion, consideration, and possible direction regarding the prioritization of the items oft the Future Items There were discussions on the prioritization oft the future items. Secretary Williams pointed out the sidewalk and Secretary Williams recommended moving the Commission bi-annual reporting to City Council to March instead of April given there are some items that would provide information to the current Council as decisions are being made. There was clarification that the bylaws now state this will be in June and Chair Messana clarified that this briefing was initially supposed tol bei in. January of this year. It was determined that a special meeting was needed to provide sufficient time for the presentation and discussion, and a tentative date ofMarch 7,2024 was set. Concerning the Stop-Gap ordinances, it was clarified that the Working Group of Commissioner Rivera and Commissioner Novo would be focused on the hotel and motel tax stop gap, and the other stop gap item targets Int terms of the priority oft the Sidewalk and TIA ordinance amendment, Interim Director Hicks advised that she thought the TIA would be the next one, followed by the sign one. Vice Chair Cormack asked about the direction of the TIA amendment. Interim Director Hicks advised that it was mostly about the threshold. Chair Messana asked if the sidewalk fee in lieu of ordinance amendment was that difficult and Interim Director Hicks advised  would provide the Commissioners with iPads list as provided by staff. (M. Hicks)  TIA ordinance amendments had been requested by Council.  were for later as defined in the Work Plan.  that it was not.  8) CONVENE TO1 EXECUTIVE SESSION  The Planning and Zoning Commission will convene into Executive Session for discussion of the following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney). a) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) to receive legal input  and advice on the following matters: 1. Projects in Motion Reporting 2. UDC Rewrite  Chair Messana read the Texas Government Code Section 551 Exemptions into the record at 7:30 PM  Chair Messana recessed the Open Session of the meeting at 7:31 PM. Chair Messana convened the Executive Session (Closed session) at 7:31 PM Chair Messana adjourned the Executive Session (Closed session) at 9:06 PM. Chair Messana reconvened the Regular Session (Open Meeting) at 9:061 PM. Chair Messana announced that there was no action taken during the Executive Session. Chair Messana announced that there would not be action taken resulting from the Executive Session.  Planning & Zoning Commission! Meeting minutes  6  February 20, 2024    9) RECONVENE TO REGULAR SESSION  The Planning and Zoning Commission will reconvene into Regular Session for discussion oft the following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney). a) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) to receive legal input and  advice on the following matters: 1. Projects in Motion Reporting 2. UDC Rewrite 10) ADJOURNMENT adjourned the meeting 9:06 PM.  Given there were no further agenda items and hearing no objections from the members, Chair Messana PASSED. AND APPROVED by the Planning and Zoning of the City yofLiberty Hill, Texas on Maxch  5 2024, on vote of_ 3 ayes, 02 nays, and 0 abstentions.  fho  odien .Williamo Commission or City Secretary  Planning & Zoning Commission Meeting minutes  February 20, 2024