PLANNING AND ZONING COMMISSION REGULAR MEETING MINUTES March 19, 2024 at 6:30 PM City Council Chamber/Municipal Court Room 2801 Ranch RD 1869 Liberty Hill, Texas 78642  ERTY  Commissioners Present: Steve Messana, Chair Diane Williams, Secretary Sarah Novo Commissioners: Absent: Bryan Rivera City Staff Present:  Chad Cormack, Vice Chair, left meeting at 8:241 PM.  McKenzi Hicks, Interim Planning Director Elaine Simpson, City Secretary (Recording Secretary) Stephan Zaparolli, Planner I Joe Crawford, Legal Counsel Jonathan Sosebee, Kimley-Horn 1) CALLTO ORDER  Daniel Scott, Downtown Revitalization Committee (DRC) Chair  The Planning and Zoning Commission meeting was called to order by Chair Steve Messana at 6:36 PM on March 19,2024 at 2801 Ranch Road 1869, Liberty Hill, Texas. Quorum was established and all members were Chair Messana led the invocation, and led the pledges of allegiance to US and Texas flags, respectively.  present, except Commissioner Bryan Rivera.  2) PUBLIC COMMENTS  Public Comments are welcome. You may submit Public Comments in person, or you may submit to the City  Secretary at simpon@lbetyllicgow before 3:00 PM the day of the meeting.  There were no citizen comments.  3) STAFF ANNOUNCEMEMENTS/NEW EMPLOYEE INTRODUCTIONS  a) Receive staffintroduction of the newly appointed City Engineer of Record, Jennifer Glaess, P.E., of Interim Planning Director McKenzi Hicks advised the Commission that there was now a newly appointed Engineer of Record but that Jennifer Glaess could not attend tonight. Interim Director Hicks went through the  Pape-Dawson Engineers, Inc. (M. Hicks)  Pape-Dawson team using the slides in the packet. Planning & Zoning Commission Meeting minutes  1  March 19, 2024    4) CONSENT AGENDA  a) Approval of the minutes for the March 5, 2024, Planning and Zoning Commission Regular Called b) Disapproval of the 1869 Ranch Preliminary Plat, consisting of approximately 129.030 acres of land, addressed as 3818 RR 1869, more particularly described by Williamson Central Appraisal District Parcels R021854 and R363899 and legally described as part ofand out ofthe Edmund S. Brooks Survey, Abstract c) Disapproval of the Stubblefield Subdivision Minor Plat, consisting of approximately 0.35 acres of land, addressed as 1900 Loop 332 (Main Street), more particularly described by Williamson Central Appraisal District Parcel R022576a and legally described. as] part ofand out ofthel Robert G. Millican Survey, Abstract d) Disapproval of The Hill Preliminary Plat, consisting of approximately 100.760 acres of land, generally located at 6750 FM: 3405, more particularly described by Williamson Central Appraisal District Parcel(s) R022434, R022435, R022433, R022389, and R102565 and legally described as part of and out of the T.W. Medcalf Survey, Abstract No. 412 and the J. McDevitt Survey, Abstract No. 415, Liberty Hill Motion: Secretary Diane Williams moved, and Commissioner Sarah Novo seconded, to approve the Consent Agenda. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Williams and Novo.  Meeting. (Secretary Williams)  No. 81, Williamson County, Texas.  No. 448, Liberty Hill, Williamson County, Texas. (M. Hicks)  Extraterritorial Jurisdiction, Williamson County, Texas. (M. Hicks)  Nays: 0. Abstentions: 0. Commissioner Rivera was absent.  5) PUBLIC HEARING application(s), to wit:  NOTICE IS HEREBY GIVEN that the City ofLiberty Hill has been asked to review and approve the following a) Consider, discuss, and possibly take action regarding electronic message displays (EMDs) and UDC text amendments within the City's sign regulations (Section 6.12, UDC) and outdoor lighting ordinance  (Section 6.13, UDC). (Chair Messana/M. Hicks) i) Introduction and Staff report.  Interim Director Hicks advised that she would recommend, while there could be some discussions tonight, Motion: Secretary Williams moved, and Chair Messana seconded, to postpone this item until the next Commission Meeting. Motion carried unanimously by a vote of 4-0. Ayes: Messana, Cormack, Williams and  that this item be postponed until the next meeting.  Novo. Nays: 0. Abstentions: 0. Commissioner Rivera was absent.  6) REGULAR AGENDA Halff Associates)  a) Receive the Downtown Master Plan presentation and update from Halff. Associates. (Y. Capriccioso- Yida Capriccioso of Halff Associated, via zoom, went through the Downtown Master Plan and Downtown Framework Plan provided in the packet. There was no presentation on the Preservation and Enhancement Secretary Williams thanked the DRC Chair Daniel Scott forj joining the meeting. Secretary Williams highlighted the aspects of concern in the Annual Work Plan were the historic preservation and downtown regulations for the  Initiatives provided in the packet but it was open for discussion.  Unified Development Code (UDC). Planning &2 Zoning Commission Meeting minutes  2  March 19, 2024    Vice-Chair Chad Cormack asked what the role would be for the Commission as it seems to somewhat relate to the Comprehensive Plan place types. Interim Director Hicks advised that the implementation of the Downtown Plan would be through the UDC rewrite. Secretary Williams also pointed out that establishing Districts and any Interim DirectorHicks mentioned that she had received: some land sections and was sending them to Pape-Dawson for review. There was discussion on the drainage and storm sewer aspects. Chair Messana said that he had talked to City Manager Paul Brandenburg about potential revitalization and revision to the Drainage Plan. Interim Director Hicks advised looking into a grant to do the storm and drainage for downtown. Vice-Chair Cormack elaborated on the Drainage Master Plan aspects. Chair Messana pointed out the concern with the VFW property, that he had sent the presentation ofto Commissioners previously, specifically regarding the detention pond and Commissioner Novo asked for clarifiçation on pages 103 and 105 regarding the appearance related to some one- way streets. Yida Capriccioso clarified that Myrtle connection was not intended to be one-way, and it as not the right widthi int the schematic. Yida Capriccioso advised that the only road tol be converted to one-way wasi intended Secretary Williams stated that her concerns would be the potential impact to homes in some of the areas in order to implement the Plan. Vice-Chair Cormack echoed the concern, noting that implementation and public input for Yida Capriccioso noted that for Myrtle Lane, there were some amenity zones and there needed to be some b) Receive presentation oft the initial draft of the Comprehensive Plan update process. (Secretary Williams) Secretary Williams went through the materials provided in the packet and recommended that, given the best practice is to align it with fiscal years and the plan was adopted last October, perhaps it would be best to focus on monitoring in 2024 as outlined, and then have the session of staff to assess in September 2024, followed by the Commission Retreat in November to prepare the Work Plan for 2025, along with progressing the update cycle Vice-Chair Cormack stated that hei feels like the Plan is lacking input from other Departments and it doesn'tseem There was consensus to update the Work Plan accordingly, and staff was directed to do SO. The updated Work  needed Downtown Overlay, along with the changes to lane widths, might also be needed.  the discussion on how other options might provide for better use of that property.  to bel Barton.  right-of-way would be important. corrections on what was sent.  from there, with the update finalized in 2025.  anyone is owning it, stating ift the City Manager is too busy, then who should do it.  Plan will be put in a future consent agenda for approval.  7) REPORTS  a) Receive the 2023 Planning and Zoning Commission Bi-Annual Report from the Planning and Secretary Williams highlighted the changes that had been made based on the comments in the previous meeting,  Development Department staff. (S. Zaparoll/Secretary Williams)  and pointed out additional corrections as follows: Slide 3, last bullet, joints should bej joint Slide 4, the total number of cases should be 44 not 46. Slide 7, 5th bullet "rewrite" should be "review" (rewrite isi in 2025)  Planning & Zoning Commission Meeting minutes  3  March 19, 2024    Slide 8, short term rental should be removed from April deadline as discussed previously, it is only Chair Messana requested that the Project Review History slide on page 131 be corrected to lower the legend to Commissioner Novo noted that the 4*" next to her name on page 130 should be removed since there is no Secretary Williams suggested that the Work Plan attachment be updated prior to presentation to the Council. Secretary Williams noted that the scheduled date for the presentation to Council was. April 25th.  hotel/motel tax for April now.  avoid confusion with, for example, PUDs appearing to describe the 2023 column.  corresponding legend.  b) Receive the Projects in Motion Report, as provided by the Planning and Development Department. (S. Interim Director Hicks advised that Planner Stephan Zaparolli had added additional items, primarily for site and construction plans. Vice-Chair Cormack asked if anything would ever drop off of this list, since it looks like it goes back to. January ofl last year. There were discussions int this regard and it was decided it should be related to some event, not a one-year rolling report. Interim Director Hicks will look into this aspect and bring back a c) Reeeive-the-Due-NeNENEMenthepeR-M-HiekSeeretary-WAiams) Postponed until April 2nd P&Z  Zaparolli)  proposal.  Meeting (the first meeting of the following month)  This item was not discussed.  8) PLANNING AND DEVELOPMENT DEPARTMENT COMMENTS  Interim Director Hicks reviewed the following items. City Council Update -] P&ZItems  Resolution No. 2024-R-013-1 Public hearing date to consider the approval of the update of the LUA (Land Use Assumptions) and CIP (Capital Improvements Plan) and/or modifying impact fees from the 2019 CIP was approved - date set as. April 24, 2024. There will be a second public Pape-Dawson: Engineers Master Services Agreement (MSA) Amendment No. 1- Approved Resolution No. 2024-R-012- Appointment of Pape-Dawson Engineers as Engineer of Record A Approved. There will be another amendment to modify to state ifprivate work, Council approval Assistant City Manager/Director ofl Planning Position Approved and Posted as of March 14th Resolution 2024-R-015 Establishment of Capital Improvements Advisory Committee (CIAC) K29 1941 Vested Rights Determination- Council approved vesting rightso of2005 UDC: for Project  hearing required sO Interim Director Hicks will request another resolution.  is required, and if other public work, the City Manager approval is required. Pape-Dawson: Engineers, Inc. Task Order No. 1- Approved Amendment No. 1-) Postponed to March 27th CC Meeting  Secretary Williams mentioned the Resolution by Council for Dark Skies. Vice-Chair Cormack requested email contact for Pape-Dawson sO he can get in touch to set meeting for the design manual review.  Planning & Zoning Commission Meeting minutes  March 19, 2024    9) FUTURE ITEMS  Interim Director Hicks reviewed the following upcoming future items: Staff Assessment of Comprehensive Plan Dashboard (April 2nd)  Capital Improvement Advisory Committee Responsibilities and Overview - including City Manager, Short-Term Rentals/Hotel-Mote! Tax Ordinance by Stop-Gap Work Group (April 16th) Secretary Williams noted that the Short-Term Rentals should be removed from the April 16th item as per previous  City Attorney, and City Engineer (April 16th)  discussions. It will be Hotel-Motel Taxes only for that agenda. Quarterly Dashboard Reporting (April 16th) Development Agreement Workshop (April 18th)  Parkland Stop-Gap Ordinance by Commission Lead Chair Messana (April 116th)  Special-Called Joint Meeting between the City Council and Planning and Zoning Commission (April 24th) City Secretary Elaine Simpson advised that the date of this meeting is on April 25th. Secretary Williams noted that, as per the previous meeting, all future agenda items should be carried here as a 2nd category to avoid things dropping through the cracks. Secretary Williams also noted that the agendas need to include the Dark Skies reporting on the 1st Meeting of the month, along with the Joint Boards/Commissions/Committee Report. The inclusion of the Due Next Month item for the 1st meeting of the month was discussed and it was clarified that this was to be a section under Reports, and was to include the Work Plan items that were due next month as a reminder, which can be different from the Future Items for the  Commission meetings.  10) CONVENE TO EXECUTIVE SESSION  The Planning and Zoning Commission will convene into Executive Session for discussion oft the following items a) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) to receive legal  pursuant to Texas Government Code Section 551.071 (Consultation with Attorney).  input and advice on the following matters:  1.0 UDC Rewrite  Chair Messana read the Texas Open Meetings Act 551 exceptions into the record at 8:00 PM.  Chair Messana recessed the Open Meeting at 8:00 PM.  Chair Messana called the Executive/Closed meeting to order at 8:04PM. Chair Messana adjourned the Executive/Closed meeting at 8:28 PM. Chair Messana reconvened the Regular/Open meeting at 8:30 PM.  Chair Messana announced that there was no action taken during the Executive Session.  Planning & Zoning Commission Meeting minutes  5  March 19, 2024    11) RECONVENE TO REGULAR SESSION  The Planning and Zoning Commission will reconvene into Regular Session for discussion of the following items a) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) to receive legal  pursuant to Texas Government Code Section 551.071 (Consultation with Attorney).  input and advice on the following matters:  1.UDCI Rewrite  There was no action taken resulting from the Executive Session.  12) ADJOURNMENT the meeting at 8:31 PM.  Given there were noi further agenda items and hearing no objections from the members, Chair Messana adjourned PASSED AND. APPROVED by the Planning and Zoning oft the City ofI Liberty Hill, Texas on 2n ah  Api2 2024, on vote of by ayes, Cnays, and abstentions.  33 -  LA  JaDlhde Commission Secretary or City Secretary  Planning & Zoning Commission! Meeting minutes  March 19, 2024