PLANNING AND ZONING COMMISSION REGULAR MEETING MINUTES May 7,2024, at 6:30PM City Council Chamber/Municipal Court Room 2801 Ranch RD 1869 Liberty Hill, Texas 78642  ow -  Commissioners: Present: Steve Messana, Chair Chad Cormack, Vice Chair Sarah Novo Commissioners: Absent: Bryan Rivera  Diane Williams, Secretary (was elected to City Council on May 4, 2024)  City Staff Present:  McKenzi Hicks, Interim Planning Director Elaine Simpson, City Secretary (Recording Secretary) Stephan Zaparolli, PlannerI Joseph Crawford, City Attorney 1) - CALL TO ORDER  The Planning and Zoning Commission meeting was called to order by Chair Steve Messana at 6:35 PM on May 7, 2024, at 2801 Ranch Road 1869, Liberty Hill, Texas. Quorum was Chair Messana led the invocation and led the pledges of allegiance to US and Texas flags,  established and all members were present, except Bryan Rivera.  respectively.  2) PUBLIC COMMENTS There were no Public Comments.  Public Comments are welcome. You may submit Public Comments in person, or you may. submit them to the City. Secretary at simponglberpAlacgor before 3:00 PM, the day oft the meeting.  Planning & Zoning Commission Meeting minutes  Page 1of8  May7,2024  110    PLANNING AND ZONING COMMISSION PLANNING & ZONING COMMISSION  REGULAR MEETING TUESDAY -. JUNE 4, 2024  2801 Ranch Road 1869 - Liberty Hill  AGENDA ITEM 4.f  Approval of the minutes for the May 7, 2024, Planning and Zoning Commission Regular Called  Meeting. (E. Simpson)  109    3) CONSENT AGENDA  a) Approval of the minutes for the April 16, 2024, Planning and Zoning Commission b) Disapproval of the Minor Plat of Whittlesey Addition, consisting of approximately 9.72 acres ofland, more particularly described by Williamson Central Appraisal District Parcels R639189, R639101, and R023035 and legally described as part of and out ofthe Richard West Survey, Abstract No. 643, and the Robert Millican Survey, Abstract No. Disapproval of the Sutton Natalie Preliminary Plat, consisting of approximately 90.1 acres ofland, addressed as Hwy 29, more particularly described by Williamson Central Appraisal District Parcels R543512, R543513 and legally described as part ofand out of the John B. Berry Survey, Abstract No. 56, Williamson County, Texas. d) Disapproval of the Stubblefield Subdivision, consisting of approximately 0.35 acres of land, addressed as 1900 Loop 332 (Main Street), more particularly described by Williamson Central Appraisal District Parcel(s) R022576, and legally described as part of and out of the Robert G. Millican Survey, Abstract No. 448, Liberty Hill, Williamson Disapproval of the Henrietta Highway 29 Replat, consisting of approximately 33.97 acres ofland, generally located approximately 1,300 feet east oft the intersection ofHwy 183 and SH 29, more particularly described by Williamson Central Appraisal District Parcel R650897, legally described as Lot 1, Block A, Henrietta Highway 29 Subdivision, f) Disapproval of the Stonewall Ranch North Section Eleven Subdivision Amending Plat, consisting of approximately 12.95 acres of land, and legally described as Stonewall Ranch North Section Eleven Subdivision, Liberty Hill Extraterritorial Jurisdiction (ETJ), g) Disapproval oft the New Holdings LLC Minor Plat, consisting of approximately 4.55 acres ofland, addressed as 6830 W Hwy 29, more particularly described by Williamson Central Appraisal District Parcel R021680, and legally described as part of and out oft the Greenleaf Survey, Abstract No. 5, Georgetown, Williamson County, Texas. Motion: Motion by Chair Steve Messana, seconded by Commissioner Novo, to approve all items on the Consent Agenda, as presented. Motion carried unanimously by a vote of3-0.  Regular Called Meeting. (M. Hicks)  448 Williamson County, Texas.  County, Texas.  Liberty Hill, Williamson County, Texas.  Williamson County, Texas.  Planning & Zoning Commission Meeting minutes  Page 2of8  May7, 2024  111    4) REGULAR AGENDA  a) Discussion, consideration, and possible action to forward a recommendation to City Council regarding applications received for consideration ofa appointment to the Planning Applicant Dale Cox was present at the meeting and introduced himself to the Commission and Chair Messana explained that applicant Matt Miller had called him earlier in the week and they had discussed his interest in the position, however, Miller could not attend the meeting tonight. Motion: Motion was made by Chair Messana, seconded by Commissioner Novo, to forward a favorable recommendation to City Council regarding the P&Z Commission applications from the following: Dale Cox and Matt Miller. Motion carried unanimously by a vote of3-0.  and Zoning Commission.  briefly discussed his interest.  b) Discussion, consideration, and possible direction to staff regarding exploring a Interim Planning and Zoning Director Hicks introduced this item and presented the staffreport. Council has requested this item, a process to streamline the development process for infill/ downtown areas. She explained briefly how the process works. The City Engineers = Pape- The Commissioners discussed briefly how the previously designed Development Matrix' could be used as a part of this process. They discussed also how inspections would be worked into the schedule. It was noted that city staff would like to see aj process streamlined to one application Ms. Hicks agreed that city staff should return to P&Z at a future meeting with ai more detailed There was a suggestion that the City Council and P&Z Commissioners could consider this at a Motion by Chad Cormack, seconded by Commissioner Novo, to request that staffi incorporate ideas discussed and return with this item on a future agenda with a checklist' as part of the  streamlined infill site plan process. (M. Hicks)  Dawson - will assist on this process.  and one fee, ifpossible.  description oft this process and a 'checklist.'  Special Joint meeting in the future if this is possible.  process. Motion carried unanimously by a vote of3-0.  Planning & Zoning Commission Meeting minutes  Page 3of8  May7,2024  112    c) Discussion, consideration, and aj possible recommendation regarding the first draft of the Downtown Master Plan to the Downtown Revitalization Committee. (M. Hicks) Interim Planning and Development Director Hicks presented al briefo overview oft the issue of traffic management and parking downtown. City Engineering firm Pape-Dawson is working with the City to design the streetscape, which does not depend on a drainage sewer system that we do not yet have. City staff desire that the street scapel be designed based on the drainage that is  currently inj place.  There was a brief discussion ofu utilities downtown.  There was then an overview discussion of the popularity of many parts oft the draft plan sO far, There was a discussion about the relationship between the Downtown Plan and the LHTX 2040 City Comprehensive Master Plan. The Downtown Plan does not have the authority that the The Downtown Revitalization Committee recently reviewed the working draft oft the plan and requested that Halff (Engineers designing the plan) list top 3 or top 5 things that need to be  such as the Character Areas.  LHTX 2040 plan does.  addressed first.  There was no formal motion.  d) Discussion, consideration, and aj possible recommendation to the City Council regarding directing stafft to accept the dedication of! parkland from the Mansions at Liberty Hill Project, with access to the adjacent land for parking. (M. Hicks) The preliminary plat for this project was conditionally approved last year. This is a special The Parks and Recreation Advisory Board forwarded a positive recommendation on this The issue tonight is regarding the options of 'Land Banking' and the benefit that this may There was a discussion that the decision regarding the parkland would affect the way the There was discussion about the process of'Land Banking' and also that there were protected  process regarding the park land. dedication to the Commissioners.  provide in applying for future Parks grants.  Mansions Project would need to be officially platted.  species on this land.  Planning & Zoning Commission! Meeting minutes  Page 4 of8  May7,2024  113    There was a1 motion made and retracted to forward a favorable recommendation to Council on this dedication of Park land. Then another motion made and then retracted regarding qualifying a favorable recommendation for the dedication oft the park land on a clarification on the grant Motion: Motion made by Steve Messana, seconded by Sarah Novo, toj postpone consideration of this agenda item until further information/c clarification could be obtained by the Commission regarding the process of'Land Banking' for park land, and the potential benefits related to grant  benefits oft the dedication to the Parks System.  applications. Motion carried unanimously by a 3-0 vote.  e) Discussion, consideration, and aj possible recommendation regarding the Sewer Service and Annexation Agreement between the City ofLiberty Hill and CHVI Liberty Hill 29 (7:54 PM)' The Commissioners determined that they would discuss this first in Open Session and  Property Owner, LLC to the City Council. (M. Hicks/J. Crawford)  then return to the Open Session agenda item ifr needed.  No formal motion was made.  5) REPORTS  Att this time, the Task. Force may consider reports which do not require action. Examples might be reports from other committees orfrom the Cross-Committee Communications group. a) Receive the monthly Director's Report, as provided by EDC Director, Mary Poché. (M. The Commissioners reviewed this report, and asked city staff to clarify some questions about  Hicks)  Project Vintage and bring this clarification back at ai future meeting. b) Receive the Projects in Motion Report. (S. Zaparolli) Stephan Zaparolli briefly noted the highlights ofhis report. c) Receive the Due Next Month report. (M. Hicks)  Planning & Zoning Commission Meeting minutes  Page 5of8  May7,2024  114    McKenzi Hicks agreed to set up necessary meetings for some ofk her items.  d) Receive Future Items report. (M. Hicks) There were no questions about his item.  b) PLANNING AND DEVELOPMENT DEPARTMENT COMMENTS  City Council Update - P&ZItems the. April 22, 2024, meeting. signed by City staff.  Connection Fees Item Returning to City Council with more information at 1900 Main Street. -I Memorandum of Acknowledgment has been approved and  Water and Wastewater CIP for FY 2023-2024-. Approved  The Commissioners briefly discussed these items, but no official action was taken.  7) CONVENE TO EXECUTIVE SESSION  Thel Planning and Zoning Commission will convene into Executive Session for discussion ofthe following items pursuant to' Texas Local Government Code Section 551.071 (Consultation with Attorney). No action willl be taken in Executive Session. Upon adjournment of Executive Session and reconvening of open session, any action resulting from the Executive Sessions may take place. a) Pursuant to Texas Local Government Code Section 551.071 (Consultation with Attorney) the Commission will seek legal input and advice on the following matters: Sewer Service and Annexation Agreement between the City ofLiberty Hill and CHV  Liberty Hill 29 Property Owner, LLC  b) Pursuant to Texas Local Government Code Section 551.071 (Consultation with Attorney) the Commission will seek legal input and advice on the following matters:  UDCI Rewrite  Planning &2 Zoning Commission! Meeting minutes  Page 6of8  May7,2024  115    Chair Steve Messana read the Texas Government Code Section 551 exceptions into the record at  8:13 PM  Chair Steve Messana recessed the Open / Regular meeting at 8:131 PM  Chair Steve Messana convened the Closed/Executive Session at 8:17 PM after a short recess.  Chair Steve Messana adjourned the Closed/Executive Session at 8:55 PM. Chair Steve Messana reconvened the Open/F Regular Session at 8:58 PM. Chair Steve Messana announced that no action was taken in Executive Session. Chair Steve Messana announced that there would be action taken resulting from Executive  Session.  8) RECONVENE TOI REGULAR SESSION 551.071 (Consultation with Attorney).  The Planning and Zoning Commission will: reconvene into Regular Session for discussion and potential deliberation oft the following items pursuant to Texas Government Code Section a) Pursuant to Texas Local Government Code Section 551.071 (Consultation with Attorney) the Commission may consider making a recommendation regarding the Sewer Service and Annexation Agreement between the City ofLiberty Hill and CHV  following development agreement request to the City Council:  Liberty Hill 29 Property Owner, LLC  b) Pursuant to Texas Local Government Code Section 551.071 (Consultation with Attorney) the Commission may consider making a recommendation regarding the  following item to the City Council:  UDCE Rewrite  Motion: Motion to postpone consideration ofi item 7/8 a.) until the Commissioners receive some more information. Motion made by Chair Messana, seconded by Commissioner Novo. Motion  carried unanimously by a vote of3-0.  Planning & Zoning Commission Meeting minutes  Page 7of8  May 7, 2024  116    There was then an extended discussion of the item 7/8 b.) UDC Rewrite. City Attorney Joe Crawford made a few suggestions of firms that the city might consider doing this Rewrite project. The Commissioners discussed their desire to prepare a description of the scope ofthe project. Chair Messana indicated he would like to look at different scope ofwork descriptionslversions: There was a briefdiscussion of dividing the project into phases,'which might better enable the project to qualify for possible grant funding. There were brief discussions about specifying the P&Z'sr role in doing the re-write, also the need  for cost estimates.  Last, it was noted that the UDC must conform to the LHTX2040 plan. There was no official action taken. City staff will continue to work on this item.  9) ADJOURNMENT  Given there were no further agenda items and hearing no objections from the members, Chair PASSED AND APPROVED by the Planning and Zoning of the City of Liberty Hill, Texas on  Messana adjourned the meeting at 9:19 PM.  gunt 2024, on voteof_ ayes, _nays, ,and 0 abstentions.  Vize Chen  a5  LIBERT  City  dinm  Planning & Zoning Commission Meeting minutes  Page 80 of8  May7,2 2024  117