RT  Parks and Recreation Board of Directors Regular Called MEETING MINUTES Thursday, March 21, 2024 10:00. AM 2801 Ranch Road 1869, Liberty Hill  1.C CALLTO ORDER Members Present: Mary Lyn. Jones, Chair Nicole Bauer Travis Tabor Lisa Messana - Non-Voting Member Ed Navarro Members absent: Terrie Chambers. City Staff:  Chair Mary Lyn. Jones called the mecting to order and established a quorum at 10:02 A.M.  Jamie Higuera, Parks and Recreation Supervisor Rebecca Harness, Executive Assistant McKenzi Hicks, Interim Director of Planning Stephan Zaparolli, Planner,  Katie Amsler, Director of Communications: and Community Engagement  1) CALL' TO ORDER 10:02 a.m., Mary Lyn. Jones gave thei invocation and Mary Lyn  Jones led the Pledge to flags. 2) PUBLIC COMMENTS  The Liberty Hill Parks & Recreation. Board of Directors accepts public comments regarding the. Agenda ofregular meetings and Public Hearings of the Parks & Recreation. Board. Individuals wishing 10 speak must completea Public Comment. Form and present thec completed) form to the City. Secretary prior to the start ofther meeting. You may also. submit comments t0 mepalagerer 9:00 AM the day ofthe meeting to be read by the  City. Secretary.  None.  Liberty Hill Parks Advisory Board  Regular Meeting March 21, 2024  Page 1of7    3) PARK/EVENTPERMITS  None.  4) REGULARAGENDA  a) Approve Parks Advisory Board February 15, 2024meeting minutes. (N. Bauer)  Motion by Lisa Messana, 2nd by Nicole Bauer, to approve, as presented, the February 15, 2024, Regular Called Meeting Minutes. Motion carried unanimously by a vote of 4-0. b) Discussion, consideration and possible action regarding! Langford Community Management regardinga advice on City Park Master Plan &f future grants (Judy! Langford)  Ayes: 4, Nays: 0. Terrie Chambers was Absent.  Judylangfordwith Langford CommuniyMangemantgwe ap presentation and provided tips of what the City and Parks Board: should do next year when applying for the Texas Parks Wildlife Department Grant. (1) Update Master Parks Plant for City, review and make recommendation and updates ont the element/priontyls/goalsandobedtives. Thel Parks Board will review, and City Council will need to approve. The updated list should be submitted tot the Texas Parks Nicole Bauer asked if Community Outreach and feedback were neededi for the Texas Parks Wildlife Department Grant. Judy responded that is not ar requirement fort the Texas Parks Wildlife Department Grant. Judyi informed the board when the Parks Board updates its plan at the 10year or less mark plan - community feedback and engagement is needed. MarylynJones: askedif they need a project manager or finance manager for the grant project? Judy responded that someone fromi the Finance team isi important for grant projects. Judy informed the Parks Board that the board will need the $750,000 match but it doesn'thave to be available at the momentthel board applies for the grant. Judy will work with the board on the priority list and present ita at the April Parks Board meeting: and take tot the City Councilfor approval in May. Once approved then submit to the Texas Parks Wildlife Department.  Wildlife Department by June 1, 2024.  Liberty Hill Parks Advisory Board  Regular Meeting March: 21,2024  Page 2 of7    c) HearU Update on Texas Parks and' Wildlife Department (TPWD) Grant & Langford Community Judy Langford with Langford Communityl Management presented and asked the Parks Boardi if they had any questions on the Texas Parks Wildlife Department grant scoring sheet that Jamie Higuera emailedt to the board. Jamie Higuera, Parks Supervisor, informed thel board of some of the gapsi int the grant application were the communication with staff and grant writer Langford and Kimley. Staff did not paintac colorfulenough picture fort the grant writers. The Texas Parks Wildlife Departmentwantedh thee extra details, mapping, budget, and how the City willt take care of itwith stafingafterthefact. Jamie sgpesedwhenappMnelor the grant next year that the City! have: an answerto everypossible vasbonteTeasParswaNe Department could have. Judyprovidedsomer examples ofthe questionsthel TexasParks Wildlife Department: asked. Judy informedi the! board thats she willl bel back at the April Parks Board meeting to discuss the priority d) Hear, consideration and possibly take action regarding update by Kimley-Horn for probable Morgan Depine with Kimleyl Horn presented probable options for City Park Master Plan. (1) bulld out the parking lot (2) pickle balla and basketball: area (3a) parking lota across the drainage channel (3b) enhancing existing playground and adding on1 toit. Kimley Horn recommends option (1)! building outt the parking! lot because itis something theys saw overand overa again on thes survey with concerns about traffic, parking, and: safety. Morgan also reminded the board that parkingi is not fundable! by the grant. Morgan commented" this would give the Cityt the opportunity to gett the parking! lot put in withi their existing funds and thent they could save for Mary! Lyn. Jones commented that the Parks Board had previously discussed they would like to make somet type poAMrCNaAs.ane people to come tot the park, shade, and additional parking. Morgani informed the board if they chose Option 3a and 3b1 they would really needtobe donet together. Lisal Messana asked Morganwhatis the cost of Option1 versus Option 2? Option 1 costs: = $1.3r million, Option 3a and 3b1 togetherise expensive, if they wanted to simply do at fabrics shade for basketball courts- $750,000 (to which. Jamie Higuera mentioned shel had found a significantly! lower quote. Two double Pickleball courts were quoted at $900,000 on their probable coatsnetputhenmoran mentionedthatthe: cost would likely! be Nicole Bauerasked about the difference ini the pricing on concrete for option 1vsc option 3A: whytheywere quotingi for different thickness! levels. Morgan responded that there are alot of unknowns and they are quoting projected costs to covert those unknowni findings. Judy Langford informed thel board that part of the scoring criteria fort the Texas Parks Wildlife Departmentgrantist the projectshould! be newand differentf forthe City. Judy gave an example of the amphitheaterand; pickleball courts would be new and differentf for the Citys so the City would get additional points on the application. Judy agreed with Morgan on doing the parking lot with! local money: ands save the recreational elementsi fort the grant money. Jamie Higuera asked Morgan about the redundancy! in costs for Option 3a and 3b, Morgan is  Services Meeting.Higuerai &Judylangford)  listsand goals.  options regarding City Park Master Plan (Kimley-HornStaff  future grant dollars to add the amenities.  = $550,000 (noti including shade).  Liberty HiI Parks Advisory Board  Regular Meeting March: 21, 2024  Page 3 of7    goingt to checkand get updated costs for the board. Mary! Lyn asked Morgan about the cost for asmall playscape byt the pavilion. Morgan said she would gol back and check the cost forthe small playscape. The board also discussed having play equipment that is ADA accessible. Morgan asked the board where theyv would like to place trees at the park because funding is available now through Tree Mitigation fund. Morgan pointed out that by doing the parking lot there would bei islands where trees could be planted and would not be disturbed in future phases. Morgan also provided the option ift the board decided not to proceed with the parking lot that there was space south by the basketball court that could be lined with trees. Morgan also suggested the option of doingt the parking with the 2 concrete driveways and adding 2 pickleball courts. The estimated parking costs willl be $400,000 and about $300,000 for  the 2p pickleball courts.  Travis Tabor suggested that the Parks Board get Option 1 parking done first.  Morgan pointed out to the board that concrete versus asphalt was comparable, not really al big difference.. Asphalt will needaconcrete curb and gutterfor parking lot, typically $25.00per Marylynsuggested the! boardtable this item tot the next meeting before making any decisions. Katie suggested at the Aprilmeeting the board should vote and identify the priorities.  linearfoot.  This item will be ont the April Parks Board meeting agenda.  e) Discussion, consideration, and possible action regarding a plani for existing $1,209,000in Parkland In-Lieut fees, plus $200,000 in Tree Mitigation (M.. Jones &J. Higuera)  Jamie Higuera presentedto the board that this agenda item ties into the previous agenda item. Thel board needs to decide what they would like to do with the park and then decide on1 trees. Jamie will work with Public Works Department on remapping the access to the well/watersite at the park which willl be required to qualfyf forf future Texas Parks and Wildlife Grants. Nicole Bauerasked! Morgani if shel haseverdone watercatchmentin, parks andi irrigate with that. Morgan will check with heri irrigation team to see if that is possible. Morgan cautioned that the waterv would be non-potable water and if someone should drink out ofi it, they could get sick. Maryl Lyn gave direction to staff to revisit the soccer lease because there are requirementsin  there about how much watert they use.  This agenda item willl be on the April Parks Board meeting agenda.  Liberty Hill Parks Advisory Board  Regular Meeting! March 21,2024  Page 4 of7    Discussion, consideration and possible action regardingapossible incoming development and  parkland dedication ori in-lieu of fees. (M. Hicks)  McKenziHicks, Interim Planning Director, gave a presentation regarding Mansions at Liberty Hill Parkland Dedication. The proposed parkland dedication is an oddly shaped 54: acre lot with dense Ash. Juniper(cedar) trees (home of the golden-cheecked warbler). Two options were given: See presentation attached. Mary Lyn. Jones askedi If there was an Option! 3to accept Money In Lieui for parkland. McKenzi responded that was not an option in this particular Development. Agreement perl legal. Katie Amsler informed the board ift they decide to accept the land, the board could banki it and use ita as a match for grants, buti it would be the City's parkland to maintain. Mary Lyn. Jones asked ift the developer would have roads and access to the parkland property. MattHiles, DeveloperforMansions: at LibertyHill, responded that access has beenp planned and an exhibit was sent to McKenzi. Matt informed the property would! bea a park with shaded1 trails because iti is heavily forested. Matt is okay with the park being public or private. Mary Lyn. Jones asked Matt ift thel board could do as site visit. Katie verified with Matt the! land will remain parkland whether iti is private orpublic. Matt respondedi iti is platteda as undeveloped openspace. Katie askedifthe parkland were private, wouldi ito only be available to thep people that live her,amdMatrepondedyes. Lisa Messana asked Matti if there would be parking ini the neighborhood where people could access the trails? Matt respondedi it may not be pavedp parking butay pervioustypeo ofparking lot. Maryl Lyn. Jones asked If there was a wayt to havet the developer provide eatrail. Matt clarified and asked Ifs she was asking fort the developer toi improve the land with trails event though there is no legal obligation to do so. Matt responded they would be thrilled to do sol because they would be doing soi ifi itwere private. Mary Lyn. Jones expressed concern about having access to park. Katie asked Matt ift the Parks Board could taket field trip tot the park. Mary! Lyn. Jones commented that she would like to table the decision, take af field trip, and puti ito ont the agendai for next month. Matt was okay witha a field trip as longa as a decision was made at the next meeting. Matt gave the Parks Board permissiont to go to parklanda and walk around and he willhave somebody: avallable to meet the board there that knows their way around. The Parks Board will take at field trip to the parkland on Thursday, March 28, 2024 @ 1:00 p.m. McKenziv willsend the Parks Boarda a copy of her  powerpoint presentation.  g) Hear Parks wperso/Communcatons Update and Staff Report (J.Higuera) Jamie Higuera, Parks! Supervisor,provide the Parks Board with updates. Fisk Cashion Park Renaming Final Approvalis is on the March 27h City Council agenda. Jamie and the Parks DepartmentTeam recentlya attended the Texas Parks Recreation  Conference andi it was very beneficial.  Liberty HillF Parks AdvisoryBoard  Regular Meeting March: 21, 2024  Page 5 of7    PooManager training last week during spring break. They received high levelleadership training, refreshed theirs skills, learned how to teach others their skills, went overrules and policies, expectations for uniforms and professionalism. They will receive additional training as summer approaches with training in cash reports, checking chemicals, and maintenance. Received some new lounge chairs and picnict tables because all of the shade. structures are in Katie Amslerreminded" the Parks Board of Liberty Hill's 25th Birthday celebration this Saturday at Central Park from 6:00-8:00 p.m. There willa alsol be a Cheers to 25Years Celebration around town that evening. Also asking folks to post al birthday post on social media and use #Cheersto25years. andi thet favorite photo willl be featured on the billboard at Seward. Junction foraweek. Tomorrow night ist the Star Party at Foundation Park hosted by The Independent, library, and Dark Skiesgroupi in honoro ofthe eclipse. Brayden Rivera was selected Mayorforthe Day this year and one of his passions was wanting to work on ADA compliance in the park. Update on' YMCA:L Liberty Hili lisav very highly desirable spot for adding a' YMCA. There has been a pause from moving forward due to the turnover that we're experiencing in the City Council.  place. Still waiting on the Adirondack beach chairs.  Progress willi resume once seats are filled.  5) REPORTS  At this time, the Board may considerreportsi which do not require action. Examples might be reports from othercommittees: or from the Cross-Committee Communications. group.  FUTUREA AGENDAITEMS  Issues, topics for future consideration may be identified and scheduled for a future meeting. No deliberations can be held on items not listed on tonight's agenda.  Vote on Parkland and how board will move forward with the money.  Morgan Depine with Kimley Horn will provide information on ADA playground equipment.  Next Parks Board meeting willl be on April25, 2024.  7) ADJOURNMENT  With no other business ont the agenda, and no objections from the Parks Board Lisa Messana madea motion to adjourn the meeting, seconded by Travis' Tabor. Mary Lyn Jones adjourned the meeting at  11:31 a.m.  Motion passed on vote of 4 ayes, 0 nays, Terrie Chambers was absent.  Liberty Hilll Parks Advisory Board  Regular Meeting March21,2024  Page 6of7    PASSED AND, APPROVEDby thel Parks and] Recreation Committee ofthe CityofLiberty Hill, Texas  ont the256f April, 2024 on vote of  _ayes,  nays, and  abstentions.  Man Xan Omes Mary Lyn,Jones/Chair/  2023  Gne  Secretary  CE  LIBER FhN  *  Liberty Hill Parks Advisory Board  Regular Meeting March: 21,2024  Page 7of7      PIUREDEVELOPMENT  OPTION3,B)  OPTION3A  UIVREDBVELOPMEDI  VOR8DSVEIOPMENT  9PTON2  LIBERIY HILL PARK MASTER PLAN  PHASEMAP  KimleyHor FEBRUART    Mansions at Liberty Hill  Parkland Dedication  Parks and Recreation Board  March 21, 2024  LIBERTY SMALL TOWN BIG HEART    Background  The development agreement (DA) for the project was executed on May 10, 2023, and the preliminary plat was conditionally approved on December 11, 2023, pending a recommendation from the Parks Board regarding parkland dedication  The project consists of approximately 251.44 acres and is intended to facilitate the development of no more than 1,260 units The amount of land intended to be dedicated for parkland is via the DA and the preliminary plat is approximately 53.84 acres The property is currently zoned MF2 (Multifamily Residential) and PARK (Park)  LIBERTY SMALLTOWN: BIG HEART    Background (cont'd)  Within the DA, Section 3.2 specifically mandated the requirements for parkland dedication and tree mitigation  3.2 Parkland Dedication. Upon platting of the Property, Developer dedicates approximately 53.836 acres within the Property to the City (the "Park Acreage"). which Park Acreage is depicted on the Concept Plan. In consideration' for the dedication of the Park Acrea to the City, Developer shall be deemed to have satisfied () all applicable parkland dedicatio improvement ordinances and requirements and all fees that may be assessed, levied, or coll in lieu thereof, ofany kind whatsoever, including for fees for parks, recreation, open space open space facilities and similar purposes, and (ii) all applicable tree preservation or replace ordinances and requirements and all fees that may be assessed, levied, or collected in lieu ther of any kind whatsoever, including under a current or future Governing Regulation, other ordinance or regulation or state law. The City waives, relinquishes, and releases any might have to enforce the tree preservation or replacement ordinances of the City or stat  After consultation with the City Attorney, the City does not have the authority to ask for a fee- in-lieu for the property, but there are two (2) options for moving forward  with respect to the Project.  Option 1: The City can decline the dedication of parkland and the parkland property can remain private land and privately maintained Option 2: The City can accept the dedication of the parkland and the parkland property can be public land and publicly maintained  LIBERTY SMAILTOWN-BIG HEART    Encumbrance Concerns  The City does not currently have an environmental study on record for the property, but it was later discovered (informally) that the property is currently a habitat for the Golden Cheek Warbler, which provides restrictions on developing the parkland property by the State  of Texas  So, the consideration of accepting/dec.ining the parkland dedication should be made with this  concern in mind  LIBERTY SMALLTOWN BIG HEART