o  LIBERTYHILL, EDC. BOARD OF DIRECTORS MEETING MINUTES Wednesday, March 20, 2024 6:00PM Municipal Courtroom/City Council Chamber 2801 Ranch Road 1869, Liberty Hill, TX 78642  Board Directors: Amy Gandy Robert Baughn Demetrice Gonzalez Branden Maiorano Absent: Ashley Vaughan City Staff:  Tiffany Stillwell, President arrived late at 6:05 p.m.  Mary Poche, Executive Director LHEDC Sidney Smith, Director ofFinance Elaine Simpson, City Secretary (Recording Secretary) Yvonne Castillo, Economic Development Coordinator Diane Williams McKenzi Hicks  Steve Schiff- Chamber of Commerce Jennifer Jenson - Chamber of Commerce  1. CALL' TO ORDER  Vice-President Gonzalez called the meeting to order at 6:01 PM. Demetrice Gonzalez gave  the invocation and led the pledge ofa allegiance to the US and Texas flags.  Liberty Hill EDCI Meeting minutes,  March 20, 2024  Page 1of7    2) PUBLIC COMMENTS  Public comments are welcome by the LHEDC Board.. Individuals who wish to speak must complete al Public Comment Form and! present thej form to the City Secretary before the meeting is called to order. Individuals willl be allowed to speak up to three (3), minutes. Public Comments related toj posted agenda items may be: submitted bye email to cimpondllerAlisger before 3:001 PM the day oft the meeting, for comments to be read at the 5:001 PMI meeting  by the City Secretary. No Comments  3) EXECUTIVE DIRECTOR'S UPDATE  a) Discussion, consideration and possible action regarding the Monthly Report ofMary Poche' Executive Director of the Liberty Hill Economic Development Corporation. (M. LHEDC: Director Report February 22 - March 19, 2024 Highlights over the Month (1.) Project Solar Cable - CEO contacted me to let me know LH is still under consideration as their project location. They are conducting feasibility and financial models to decide the best location for their future expansion. (2.). Project Day - Platform 18329-450CR260;2 23 acres, submitted site plan for light industrial for 3 buildings at 300K sq. feet each. Project Day would like to get building permits by the end oft the month. (3.). Project Bake--Performance Agreement executed by all parties.. (4.)Project Fore --Amendment to Performance Agreement due to conflicting copies from business and EDC/City. Document now executed. Requistion done, waiting on check from Finance (5.) Project Vintage - in due diligence period. Set to close with Independence Title April 1,2024. (6.) Project Redo - Letter of Engagement executed with Headwater Companies to further investigate viability of development project. (7.) Downtown -1 part ofteam for revitalization efforts. Working with communication providers and PEC on movement of! poles tol back of Main Street buildings. Working to: meet grant deadlines ofDec. 31, 2024. In working with DRC, reviewing public art guideline document and will: report back at next DRC meeting. Downtown Master Plan still on track tol be complete in May. (8.) Meeting with architect for the new library and library stakeholders to seek out synergies with the Project Redo project as they look at a downtown location possibility. (9.) Wilco EDPI lunch meeting with Dr.Kyonghoon Kim, Chief Representative for the Korea International Trade Association on March 22. (10.)Game plan established with two board members for moving forward with Project Farm. (11.) Mary Poche introduced the new EDC Coordinator, Yvonne Castillo. Hoping to have the Strategic Planning  Poche)  Retreat next month.  Liberty Hilll EDC Meeting minutes,  March 20, 2024  Page 2of7    4) TREASURER'S REPORT  Treasurer will provide ai financial update for the corporation.  a) Discussion, consideration and possible action regarding the Treasurer's Report. (S. Sidney Smith, Finance Director, presented the' Treasurer's Report and noted that the majority of the return oft the deposit was the removal oft the. July deposits that should not! have been received. Thisi is ai result of thel ESD sales tax issue. Sidney informed the board that the audit will be coming next week. Sidney hopes in the next 2-3 weeks to have this all vetted and havel her questions answered from the Comptroller when their auditi is done. Tiffany Stillwell asked Sidney ift the EDC could havei its own bank account again?  Smith)  Tiffany would like more information to fulfill fiduciary responsibility.  5) REPORTS  At this time, the Board of Directors will consider regular reports which do not require action. Regular Reports could be reports. from the Cross-Committee Communications Group or the Liberty. Hill Chamber of Commerce. They may be written or presented at the meeting. Steve Schiff- Chamber of Commerce President, informed the board that the DECA kids went to state and 5 oft the kids are going to International. The Chamber: now has 279 members. The Chamber will bel having a Gala on September 26, 2024, at Reunion Ranch, Jennifer Penson will be leading this event. The next Chamber luncheon will be on March 28th at Rockpointe Church. Steve invited all of the EDC board members. The speaker will be motivational speaker Matt Caddah. BBQ will be served. Steve will bringing his 3 classes to learn about the importance of networking. Steve informed the board that the Developers Alliance will me meeting on Friday, May 3rd at 8:30 a.m. at Rockpointe Church. The LHISD will be providing a bus for 21 hours. So  far 66 people have registered for the event. 6) REGULAR AGENDA  a) Discussion, consideration and possible action regarding February 21, 2024 Regular Called Motion: Motion by Demetrice Gonzalez, seconded by Amy Gandy, to approve, as presented the meeting minutes from the February 21,2024, Regular Called LHEDC Board meeting. Motion carried unanimously by a vote of 5-0. Ayes: Gandy, Gonzalez, Stillwell, Baughn, Maiorano.  Meeting Minutes. (R. Harness/E. Simpson)  Nays: 0, Abstentions: 0.  b) Discussion, consideration and possible action regarding the March 5, 2024 Special Called Motion: Motion by Robert Baughn, seconded by Amy Gandy, to approve, as presented the meeting minutes from the March 5, 2024, Regular Called Special Called Board meeting. Motion carried unanimously by a vote of 5-0. Ayes: Gandy, Gonzalez, Stillwell, Baughn, Maiorano.  LHEDC meeting. (A. Vaughn, E. Simpson)  Nays: 0, Abstentions: 0. Liberty Hill EDCI Meeting minutes,  March 20, 2024  Page3of7    c) Discussion, consideration and possible action regarding Hiring our Heroes Program. Demetrice Gonzalez, gave an overview of the Hiring our Heroes Program. This programs assists family members, veteran, military spouses and active duty service members that are transitioning out oft the military. This allows members before they get out oft the military to do an internship within their community. The member can do this internship while they are on active duty getting paid by the military. There is also internships for spouses. With this internship they will work with the actual business or organization Monday-Thursday and on Friday will go online virtually to attend their co-heart. There are three that starts in. January, May and August of2024. Ifthey are in al business that requires a certain skillset the military pays for aj program called Simply Learn. If there is a certification they need for that business they are able to get that certification for free and will be able to take the actual exam at the end. This program also has 5001 hiring events every year that it sponsors. The program has different types off fellowships (i.e. corporate level, skill level, and industrial level). Demetrice went over the different types ofworkforce trainings the program pays for. The USO is also part oft this program. See hiringourheroes.org for more details. d) Discuss, consideration and possible action on the selection ofa Board member Tiffany Stillwell presented the item and informed the board that the subcommittee did meet and there were two candidates available through the City's recruiting process and both candidates are Daniel Duckworth introduced himselft to the board. He has experience in tech sales and now owns an Independent Insurance Company in Liberty Hill for the past eight years. Daniel has been on the board oft the Chamber of Commerce. Daniel enjoys serving his community and wants to find another place to do that. Daniel believes he is a good fit for thel EDC because of his business Mark Hutton introduced himself to the board. He has been ai resident ofLiberty Hill for nine years. Mark has worked in the construction industry for thirty years. Marks has a construction degree from Texas ATM. Mark works for White Construction in Austin. Mark is looking to further his career and learn more about development and how the City operates. Mark wants to see Liberty Hill grow responsibly and give back to the community. Robert Baughn asked Mark what his role at White Construction is. Mark responded that hei is the Senior Estimator that deals with pre-  (Demetrice Gonzalez)  replacement for the resigned Gregory Parma. (T.Stillwell)  here to speak to the board.  background.  construction items.  Motion: Motion by Robert Baughn, seconded by Demetrice Gonzalez, to recommend to City Council to appoint Daniel Duckworth to LHEDC. Motion carried unanimously by a vote of5-0. Ayes: Gandy, Gonzalez, Stillwell, Baughn, Maiorano. Nays: 0, Abstentions: 0.  Liberty Hill EDCI Meeting minutes,  March 20, 2024  Page4of7    e) Discuss the need for Preservation Standards in the City's new codes ini regard to Halffand Associates recommendations in the Downtown Strategic Plan. (P. Brandenburg, M. Hicks,  S.M Messana)  Diane Williams, Planning and Zoning Commissioner, and McKenzi Hicks, Interim Planning Director, disseminated a handout with preliminary information from Halff. They do not have Diane Williams informed the board that the work plan is up on the City website. You can see we are considering changes needed to the code to prioritize work on preservation ofhistorical area and downtown. When Halff presents to the Planning & Zoning Commission, McKenzi will send the information tol Mary Poche'. Diane noted that Halffi is not drafting ordinances, but Planning & Zoning Commission is stepping up to fill in gaps. These gaps included items such as Short Term Rentals, Hotel Occupancy Tax, etc. The zoning variances will go to Planning & Zoning Commission and City Council. Diane encouraged the EDC board to watch the meeting video from Planning and Zoning and the. Joint City Council and Planning & Zoning Commission meeting in f) Discuss, consideration, and possible action on Liberty Hill Economic Development Corporation parking partnership with One Chapel Church. (M. Poche') Mary Poche', EDCI Director, updated the board on the parking partnership with One Chapel Church. Right now the EDCI has permission to park att the church parking lot but Mary would like toi formalize an agreement. Mary suggests EDC parking to be along fence line near the house that is fors sale. There is concern that people use the parking lot as a street to bypass the round about andi resulting in the parking lot being torn up. Mary has verification that the cut through in the parking loti is not an actual street. Mary mentioned as a trade with the Church the EDC could create the parking spots and repair the damage in the parking lot that has been created by people cutting through the parking lot. The Church would agree to allow the EDC to use its parking lot during the week. Mary informed the board that the City/EDC insurance would cover the use ofthe parking lot. Mary asked the board for approval to continue with the parking arrangement with One Chapel Church. Mary will draft up a written agreement with One Chapel Church and will bring Motion: Motion by Amy Gandy, seconded by Brandon Maiorano, to authorize Mary moving forward with thej parking resolution with One Chapel Church. Motion carried unanimously bya vote of5 5-0. Ayes: Gandy, Gonzalez, Stillwell, Baughn, Maiorano. Nays: 0, Abstentions: 0.  definitive information yet as iti is inj process.  December 2024.  back to the board for final approval at the next meeting.  Liberty Hill EDCI Meeting minutes,  March: 20, 2024  Page! 5of7    g) Discussion on the outcome of the meeting with the Chamber regarding partnering on a  recurring Developer Forum. (M. Poche')  Mary Poche, EDC Director, updated the board on the meeting that she and Yvonne had with Kelly and Steve with the Chamber. They talked about how the EDC could partner with the Developer Forum. Steve said that he would reach out to the school district about using a school bus for the developer tour. Mary will send the tour invitation to commercial brokers and site selectors. Yvonne and Mary will work on the different pieces of properties they will want to showcase on the tour. The date for the tour will be May 3rd. The group discussed the possibility oft the meeting being aj panel session. Tiffany asked what the financial contribution would be and Mary responded that Steve had suggested that the EDC could be a breakfast sponsor. Jennifer Jenson offered her suggestions of who should bei included on the round table discussion. Jennifer informed the board  that there is an informal committee set up for this event. 7) CONVENE TO EXECUTIVE SESSION  The LHEDC Board President will convene the EDC Board to Executive Session pursuant to Texas Government Code $551.071 - Consultation with Legal Counsel and/or Texas Government Code $551.087 Economic Development Negotiations. No action will be taken in Executive Session.  a) Discuss, consideration and possible action on Project Tower. b) Discuss, consideration and possible action on Project Pop.  Elaine Simpson read the Texas Government Code Sec. 551 Exemptions into the record at 7:13 p.m.  Tiffany Stillwell recessed the Regular /Open meeting at 7:141 PM Tiffany Stillwell convened the Executive / Closed session at 7:14 PM  8) RECONVENE TO REGULAR SESSION  The LHEDC Board President will reconvene the EDC Board to Regular Session following Consultation with Legal Counsel pursuant to Texas Government Code $551.071 and Texas Government Code $551.087 - Economic Development Negotiations. The Board will entertain discussion and make take action resulting from the Executive Session on the matters outlined  below.  a) Discuss, consideration and possible action on Project Tower. b) Discuss, consideration and possible action on Project Pop. Tiffany Stillwell adjourned the Executive/Closed session at 8:39 PM Tiffany Stillwell reconvened the Regular / Open Meeting at 8:39 PM.  Tiffany Stillwell made the announcement that No Action Took Place during the Exec. Session.  Liberty Hill EDCI Meeting minutes,  March 20, 2024  Page 6of7    9) ADJOURNMENT  The next Liberty Hill Economic Development Corporation meeting will be held on April17,2024. With no further business on the agenda, and no objections from the Board, President Stillwell PASSED AND APPROVED on June 20 2024 by the Liberty Hill Economic Development Corporation Board of Director on vote of_ _AYES, NAYS,  adjourned the meeting at 8:40 PM.  and  ABSTENTIONS.  XTJou DQwD LHEDC Board Présjdent/ / Presiding Officer  07  Boardor City Secretary  v  Liberty Hill EDC Meeting minutes,  March 20, 2024  Page 7of7