*  LIBERTY HILLEDC  POWN B10  LIBERTY HILL EDC BOARD OF DIRECTORS MEETING MINUTES Wednesday, May 15,2024, 5:00 PM Municipal Courtroom/City Council Chamber 2801 Ranch Road 1869, Liberty Hill, TX 78642  Board Directors: Amy Gandy Robert Baughn Demetrice Gonzalez Ashley Vaughan Branden Maiorano Mark Hutton  Board Directors Absent: Tiffany Stillwell, President  City Staff:  Mary Poche, Executive Director LHEDC Elaine Simpson; City Secretary (Recording Secretary) Yvonne Castillo; Economic Development Coordinator James Herrera; Public Works Project Manager  1. CALL TO ORDER  Vice President Demetrice Gonzalez called the meeting to order at 5:00 PM. Demetrice Gonzalez gave the invocation and led the pledge ofa allegiance to the US and Texas flags.  2) PUBLIC COMMENTS  Public comments are welcome by the LHEDC. Board. Individuals who wish to. speak must complete a Public Comment Form and present thej form to the City. Secretary before the meeting is called to order. Individuals willl be allowed to speak for up to three (3), minutes. Public Comments related toj posted agenda items may be. submitted. by email  Liberty Hill EDCI Meeting minutes  May 15, 2024  Page 1 of8    tos cimpondllehilicgor before. 3:001 PMI the day of the meeting, for comments to bei read at the 5:001 PMI meeting  by the City Secretary.  There were no public comments.  3) EXECUTIVE DIRECTOR'S UPDATE  a) Report from Mary Poche', Executive Director ofLHEDC  Mary Poche, Executive Director OfLHEDC discussed the highlights of her report. She fielded  questions.  b) Economic Development Coordinators Report. (Y. Castillo) Yvonne Castillo discussed the highlights ofl her report and fielded a few questions.  4) TREASURER'S REPORT  Treasurer will provide a financial update for the corporation.  a) Introduction of City ofLiberty Hill Interim Finance Director Rebecca Elliott and The Board of Directors reviewed the report. Interim Finance Director Elliott was unable to attend the meeting, sol Directors were asked to send any questions about Elliott's report to her via email to  discussion of Board Financial Report(s) (R. Elliott)  City Secretary Simpson. There was: no: formal action.  5) REPORTS  Atthis time, the Board of Directors will consider regular reports which do not require action. Regular. Reports could be reports from the Cross-Committee Communications Group or the Liberty Hill Chamber of Commerce. They may be written or presented at the meeting. a) Chamber of Commerce Monthly Report. (K. Michael, S. Schiff)  Kelly and Steve Schiff from the Liberty Hill Chamber of Commerce spoke briefly about the Chamber activities, including the joint venture held with LHEDC for Developers Day recently.  Liberty Hilll EDCI Meeting minutes  May 15, 2024  Page 2of8    They discussed the success oft the recent Liberty Hill High School Shark Tank event - students proposed their business ideas and were. judged by aj panel of experts, including Mary Poche.' Mark Approximately 66 people came to Developer's Day. The bus tour was a big hit and was helpful. The Chamber of Commerce membership is approaching 300. Last year at this time it was 140.  Cuban sent a short video congratulating all the students who participated.  The Chamber of Commerce willl hold their annual gala on September 26.  The next meeting oft the Coalition willl be October 4th.  The Chamber and the Educational Foundation are planning a Christmas Event, which will probably The. Ambassador's) Project at the Chamber finds new businesses or business opportunities and  be December 14th. refers them to Yvonne. There was no formal action.  6) REGULAR. AGENDA  a) Discussion, consideration, and possible action on a virtual grant presentation from Curah Motion: Motion by Amy Gandy, 2nd by Brandon Maiorano toj postpone items 6.a. and 6.c. to the June meeting of the EDC. Motion carried unanimously by a 6-0 vote. Ayes: Amy Gandy, Robert Baughn, Demetrice Gonzalez, Ashley Vaughan, Branden Maiorano and Mark Hutton.  Beard (M. Poche)  b) Update and presentation from Public Works regarding water and wastewater current infrastructure, planned improvements and timeline in Downtown Liberty Hill. (J. Herrera; There may be present, members ofthe City's Downtown Revitalization Committee, the P&Z Commission, or the Public Works Commission. There may, or may not, be members ofthese bodies in number. sufficient to make a quorum. Ifa quorum ofany ofthese groups is present, they will not meet nor will they take any James Herrera, Public Works Project Manager presented a short presentation on some oft the projects inj progress right now. He clarified that when discussing Sewer' this means the sewer system inside the city limits. Ifiti is part oft the regional wastewater system (outside city limits) it is referred to as Wastewater system.' He clarified that the City provides water only in the area that  T.Evans)  action but will be at this meeting in order to gain information.  Liberty Hill EDCI Meeting minutes  May15;2024  Page 3of8    we are certificated - the area that state ofTexas, through the Texas Commission on Environmental He explained that the City has two major comprehensive master plans going on with regards to Public Works/Utilities. The Water System Masterplan and the Wastewater/Sewer system Masterplan. We expect to get both studies in approximately October. These will contain water and wastewater rate studies and studies related to appropriate Impact Fees for new projects. The City Council did adopt a new Capital Improvements Plan for the Water and Wastewater systems. This plan is a work in progress and will be updated at least annually.  Quality (TCEQ) assigns to the City.  No official action was taken on this report.  Presentation and discussion from Charles and Katie Kim with the Kim Group regarding  Downtown initiatives. (T. Stillwell, M. Poche)  Motion: Motion by Amy Gandy, 2nd by Brandon Maiorano to postpone items 6.a. and 6.c. to the June meeting oft the EDC. Motion carried unanimously by a 6-0 vote. Ayes: Amy Gandy, Robert Baughn, Demetrice Gonzalez, Ashley Vaughan, Branden Maiorano and Mark Hutton.  d) Discuss, consider, and review Business Retention and Expansion Survey. (Y.Castillo) There was discussion regarding the Business Retention and Expansion survey. Yvonne Castillo explained that these will go out to businesses that she has not been able to visit in person yet. There was some discussion about privacy issues surrounding the replies that are received from this survey. City Secretary Simpson will research with the City Attorney and will advise Ms. Castillo.  There was no formal action taken.  e) Discussion, consideration, and possible action on electing a Finance Liaison for the The official Treasurer for the LHEDC (Corporation) is the City's Finance Director. This Finance Liaison' Motion: Motion by Ashley Vaughn, seconded by Robert Baughn, to appoint Branden Maiorano to be the finance liaison.. Motion carried unanimously by a 6-0 vote. Ayes: Amy Gandy, Robert Baughn, Demetrice Gonzalez, Ashley Vaughan, Branden Maiorano and Mark Hutton. Nays: 0  Liberty Hill Economic Development Corporation. (T. Stillwell)  Director is elected to. serve as liaison to the Treasurer.  Liberty Hill EDCI Meeting minutes  May 15, 2024  Page4of8    f) Discussion, consideration, and possible action regarding carry costs for 102 W. Myrtle, Yvonne Castillo introduced the item and presented the staffi report. She discussed her calculations of'carrying costs' for these cities owned properties, versus the estimated costs for rehabbing them There was a brief discussion of] Project Redo. The report from the consultants at Headwater will be received in September, and the Board had already discussed that the Wastewater and Water studies Mary Poche will continue to research, and Yvonne may bring this back at the. June meeting.  8061 Main and 202 W. Myrtle. (M. Poche)  in order to rent.  should be received by the City in October.  No formal action was taken.  g) Discussion, consideration, and possible action on the. Administrative Services Agreement Mary Poche introduced thei item and presented the staff report. The reason that the agreement is being reviewed nowi is because of the changes that the LHEDC has undergone since this agreement first started. Now that LHEDC has ai new headquarters, there is no need for rental ofs space from the City Manager Paul Brandenburg explained that the City wants to be fair to the LHEDC. There is  with the City ofLiberty Hill (T. Stillwell)  City.  no reason for charges to be on the agreement ift they are no longer valid.  Motion: Motion by Robert Baughn, seconded by Amy Gandy; toj postpone consideration ofthis item until aj proper analysis can be done sO all the numbers can be updated to reflect the changed circumstances /position ofthe LHEDC. Motion carried unanimously by a 6-0 vote. Ayes: Amy Gandy, Robert Baughn, Demetrice Gonzalez, Ashley Vaughan, Branden Maiorano and Mark  Hutton. Nays: 0  h) Discussion, consideration, and possible action on sponsoring a future Chamber Luncheon Mary Poche' introduced the agenda item and gave a briefs staff report. She related the pricing of some sponsorships out there that the LHEDC may want to consider in the future. Sponsorship ofa  and/or the Fall Gala. (M. Poche)  Liberty! Hill EDCI Meeting minutes  May 15, 2024  Page 5of8    monthly Chamber of Commerce luncheon is $150.00. The Annual Gala has sponsorship levels available from $5,000 down to $250.00. However, none oft this is budgeted in the current budget. Motion: Motion by Branden Maiorano, seconded by Robert Baughn, to approve the annual table reservation at the $2,500 sponsorship level for the Chamber Gala. Motion carried unanimously by a 6-0 vote. Ayes: Amy Gandy, Robert Baughn, Demetrice Gonzalez, Ashley Vaughan, Branden  Maiorano and Mark Hutton. Nays: 0  i) Discussion, consideration, and possible action regarding formulation of Fiscal Year 2024- 2025 LHEDC budget, including timelines, deadlines, special meetings -ifneeded, and any The Directors will review the current budget and discuss procedural issues for composing the Mary Poche' introduced the item and presented al brief staff report. The Board agreed by general consensus that they would like to get started early this year. Mary Poche' explained that she is putting together numbers right now, there will need to be discussions oft timelines. They are still  other logistics. (E. Simpson, R. Elliott) Corporation's budget for FY 2024-2025.  working on the categories' for an upcoming budget amendment. The! Board will return to this item at their. June 20th meeting.  There was no formal action taken.  Discussion, consideration, and possible action regarding rescheduling OfLHEDC meeting  for June, which falls on Juneteenth, a city holiday. (E. Simpson)  By general consensus, the Board decided to move the date oft the. June meeting back one day, to  June 20th.  There was no formal motion made.  k) Discussion, consideration, and possible action related to the LHEDC Regular Meeting Motion: Motion to approve, as presented, thel LHEDC Regular Meeting minutes from April 17, 2024, motion by Robert Baughn, seconded by Amy Gandy. Motion carried unanimously by a 6-0 vote. Ayes: Amy Gandy, Robert Baughn, Demetrice Gonzalez, Ashley Vaughan, Branden  minutes from April 17, 2024. (A. Vaughn, E. Simpson)  Maiorano and Mark Hutton. Nays: 0  Liberty Hill EDCN Meeting minutes  May 15, 2024  Page 6 of8    7) CONVENE TO EXECUTIVESESSION  The LHEDC Board President will convene the EDC: Board tol Executive Session pursuant to Texas Government Code $551.071 - Consultation with Legal Counsel and Texas Government Code 551.087-Economic Development Negotiations. No action will be taken in Executive Session. a) Pursuant to' Texas Government Code Section 551.087 (Economic Development) related b) Pursuant to' Texas Government Code Section 551.087 (Economic Developmemlregaring  tol Project Whale Impact Analysis. (M. Poche')  Project Grease Monkey.  City Secretary Simpson reads the Texas Government Code Section 551 exemptions into the record Vice-President Demetrice Gonzalez recesses the Regular / Open Meeting at 6:21 PM. Vice-President Demetrice Gonzalez convenes the Executive/Closed Session at 6:23 PM.  at 6:21 PM.  Vice-President Demetrice Gonzalez has to leave the meeting at 7:00 PM. Amy Gandy adjourns the Executive /Closed Session at 7:16 PM. Amy Gandy reconvenes the Open / Regular Session at 7:17 PM.  8) RECONVENE TO REGULAR SESSION  The LHEDC Board President will reconvene the EDC Board to Regular Session following Consultation with Legal Counsel pursuant to Texas Government Code $551.071 and Texas Government Code $551.087 - Economic Development Negotiations. Council will entertain  discussion related to the matters outlined below.  a) Pursuant to Texas Government Code Section 551.087 (Economic Development) related to b) Pursuant to Texas Government Code Section 551.087 (Economic Development) regarding  Project Whale Impact Analysis. (M. Poche')  Project Grease Monkey. Liberty Hilll EDCMeeting minutes  May 15, 2024  Page7of8    There was no action taken resulting from the Executive Sessions.  9) ADJOURNMENT  The next Liberty Hill Economic Development Corporation meeting will be held on June 20, 2024. With no further business on the agenda, and no objections from the Board, Director Amy Gandy  adjourned the meeting at 7:18 PM. PASSED AND. APPROVED on  9me  20241 by thel Liberty Hill Economic  204  Development Corporation Board of Director on vote of AYES, NAYS,  and  P ABSTENTON-CARA  LHEDC Board President / Board or City Secretary  ShourQp  288  Liberty Hill EDCI Meeting minutes  May 15, 2024  Page 8 of8