ERTY  City ofLiberty Hill, TX Home Rule Charter Commission  Regular Called Meeting - Monday, May 13, 2024, at 6PM City Council Chamber, 2801 RR 1869, Liberty Hill, TX 78642  Meeting minutes:  Commissioners Present: Bryan Rivera Karlyn Keller Cathy Enderle Bill Brannan Ron Rhea Luke Jernejcic Jennifer Brandes Jessica Solis Danny Barringer Cory Brandes Liz, Branigan Commissioners: Absent: Wanda Sweeney Logan E. Yarborough Daniel Duckworth Matt Pappas Day Wright City Staff Present: Joe Crawford, Legal Counsel  City Secretary Elaine Simpson, Recording Secretary  1. Welcome. /Establish Quorum/Call to Order Call to order at 6:02 PM by Chair Bryan Rivera. 2) Housekeeping Items /Staff. Announcements  3) Public Comments  Regarding items not on this agenda/Public Comments: Those desiring to. speak on a topic not listed on the agenda, please complete a. speakery form and present it to the City Secretary before the meeting. Speakers will have three minutes each to. speak, this time cannot be transferred. or shared. Commissioners may not take action during this item and any responses will be limited toj factual. statements, recitation ofexisting policy, or request) for the topic to  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Mee?ng, Monday, May 13, 2024, Mee?ng minutes  Page 1of6    be placed on aj future agenda.  Regarding topics listed as an agenda item/During specific agenda item: Commissioners request that speakers complete as speaker form, indicate which agenda item they are interested. in speaking about, ands submit form to the City Secretary before the agenda item is addressed. Speaker, forms may be emailed to the City Secretary before the  meeting ate simpon@lberphilagon. There were no citizen comments.  4) Regular Agenda Items  a) Administration of Oath of Office for the following new HRC Commissioners: City  Secretary Elaine Simpson  Appointed on March 13, 2024 - Day Wright Appointed on March 27, 2024. - Cory Brandes Appointed on April 24, 2024 -) Liz Branigan  At 6:09 PM City Secretary Simpson administered the Oath of Office to Cory Brandes and Liz  Branigan.  b) Discussion, consideration, and possible action regarding Home Rule Charter (HRC) Motion: Motion by Bryan Rivera, seconded by Ron Rhea to approve, as presented, the meeting minutes from the Home Rule Charter Commission meeting of February 12, 2024. Motion carried  Commission meeting minutes of February 12, 2024. (E. Simpson)  unanimously by a vote of11-0.  c) Discussion, consideration, and possible action regarding Home Rule Charter (HRC) Motion: Motion by Karlyn Keller, seconded by Cathy Enderle to approve, as presented, the meeting minutes from the Home Rule Charter Commission meeting of April 3, 2024. Motion  Commission meeting minutes of April 3, 2024. (E. Simpson)  carried unanimously by a vote of11-0.  Home Rule Charter Commission City ofl Liberty Hill, TX  Regular Called Mee?ng, Monday, May13, 2024, Mee?ng minutes  Page 2of6    d) Discussion, consideration, and possible action related to the PowerPoint Review of Home Rule Charter activities and accomplishments. (E. Simpson) Motion: Motion by Ron Rhea, seconded by Danny Barringer, to approve the PowerPoint Presentation for use at the upcoming Joint meeting with City Council. This presentation will assist the Council to get up-to-speed with the activities and achievements of the Commission, at upcoming Special Joint Meeting(s) between HRC and City Council. Motion carried unanimously  by a vote of11-0.  e) Review, discussion and consideration and possible action regarding the proposed draft City Charter/ Working Document. (Joseph Crawford, Bryan Rivera) The Introduction, Preamble and. Articles Iand II have been reviewed and approved by the HRC Commissioners. Draft Articles III and IV with modifications) from the Commission meeting February 12, 2024, are included. The Commission will discuss, consider; and possibly take action upon Articles III and The Commissioners briefly reviewed the already 'approved' Introduction, Preamble and Articles Iand II. City Attorney Crawford and Chair Rivera noted that the Commissioners will come back and review these again before approval of the version to send forward to City Council. The original Article III was City Manager. This Article has been moved to Article V. The articles for review tonight are. Article III-Mayor and City Council.  IV.  Article IV Administration and Personnel.  City Secretary Simpson disseminated a version of the draft of Articles III and IV with all lines numbered. The Commissioners used this version for review. (See Exhibit 'A' to these meeting There was a brief discussion of the roles oft the Mayor and the City Manager in a Home Rule  minutes.) City.  Changes made to version of draft 5.13.2024:  Article III, page 3 of11  Line 6 -1 number of Article V was filled in next to word Elections.  Lines 8-9 3.02 Mayor. This section was moved down to the enumerated powers of the Mayor. Motion #1: Motion by Karlyn Keller, seconded by Jessica Solis, to modify lines 8-9 (Section 3.02) to relocated them in the list of enumerated powers oft the Mayor. Also, they asked to add the first two lines from the applicable section of the Leander Charter to this section. This will  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Mee?ng, Monday, May13, 2024, Mee?ng minutes  Page 3 of6    also automatically change the numbering of the items of Powers and Duties in the list. The lines from the Leander Charter are: 1.) The mayor. shall serve as the ceremonial head of the city government, preside at all meetings oft the council, and provide the leadership necessary to ensure, good government. 2.). He or she. shall work closely with the council to obtain legislation in the public interest and with the city manager to ensure that the same is enforced and participate in the discussion on all legislative and other matters coming before the council. This change will modify the list ofi items sO that old #1 becomes new #3. Motion Carries  unanimously 11-0.  Motion #2: Motion made by Bill Brannon, seconded by Luke. Jernejcic, To modify Section 3.03- - : the Mayor and Council may (line 30 pg. 3) after 'effective' before 'until' insert 'for any position' then strike terms of Council Members elected at. and replace with 'term ofs such position after' : (this will create staggered increases in pay to begin only when # is up for regular election). Motion passes by a vote of Ayes: 8, Nays; 0, Abstentions: 3. Ayes: Rivera, J. Brandes, C. Brandes, Brannan, Branigan, Solis, Enderle, Jernejcic.  Nays: None.  Abstentions: Barringer, Keller, and Rhea.  Consensus only / Motion #3: Consensus of Commissioners.  Motion: to move Section 3.07 and 3.08 before Section 3.02- consensus approval. Consensus only / Motion #4: consensus keep filing fees and petition option. change #5 -1 to registered voter for 12 months before the filing deadline. Consensus approval. Consensus only/ Motion #5 leave page. 5 of11, line 7 'two years' for the prohibitions on holding Consensus only / Motion #6 page 5 of11, line 15 add 'and City Secretary' to list of 'other than' employees. Also add 'and City Secretary' tol line 17 adding City Secretary to the list of employees the City Council can discuss issues with. Consensus approval. Consensus only/ Motion #7 page 5 of11, Add 'or Mayor' after 'a Council Member", on both  other office/revolving doori issue. Consensus approval.  line 30 and two times on line 32. Consensus approval.  The Commissioners discussed page 5 of11. Clarify Filling of Vacancies section to conform with State Law, as explained by City Attorney Crawford. Because the City of] Liberty Hill Charter will contain 3 year terms of office for Mayor and Council, there are prohibitions on filling vacancies by appointment. Unfortunately, there cannot be Vacancies filled by appointment unless there are 12 months or fewer left in the Council term. There was general agreement that  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Mee?ng, Monday, May13, 2024, Mee?ng minutes  Page 4 of6    the Commissioners would like to see provisions for vacancies to be filled by appointment as There was also a discussion of State Law requirements for three year Council term to have elections that are determined only by MAJORITY vote. When Mayor and Council terms are extended beyond two years, the elections for these seats must be achieved by majority vote. This will necessitate more frequent run-offelections, especially when there are more than two City Attorney Crawford clarified that when a vacancy does exist, this vacant position is not Onj page 70 of11, the Commissioners were in agreement that the reference in section 3.14 Rules ofProcedure, could include, ifCouncil desired, the. Agenda setting procedures to be included in The Commissioners briefly discussed Ordinances from page 7 of11 but no motions were made. There seemed to be general agreement that one: reading of aj proposed Ordinance was sufficient,  allowed under State Law.  candidates.  counted when determining a quorum.  the Rules ofl Procedure.  and two would not be needed.  The Commissioners finished the meeting at bottom of] page 7 of11. Page 8 of11 begins Article IV. Administration and Personnel. At the next meeting, the Commissioners will resume work on. Article IV.  f) Discussion, consideration, and possible action oni review of working draft ofModel Charter sections: Article V.Nominations and Elections, Article VI. Initiative, Referendum, and Recall, Article VIL; Finance, Article VIII; Charter Amendments and possibly Article IX. General! Provisions. (City Attorney Joe Crawford) City Attorney Crawford will update the Commissioners regarding the remaining sections oft the Model Charter that still remain to be considered. There may bel handouts of Article or. Articles. Due to the time the Commissioners determined to approve changes made tonight to. Article III, There was a discussion regarding the next 2 meetings oft thel HRC Commission will be. June 10th  and to finalize Article IV, at the next HRC Meeting on June 10th. and June 17th. One may be a. Joint Meeting with City Council.  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Mee?ng, Monday, May 13, 2024, Mee?ng minutes  Page 5 of6    5) Adjournment  There being no other business on the agenda, and no objection from the Commissioners, Chair Approved by the Home Rule Charter Commission this vo5y of SAnes by a vote of Ayes, 21 Nays and 0 Abstaining. With Pheni Bamo,bsent  Rivera adjourned the meeting at approximately 8:24 PM.  Bramdles  Approved:  wnignt ZBoreingev Puckuuntt, Biammen  Chair Bryan Rivera Attest:  remeg.  -  22  Elaine    Simpson, City Secretary  ER  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Mee?ng, Monday, May 13, 2024, Mee?ngr minutes  Page 6 of6