ER  City ofLiberty Hill, TX Home Rule Charter Commission  Regular Called Meeting - Monday, June 17, 2024, at 6PM City Council Chamber, 2801 RR 1869, Liberty Hill, TX 78642  Meeting minutes:  Commissioners Present: Karlyn Keller Jessica Solis arrived at 6:05. PM. Luke Jernejcic Lizl Branigan Danny Barringer Jennifer Brandes Ron Rhea Bill Brannan Wanda Sweeney Commissioners Absent: Cory Brandes Bryan Rivera Logan E. Yarborough Day Wright Matt Pappas Cathy Enderle City Staff Present: Joe Crawford, Legal Counsel Kealeigh House, Legal Clerk (observer) City Secretary Elaine Simpson, Recording Secretary  Mayor Crystal Mancilla  1. Welcome / Establish Quorum / Call to Order Call to order at 6:03 PMI by Vice Chair Karlyn Keller 2) Housekeeping Items /Staff Announcements City Attorney Crawford introduced Ms. House, his law clerk.  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Meeting, Monday, June 17, 2024, Meeting minutes  Page 1 of6    3) Public Comments  Regarding items not on this agenda/Public Comments: Those desiring to. speak on a topic not listed on the agenda, please complete a speaker form and present it to the City Secretary before the meeting. Speakers will have three minutes each to speak, this time cannot be transferred. or shared. Commissioners. may not take action during this item and any responses will be limited toj factual statements, recitation ofexisting policy, or request for the topic to Regarding topics listed as an agenda item/During specific agenda item: Commissioners request that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, ands submit) form to the City Secretary before the agenda item is addressed. Speaker. forms may be emailed to the City Secretary before the  be placed on aj future agenda.  meeting at simponllepahllagon. There were no citizen comments.  4) Regular Agenda Items  a) Administration of Oath of Office for the following new HRC Commissioners: City  Secretary Elaine Simpson  Appointed on March 13, 2024 - Day Wright  Mr. Wright was not in attendance. He will take the Oath at the next meeting.  b) Discussion, consideration, and possible action regarding meeting minutes from Home Motion: Motion to approve meeting minutes from the Home Rule Charter Regular Called Meeting June 10, 2024, as presented, motion by Luke Jernejcic, seconded by Danny Barringer. Motion carried unanimously by a vote of 8-0. (Jessica Solis had not yet arrived). Ayes: Vice Chair Keller, Commissioner Jernejcic, Commissioner Branigan, Commissioner Barringer, Commissioner Brandes, Commissioner Rhea, Commissioner Brannan, and Commissioner Sweeney. Nays: None. Abstentions: None. Cory Brandes, Bryan Rivera, Logan Yarborough,  Rule Charter Regular Called Meeting June 10, 2024. (E. Simpson)  Matt Pappas, and Cathy Enderle were absent.  c) Review of syllabus /r meeting schedule for Home Rule Charter Commission for next few  months. (E. Simpson)  Home Rule Charter Special Meeting June 17,2024  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Meeting, Monday, June 17, 2024, Meeting minutes  Page 2of6    Proposed Updated Syllabus/Meeting schedule: June: 10: Approved Articles III, IV and V.  June 17,2024: Approve Article VI Initiative, Referendum and Recall, Review Article VII Finance. Possibly Review Article VIII regarding Charter Amendments, and Article IX which isa June 24, 2024: Approve Articles Article VII - Finance. Possibly Approve Article VIII regarding Charter Amendments, and Article IX which is a catch-all General Provisions Article. July 24, 2024: Submit the proposed Charter to the City Council at their Regular Meeting.  catch-all General Provisions Article.(per Joe Crawford.) July 8, 2024: Discussion with City Council in Joint Meeting? August: Calling of Election by City Council. September/October: Campaigning November 5: Election  There was a discussion of1 having a meeting tentatively set for. July 15th.  City Attorney Joe Crawford advised that he did: not have Article IX today but may be able to get  through it next time. There was no formal motion.  d) Discussion, consideration, and possible action related to review of Model Charter Commissioners will review a 'red line' version of Article VI Initiative, Referendum, and Recall, The following modifications were recommended for Article VI-Initiative Referendum and On page 1, line 11, line is changed toj petition . "on form(s) which may be requested via internet Motion: Motion by Commissioner Sweeney, seconded by Commissioner Branigan, to have the petition process established sO that petition forms may be requested via internet from the City Secretary, but they will not be accepted back via email; the signed petition forms must be submitted in person to City Secretary. Motion carried unanimously by a vote of9-0. Ayes: Vice Chair Keller, Commissioner Jernejcic, Commissioner Branigan, Commissioner Barringer, Commissioner Brandes, Commissioner Rhea, Commissioner Brannan, and Commissioner Sweeney, Commissioner Solis. Nays: None. Abstentions: None. Cory Brandes, Bryan Rivera,  Article VI Initiative, Referendum, and Recall. (J. Crawford)  as prepared with language from their last meeting.  Recall.  from the City Secretary".  Logan Yarborough, Matt Pappas, and Cathy Enderle were absent. Regular Called Meeting, Monday, June 17, 2024, Meeting minutes  Home Rule Charter Commission City ofl Liberty Hill, TX  Page 3 of6    Onj page 1, line 26, same change made as line 11. Should state that the petition forms may be Onj page 1,(c )Deadline the following alterations will be made, on line 37 add back 'the earlier  requested via internet from the City Secretary.  to occur:  a.) City Council holds ai reconsideration vote.  b.) The election is held. Secretary on the petition'".  On page 3, line 6, under (b) the line should now read 'the issuance date as listed by the City On page 3,1 line 9, under (d) the line should now read Petitions may not be supplemented, modified, amended, or withdrawn, except as required by applicable state law. On page. 3, line 30, under (c)references to with the District Court of Williamson County will be Onj page. 3,1 line 42 and 43, under (a) at bottom of the page, last line should be changed to 'If multiple ordinances are approved at the same election, on the same subject matter, the ordinance receiving the greatest number ofa affirmative votes shall prevail on that subject matter'.  changed to 'in a court with jurisdiction over the matter'.  Onj page 4, lines 7 and 81 under (b) Referendum... Sentence shall be added "City Council may not adopt an ordinance containing the same or substantially same language for 24 months aftera On page 4, line 13, under references to 'with the District Court of Williamson County' will be Motion: Motion by Commissioner Ron Rhea, seconded by Commissioner Jen Brandes, to approve Article VI with the modifications made tonight. Motion carried unanimously by a vote of9-0. Ayes: Vice Chair Keller, Commissioner Jernejcic, Commissioner Branigan, Commissioner Barringer, Commissioner Brandes, Commissioner Rhea, Commissioner Brannan, and Commissioner Sweeney, Commissioner Solis. Nays: None. Abstentions: None. Cory Brandes, Bryan Rivera, Logan Yarborough, Matt Pappas, and Cathy Enderle were absent.  referendum election is held as was subject to the referendum election'. changed to in a court with jurisdiction over the matter'.  e) Discussion, consideration, and possible action related to. Article VII. Finances. There was a discussion that globally in Article VII, all the Section numbers must be corrected  from 51 to 7.  Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Meeting, Monday, June 17, 2024, Meeting minutes  Page 40 of6    Onj page 1, on line 15, under Budget Message, the words 'organizational goals' will be replaced It was discussed that the Commissioners wanted a reference to the city's budget reserves to be discussed. The Commissioners did not want to specify how many months that the city should have ini reserves, but wished there tol be an adopted financial policy that established how many months of operating reserves the city was required to keep on hand. The wording was agreed upon by consensus 'The City will maintain budget reserve funds, and other reserves, according Onj page 2, Line 23, under (c) Adoption: a period will be added at the end of the sentence. Onj page 2, Line 32 under b (2), 'the long term goals of the community' shall be replaced with There was a discussion with the City Attorney about some facets of the Finance Article which  with 'the City's strategic master plan'.  to adopted financial policy and applicable state and federal laws.  'strategic masterplan oft the City'.  Crawford wished to ask a financial advisor about. Onj page 3, Line 8, The sentence will end with the word plan.  City Attorney Crawford will devise a timeline to incorporate the adoption of the Capital Onj page 3, Line 14, a sentence will be added 'Every five (5): years, the city will conduct a Onj page 3, Line 21-23 - Lines will be deleted as they are duplicates of lines 18-20. On page 3, Lines 18-20 the following sentence will be added "City Council will adopt a Financial Policy, including Purchasing Policy and Contracting, based upon GASB and current  Improvement Plan into. forensic audit'.  best practices.  The Commissioners will return to Article VII at their next meeting.  f) Discussion, consideration, and possible action regarding Model Charter Article VIII  regarding Charter Amendments. (J. Crawford)  No action was taken.  g) Discussion, consideration, and possible action regarding Model Charter Article IX  General Provisions Article. (Joe Crawford)  Home Rule Charter Commission City ofL Liberty Hill, TX  Regular Called Meeting, Monday, June 17, 2024, Meeting minutes  Page 5 of6    No action was taken.  5) Adjournment  There being no other business on the agenda, and no objection from the Commissioners, Chair  Rivera adjourned the meeting at approximately 8:25 PM. Approved by thel Home Rule Charter Commission this  Clme 2024,  a Approved: Chair Bryan Rivera Attest:  34Ho  by vote of_ M'Ayes, a Nays and a Abstaining. With Srimbess absent.  EA  22420273  LIBERT   Home Rule Charter Commission City of Liberty Hill, TX  Regular Called Meeting, Monday, June 17, 2024, Meeting minutes  Page 6 of6