City of Denton Meeting Minutes  City! Hall 215 E. McKinney St. Denton, Texas 76201 www.cilyoldenton.com  DENTON  Human Services Advisory Committee  Friday, May 8, 2020  2:00 PM  City Hall  Work Session Room  Members Present: Hannah Garcia, Patricia LaBeau, Rhonda Love, Laura Mauelshagen, Amy Morgan, Roy Onyebetor,  Christie Wood  Members Not Present: Pamela Barnes, Gretchen Busl, Jane Upshaw  Staff Present: Anja Taylor, Grants Program Coordinator and Dani Shaw, Community Services Manager A quorum was established. Hannah Garcia, Chair, called the meeting to order at 2:02 p.m.  1. ITEMS FOR CONSIDERATION  A. HSAC20-004 Consider approval oft the minutes oft thel February 29, 2020 and) March 12, 2020 meetings. Chair Garcia asked for consideration of approval of the minutes for the February 29, 2020 and March 12, 2020 meetings. Patricia LaBeau motioned to approve the minutes. Christie Wood seconded the motion. The motion carried. B. HSAC20-005 Receive a report, hold a discussion, and give staff direction regarding the $618,736in  Community Development: Block Grant Coronavirus (CDBG-CV) funds made available to the City of Denton through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act),  Public Law 116-136.  Taylor presented on the CDBG-CV funds that were. made available through the CARES Act for members to review and give staff direction. Taylor explained to the committee that staff is seeking direction on the CDBG-CV funding recommendations and allocation process. Thej presentation included information on the CARES Act, CDBG-CV eligible activities, brief on City's response to COVID-19, nonprofit impact survey results, CDBG-CV funding options, and Member Wood asked for additional information on the Loop 288 facility. Shaw explained to the committee that the plan ist to Co-locate Monsignor King Outreach Center (MKOC) and Our Daily Bread (ODB) in the Loop 288 facility. Member Wood then inquired about the future ofMKOC. Shaw provided further explanation on the plans for the Loop 288 day Member Morgan inquired about the two funding priorities: emergency response and stabilization of nonprofits. Member Morgan asked staff how the funds would be allocated, and if there had been any nonprofit partners who have been  CDBG-CV funding timeline.  shelter, as well as the plans for the city-owned MKOC facility.    identified as recipients oft the CDBG-CV: funds: Taylor proyided the committeé with additional information on stabilization ofnonprofits, the second funding priority identified by staff. Taylor informed: the committèe that the allocation process: could look" very similar to. the Human Services Grant award proçess, Qr the committee çould decide on another funding process, such as direct allocation.. Shaw then spoke on thé flexibility oft the CDBG-CVallocation process. Member Love asked about the allocation process for the Loop 288: facility (e., caseworker salary, transportation, etc.). Shaw clarified thei role: of tlie committee and stated that, as ofi now; there would be no discussion on the services that would be provided for the Loop: 288 facility. Shaw explained that this would çome. Iater through written. proposals by our  community. partners.  Members held a discussion. on the nonprofit organizations that would be eligible tos receive funding.  Member Wood asked for morei information on the COVID-19 nonprofit impact survey. Taylor provided additional information received in the survey. Taylor aiso reminded the committee: thatout oft the thirty-four (34) suryey responses, not all responses were from currently funded partners. Member Wood then inquired about the workforcereduction identified by survey: respondénts. Taylor announced that 58%. ofr réspondents identified a reduction- tot their workforce, Chair Garcia asked ift the committée could narrow their funding focus to one specific area. For éxaimple, homeléssnèss initiatives, Shaw provided further. explanation on the committee's funding options for CDBG-CV: awards that could Member Wood inquired about the Loop. 2881 facility, and asked how the facility would be different from the current services providèd by MKOC. Shaw explained to the committee the process oft transitioning MKOC clients' into hotels to promote the health and safety of people experiencing homelessness: during the COVID-19 pandemic. Shàw also. provided further explanation on the services that havel been provided by MKOC, ODB, and Grace Like Rain staff to clients staying at the hotels. Shaw explained that, as. clients transition back into the MKOC shelter, MKOC: wouid bel limitéd: in théir shelter càpacity. Shay explained to the committee how the Loop 288 facility would help our community partnèrs enhance their services. Chair Garcia inquired. about the funding needs oft thel Loop 288 façility. Shaw explained that the Community Development Advisoty Committee (CDAC) would have. the discussions on the funds fort the) Loop 288 facility, ast the CDAC oversèes public facility andi infrastructure. activities. Chair Garcia stated that based on thé information: received, it appears, thel Loop 288 facility will require more: funds than the CDBG-CV funding would ailow for. Thus, Chair Garcia stated that it might be best toi fund another community rieed at this time. Shaw stated that the CDAC: seemed to agree with this recommendation, which is why the CDACallocated the entire CDBG-GV funds to: the Chair Garcia stated that she recommends focusing on emergency response ànd/or stabilization ofr nonprofits. Mémbers expressed that they. agreed with this recommendation. Chair Garcia inquired about a shortened. version ofa funding application that would catèr to the community partners who. are focused on serving clients. Shàw stated that the application çould be: shortened to meet the needs of applicants,much like the Rapid Re-housing (RRH) and) Street Outreach (SO). grant applications that were. réleased in October 2019, Chair. Garcia asked about the reporting requirements of thè CDBG-CV1 funds. Shaw provided further explanation on the reporingrequirements ànd explained that as ofnow; Memmbers expressed their interesti in funding emergency: response and stabilization. ofnonprofits, as well as, a shortened fundingapplication. Chair Garcia asked. how much direction staff needs in thei funding recommendation. Sbaw provided  because of COVID-I9.  include. prioritization at committee recommendation.  HSAÇ for emergency services.  only five. (5) agencies receiyed CDBG. funds through the City.    examples ofi funding recommendations the committèe could provide to. staff and stated that thei more direction thati is Chair Garcia asked the committee! about splitting the funding betwéen emergency response ànd: stabilization ofnonprofits. Member LaBeau. stated that she agreed with a 50/50 split betwèén emergency response. and stabilization ofr nonprofits, as both are. equally important, Chair Garçia asked if the committee should focus the funding on the greatest community needs. identified by the COVID-19: nonprofit impact survey. Members held a discussion on the most efficiènt way to. allocaté funds based on the current needs in the community. Members also clarified thé reporting requirements for Patricia LaBeau moved that the committee alloçate the CDBG-CV fundsi in a 50/50 manner to support emergency response (i.e., renta/mortgage/atilnty assistance, food securify, shelter) and stabilization of nonprofits. Roy  received, the faster staff can mobilize and get thèsé funds outi in the community.  agencies who receive CDBG-CV funds for stabilization.  Onyebetor seconded the motion. The motion carried.  C: HSAC20-006 Consider approval ofa recommendation to City Council regarding final funding for thel FY2020- Taylor, stated that the preliminary funding recommendations for the 2020-2021 Human. Serviçes Grant appliçants that the commitlee. discussed on March 12, 2020 isi included in the agenda packet. Taylor then asked Chair Garcia to lead the discussion on the final findingrecommendmions for the 2020-2021 Human Serviçes Grant appliçants. Member Onyebetor asked for an update on the applicants and inquired ifthe funding recommnendations would remain the same considering the COVID-19 pandemic. Taylor explajned to the committee that she has. outreached to all currently funded partners, as well as the. 2020-2021 Human Services Grant applicants to verify that furiding requests would remain thes same, Taylor stated that, as of now, all nineteen (19) requests. would' remain the same; Taylor mentionèd that only. one- minor change was requested from Çourt. Appointed Special Advocates(CASA). CASA requested to include IT services in Chair Garcia read the 2020-2021 Human Services Grant requests; as well as the preliminary funding recommendation issued by thè commmittee. on March 12, 2020: The preliminary funding recommendations. are documented ini the minutes from thel March 12, 2020 meeting. The: recormendations totaled $500,000 in both General Fund and CDBG dollars.. Chair Garcia asked if members had any adjustments to the preliminary funding recommendations. With no adjustments Christie. Wood moved to approve the recomimendations: as outlined by the committee on March 12, 2020. Rhonda Taylorthankedi the committée for theiri recommendations on the CDBG-CV funds, as well as the 2020-2021 funding recommendations. for the Human Services Grant.. Taylor advised the committee that she would update members on the  2021 Human Services Grant applications.  their current furiding requèst,  presentèd, Chair Garcia asked forz a motion to approve the recommendations.  Loye séconded the motion. The. motion carried.  Human: Sèrvices Grant application processes asi it moves forward to City Council, With no other business to discuss, the meeting was adjourned at 3:10p.m.  Minutes Respectfully Submitted by Anja Taylor, StaffLiaison for the Human Services Advisory Committee    Minutes Approved: o/3e/2690  CGaa HANNAH GARCIA CHAIR CITY OF DENTON  COURTNEY CROSS/ CITY OF DENTON  By  ASSISTANT COMMUNITY SERVICES MANAGER