CITY COUNCIL WORKSHOPMEETING MINUTES Wednesday, March 27, 2024, at 5PM Municipal Court Room/Council Chamber 2801 Ranch Road 1869 Liberty Hill, Texas  ERTY  ow B1  1. CALLTOORDER  The meeting was called to order by Mayor Mancilla at 5:02 PM.  Council Members Present: Mayor Crystal Mancilla Councilmember Young - (arrived 5:10 PM) Council Member Helbing Council Member Jones (arrived 5:39 PM) Council Member Pezold Staff Members Present: Paul Brandenburg, City Manager Marianella Nella' Joseph, City Attorney Joe Crawford, Legal Counsel Katie Amsler, Communications Director Royce Grater, Chief of] Police Elaine Simpson, City Secretary James Herrera, Public Works Project Manager David' Thomison, Public Works Director Carol Gyergyo, Public Works Administrative Assistant  McKenzi Hicks, Interim Director of Planning and Development  2) REGULAR AGENDA  a) Capital Improvement Plan (CIP) Workshop.  Page1/3  Liberty Hill City Council Workshop Meeting Minutes, March 27, 2024    City Manager Paul Brandenburg disseminated the latest version oft the Capital Improvements Project Plan (CIP) Excel spreadsheet for the Council Members to review. (See Attachment 'A'). He explained that the city staff is looking for guidance on this, and the city staff has made the updates that the City Council requested in the meeting in January. He noted that during this workshop the city staff will note the updates that City Council members desire to see in this CIP and these updates will be made and the CIP will be brought back for final consideration at a He briefed the Council on how to read the Excel spreadsheet and noted that this is a 'snapshot' that can be updated. He noted that related to the revenue, there is some available, and the Council will probably want to bond for additional money, and there is a Texas Water Development Board There was a brief discussion of the 'timing' for the letting of any Bonds that will be required for the CIP projects. The city must conclude the 2022-2023 City Budget Year Audit. After the audit, then the CIP can be considered. The audit will be presented in April. The costs ofthe projects within the CIP will determine what the Bonds need to be. The Bonds may be issued as early as City Manager Brandenburg explained that the 2024 project numbers were dependable. The Council discussed AHOD Wells #1 and #2, respectively. These will share a transmission line. Council asked for more detail on this section and some detail regarding AHOD #2. Staff There was a discussion regarding the Parkland Springs well, and the chlorine booster that will be part oft the project. These numbers should be reviewed carefully as well. Possibly the timeline can be extended. The figures for the 'land purchase' needed should be researched and possibly adjusted. Also, this well will rely on the Kaufman Loop. The Loop project must be finished first Regarding the Enterprise Funds - Regional Wastewater, there was a brief discussion of the West Wastewater Plant and the desire to know how many developers will be partnering with the city on this project. Council consulted the 'critical path' and timelines from their agenda packets. There was a discussion that August should be the beginning of the construction on the North Fork Plant. The city staff has confirmed that we are on budget for 2024 for this project. We believe that wel have completion within two years. For the West Plant, we are still in the exploratory phase. We still have to find the land and get it surveyed. This is at the very earliest There was a discussion of the need for upgrades to the Scada system. Per Public Works Director Thomison, we are still researching needs and formulating the project timeline for these upgrades. There was a discussion about the use of Bond money for Scada system upgrades and the  future meeting.  grant that will be discussed tonight during the regular session.  June.  will flesh-out this section for years 2024-2025.  sO the timeline should reflect this.  stage.  drawbacks of using 15-20-year money for technology purchases. Liberty Hill City Council Workshop Meeting Minutes, March 27, 2024  Page213    There was al brief discussion ofl how fast the city is growing regarding the need for City Sewer and desire to get away from individual grinder pumps. The South San Gabriel Lift Station can wean the downtown area off these individual pumps. This should be planned out with our street program, sO that work on streets do not have to be undone for work to be done for sewer. These projects will require grants, possibly Federal and state. The State has a 1-Billion-dollar fund for water projects. We want tol have our projects considered for some oft this money. There was some discussion ofr needed land acquisitions needed for the CIP. This topic will be Regional Water and Wastewater page - There was a discussion oft the Advance Water Purification project. Iti is sO large it will need to be divided into phases. This would allow for There was a discussion oft the General Fund CIP projects including sidewalks, streets, and stormwater drainage. There was a discussion oft the Stubblefield Project #1,# 2 and #3 Phases' and the amount of participation that the City can expect from the County. There was a discussion about the ability oft the Downtown TIRZ to help fund some oft this project. There was some concern that the Stubblefield project will not intersect with the Hwy 291 bypass. There was also concern expressed about the future patterns oftraffici in Old Town/Downtown.  discussed at the next AHOD meeting.  goals to be set per phase to track progress more accurately.  There was a brief discussion oft the ARPA CIP page.  3) ADJOURNMENT adjourned the meeting at 6:01 PM.  Being no further items on the agenda, and no objections from the Council, Mayor Mancilla  PASSED AND. APPROVED BY THE City Council oft the City ofLiberty Hill, Texas on the 10 th  of April 2024, on vote of 4ayes, nays, and Qabstentions.  Cuslafylendl CyIMamclla, Mayor  - mpae  Elaine Simpson,  1 III F LIBERT  ER  *  Page3/3  Liberty Hill City Counci, eihopMesiaes March 27, 2024  ORPORATE    hhio Zeerpion 1o what  Haul B. h  Fund CIP Enterprise Water Estimated Beginning CashE Balance Capital Revenues  pearhng ha Cig Brumeil. 3/27/24  Approved Actuals  Projected  FY24 Budget FY2023 FY2024 FY2025 FY2026 EY2027 FY2028 Future  11,705,201.98 (158,798.02) (37,576,298.02) (51,437,798.02) (54,959,798.02) (54,801,798.02)  2023 Wtr/Swr RevB Bonds 2023V Wir/Swr Rev Bonds Interest Revenue "FUTURE" 2024 Water Revenue Bond Water Impact fee ARPA Reimbursement- Water Water Well Sitew3 Redrilling Water Well SiteH7 Redrilling Water Wells SiteH2 Redrilling NewV Water Meters Water ACLiner replacement- ARPA Water Well Site#6A Redrilling Construct Well W9 (AHOD Well W1)includes Transmission Line Parkland Springs Wells Parkland SpringsP Potentiall Treatment Facllity CR279 Chlorine Booster Station- land Purchase CR279 Chlorine Booster Station Leander Kaufaman Interconnect toF Pump Station4 Site4 Pump Upgrade Site51 100K GST Downtown Fire Protection Phase 1-12"WL Grounds Storage Tank Painting! 13 GST withr nolead) Elevated Storage Tank- -Butler Farms Downtown Fire Protection! Phase 2- 12"WL Hwy 29V Water Line Upgrade North Downtown Fire ProtectionF Phase 3-12"WL Extensiono ofB Bluebonnet Circle8 8" Gunnar Well- FY 2024A Acquire Land forF Potential Welli in theF Future (over5 yearsout)  8,002,014.09 50,000.00 277,807.29 50,000.00  4,000,000.00  200,000.00 8,136,013.50 200,000.00 220,000.00 216,000.00 208,000.00 208,000.00 3,100,000.00 2,850,000.00 16,415,834.88 4,250,000.00 712,500.00 932,500.00 2,137,500.00  Total Capital Revenues Prolect Expenses  2,353,500.00 208,000.00 208,000.00  1,224,493.25 813,144.68 849,801.00 35,000.00 35,294.25 50,000.00 50,000.00 50,000.00 2,875,500.00 89,447.76 750,000.00 2,250,000.00 1,617,303.22 500,000.00 2,600,000.00 2,100,000.00 80,148.74 3,500,000.00 1,000,000.00 500,000.00 17,850,000.00 5,950,000.00 1,500,000.00 970,000.00 540,000.00 5,000,000.00 10,000,000.00 5,000,000.00 300,000.00 100,000.00 90,000.00 510,000.00 105,000.00 595,000.00 250,000.00 250,000.00 750,000.00 3,000,000.00 1,250,000.00 105,000.00 595,000.00 2,500,000.00 2,500,000.00 120,000.00 680,000.00 500,000.00  50,000.00 50,000.00 50,000.00  Total Project Expenses  2,910,500.00 4,709,632.90 16,115,000.00 38,350,000.00 16,215,000.00 3,730,000.00 50,000.00 2,800,000.00 11,706,201.98 (158,798.02) (37,576,298.02) (51,437,798.02) (54,959,798.02) (54,801,798.02) (57,651,798.02)  2,850,000.00  Estimated Ending Cash Balance  *Blue Woter Project- -In the process ofgotheringi information  **Negative Balances Indicate Future Fundings Sources Required to Fulfill Projects*"    Enterprise Fund CIP Regional Wastewater Estimated Beginning Cash Balance Capital Revenues  Approved Actuals  Projected  FY24 Budget FY2023 FY2024 FY2025 FY2026 FV:2027 FY2028 Future  27,727,783.36 3,152,341.36 (1,978,908.64) 15,493,908.64) (17,393,908.64) (23,543,908.64)  2022 WWF Facility RevB Bond 2022 ww Facility RevB Bondi Interest Revenue 2023 WWTF Rev Bond 2023 WWIF Rev Bond! Interest Revenue "FUTURE" 2025 Wastewater Treatment Facility Revenue Bond Wastewater Impact fee TotalCapital Revenues Prolectexpenss: Wastewater lift Station& Force Main #12(Mud) Wastewater: SouthFork Expansion 2.0(4Mgd) Wastewater SouthFork Ancillary Phase#1 Wastewater! SouthFork WWTP Plant Evaluation (Garver) Wastewater lifts Station #1 Upgrade Wastewater: Southfork Ancillary Phase#2 Wastewater SouthFork Headworks Repair/Upgrade South Fork Retrofit or Replace Microdyne w/Voelia or Kubota North Plant(s Santal Rita)P Phase 1 -0.7MGD Total Wastewater North Fork WWTP Plan&s Specification Review (Garver) Wastewater Improvements CR266 to CR260 Wastewater West Treatment Plant- Design8 & Engineering Wastewater North Plant(s Santal Rita)Phase2-1 1.4MGD Total Wastewater West Treatment Plantp Phase 1-1 .25MGD Total Wastewater West Treatment Plant Phase? 2-2.5MGDT Total Wastewater West Treatment Plant Phase3 3- 5MGO1 Total Total Prolect Expenses  4,745,817.79 50,000.00 199,641.20 50,000.00 25,000.00 27,539,194.59 400,000.00 992,770.88 400,000.00 200,000.00 60,000.00  10,000,000.00  2,500,000.00 9,570,021.44 2,500,000.00 3,000,000.00 2,700,000.00 2,600,000.00 2,600,000.00 2,950,000.00 43,047,445.90 2,950,000.00 13,225,000.00 2,760,000.00 2,600,000.00 2,600,000.00  300,000.00 1,969,769.81 900,000.00 9,747,500.00 11,409,996.35 9,800,000.00 200,000.00 1,130,851.00 900,000.00 3,000,000.00 5,000,000.00  103,516.00 3,000,000.00 1,875,000.00 600,000.00 525,000.00 1,000,000.00 418,750.00 1,256,250.00 28,176.00 4,000,000.00 500,000.00 1,500,000.00  1,000,000.00 809,045.38 5,000,000.00 15,000,000.00  4,000,000.00  2,000,000.00 2,000,000.00 3,750,000.00 12,500,000.00 8,750,000.00  13,000,000.00 30,000,000.00  23,247,500.00 15,319,662.54 27,525,442.00 18,356,250.00 6,275,000.00 14,500,000.00 8,750,000.00 43,000,000.00 27,727,783.36 3,152,341.36 (1,978,908.64) (5,493,908.64) (17,393,908.64) (23,543,908.64) (66,543,908.64)  Estimated Ending Cash Balance  ***Negative Balances! Indicate Future Fundings Sources Required to Fullal Projects*":  "SCADA- Estimotes being workedon    **Possible upgrade toorghnolSouthfork Wostewoter Regiona! Treatment Plont. Approvalfore engineeringe evaluotion, passedat 01/24/24 CouncilMeeting """Another Nts stotion e South Fork wwIP. -$2,5Mestimote. One yeor! fore engineering andconstruction (Tmeline! figuredo after Moster Plonc complete) *e*Purchose oflondfor West Wastewateri Regional Treotment Plant?    Enterprise Fund CIP City Sewer Estimated Beginning CashE Balance) Capltal Revenues Sewer Impact Fee *FUTURE* 2024 Sewer Revenue Bond ARPA Reimbursement TotalCapital Revenues Prolect Expenses Wastewater! Souths San Gabriel Lft Station Wastewater: South San Gabriel Force Main Wastewater South! Sand Gabrie! Gravity Line Phase #2 Wastewater! Souths San Gabriel Gravity Line Phase #3 Wastewater DT/ISDI Improvements (Sewer) TotalProlect Expenses EstimatedE Ending Cash Balance  Approved Actuals FY24 Budget FV2023 FY2024  FV2025 FY2026 Projected FY2027 FY2028 Future 9,738,246.70 2,359,246.70 (190,253.30) 2,565,246.70 4,749,246.70 6,933,246.70  2,100,000.00 11,296,167.00 2,100,000.00 2,310,000.00 2,268,000.00 2,184,000.00 2,184,000.00 2,750,000.00 650,000.00 11,296,167.00 3,600,000.00 2,472,500.00 2,755,500.00 2,184,000.00 2,184,000.00  1,500,00000  162,500.00 487,500.00  1,823,376.00 42,872.38 2,500,000.00 2,370,697.00 1,500,000.00  3,000,000.00 1,515,047.92 4,800,000.00 1,200,000.00 525,000.00 2,975,000.00 154,00000 847,000.00 5,694,073.00 1,557,920.30 10,979,000.00 5,022,000.00  9,738,246.70 2,359,246.70 (190,253.30) 2,565,246.70 4,749,246.70 6,933,246.70 6,933,246.70  *Negativel Balances! Future Funding Required toF Fulfill Prolets"".  "Upgrade Low Pressure Force Maini ins specific Oowntown areas Being vetteda ast tov whatisn needed Tobe funded with revenue bonds to bei issued Spring: 2024    Enterprise Fund CIP Regional Wastewater and Water  Approved Actuals  Projected  FY24 Budget FY2023 FY:2024 FY2025 FV,2026 FY2027 FY:2028 Future  Estimated Beginning CashE Balance Capital Revenues Water Impact Fee Contribution Wastewater Impact Fee Contribution *FUTURE* 2024 Water & Wastewater Revenue Bond TotalCapital Revenues Project Expenses Wastewater/Water: (50/50 Funding) AWPF Phase 15 Size TBD Totall ProletE Expenses  28,000,000,00 28,000,000.00 28,000,000.00 28,000,000.00 28,000,000.00  50,000,000.00 50,000,000.00 50,000,000.00 150,000,000.00 150,000,000.00 150,000,000.00  28,000,000.00 28,000,000.00  Estimated Ending Cash Balance  28,000,000.00 28,000,000.00 28,000,000.00 28,000,000.00 28,000,000.00 28,000,000.00  Engineering Public Outreach (S7.OMtO $20.0M) Construction  "*Purchase oflondfork AWPF andPossibly Woter Treatment Plant    General Fund CIP  Approved Actuals  Projected  FY24 Budget FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Estimate (42,553.94) 43,434.08 22,164.08 42,164.08 52,164.08 56,164.08 40,000.00 52,201.95 40,000.00 20,000.00 10,000.00 4,00000 5,599,730.00 807,921.56 5,599,730.00 20,000.00 10,000.00 4,000.0 00  Estimated Beglnning Cash Balancel Capital Revenues General Capital Interest Income General Capital- Transferin General Capital- Grant Proceeds General Fund Balance Total Capital Revenues Project Expenses Downtown Sidewalks Main Street Streetscape/Public: Space Amenities Parking Improvements Property Acquisition for Parking Transportation BaileyLane 8332 Realignment Stonewall &L Liberty Parke Realignment Roundabout at Wetzle Park and Turn Lanesat 1869/332 Stubblefleld Phase One Stubblefield! Phase Two Stubblefield Phase three Safety Improvements Curb Improvements Signage Drainage Stormwater Orainage Study Channels and Culverts Detention  5,479,730.00 764,488.00 5,479,730.00 33,785.55 80,000.00  80,000.00  1,000,000.00 607,340.00 1,250,000.00 3,000,000.00  1,980,000.00 1,650,000.00  1,980,000.00 1,650,000.00  1,849,730.00 764,487.48 1,846,000.00  1,925,000.00 3,200,000.00 3,600,000.00 1,400,000.00 1,000,000.00 145,000.00 500,000 500,000 100,000  80,000.00  145,000.00  Total Project Expenses Estimated Ending Cash Balance  5,559,730.00 764,487.48 5,621,000.00  43,434.08 22,164.08 42,164.08 $2,164.08 56,164.08 56,164.08 *Negative Balances Indicate Future Funding Sources Requiredt toFulfill    ARPACIP  Approved Actuals  Projected  FY24 Budget FY2023 FY2024 FV2025 FV2026 FY2027 FY2028 Future 728,119.15 765,741.25 18,341.25 18,341.25 18,341.25 18,341.25 18,341.25  Estimated Beginning Cash Balancel Capital Revenues ARPAF Funds Received from FEMA Interest Revenue Total Capital Revenues ProjectExpenses Downtown  20,000.00 37,622.10 20,000.00 20,000.00 765,741.25 20,000.00  langford Community Management Services Comprhemiwe/Srategl Plan for Streetscape PEC liner relocates  43,500.00 31,240.00 300,000.00 767,400.00  43,500.00 31,240.00 300,000.00 392,660.00 767,400.00  Main Street Streetscape/Public Space Amenities ARPA Portion 392,660.00  Total Project Expenses  Estimated Ending Cash Balance  765,741.25 18,341.25 18,341.25 18,341.25 18,341.25 18,341.25 18,341.25 **Negative Balances Indicate Future Funding Sources Required tor Fulfill    General Fund CIP  Approved, Actuals  Projected  FY24 Budget FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Estimate (42,553.94) 43,434.08 22,164.08 42,164.08 52,164.08 56,164.08  Estimated Beginning Cash Balance Capital Revenues General Capital- Interest Income General Capital- Transfer In General Capital- Grant Proceeds General Fund Balance Total Capital Revenues Prolect Expenses Downtown Sidewalks Main Street Streetscape/Public Space Amenities Parking Improvements Property Acquisition for Parking Transportation Baileylane & 332 Realignment Stonewall & Liberty Parke Realignment Roundabout: atv Wetzle Park and1 Turn Lanes at 1869/332 Stubblefield Phase One Stubblefleld Phase Two Stubblefield Phase Three Safety Improvements Curb Improvements Signage Drainage Stormwater Drainage Study Channels and Culverts Detention  40,000.00 52,201.95 5,479,730.00 764,488.00 5,479,730.00 33,785.55 80,000.00  40,000.00 20,000.00 10,000.00 4,000.00  80,000.00  5,599,730.00 807,921.56 5,599,730.00 20,000.00 10,000.00 4,000.00  1,000,000.00 607,340.00 1,250,000.00 3,000,000.00  1,980,000.00 1,650,000.00  1,980,000.00 1,650,000.00  1,849,730.00 764,487.48 1,846,000.00  1,925,000.00 3,200,000.00 3,600,000.00 1,400,000.00 1,000,000.00 145,000.00 500,000 500,000 100,000  145,000.00  80,000.00  TotalProlect Expenses Estimated Ending Cash Balance  5,559,730.00 764,487.48 5,621,000.00  43,434.08 22,164.08 42,164.08 52,164.08 56,164.08 56,164.08 *Negative Balances Indicate Future Funding Sourcesf Required toF Fulfill