ERTY  CITYCOUNCIL REGULARMEETINGMINUTES Wednesday, April 10, 2024, 6:001 PM Municipal Court Room/Council Chamber 2801 Ranch Road 1869 Liberty Hill, Texas 78642  1.  CALLT TOC ORDER  City Council Members Present: Mayor Crystal Mancilla Council Member Michael Helbing Council Member Chris Pezold Council Member Angela Jones City Council Member absent: Council Member Amanda Young City Staff Members Present: Paul Brandenburg, City Manager Marianella 'Nella' Joseph, City Attorney Joseph Crawford, Legal Counsel Royce Graeter, Police Chief Elaine Simpson, City Secretary David Thomison, Public Works Director Officer Joiner, LHPD Carol Gyergyo, Public Works Administrative Assistant Marc Calderaro, Legal Counsel Matt Brown, Wastewater Superintendent Stephan Zaparolli, PlannerI  McKenzi Hicks, Interim Planning and Development Director Katie Amsler, Communications and Community Engagement Director  Mary Poche,' Executive Director ofLiberty Hill Economic Development Corp. (LHEDC)  2) FROCLAMATIONS, RECOGNITIONS OR ACKNOWLEDGEMENTS FROM  MAYOR MANCILLA a)  Child Abuse Awareness and Prevention Month April 2024 Proclamation  Mayor Crystal Mancilla.  Page1l9  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    Tori Algiere from Williamson County, and Kyle Borel from Williamson County,joined with other members of the GO Blue Group Barbara Garland and Khila Coleman. To accept this  Proclamation.  CityofLiberty Hill  National Child. Abuse  ERTY  Prevention and  Awareness Month Proclamation  OWN BI0  WHEREAS, during the month of April 2024, the Williamson County Children's Advocacy Center and the "GO-Blue Committee" 'will observe  National Child Abuse Awareness and Prevention. Month to raise awareness ofchild abuse andi neglect, and create strong communities to. support the strengthening and healing of the abused children and their WHEREAS, child abuse and neglect affect children of all ages, races, and socioeconomic backgrounds, posing a threat to the well-being and development of our community's youngest members, and most WHEREAS, every child deserves to grow up in a. safe, nurturing environment, freej from abuse and neglect; WHEREAS, the City of Liberty Hill recognizes the importance of promoting awareness and prevention efforts to address child abuse and neglect, by providing support) forj families in need; and WHEREAS, preventing child abuse requires collaboration among) families, communities, law enforcement and organizations to create safe, stable, and murturing environments. for all children; and WHEREAS, the citizens of Williamson County are committed to protecting our children and supporting families in crisis through education, intervention, and community. resources; and NOW, THEREFORE, 1, Crystal Mancilla, Mayor of the City ofLiberty Hill, Texas, do herebyproclaim the month of April as "Child Abuse Prevention and Awareness Month"in our community. Iurge all citizens, community agencies, faith groups, and businesses toj join together to raise awareness about child abuse and neglect; work collaboratively to protect children by remaining vigilant and reporting all abuse in Liberly Icallupon all citizens to support efforts that. strengthen families and create environments where children can thrive, grow, and reach theiry full potential.. By standing together, we can make a significant impact in the lives  non-offending family members; and vulnerable population; and  and  Hill, Texas.  of four children and build a community that prioritizes the well-being of fevery child.  PROCLAIMED this 10" day of April 2024. Crystal Mancilla Mayor ofLiberty Hill, Texas  Page219  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    3) STAFF. ANNOUNCEMENTS/NEW EMPLOYEE INTRODUCTIONS  None.  4) REPORTS  City Departments, Committees or other groups may submit reports to City Council. There is  no official action required by City Council to accept these reports.  a) No action.  Report: Living Unit Equivalents report Graphs Only. (D. Thomison)  5) PUBLIC HEARING(S)  None.  6) PUBLIC COMMENTS  Regarding items not on this agenda/Public Comments: Those desiring to. speak on a topic not listed on the agenda, please complete a speaker form and present it to the City Secretary before the meeting. Speakers will have three minutes each to. speak, this time cannot be transferred or shared. Council members may not take action during this item and any responses will be limited toj factual: statements, recitation of existing, policy, or Regarding topics listed as an agenda item/During. specific agenda item: Council requests thats speakers complete a speaker form, indicate which agenda item they are interested. in speaking about, and. submit form to the City Secretary before the agenda item is addressed. Speaker forms may be emailed to the City Secretary  request) for the topic to be placed on aj future agenda. before the meeting ate simpon@lberpllagons  1.) Boyd Henry: concerns about the water in Liberty Hill.  2.) Jeff Mayes: reported to City Council regarding upcoming events and activities  of the Liberty Hill Chamber of Commerce.  7) CONSENT AGENDA  Consent Agenda items are considered tol be routine and will be enacted by one motion. There will be no separate discussion of those items unless requested by Council, in which event the item(s) will be removed from Consent Agenda and considered under Regular Agenda.  Page3/9  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    a)  Approval ofCity Council Capital Improvement Projects Plan (CIP) Workshop Meeting March 27, 2024, meeting minutes. (E. Simpson)  b)  Approval of City Council Regular Called Meeting March 27, 2024, meeting  minutes. (E. Simpson)  c) Simpson)  Approval ofl NOTICE OF SPECIAL ELECTION for May 4, 2024. (E.  This Notice willl be published in the city's official newspaper ofrecord' The Williamson County SUN, between now and April 24th, it will also be posted on the website oft the City ofLiberty Hill, and the  website oft the Williamson County. Elections Administration Department.  d)  Approval, with conditions, of the Avilla Rio Oaks Site Plan, consisting of approximately 25.10 acres ofland, generally located northwest oft the intersection of CR263 and Seward Junction Loop, more particularly described by Williamson Central Appraisal District Parcel R637845, and legally described Lot 1, Block A, Avilla Rio Oaks Subdivision, Liberty Hill, Williamson County, Texas. (M. Hicks)  e)  Approval ofResolution #2024-R-019 updating Tex Pool authorized  signatories. (P. Brandenburg)  f)  Approval ofTask Order #2024-02 for Steger and Bizzell to cover general engineering services from 10/1/2023 through current. (D. Thomison, N. Joseph) This Task Order is a housekeeping item to allow Finance Department toj pay existing  invoices.  g)  Approval of Resolution # 2024-R-018 Pape-Dawson Master Services  Agreement (MSA) Amendment No. 2. (M. Hicks)  h)  Approval of Resolution No. 2024-R-020 to: rescind Resolution 2024-R-013 and establish aj public hearing date to consider the approval ofa adopting amended  wastewater impact fees. (M. Hicks)  Motion #1: Motion by Angela Jones, seconded by Chris Pezold, to approve the items on consent, as presented, with exception ofi items 'd.', 'e.' and 'g.". Motion carried unanimously bya 4-0 Vote: Ayes: Jones, Mancilla, Pezold and Helbing. Nays: None. With Council  Member Amanda Young absent.  Page419  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    Item 7d.)  Approval, with conditions, ofthe Avilla Rio Oaks Site Plan, consisting of approximately 25.10 acres ofl land, generally located northwest oft the intersection of CR 263 and Seward Junction Loop, more particularly described by Williamson Central Appraisal District Parcel R637845, and legally described Lot 1, Block A, Avilla Rio Oaks Subdivision, Liberty Hill, Williamson County, Texas. (M. Hicks) City Council members requested clarification of the recommended conditions' from city staff for approval of this Site Plan. McKenzi Hicks, Interim Planning and Development Director explained that city staffrecommend that this be approved with two conditions: 1.) that no certificates of occupancy be issued until the planned South Fork wastewater expansion is completed and 2.) that no certificate of occupancy will be issued until CR263 Motion: Motion by Council Member Pezold, seconded by Council Member Jones, to approve, with conditions as described, the site plan for Avilla Rio River Oaks. Vote on the Motion: Motion carried unanimously by a vote of4-0. Ayes: Jones, Mancilla, Pezold and Helbing. Nays: None. Abstentions: None. With Council Member Amanda Young absent.  plans are approved by City Council.  8) REGULAR AGENDA  a)  Discussion, consideration, and possible direction to staff regarding exploring a streamlined infill site plan process. (Council Member Amanda Young, M. Hicks) Interim Planning and Development Director McKenzi Hicks introduced the item and presented a staffi report. Since the City Council members have not had time to review, and since Council Member Young has stated an interest in this item, the consensus of council was Motion: Motion to postpone item 8a. to the. April 24, 2024, Regular City Council meeting, made by Council Member Pezold and seconded by Council Member Jones. Motion carried unanimously by a 4-0 vote. Ayes: Jones, Mancilla, Pezold and Helbing. Nays: None. Abstentions: None. With Council Member Amanda Young absent.  to postpone the item to a future meeting.  b) Discussion, consideration, and possible action related to Capital Improvement Project Plans (CIP) for city Water, Wastewater, Sewer, and Transportation. (P.  Brandenburg, D. Thomison, J. Herrera)  Page519  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    City Manager Paul Brandenburg introduced thei item and provided the staffi report. He noted that the City Council has seen this information before inj previous meetings in earlier draft Council Member Pezold indicated that he believes that there were updates that he requested to be made to this CIP at the last meeting when it was discussed. These were not made. He requested that city staffmeet with Council Members Pezold and Young to discuss the changes that were requested but not made. There was al brief discussion regarding whether or Council Members Helbing and. Jones and Mayor Mancilla will send city staff emails Council Member Pezold moved, and Council Member Helbing seconded to direct stafft to set up ai meeting to review needed changes. Vote on the Motion: Motion carried unanimously by a vote of4-0. Ayes: Jones, Mancilla, Pezold and Helbing. Nays: None. Abstentions: None.  versions.  not Facilities Planning would be included in this CIP. explaining the deficiencies oft this version ofthe draft CIP.  With Council Member Amanda Young absent  c) Mancilla)  Discussion and Possible Direction to City Staff on the review and approval process for al business to be located at 19001 Main Street. (P. Brandenburg, Mayor  Interim Planning Director McKenzi Hicks introduced the item and gave a short staff statement. The Planning and Development department is recommending a variance process, with conditions. This will allow ai residential structure to be used as a business. She explained, however, that due to the State Law: requirements to publish notice ini the newspaper, this will need to be published SO that a special meeting can be held by P&Z and By consensus of City Council, it was determined that city staffs should inquire regarding ability oft the city's newspaper ofrecord toj publish this notice in time for the city to schedule  City Council.  a Special meeting of City Council and P&Z for April 30th.  No formal action was taken.  d) Thomison)  Discussion, consideration, and possible action regarding a Master Services Agreement (MSA) with HR Green for professional engineering services. (D.  Page619  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    Public Works Director David Thomison explained that HR Green was one oft the Engineers ofChoice' selected by the City Council after the RFQ was processed. Public Works would  like to start them on a transportation plan and possibly drainage. There were questions regarding the fee schedule.  Council Member Jones moved, and Council Member Helbing seconded, to postpone this item to the. April 24, 2024, meeting. Motion carried unanimously by a 4-0 vote. Ayes: Jones, Mancilla, Pezold and Helbing. Nays: None. Abstentions: None. With Council Member  Amanda Young absent  9) CITY MANAGER'S COMMENTS  None.  10) CONVENE TO EXECUTIVE SESSION  City Council will convene into Executive Session for discussion oft the following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney), Section 51.072(Deliberations about Real Property), Section 551.073 (Deliberations about Gifts and Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about  Security Devices), and Section 551.087 (Economic Development).  a) b)  Pursuant to Section 551.074 Personnel - Council will discuss in Executive (Closed) Session: Annual Performance Evaluation ofCity Secretary Elaine Simpson. Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive. / Closed session to discuss legal issues regarding the proposed first amendment to Impact Fee Credit and Reimbursement agreement with Butler Farms. (N.Joseph)  c)  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) Council will meet in Executive/Closed Session to receive legal guidance regarding Board, Committee, and Commission membership and eligibility questions. Pursuant to Texas Government Code Section 551.087 (Economic Development) and Texas Government Code Section 551.071 (Consultation with Attorney) - Discussion of Interlocal Agreement for the Allocation of Sales Tax Revenue Between Williams County Emergency Services District No. 4 and the City  d)  ofLiberty Hill, TX. (P. Brandenburg)  Page719  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    e) agreements. f)  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending development  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending real estate  acquisitions for infrastructure.  City Secretary Simpson read the exemptions to the Texas Open Meeting Act into the record  at 6:59PM  Mayor Mancilla recessed the Open Session/Regular Meeting at 7:00 PM. Mayor Mancilla convened the Executive / Closed Session at 7:09 PM. Mayor Mancilla adjourned the Executive /Closed Session at 9:50 PM. Mayor Mancilla reconvened the Open Session/F Regular Meeting at 9:50 PM.  Mayor Mancilla announced that there would be one action taken resulting from the Executive  Sessions.  11) RECONVENE TO REGULAR SESSION  City Council will reconvene into Regular Session for deliberation of the following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney), Section 551.072(Deliberations about Real Property), Section 551.073 (Deliberations about Gifts and Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about  Security Devices), and Section 551.087 (Economic Development).  a) b)  Pursuant to Section 551.074 Personnel - Council will discuss in Executive (Closed) Session: Annual Performance Evaluation of City Secretary Elaine Simpson. Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive/ / Closed session to discuss legal issues regarding the proposed first amendment to Impact Fee Credit and Reimbursement agreement with Butler Farms. (N.Joseph)  c)  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) Council will meet in Executive/Closed Session to receive legal guidance regarding Board, Committee, and Commission membership and eligibility questions.  Page819  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024    d)  Pursuant to Texas Government Code Section 551.087 (Economic Development) and Texas Government Code Section 551.071 (Consultation with Attorney) Discussion of Interlocal Agreement for the. Allocation of Sales Tax Revenue Between Williams County Emergency Services District No. 4 and the City  ofLiberty Hill, TX. (P. Brandenburg)  e) agreements. f)  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending development  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending real estate  acquisitions for infrastructure.  Motion: Motion by Council Member Pezold, seconded by Council Member Helbing to approve the FIRST AMENDMENT TO IMPACT FEE CREDIT REIMBURSEMENT AGREEMENT FOR CR 214 WASTEWATER MAIN EXTENSION with 366 TX: 29, Ltd. With the edits discussed in executive session. Vote on the Motion: Motion carried unanimously by a vote of4-0. Ayes: Jones,  Pezold, Mancilla and Helbing. With Amanda Young absent.  12) ADJOURNMENT  With no further items on the agenda, and no objections from the Council, Mayor Mancilla PASSED AND APPROVED BY THE City Council of the City of Liberty Hill, Texas on April 24, 2024, on vote of 4 ayes, 0 nays, and Cabstentions.  adjourned the meeting at 9:52 PM.  Gylbl CaMimellaMayor  IIII F LIBERT  Elaine Simpson, Secretary  impahe  City  SPRPORAT  Page919  Liberty Hill City Council Regular Called Meeting minutes April 10, 2024