ERTY  CITY COUNCIL REGULARMEETINGMINUTES Wednesday, April 24, 2024, 6:00 PM Municipal Court Room/Council Chamber 2801 Ranch Road 1869 Liberty Hill, Texas 78642  1.  CALLTOORDER  City Council Members Present: Mayor Crystal Mancilla Council Member Michael Helbing Council Member Angela Jones Council Member Amanda Young City Council Member absent: Council Member Chris Pezold City Staff Members Present: Paul Brandenburg, City Manager Elaine Simpson, City Secretary David Thomison, Public Works Director Officer. Joiner, LHPD Carol Gyergyo, Public Works Administrative Assistant Marc Calderaro, Legal Counsel Matt Brown, Wastewater Superintendent Stephan Zaparolli, PlannerI Dewey J.R.' Pierce, SCADA Technician Jeff Ringstaff, LHPD Lieutenant Trey Evans, Water Superintendent Candice Scott, HR: Director Rebecca Elliott, Interim Finance Director  McKenzi Hicks, Interim Planning and Development Director Katie. Amsler, Communications: and Community Engagement Director  Mary Poche,' Executive Director ofLiberty Hill Economic Development Corp. (LHEDC)  Mayor Mancilla called the meeting to order at 6:01 PM. LHPD Officer Joiner led the  invocation. Mayor Mancilla led the Pledges of allegiance to the flags.  2) PROCLAMATIONS, RECOGNITIONS OR ACKNOWLEDGEMENTS FROM  MAYOR MANCILLA  Page1/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    There were no Proclamations or Presentation from Mayor Mancilla. 3) STAFF ANNOUNCEMENTS/NEW EMPLOYEE INTRODUCTIONS City Manager Paul Brandenburg introduced Rebecca Elliott, Interim Finance Director.  4) REPORTS  City Departments, Committees or other, groups may: submit reports to City Council. There is no a) Building Official/Code Enforcement Services Department Report, March 2024. (E. b) Communications and Community Engagement Department Monthly Report. (K. c) Municipal Court ofRecord # 1 March Monthly Report. (T. Ventura) d) Liberty Hill Economic Development Corporation Executive Director monthly  official action required by City Council to accept these reports.  Carrasco) Amsler)  report. (M. Poche')  Human Resources Department Monthly Report. (C. Scott) Planning Department March 2024 Monthly Report. (M. Hicks) g) Police Department March 2024 Monthly Report. (R. Graeter) h) Public Works Department Monthly Report. (D. Thomison)  City Secretary Report. (E. Simpson)  There was no formal action taken regarding the reports.  5) PUBLIC HEARING(S)  None.  Page2/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    6) PUBLIC COMMENTS  Regarding items not on this agenda/Public Comments: Those desiring to. speak on a topic not listed on the agenda, please complete a speaker. form and present it to the City Secretary before the meeting. Speakers will have three minutes each to. speak, this time cannot be transferred or shared. Council members may not take action during this item and any responses will be limited toj factual. statements, recitation ofexisting policy, or Regarding topics listed as an agenda item/During specific agenda item: Council requests that speakers complete a speaker form, indicate which agenda item they are interested in speaking about, and submit form to the City Secretary before the agenda item is addressed. Speaker forms may be emailed to the City Secretary James Bombeck, Saratoga Homes (Butler Farms), spoke about his concerns about the City increasing connection fees, as this increased cost would be passed on to the purchaser.  request for the topic to be placed on aj future agenda. before the meeting at impon@lberphalacgos  7) CONSENT AGENDA  Consent. Agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion of those items unless requested by Council, in which event the item(s) will be a) Approval of City Council Workshop Meeting for April 10, 2024, meeting minutes. b) Approval of City Council Regular Called Meeting minutes of April 10, 2024. (E. Approval of Special Called Meeting April 15, 2024, meeting minutes. (E.  removedj from Consent. Agenda and considered under Regular Agenda.  (E. Simpson) Simpson) Simpson)  Approval of Ordinance # 2024-0-015 to reduce Mayors annual compensation, as discussed at the City Council meetings: January 24, 2024, February 14, 2024, and  March 27, 2024. (Joe Crawford, A. Young)  This Ordinance cannot take effect until after the Mayoral Election of May 2025. Motion by Council Member Jones, seconded by Council Member Helbing to approve, as presented, the items on Consent Agenda. Motion carried unanimously by a vote of4-0. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0, with Council Member Pezold absent.  8) REGULAR AGENDA  Page.312  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    a) Discussion, consideration, and possible action to accept, as presented, the City Annual Financial Report (Audit) for Fiscal Year Ending (FYE) 09/30/23.(P.  Brandenburg, R. Elliott)  By general consensus this item was postponed until a future meeting at request of city staff. Further work needs to be done on reconciliation of certain accounts, and further consultation  with the city's financial advisor, Mr. Wegmiller.  There was no formal motion.  b) Discussion, consideration, and possible direction to staff regarding exploring a streamlined infill site plan process. (Council Member Amanda Young, M. Hicks) McKenzi Hicks, Interim Director of] Planning and Development described the proposed process of first ascertaining ifa project is eligible for streamlined process, then description of the process. Last, Ms. Hicks described potential costs for projects under this new process. City Council agreed by general consensus that they would route this item to the Planning and This item will return to a future City Council agenda after P&Z Commission reviews and  These costs will be added to the General Fee Schedule. Zoning Commission (P&Z) for review and recommendation.  makes their recommendation. There was no formal action taken.  Discussion, consideration, and possible action regarding proposed Utilities Supervisory Control and Data Acquisition (SCADA) systemwide upgrades, as discussed in Executive Session during the Workshop Meeting April 24,2024.  (SCADA Technician 'JR' Pierce, D. Thomison)  During the Workshop earlier in the evening, SCADA Technician JR Pierce gave a presentation to the City Council in Executive Session regarding this software and equipment. Motion: Motion by Council Member Young, seconded by Council Member Helbing, to approve, as presented, Approval oft the VTScada Migration Project to modernize and unify the city's aging SCADA infrastructure, enhancing functionality, cybersecurity, and efficiency. Motion carried by a unanimous vote of 4-0. Ayes: Young, Helbing, Jones and  He fielded any questions.  Mancilla. Nays: 0 With Council Member Pezold absent. Liberty Hill City Council Regular Called Meeting minutes April 24, 2024  Page 4/12    d) Discussion, consideration, and possible action regarding proposed Resolution # 2024-R-018 Pape-Dawson Master Services Agreement (MSA) Amendment No. 2, as postponed from the. April 10, 2024, City Council meeting. (M. Hicks) McKenzi Hicks, Interim Planning and Development Department Director, introduced the  item and presented the staff report.  This Resolution is being proposed with an updated Fee Schedule.  Motion: Motion by Council Member Jones, seconded by Council Member Young, to approve Resolution #2024-R-018 Pape-Dawson Master Services Agreement (MSA) Amendment No. 2, as presented. Motion carried unanimously by a vote of4-0.. Ayes: Jones, Mancilla, Helbing  and Young. Nays: 0, with Council Member Pezold absent  Discussion, consideration, and possible action related to making appointments to Boards, Committees, or Commissions including but not limited to appointing a 16th  member to the Home Rule Charter Commission. (E. Simpson)  City Secretary Simpson introduced the item and presented the staff report. The Home Rule Charter (HRC) Commission at this time has 15 members, the minimum required by State Law in order for the Commission to hold meetings. The City ofLiberty Hill has the ability to appoint up to 17 members to the Commission. On April 9th, former Mayor, Liz Branigan, submitted an application for consideration for appointment to the HRC Commission. Since Branigan is a former Mayor, she is a resident within the city limits. Ms. Branigan was. Mayor when the HRC Commission was established, and regularly attended their meetings when she Motion: Motion by Council Member Jones, seconded by Council Member Helbing, to appoint Liz Branigan as the 16th member of the Home Rule Charter Commission. Motion carried unanimously by a vote of4-0. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0.  was Mayor from July 2023 tol March 2024.  With Council Member Pezold absent  f) Discussion and update related to possible amending Connection Fees in City Code. McKenzi Hicks, Interim Planning and Development Director introduced the item and presented the city staff report. Her update included explanation that the City Council has directed staff to work on Connection Fees and respond back to the Council with findings and  (M. Hicks, P. Brandenburg, Trey Evans, A. Young)  Page 5/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    recommendations. Staff and others met on 4/16/2024 to discuss and review connection fees for the City. Follow-up work will include definitions and comparable language from other cities. Information on Connection Fees/Connection Rates for Single Family, Multi-Family, Commercial and Retail classifications for connections. Staffanticipates that final findings and recommendations will be coming back to the City Council at their meeting on May 22,  2024.  There was no formal action taken.  g) Discussion, consideration, and possible action regarding the updated Capital Improvement Project (CIP) Plans for Water, Wastewater, and Sewer. (P.  Brandenburg, D. Thomison, Curtis Steger)  There was an updated version of the CIP Water and Wastewater Cost Estimates sent to City City Manager Brandenburg explained that the City Council was considering these CIP tonight because the adoption ofa CIP for Water and Wastewater departments is required Curtis Steger, Engineer for Steger and Bizzell introduced the item and presented the staff report as a PowerPoint presentation. Mr. Steger explained the proposed seventeen (17) projects for the Water Department, then the proposed twelve (12) projects for the  Council on 4.24.2024 in the morning.  before the city attempts to issue bonds.  Wastewater department.  Motion: Motion by Council Member Young, seconded by Council Member Jones, to approve CIP Plan for Water and Wastewater, as presented by Curtis Steger. Motion carried unanimously by a vote of 4-0. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0, with  Council Member Pezold absent  h) Discussion and possible direction to staff regarding the draft CIP for Parks, Downtown, Transportation and Facilities. (K. Amsler, P. Brandenburg, Curtis  Steger)  City Manager Paul Brandenburg explained that this CIP is still in draft form, sO City Council would take no formal action tonight. He explained the highlights of the draft CIP and along with Director of Communications and Community Engagement Katie Amsler, he fielded  some questions from the Council Members.  Page6/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    There was no formal action taken on this item.  Discussion, consideration, and possible action related to proposed Ordinance #2024-0-014. Amending the City Code Section 2.13 to modify policy and procedure for fulfilling Public Information Requests, adding a duty for notification of City Council members, Boards and Committee members or City Employees ift they are the focus ofar request. (E. Simpson, Erin Higgimbotham/Legal Counsel) City Secretary Elaine Simpson introduced the item and provided the city staff report. There is aj process wherein the current City Secretary will givea a courtesy notification' to someone who works for the city or serves with the city's Council, Boards or Committees, if they are the sole subject of an Open Records Request. Previously this was only a courtesy and was not required. City staff requests that it be codified into the policy and procedure for the City Secretary. City employees will not be notified ifa request is filed fori information on all employees, or a whole department, or group of employees, etc. Only ifa city employee, Board member or Council member is singled out by name as the sole subject ofar request, then the City Secretary will provide them an opportunity to see the information that was provided to the requestor. This policy will not extend to: former members of the Boards or Council, or former employees. This will not apply to employees requesting information from Motion: Motion by Council Member Young, seconded by Council Member Helbing, to approve, as presented, Ordinance #2024-0-014. Amending PIA Procedures and adding duty tor notify certain persons if they are the sole subject ofa an Open Records Request. Motion carried unanimously by a vote of4-0. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0,  their own file.  with Council Member Pezold absent  I Discussion, consideration, and possible action regarding Master Services Agreement (MSA) with HR Green for Engineering. (J. Herrera) Public Works Project Manager James Herrera introduced the item and presented the staff report. This was discussed at the previous City Council meeting, and he was not present. Mr. Herrera introduced Lee Thomas from HR Green, to assist him with field questions. Ms. Thomas explained that the Council had previously requested information on the rate sheet. Public Works Director David Thomison indicated that he had reviewed the rate sheet and  She provided the schedule.  was comfortable that these fees were standard and in line.  Page7/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    Motion: Council Member. Jones thanked Ms. Thomas for attending this meeting, and for providing the rate sheet. Council Member Jones moved, and Council Member Young seconded, to authorize the City to enter into this MSA with HR Green, as presented. Motion carried unanimously by a vote of4-0. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0,  with Council Member Pezold absent.  k) Approval of proposed Ordinance #2024-0-012 an Ordinance of the City ofLiberty Hill, TX adopting Chapter 5 Business Regulations, Article 5.06. Alarm Systems, of the Code of Ordinances, providing for guidelines for the issuance of alarm permits and penalties for multiple false alarms as proposed by the ChiefofPolice. (R.  Graeter, Joe Crawford)  Liberty Hill Police Lt. Jeff Ringstaff fielded questions regarding this proposed Ordinance, which was originally presented to the City Council at their April 10th meeting. City Manager Brandenburg introduced the item and presented the staff report. He explained that the confusion regarding requirements for a Williamson County Alarm Permit had been investigated. Ifaj person lives within the City Limits ofLiberty Hill, they do not require a County permit. If they have already purchased a County permit, then they will be able to get aCity permit at no cost, until the County permit expires. They will not be forced to pay for Motion: Motion by Council Member Helbing, seconded by Council Member Jones, to approve, as presented, proposed Ordinance #2024-0-012 an Ordinance ofthe City ofLiberty Hill, TX adopting Chapter 5 Business Regulations, Article 5.06. Alarm Systems, oft the Code of Ordinances, providing for guidelines for the issuance of alarm permits and penalties for multiple false alarms. Motion carried unanimously by a vote of4-0.. Ayes: Jones, Mancilla,  duplicate County and City permits.  Helbing and Young. Nays: 0, with Council Member Pezold absent.  I) City staff update, discussion, consideration, and possible action regarding review and approval process for a business to be located at 1900 Main Street. (P.  Brandenburg, Mayor Mancilla)  City Manager Paul Brandenburg introduced this item and provided the city staff report along with McKenzi Hicks, Interim Director of the Planning and Zoning Department. Mr. Brandenburg explained that the city staffh has created a form for temporary certificates of occupancy. This process was created toj provide an administrative process for situations such as this. Having this form signed by all parties provides the proofofagreement that requires the property owner to complete specific tasks. In this case, the property is residential, but is  being used for al business purpose (Chiropractic Clinic).  Page8/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    Motion: Motion by Council Member Helbing, seconded by Council Member. Jones, to approve the process, as described. Motion carried unanimously by a 4-0 vote. Motion carried unanimously by a vote of4 4-0.. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0, with  Council Member Pezold absent.  9) CITY MANAGER'S COMMENTS  None.  10) CONVENE TO EXECUTIVE SESSION  City Council will convene into Executive Session for discussion ofthe following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney), Section 51.072(Delberations about Real Property), Section 551.073 (Deliberations about Gifts and Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about a) Pursuant to Texas Government Code Sec. 551.071 Consultation with Attorney related to Memorandum ofUnderstanding (MOU) with Blue Water. (D. Thomison) b) Pursuant to Texas Government Code Section 551.074 (Personnel) to deliberate the employment, evaluation, duties, discipline, or dismissal of City Manager, Paul Brandenburg, including but not limited to consideration oft the performance of contractual conditions and obligations, and performance of Council objectives Pursuant to Texas Government Code 551.071 (Consultation with. Attorney) regarding thej pending contested case before the Texas Commission on Environmental Quality (TCEQ) on the. Application by City ofLiberty Hill for Renewal ofTPDES Permit W0001447701; Docket No. 2021-0999-MWD. (N.J Martin) d) Pursuant to' Texas Government Code Section 551.071 (Consultation with Attorney) Council will meet inl Executive/ / Closed Session to discuss the Leander Water Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending real estate acquisitions  Security Devices), and Section 551.087 (Economic Development).  previously provided.  Contract Agreement. (N. Martin)  fori infrastructure.  Page9/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    f) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending development  agreements with: Chalk Hill Core Spaces Seven Hills  g) Pursuant to Texas Government Code sections 551.071 (Consultation with Attorney) and 551.072 (related to acquisitions), receive legal advice and discuss potential acquisitions ofreal estate including by use of eminent domain, ifnecessary, ofr real property interests located near the intersection of SH2 29 and Stonewall Parkway for h) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of Interlocal Agreements (ILAs) with the Liberty Hill Independent School  the Stonewall Parkway Extension Project. (Legal Counsel)  District (LHISD) regarding: Wastewater agreement Bailey Lane Project  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion ofInterlocal Agreements (ILAs) with the Williamson County Emergency Services District #4 related to Sales Tax sharing agreements. (P. Brandenburg)  City Secretary Elaine Simpson read the Texas Government Code Section 551 exemptions  into the record at 7:30 PM.  Mayor Mancilla recessed the Open Regular Meeting at 7:30E PM. Mayor Mancilla convened the Closed/Executive Session at 7:34 PM. Mayor Mancilla adjourned the Closed/Executive Session at 10:19 PM Mayor Mancilla reconvened the Open Regular Session meeting at 10:19 PM. Mayor Mancilla announced that no formal action had been taken during the Exec. Sess.  11) RECONVENE TO REGULAR SESSION  Page 10 112  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    City Council will reconvene into Regular Session for deliberation oft the following items pursuant to Texas Government Code Section 551.071 (Consultation with Attorney), Section 51.02Delberations about Real Property), Section 551.073 (Deliberations about Gifts and Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about  Security Devices), and Section 551.087 (Economic Development).  a) Pursuant to Texas Government Code Sec. 551.071 Consultation with Attorney related to Memorandum ofUnderstanding (MOU) with Blue Water. b) Pursuant to Texas Government Code Section 551.074 (Personnel) to deliberate the employment, evaluation, duties, discipline, or dismissal ofCity Manager, Paul Brandenburg, including but not limited to consideration oft the performance ofcontractual conditions and obligations, and performance of Pursuant to Texas Government Code 551.071 (Consultation with Attorney) regarding the pending contested case before the Texas Commission on Environmental Quality (TCEQ) on the Application by City ofLiberty Hill for Renewal ofTPDES Permit W0001447701; Docket No. 2021-0999-MWD. d) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) Council will meet in Executive / Closed Session to discuss the Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending real Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) The City Council will discuss legal issues involving pending  (D. Thomison)  Council objectives previously provided.  (N. Martin)  Leander Water Contract Agreement. (N. Martin)  estate acquisitions for infrastructure.  development agreements with:  Chalk Hill Core Spaces Seven Hills  g) Pursuant to Texas Government Code sections 551.071 (Consultation with Attorney) and 551.072 (related to acquisitions), receive legal advice and discuss potential acquisitions ofr real estate including by use of eminent domain, ifnecessary, ofreal property interests located near the intersection of SH 29 and Stonewall Parkway for the Stonewall Parkway Extension Project.  (Legal Counsel)  Page11/12  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024    h) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of Interlocal Agreements (ILAs) with the Liberty Hill  Independent School District (LHISD) regarding:  Wastewater agreement Bailey Lane Project  Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of Interlocal Agreements (ILAs) with the Williamson County Emergency Services District #4 related to Sales Tax sharing  agreements. (P. Brandenburg)  Motion #1: Motion by Council Member Helbing, seconded by Council Member Young, to approve Memorandum ofUnderstanding (MOU) with Blue Water (asi item 10/11a a.) and authorize the City Manager to sign the MOU on behalf oft the City. Motion carried unanimously by a 4-0 vote. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0, with  Council Member Pezold absent.  Motion: 2: Motion by Council Member Young, seconded by Council Member Jones, to adopt al Resolution to authorize potential acquisitions ofreal estate including by use of eminent domain, ifnecessary, of real property interests located near the intersection of SH29 and Stonewall Parkway: for the Stonewall Parkway Extension Project. . Motion carried unanimously by a vote of4-0.. Ayes: Jones, Mancilla, Helbing and Young. Nays: 0, with This is RESOLUTION #2024-R-021 CLASSIC BANK/STONEWALL PROJECT  Council Member Pezold absent. EMINENT DOMAIN  12) ADJOUKNMENT adjourned the meeting at 10:22 PM.  With no further items on the agenda, and no objections from the Council, Mayor Mancilla PASSED AND. APPROVEDI BY THE City Council oft the City ofLiberty Hill, Texas on May  8, 2024, on vote of_ 3 ayes.Pmays,and, abstentions.  Mayor  EmETAmt  dt  TPI  Liberty Hill City Council Regular Called Meeting minutes April 24, 2024