RTY  CITY COUNCIL REGULARMEETING MINUTES Wednesday, June 26, 2024, 6PM Municipal Court Room/Council Chamber 2801 Ranch Road 1869 Liberty Hill, Texas 78642  1.  CALL TOORDER  Mayor Mancilla called the meeting to order at 6:01 LHPD Officer Joiner led the invocation.  Mayor Mancilla led the Pledges of allegiance to the flags.  City Council Members Present: Mayor Crystal Mancilla Council Member Jacquetta Thayer Council Member Michael Helbing Council Member Diane Williams Council Member Amanda Young Council Member Wade Ashley City Council Member absent: City Staff Members Present: Paul Brandenburg, City Manager Joe Crawford, City Attorney McKenzi Hicks, Interim Planning and Development Director Elaine Simpson, City Secretary Officer David Joiner, LHPD Chaplin James Herrera, Public Works Project Manager Police Chief] Royce Graeter Interim Finance Director Rebecca Elliott Terry McCord, Interim Staff Accountant under contract David Thomison, Public Works Director Jennifer Glaess - Pape Dawson Engineers Candice Scott, HR Director Stephan Zaparolli, Planner Rebecca Elliott, Interim Director of Finance Trey Evans, Water Superintendent Elias Carrasco, Building Official  Page1112  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    2) PROCLAMATIONS, RECOGNITIONS OR. ACKNOWLEDGEMENTS FROM  MAYOR MANCILLA  No Presentations from Mayor Mancilla.  3) STAFF ANNOUNCEMENTS/NEW EMPLOYEE INTRODUCTIONS Director of Human Resources Candice Scott introduced new Senior Accountant Melody Chiang, new Code Enforcement Officer Omar Lopez, and the new. Executive Director oft the LHI EDC Christian Kurtz. Ms. Chiang and Mr. Lopez have already started, and Mr. Kurtz  will join the team in. July.  4) REPORTS  City Departments, Committees or other groups may submit reports to City Council. Thereisno a) Municipal Court of Record # 1 May Monthly Report. (T. Ventura) b) Building Official/Code Enforcement Services Department Report, May 2024. (E. c) Communications and Community Engagement Department Monthly Report. (K. Amsler) d) Liberty Hill Economic Development Corporation - Coordinator Monthly Report. (Y.  official action required by City Council to accept these reports.  Carrasco)  Castillo)  Human Resources Department Monthly Report. (C. Scott) Planning Department May 2024 Monthly Report. (M. Hicks) g) Police Department May 2024 Monthly Report. (R. Graeter) h) Public Works Department Monthly Report. (D. Thomison)  City staffi members fielded a few questions from the City Council. There was no formal  action taken.  5) PUBLIC COMMENTS  Page2/12  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    Regarding items not on this agenda/Public Comments: Those desiring to speak on a topic not listed on the agenda, please complete a speaker form and present it to the City, Secretary before the meeting. Speakers will have three minutes each to. speak, this time cannot be transferred or shared. Council members may not take action during this item and any responses will be limited to factual statements, recitation ofe existing policy, or request for the topic to be placed on aj future agenda. Regarding topics listed as an agenda item/During specific agenda item: Council requests that speakers complete a speaker. form, indicate which agenda item they are interested in speaking about, ands submit form to the City Secretary before the agenda item is addressed. Speaker forms may be emailed to the City. Secretary before the meeting at imponelberpoailacgens  There were 4 speakers during Citizen Comments.  4 Speakers:  1.) Karlyn Keller of] P&Z- concerns about Board and Committee appointments. 2.) Devin Vyner ofP&Z - concerns about Board and Committee appointments. 3.) Amy Payne, owner of Mrs. Amy's Adventures Preschool; concerns about utility  evaluations.  4.) King Bravo also concerns about utility evaluations.  6) CONSENT AGENDA  Consent Agenda items are considered to be routine and will be enacted by one motion. There will be no separate discussion oft those items unless requested by Council, in which event the item(s) will be a) Approval of June 12, 2024, City Council Special Called Meeting for Garver Engineering b) - Approval of June 12, 2024, City Council Special Called Joint Meeting with Board of Commissioners of Williamson County Emergency Services District #4 meeting minutes. (E. c) Approval of. June 12, 2024, City Council Regular Called meeting minutes. (E. Council Member Helbing moved, and Council Member Williams seconded to approve the three sets of meeting minutes as presented on the Consent Agenda. Motion carried  removed from Consent Agenda and considered under. Regular. Agenda.  presentation meeting minutes. (E. Simpson)  Simpson) Simpson)  unanimously by a 5-0 vote.  Page3112  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    7) REGULAR AGENDA Brandenburg, Candice Scott) on the benefits for the coming fiscal year. meeting minutes from Workshop #1 6.26.2024.  a) Discussion, consideration, and possible action regarding city employee health insurance benefits contract renewal with Texas Health Benefits (formerly TML Health Benefits). (P. At the earlier City Council Workshop meeting 6/26/24, the City Council heard aj presentation Updated information was reviewed at the earlier meeting, this information is Exhibit A to the Council Member Young moves to approve city employee benefits with Texas Health Benefits (also known as TML) for Option #1 and Option #2 Plan offerings and for funding using defined contribution method, Council Member Helbing seconded. Motion carries unanimously by a 5-0 vote. Ayes: Thayer, Helbing, Williams, Ashley and Young. Nays: 0.  b) Discussion, consideration, and possible action regarding award oft bid for construction of San Gabriel Force Main, to Fonseca Contractors at a bid not to exceed $1.6 million. (T. There was a typographical error on this agenda item, and the price should be listed as not to James Herrera, Public Works Project Manager introduced the item and presented the staff report. He explained that this project will be funded through Impact fees. He explained that Fonseca was determined to be the best value bid. He also noted that the City's new Engineers Council Member Williams, seconded by Council Member Thayer, to approve award of construction bid tol Fonseca for San Gabriel Force Main at a cost not to exceed 1.7 Million. Motion carries unanimously by a 5-0 vote. Ayes: Thayer, Helbing, Williams, Ashley and  Harkey,J.Herrera) exceed 1.7 million.  - Pape Dawson - were overseeing this project.  Young. Nays: 0.  c) Discussion, consideration andj possible action related tol Inter-Local Agreement (ILA) for the dedication ofr right-of-way property near Stubblefield to the City ofLiberty Hill from This agenda item was misworded and the City Council, at the recommendation of the City  Williamson County. (T. Evans, J. Crawford) Manager, skipped the item. No action was taken.  Page4/12  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    d) Discussion, consideration and possible action regarding possible modifications City Code, Section 2.04.005 Board and Committee Member Qualifications, subsection ') No member of the city council may serve as aj permanent member ofa standing committee.' (Council City Council Member Young introduced this item that she had requested. She explained that some other cities have City Council members serve on the Economic Development Corporation Board of Directors. She explained that although she is not interested in serving on LHEDC, ifother Council Members are interested, that would require amending the City Council Members agreed by consensus that there was no interest in amending the City Code  Member Young, J. Crawford)  Code.  and appointing City Council members to LHEDC. No action was taken on this item.  e) Discussion, consideration, and possible action regarding making appointments and re- appointments to fill vacancies on the Liberty Hill Economic Development Corporation (LHEDC) Board ofl Directors, as discussed at the June 12, 2024, meeting. (E. Simpson) There are four new applicants: Craig Reynolds, Jeff Mayes, Timothy Helferstay and Daniel Duckworth. The following have applied for re-appointment to the LHEDC: Ashley Vaughn, Robert Baughn and Amy Gandy. The LHEDC Board of Directors met June 20, 2024, and unanimously voted to forward a favorable recommendation for Daniel Duckworth to the City Council for consideration ofappointment to vacancy left in Place #4 by Demetrice Gonzalez, Motion #1: Council Member Young moved, Jacquetta Thayer seconded to re-appoint the following members to the Liberty Hill Economic Development Corporation Board of Directors: Ashley Vaughn, Robert Baughn, and Amy Gandy. Motion carried unanimously by vote of5-0. Ayes: Thayer, Helbing, Williams, Ashley and Young. Nays: 0. Motion #2: Council Member Young moved, and Council Member Helbing seconded, to appoint Daniel Duckworth to the LHEDC to fill the vacancy left by Demetrice Gonzalez, who did not apply for re-appointment. Motion carried unanimously by vote of5-0. Ayes:  who did not apply for re-appointment.  Thayer, Helbing, Williams, Ashley and Young. Nays: 0.  Page5112  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    f) Discussion, consideration, and possible action regarding reconsideration ofmotions made June 12,2024, making appointments to thel Planning and Zoning Commission. (Mayor  Crystal Mancilla, Joe Crawford, Steve Messana)  Point of Order Motion - Motion by Diane Williams, seconded by Amanda Young, to decline to reconsider the June 12th motions. Motion carried 3-2. Ayes: Williams, Young, Ashley.  Nays: Helbing, Thayer.  g) Discussion, consideration, and possible action related to filling ofa any vacancies on the Planning and Zoning Commission, including the administration oft the Oath of Office to 'Oath of Office Ceremony' for new P&Z Commissioners Devin Vyner and Karlyn Keller.  newly appointed members. (Council Member Williams)  h) Discussion, consideration, and possible action regarding Dark Skies Business  Recognition Program. (Council Member Young)  Afterintroduction oft the item, and explanation of the project, it was received warmly by the City Council. Unfortunately, at this time the City has no money budgeted and no extra No action was taken. This potential city project will be considered during the budget  resources to dedicate to this project. formulation for 2024-25 city budget.  i) Discussion, consideration, and possible extension oft the term of Robert Watson on the The next meeting oft the Public Works Commission will be. July 15th. Mr. Watson's term Helbing moved; Ashley seconded to extend Robert Watson for 1 month for his term on the Public Works Commission. Motion carried unanimously. 5-0 vote. Ayes: Thayer, Helbing,  Public Works Commission until July 30, 2024. (E. Simpson)  ends. June 30, 2024.  Williams, Ashley and Young. Nays: 0.  Page6112  Liberty Hill City Council Regular Called Meeting minutes. June 26, 2024    j) Discussion, consideration, and possible action regarding proposed Ordinance #2024-0- 020 to amend Article A16.000 in Appendix A in the City Code of Ordinances to modify the This item was postponed due to absence of Interim Planning Director McKenzi Hicks. No  fee schedule. (M. Hicks) action taken.  k) Discussion, consideration, and possible action regarding approval of proposed Ordinance # 2024-0-019, FY 2023-2024 Budget Amendment No. 2 to appropriate funds to the Planning and Development Department for updated Master Service Agreement (MSA) Stephan Zaparolli, Planner, introduced this item and presented the staffreport. There was an extended discussion regarding the difficulties we have experienced during the change over from having Steger Bizell as the City Engineers, to having Pape Dawson. This budget amendment needs to be approved before the Pape Dawson invoices may be paid. Interim Budget Director Rebecca Elliott explained that the General Fund is in the red by three million dollars. She also noted that she and the staff would like to prepare an Engineering budget/Task Order for each applicable department. Council Members discussed their desire that this money be completely accounted for, and recommended more sign-offs and internal controls. Council Member Williams moved, Helbing seconded, to approve Ordinance #2024-0-019, as presented. Motion carried 4-1. Ayes: Young, Williams, Helbing, and Thayer. Nay: Ashley.  with Pape-Dawson, and payment ofTask Orders. (M. Hicks)  This is the Ordinance caption:  CITY OF LIBERTY HILL ORDINANCE NO. 2024-0-19  Second. Amendment To The City OfLiberty Hill, Texas Fiscal Year 2023-2024 Budget AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LIBERTY HILL, TEXAS, AMENDING ORDINANCES 2023-0-028, THE ORIGINAL BUDGET ORDINANCE FOR THE FISCAL YEAR 2023-2024, BEGINNING OCTOBER 1, 2023, AND ENDING SEPTEMBER 30, 2024, IN ACCORDANCE WITH EXISTING STATUTORY REQUIREMENTS; APPROPRIATING THE VARIOUS AMOUNTS HEREIN, AS ATTACHED IN EXHIBIT A; PROVIDING FOR FINDINGS OF FACT; ENACTMENT; REPEALER; SEVERABILITY; EFFECTIVE DATE; AND PROPER NOTICE AND  MEETING.  Page.7112  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    I) Discussion, consideration, and possible action regarding the first amendment ofTask Order No. 1 between the City ofLiberty Hill and Pape-Dawson Consulting Engineers, LLC. This Task Order item was related to the budget amendment in the previous agenda item. The Council Member Ashley moved, Council Member Thayer seconded, to approve with 3 conditions, the proposed Task Order from Pape-Dawson. 1.)7 The amount is for 600,000. 2.) This Task Order must be brought back to City Council in six months with update, and 3.)1 No language on the Task Order may be changed from the original task order. Motion carried unanimously by vote of5-0. Ayes: Thayer, Helbing, Williams, Ashley and Young. Nays: 0.  (M. Hicks)  City Council determined that they would only approve for $600,000.  8) CITYMANAGERS COMMENTS weather is going to become extremely hot and dry.  City Manager Brandenburg encouraged citizens to continue to conserve water since the  9) CONVENE TO EXECUTIVE SESSION  City Council will convene into Executive Session for discussion of the following items pursuant to Texas Government Code Section 551.071 (Consultation with. Attorney), Section 51.07/Delberations about Real Property), Section 551.073 (Deliberations about Gifts and Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about Security a) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of Interlocal Agreements (ILAs) with the Williamson County Emergency Services District #4 related to Sales Tax sharing agreements. (J. Crawford, P. Brandenburg) b) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of Interlocal Agreements (ILAs) with the Liberty Hill Independent School District  Devices), and Section 551.087 (Economic. Development).  (LHISD) regarding:  Wastewater agreement ISD Fees and Permits  c) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of legal issues regarding entering into an Interlocal Agreement (ILA) with  Page8/12  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    Williamson County regarding sharing costs for the project to widen Ronald Reagan Blvd. (J. d) Pursuant to Texas Government Code Section 551.071 (Consultation with. Attorney) and Texas Government Code Section 551.072 (Deliberation Regarding Real Property) City Council will meet in Executive / Closed Session to consult with the City Attorney regarding the purchase, exchange, lease, or value ofreal property, specifically Right ofWay on e) Pursuant to Texas Government Code 551.071 (Consultation with Attorney) regarding the contested case before the Texas Commission on Environmental Quality (TCEQ) on the Application by City ofLiberty Hill for Renewal ofTPDES Permit W0001447701; Docket No. 2021-0999-MWD, Judicial Appeal Process. (Joe Crawford, Natasha Martin) f) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive/Closed session to discuss Mayoral Powers and Duties. g) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive/ / Closed session to discuss interactions with Mayor and/ or Council Members with members ofthel Home Rule Charter Commission. (Council h) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will discuss, in Executive/Closed session, legal issues relating to interactions i) Pursuant to' Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive/Closed session to discuss legal issues related to the authorization oft the City Manager to seek a closing date of. June 30, 2024, or the earliest date available at the Texas Water Development Board (TWDB) for the closing oft the TWDB J) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) - The City Council will meet in Executive/Closed Session to discuss the city's utility evaluations  Crawford/City! Engineers)  Stubblefield Lane. (J. Crawford)  (Council Member Young)  Member Williams)  between City Council members and city employees. (Mayor Mancilla)  Funds for the Advanced Water Purification Facility. (D. Thomison)  process. (J. Crawford)  City Secretary Simpson read Government Code 551 exemptions into the record at 7:42 PM.  Mayor Mancilla recessed the Open Session Regular Meeting at 7:42 PM. Mayor Mancilla convened the Executive/Closed Session Meeting at 7:47 PM. Mayor Mancilla adjourned the Executive/Closed Session Meeting at 10:19 PM.  Page 9112  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    Mayor Mancilla reconvened the Open Session Regular Meeting at 10:19 PM.  10) RECONVENE TO REGULAR SESSION  City Council will reconvene into Regular Session for deliberation of the following items pursuant to Texas Government Code Section 551.071 (Consultation with. Attorney), Section 51.07/Deliberations about Real Property), Section 551.073 (Deliberations about Gifis and Donations), Section 551.074 (Personnel Matters), Section 551.076 (Deliberations about Security a) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of] Interlocal Agreements (ILAs) with the Williamson County Emergency Services District #4 related to Sales Tax sharing agreements. (J. Crawford, P. Brandenburg) b) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion of] Interlocal Agreements (ILAs) with the Liberty Hill Independent School District  Devices), and Section 551.087 (Economic Development).  (LHISD) regarding:  Wastewater agreement ISD Fees and Permits  c) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) discussion ofl legal issues regarding entering into an Interlocal Agreement (ILA) with Williamson County regarding sharing costs for the project to widen Ronald Reagan Blvd. (J. d) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) and Texas Government Code Section 551.072 (Deliberation Regarding Real Property) City Council will meet in Executive / Closed Session to consult with the City Attorney regarding the purchase, exchange, lease, or value ofreal property, specifically Right of Way on e) Pursuant to Texas Government Code 551.071 (Consultation with Attorney) regarding the contested case before the Texas Commission on Environmental Quality (TCEQ) on the Application by City ofLiberty Hill for Renewal OfTPDES Permit WQ001447701; Docket No. 202-099-MWD,lndeiat Appeal Process. (Joe Crawford, Natasha Martin) f) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive /C Closed session to discuss Mayoral Powers and Duties. g) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive / Closed session to discuss interactions with Mayor and/  Crawford/City Engineers)  Stubblefield Lane. (J. Crawford)  (Council Member Young)  Page 10/12  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    or Council Members with members of the Home Rule Charter Commission. (Council h) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will discuss, in Exccutive/Closed session, legal issues relating to interactions i) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) the City Council will meet in Executive/Closed session to discuss legal issues related to the authorization of the City Manager to seek a closing date ofJune 30, 2024, or the earliest date available at the Texas Water Development Board (TWDB) for the closing of the TWDB j) Pursuant to Texas Government Code Section 551.071 (Consultation with Attorney) - The City Council will meet in Executive/Closed Session to discuss the city's utility evaluations City Council Member Amanda Young had to leave the meeting at 10:03 PM. It was announced that due to resignations received from P&Z City Council would re-open Agenda item 7g.) Motion: Council Member Williams moved, and Council Member Ashley seconded, to appoint Ernesto Barrera to the Planning and Zoning Commission in the seat vacated by Sara Novo, based upon earlier P&Z recommendation. Vote on the motion: Motion carried by a vote of4 4-0. Ayes: Thayer, Helbing, Williams, and Ashley. Nays: 0.  Member Williams)  between City Council members and city employees. (Mayor Mancilla)  Funds for the Advanced Water Purification Facility. (D. Thomison)  process. (J. Crawford)  agenda item 7.g..  Motions resulting from Executive/Closed Sessions.  9/10b.)Motion 1 Council Member Helbing moved, and Council Member Williams seconded to approve the wastewater agreement with the Liberty Hill ISD with modifications as discussed inl Executive Session. Motion carried by a vote of4-0. Ayes: Thayer, Helbing, 9/101 b.) Motion 2. Council Member Ashley moved, and Council Member Williams seconded, to approve AN ORDINANCE OF THE CITY OF LIBERTY HILL, TEXAS, APPROVING CONDITIONAL SITE DEVELOPMENT PERMITS FOR THE FOLLOWING LIBERTY HILL INDEPENDENT SCHOOL DISTRICT PROJECTS: ELEMENTARY SCHOOL #7, CHAMPIONSHIP DRIVE WIDENING, EXTENSION OF CONNECTOR FROM MIDDLE SCHOOL; #3TO U.S. ROUTE 183.Motion carried unanimously by a vote of4-0. Ayes: Thayer, Helbing, Williams, and Ashley. Nays: 0. 9/10 e.) Motion 3 Council Member Thayer moved, and Helbing seconded to direct city legal counsel to proceed as instructed during the Executive Session on item 10e.) TCEQ case  Williams, and Ashley. Nays: 0.  judicial appeal process. Motion carried unanimously by 4-0 vote.  Page11/12  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024    9/10j.) Motion 4 Motion by Council Member Thayer, seconded by Council Member Ashley, to forward aj proposed Ordinance related to utility evaluations to the P&Z  Commission. Motion carried unanimously by a 4-0 vote.  11) ADJOURNMENT  With no further items on the agenda, and no objections from the Council, Mayor Mancilla PASSED AND. APPROVED BY THE City Council oft the City ofLiberty Hill, Texas on July  adjourned the meeting at 10:21 PM.  10, 2024, on vote of o ayes, Onays, and 0 abstentions.  bhlhnele Crystal Mancilla,/Mayor 227  - - mpo -  Elaine   Simpson, City Secretary  LIBERT  Page12/12  Liberty Hill City Council Regular Called Meeting minutes June 26, 2024