Farmersville DISCOVER A TEXAS TREASURE FARMERSVILLE CITY COUNCIL REGULAR SESSION MINUTES June 11, 2024, 6:00 P.M. Council Chambers, City Hall 205 S. Main Street Farmersville, TX 75442  I.  PRELIMINARY MATTERS  Mayor Overstreet called the meeting to order at 6:00 p.m. Council members Coleman Strickland, Terry, Williams, Ted Wagner; Mike Henry and Lance Hudson were in attendance. City staff members in attendance were City Manager, Ben White, City Secretary, Tabatha Monk; Finance Director, Daphne Hamlin, Police Chief, Marsha Phillips; Fire Chief Greg Massey (as well as members of the Farmersville FD), Warrant Officer, Rick Ranspot, Code Enforcement Official, Prayer was led by Code Enforcement Official, Tiffany Barber and the pledges Mayor Overstreet announced some days of interest on the City calendar, a budget work session tomorrow, Wednesday, June 12th @8:00 a.m. - 1:30 p.m. at Collin College Farmersville Campus. Audie Murphy Day celebrations begin Friday night June 14th and continue Saturday, June 15th at 7:30 a.m., beginning with a breakfast at First Baptist Church. Mayor Overstreet announced City Hall will be closing June 19th for Juneteenth Freedom Day and July 4th for Independence Day. Mayor Overstreet also noted that the Parks and Recreation Boards regular meeting, normally held on the first Thursday will be held on Thursday, July 11tha at  Tiffany Barber and City Attorney, Alan Lathrom.  tot the United States and Texas flags were led by Mayor Overstreet.  5:00 p.m.  PUBLIC COMMENT ON AGENDA ITEMS (FORN NON-PUBLIC HEARING AGENDAI  Randy Smith spoke before the Council regarding the bond for the street project  and the project list of streets ofi importance for repair.  City Council Minutes June 11, 2024    III. CITIZEN COMMENTS ON MATTERS NOT ON AGENDA  No one spoke under this item.  IV.  CONSENT AGENDA  Items in the Consent Agenda consist of non-controversia, or housekeeping" items required by law. Council members may request prior to a motion and vote on the Consent Agenda that one or more items be withdrawn from the Consent Agenda and considered individually. Following approval of the Consent Agenda, excepting the items requested to be removed, the City Council will consider and act on each  item sO withdrawn individually. B. Fire Department Report  A. City Council Minutes (Regular Meeting 05-28-2024)  Councilmember Strickland requested item A (City Council Minutes 05-28- Councilmember Strickland made a motion to approve item B (Fire Councilmember Williams seconded the motion to approve.  2024) be pulled for discussion Department Report).  The motion was carried unanimously (5-0).  After discussion/corections, Councilmember Strickland made a motion to approve item A (City Council Minutes 05-28-2024) with the discussed Councilmember Hudson seconded the motion to approve with the  corrections. corrections.  The motion was carried unanimously (5-0).  V.  NFORMATIONAL ITEMS  These Informational Items are intended solely to keep the City Council appraised of the actions and efforts of the various boards and commissions serving the City of Farmersville. Council members who serve as a liaison to a particular board or commission may report to the City Council regarding that body's most recent and/or upcoming meetings and activities. Council members may also deliberate and/or request further information or clarification regarding any one or more of the items contained in this provision. City Council approval of, or action on, these items is not required or requested. No action shall be taken on any discussion under this Agenda Heading. Matters that require City Council action shall be considered and acted on only if an item related thereto is included in the Consent Agenda Consideration and discussion regarding the following matters, minutes and reports, which consideration and discussion may also include or pertain to individual items  or the Regular Agenda.  City Council Minutes June 11, 2024    and projects set forth in such matters, minutes and reports, as well as related background information and plans for future completion, performance or resolution as may be necessary to understand such individual items and projects and the City's  related operation: A. City Amenities Board  Possible Council Liaison Report: Councimember Wagner advised no  meeting.)  B.  Farmersville Community Development Board (Type B)  Possible Council Liaison Report: Councilmember Henry advised meeting was last night. Election of the officers were held, Aaron Destefano, President; Mike Henry, Vice - President; Robin Edwards, Treasurer and Tonya Fox, Secretary.) They discussed Spain Complex and there is a budget of $121,000.00 that was originally for the backstops. The board approved to reallocate that to include the dirt work sO that it can move forward as soon as Parks are ready for that. There was a $1400-dollar additional request from Parks for Music in the Park which is for rental of Fine Arts on Main sO they can have the music inside for the months of July and August due to the heat. July 5th is set for the grant deadline date for people requesting monies from Councimember Williams advised no report, they have a meeting next Possible Council Liaison Report: Councilmember Hudson advised there was a meeting, Dunnaway gave a presentation on the fields at. J.W.Spain Complex. They gave direction to Dunaway to continue getting bid packages together. They did discuss the additional $1400 for Music in the Park for the rental of Fine Arts on Main and asked 4B for additional funds for this. Possible Council Liaison Report: Councilmember Strickland advised there Possible Council Liaison Report: Councimember Strickland advised they met yesterday, a quick meeting. They approved some meeting minutes from the last meeting. There was a discussion and recommendation of contributing 10% of TIRZ funds to Emergency Services. There was discussion and recommendation of moving that amount up to 25% so they would be changing the participation rate on that. There was a recommendation from TIRZ on that and approval of the Resolution that will come before us later on an agenda item. Mayor Overstreet verified that the amount on that was the 5  4B for next year.  C. FEDC Farmersville Economic Development Board (Type A)  week.)  D. Parks & Recreation Board  E. Planning & Zoning Commission is a meeting next Monday.)  F. TIRZ Board  million and that was verified by Councilmember Strickland.)  City Council Minutes June 11, 2024    VI. PUBLIC HEARNINGS AND/OR ORDINANCES  A. "Consider, discuss and act upon Ordinance No., 0-2024-0611-001, amending the Fiscal Year 2023-2024 Budget for Items regarding the CDBG Community  Development Fund Grant for Davis Street and Rike Street." Mayor Overstreet read the Ordinance into record.  Mr. White asked Finance Director, Daphne Hamlin, to come forward and go Ms. Hamlin stated the whole project is $587,960.00. She advised we already have budgeted $52,500 in our current budget leaving a balance of $461,360.00 for street construction, $29,100.00 for engineering and $25,000.00 for Grant Works. So that total is $535,460.00 and less the grant Councilmember Henry asked what the net amount is that we are increasing Ms. Hamlin advised the revenue side is $275,900.00 (which is the grant). The expense side is $587,960.00 but we had already budgeted $52,500.00 and tonight we are adopting the expenditures of $535,460.00. Councilmember Strickland gave the following numbers to add together for the amount: $461.360.00 + $49,100.00 + $25,000.00 + $52,500.00 = a total  over the numbers with the Council.  would be $259,560.00.  the budget tonight with this Ordinance.  of $587,960.00.  Mr. White advised the $587,960.00 is just construction cost. Ms. Hamlin advised on the revenue side has $275,900.00.  Mr. White advised the grant that we will be receiving as, a revenue source is Councilmember Strickland verified the amount the Council is approving at tonight's meeting is $535,460.00. He also stated if he takes the $535,460 approved tonight and subtracts off the grant at $297,500.00 the City will owe Mayor Overstreet and Councilmember Stickland agreed that this would make the numbers discussed at the May 28, 2024, City Council meeting, (and on the May 28, 2024, City Council Minutes), incorrect. The Council, Mr. White and Ms. Hamlin agreed the numbers do not look correct and they do not feel comfortable moving forward with this tonight. Councilmember Strickland made a motion to table this until the next meeting when the numbers have been checked and are correct. Councilmember Henry seconded the motion to table until next meeting.  $297,500.00 not $275,900.00.  Ms. Hamlin advised she would make this change.  $322,500.00, if the numbers given are correct.  The motion was carried unanimously (5-0).  City Council Minutes June 11, 2024    VII. REGULAR. AGENDA  A. "Consider and discuss an update of the Welford School Project and the Juneteenth Weekend Kickoff set for. June 22, 2024, presented by Kristi Mondy, Vice-  President of the Welford School Project Committee."  Kristi Mondy spoke before the Council regarding this item.  Kristi gave an update regarding the plans for the Welford School that the committee has discussed and the importance of promoting the idea and Kristi also spoke on the importance of community engagement and Kristi advised there will be a Juneteenth Weekend Kickoff on Saturday, June 22, 2024, from 10:00 a.m. to 1:00 p.m. and invited the Mayor, City Council and City Manger Mr. White to come and speak for a few minutes at this event. Mayor Overstreet stated he would be in attendance and would speak at the Councimember Henry and Mr. White both advised they would be in  initiative of the Welford School Project.  involvement.  event.  attendance as well. No action was taken.  B. "Consider, discuss and act upon an update regarding Code Enforcement in the City of Farmersville presented by Tiffany Barber, Code Enforcement Official." Mrs. Barber updated the Council on the general monthly reviews she Mrs. Barber spoke regarding substandard or abandoned structures. She also advised they now can start working on these now that they have a Building Mrs. Barber has been contacting the Building and Property Standards Board Mrs. Barbar explained this is a legal process that must take place regarding Mayor Overstreet asked about working without permits on renovation of homes as he has received a few complaints regarding this. Mrs. Barber advised she had 1 in March and 2 in April. She advised when she got a call about this she went to the address and made contact with the person doing to work they were told to spot work and they went to the City and got the required permits. She advised some people think there is a permit needed for everything, however, that is not the case. Not everything requires Councilmember Hudson asked about people who are using hodge podge  provided.  and Property Standards Board. to get their training and meetings started.  abandoned houses.  a permit.  materials on the outside of their house.  City Council Minutes June 11, 2024    Mr. Lathrom advised this is not against the law, and cannot be enforced, it is Mr. White discussed how Mrs. Barber is having to do everything manually as she had no software to help with the tracking of projects and this will be  allowed by right.  discussed at tomorrow's budget worksession.  No action was taken.  C. "Consider all matters incident and related to approving and authorizing the execution of a Project Contract with the Board of Directors of the Tax Increment Financing Reinvestment Zone Number One, City of Farmersville, Texas, including the adoption of a resolution, R-2024-0611-001), pertaining thereto." Mr. White updated the Council regarding this item.  Mr. White advised this cost went from $10 million to $5 million on the advice of the finance advisor recommended to go into 2 tranches. Hamilton Street is avery, very large project and when we are done with that, Mr. White believes we will have enough money to finish it. This again was the recommendation of our financial advisor, so that is the way we set it up and we are not paying Mr. White advised project priorities, are that we have all the projects basically being engineered all at once. Some of the thoughts are that the smaller projects will come out first, out of the engineering, just because of the size of them and how they can deal with them at Dunnaway. He advised there will be some options, there are some other things happening with the percentages right now in TIRZ and the recommendation, this will come out in our Councilmember Henry asked about the time frame securing this bond. Mrs. Hamlin stated it is through July. Repayment is 16 years at $450,000.00 Councilmember: Strickland confirmed that TIRZ is already servicing another bond for $120,000.00 per year. (which was for Collin Parkway and Councilmember Hudson made a motion to approve the project contract (R-  interest on the additional $5 million.  worksession tomorrow.  per year.  Farmersville Parkway). 2024-0611-001).  Councilmember Henry seconded the motion to approve.  The motion passed unanimously (5-0).  D. "Consider, discuss and act upon a contract approving the purchase of a new 2024 420 Backhoe Loader for the Public Works Department and approving the execution of a Lease-Purchase Agreement for the purchase of said equipment." Mr. White updated the City Councl regarding this item. Mr. White advised this is a $161,000.00 backhoe that was budgeted in this budget year. We have a  City Council Minutes June 11, 2024    7-year-old backhoe that needs to be replaced and our strategy is to try and go Mr. White advised it is a 48-month lease to buy with 48 payments of Mr. White advised we use the backhoes for almost everything. They use it for lifting (there is a cage that can be put on it and used for a lift), they use it for digging, excavating, moving dirt and road repair to name a few things. The electric department uses it as well for lifting poles and moving poles around. Mr. White advised this is a backhoe with a stinger on one end and a bucket Councilmember: Henry made a motion to approve the lease purchase of the  5 years then replace. $4,232.35 with a $1.00 buyout.  on the other end. 2024 420 Backhoe Loader.  Councilmember Wagner seconded the motion. The motion passed unanimously (5-0).  E. "Consider, discuss and act upon appointments and reappointments of City Councimembers as liaisons to the City of Farmersville Boards and Commissions." Mayor Overstreet advised he was approached by Councilmember Hudson and Councilmember Strickland to request that they be reassigned on their staff liaison assignments to make Councilmember Hudson Parks and Recreation liaison and Councilmember Strickland Planning and Zoning  liaison (along with his TIRZ liaison duties).  Both Councilmembers conveyed these were their wishes.  Councilmember Wagner made a motion to approve these reassigned liaison  appointments.  Councilmember Henry seconded the motion. The motion passed unanimously (5-0).  F. "Consider, discuss and act upon appointments and reappointments of members to various City of Farmersville Boards and Commissions."  Mrs. Monk advised Adam White has resigned from the Building and Property Mayor Overstreet confirmed that even with Mr. Whites resignation from this Councilmember: Henry made a motion to appoint Jim Foy to the Planning and Zoning Commssion/capital Improvement Advisory Commission. Councilmember Strickland seconded the appointment.  Standards Board.  board we will still have enough for a quorum.  The motion passed unanimously (5-0).  Councilmember Henry made a motion to appoint Dean Johnson, Cheyene Ostrum and Rebecca Stephens to the Parks and Recreation Board. Councilmember Hudson seconded the appointments.  City Council Minutes June 11,2024    The motion passed unanimously (5-0).  Mayor Overstreet did advise the Historical Preservation Commission will have 5 members appointed and the goal is by the end of this summer to have Councilmember Henry made a motion to reappoint Aaron Destefano to the  that board in place.  Community Development Corporation (4B). Councilmember Hudson seconded the reappointment. The motion passed unanimously (5-0).  "Update and discussion regarding items related to J.W. Spain Complex." . Mr. White updated the Council that the engineers finished their design and has gone in front of the Parks Board. General consensus was to continue moving forward getting bids. Field 1 is going to be getting a retaining wall and releveling the infield. Field 2 will get a retaining wall along the back stop area and field leveling that will impact the grass and irrigation sO they will be getting bids to take care of that. Field 3 field leveling no retaining wall that will impact the sprinklers and grass and they are moving forward with bids for that. Public works will be doing the retaining walls sO this could be done quickly. They are trying to have fields playable by the beginning of  September. No action was taken.  VIII.  EXECUTIVE SESSION -(ADJOURN 7:09 P.M. RECONVIENE 7:24)  Discussion of matters permitted by the following sections of Texas Government Code  Chapter 551: A.  Section 551.072. Deliberations about Real Property:  Proposed acquisition by TxDOT of approximately 1.163 acres of land at  Southlake Park.  IX.  ACTION REGARDING ITEMS DISCUSSED IN EXECUTIVE SESSION A. Consider, discuss and act upon Ordinance No. 0-2024-0528-001 regarding the conveyance of approximately 1.163 acres of land across the northern boundary No action was taken as direction was given to the City Manager to move  of Southlake Park to TxDOT for a controlled-access freeway.  forward.  VIII. ITEMS TO BE PLACED ON FUTURE AGENDAS  Councilmember Henry: Update on Chaparral Trail and the 4th grant (how we can  proceed forward).  Mayor Overstreet: Update on the Heritage Museum.  City Council Minutes June 11, 2024    IX.  ADJOURNMENT  Mayor Overstreet adjourned the meeting at 7:26 p.m.  APPROVE:  RoOgkecks Craig Overstreet, Mayor  FARMER  A  Tabatha Monk, City Secretary  %  SVX3L  City Council Minutes June 11, 2024