Farmersville DISCOVER A TEXAS TREASURE FARMERSVILLE CITY COUNCIL REGULAR SESSION MINUTES June 25, 2024, 6:00 P.M. Council Chambers, City Hall 205 S. Main Street Farmersville, TX75442  I.  PRELIMINARY MATTERS  Mayor Overstreet called the meeting to order at 6:00 p.m. Council members Coleman Strickland, Ted Wagner, Mike Henry and Lance Hudson were in attendance. Councimember Terry Williams was absent. City staff members in attendance were City Manager, Ben White; City Secretary, Tabatha Monk; Finance Director, Daphne Hamlin; Police Chief, Marsha Phillips; Fire Chief, Greg Massey (as well as members of the Farmersville FD); Warrant Officer, Rick Ranspot and Prayer was led by Warrant Officer, Rick Ranspot and the pledges toi the United Mayor Overstreet announced some days of interest on the City calendar, City Hall will be closing July 4th for Independence Day. The City Amenities Board will be having a meeting on Thursday, June 27th. The regularly scheduled Parks Board meeting will be moved from Thursday, July 4th to Thursday, July 11th.  City Attorney, Alan Lathrom.  States and Texas flags were led by Mayor Overstreet.  II. PUBLIC COMMENT ON AGENDA ITEMS (FOR NON-PUBLIC HEARING AGENDAI  No one spoke under this item.  III. CITIZEN COMMENTS ON MATTERS NOT ON AGENDA  Randy Smith spoke before the Council regarding the City streets projects and  TIRZ Bond.  City Council Minutes June 25, 2024    IV.  CONSENT AGENDA  Items in the Consent Agenda consist of non-controversial, or housekeeping" items required by law. Council members may request prior to a motion and vote on the Consent Agenda that one or more items be withdrawn from the Consent Agenda and considered individually. Following approval of the Consent Agenda, excepting the items requested to be removed, the City Council will consider and act on each  item SO withdrawn individually. B. Finance Report C. Public Works Report D. City Manager Report  A. City Council Minutes (Regular Meeting 06-11-2024)  Mayor Overstreet requested items C and D (Public Works Report and City Councilmember Strickland made a motion to approve items A and B (CC Councilmember Hudson seconded the motion to approve.  Manager Report) be pulled for discussion Minutes and Finance Report).  The motion was carried unanimously (4-0).  Mayor Overstreet asked Mr. White why the order of the street project may have changed. He advised the order has always been Hamilton Street, then Mr. White stated priority street order for TIRZ street projects has been in his Public Works report for the last 4 or 5 months and has not changed. Mr. White advised he did want to go ahead and put the priority with the latest cost estimates, and you will see those in the report. Mr. White advised the cost estimates changed because they now have better cost estimate numbers Councilmember Henry and Mayor Overstreet confirmed with Mr. White that Farmersville Parkway has never been engineered 3 times but only has had Councilmember Henry stated we should take a step back and reassess these numbers on the street projects and have the Council discuss this before Mayor Overstreet asked what was going on with the pumps and why they Mr. White advised time to time a pump will go out, they have been in for several years. He advised we do have spares on hand. Mr. White answered the Councils questions regarding the pumps.  Farmersville Parkway and then the smaller streets.  since receiving some bids.  cost estimates. moving forward. are breaking down.  City Council Minutes June 25, 2024    Mayor Overstreet asked about the big storm siren, (Big Bertha), located on top of the Farmersville Heritage Museum, ifi it was operational? Mr. White advised they had to shift some priorities and that got bumped back Mayor Overstreet stated regarding the City Manager Report the items highlighted in this report are the items that were discussed in the budget worksession and what would be discussed again tonight. Mayor Overstreet stated that under the Development Services portion of the City Manager Report, having 24 items would suggest a log jam, he knows these are in various stages, but he would just ask that we keep these moving Councilmember Henry made a motion to approve items C and D (Public Councilmember Strickland seconded the motion to approve.  ab bit, but it is being worked on.  at a rapid pace.  Works Report and City Manager Report). The motion was carried unanimously (4-0).  V.  INFORMATIONAL ITEMS  These Informational Items are intended solely to keep the City Council appraised of the actions and efforts of the various boards and commissions serving the City of Farmersville. Council members who serve as a liaison to a particular board or commission may report to the City Council regarding that body's most recent and/or upcoming meetings and activities. Council members may also deliberate and/or request further information or clarification regarding any one or more of the items contained in this provision. City Council approval of, or action on, these items is not required or requested. No action shall be taken on any discussion under this Agenda Heading. Matters that require City Council action shall be considered and acted on only if an item related thereto is included in the Consent Agenda Consideration and discussion regarding the following matters, minutes and reports, which consideration and discussion may also include or pertain to individual items and projects set forth in such matters, minutes and reports, as well as related background information and plans for future completion, performance or resolution as may be necessary to understand such individual items and projects and the City's  or the Regular Agenda.  related operation: A. City Amenities Board  Possible Council Liaison Report: Councimember Wagner advised will be Possible Council Liaison Report: Councilmember Henry advised there was as special meeting last night, the main item on the agenda was "Consider,  having a meeting on Thursday.)  B.  Farmersville Community Development Board (Type B)  City Council Minutes June 25, 2024    discuss and act upon a Parks and Recreation Board budget proposal regarding a Collin County Open Space grant application." Parks Board came before the 4B Board and asked it they would be agreeable to do a 50/50 grant from Collin County to support the renovation of Spain Complex past what has already been approved with the grading. The wall for the netting and other items that were on the application. That did pass the board last night sO hopefully the grant will get worked up and will be submitted to Collin County C. FEDC Farmersville Economic Development Board (Type A) Possible Council Liaison Report: Councilmember Williams is ill for tonight's meeting sono Possible Council Liaison Report: Councimember Hudson advised there Possible Council Liaison Report: Councilmember Strickland advised they were going to have a meeting last Monday night, but they ended up cancelling as the item was removed. The next meeting is scheduled for July Possible Council Liaison Report: Councilmember Strickland advised they  Open Space. report.)  D. Parks & Recreation Board was no meeting.  E. Planning & Zoning Commission  15th.) F. TIRZ Board  have a meeting scheduled for. July 11h.)  VI. PUBLIC HEARNINGS ANDIOR ORDINANCES  A. "Consider, discuss and act upon Ordinance No., 0-2024-0625-001, amending the Fiscal Year 2023-2024 Budget for Items regarding the CDBG Community  Development Fund Grant for Davis Street and Rike Street." Mayor Overstreet read the Ordinance into record.  Mr. White updated the Council on this item. He advised that there was a lot of discussion last time, but we believe we have the new numbers in the Mayor Overstreet asked Mr. White to share the numbers based on the grant Mr. White advised Construction cost is $587,960.00; Grant Administration for $25,000.00 and Engineering for $49,100.00. The grant amount once you remove our match and our match is $52,500.00, the grant that we get is Councilmember Strickland made a motion to approve ordinance 0-2024-  ordinance that make sense. and the actual expense to the City.  $297,500.00. 0625-001.  Councilmember Hudson seconded the motion to approve.  The motion was carried unanimously (4-0).  City Council Minutes June 25, 2024    VII. REGULAR AGENDA  A. "Consider, discuss and act upon an update regarding the Chaparral Trail."  Mr. White updated the Council regarding this item.  Mr. White advised we have 4 phases of the Chaparral Trail that are trying to be worked under a Texas Parks and Wildlife Grant. Each phase has a grant amount of $200,000.00 with a grant match that we provide of $50,000.00 which is $250,000.00 per phase. The sponsors of these are City of Farmersville, Farmersville Chamber of Commerce, Farmersville Community Development Corporation (FCDC 4B), and Hunt County. The first 3 mentioned are off and going, contracts are signed, everything is in its rightful place and engineering is going forward. However, the fourth (Hunt County), we have not been able to complete all the proper and necessary signatures and everything to go forward with that project. We will need to have some conversation with Hunt County concerning that eventually. Our back-up plan if Hunt County does not want to sponsor it and they are willing to transfer that is the Farmersville Centennial Committee has agreed to sponsor that if it comes Mayor Overstreet confirmed with Mr. White that the sponsorship is between the sponsoring entity and Texas Parks and Wildlife, they sign the contracts for that. He also confirmed that Texas Parks and Wildlife would only need a letter from the body that signed the contract saying that they want to assign it to Mayor Overstreet also confirmed an earlier question from Councimember  tot that point.  another organization. No action was taken.  Henry that 3 can move forward without the 4th.  B. "Consider, discuss, act on update regarding Farmersville Heritage Museum." Mr. White updated the Council on this item. He advised that benches and balusters have been put in place to keep people from falling off the edge at the south for a certain distance. It looks very attractive, they tried to make it look like a piece of art than an actual handrail. We consider the project done Mr. White did receive the letter saying it was done and meeting ADA compliance and will be forwarding the letter to the City Council tomorrow. Over 400 baby plants, (approximately 3 inches tall), were planted on the north Councilmember Wagner advised they have the irrigation system working and  and complete and meeting all guidelines.  and south side of the museum.  they had a great turnout during Audie Murphy Day.  No action was taken.  City Council Minutes June 25, 2024    VIII. BUDGET WORKSESSION  "Update, consider and discuss the 2024-2025 FY Budget.' .  Mayor Overstreet, Ms. Hamlin and Mr. White went over the following items that were first addressed and discussed in detail at the City Budget Worksesion that was held on Wednesday, June 12, 2024, at Collin College. Fire Chief Greg Massey and Police Chief Marsha Pillips addressed questions asked by the Council.  Emergency Services Streets Capital Plan Code Enforcement Increase Revenue Services Parks Administrative Staffing No action was taken.  IX. EXECUTIVE SESSION (NO EXECUTIVE SESSION WAS HELD FOR TONIGHT)  Discussion of matters permitted by the following sections of Texas Government Code  Chapter 551:  A. Section 551.072. Deliberations about Real Property:  Proposed acquisition by TxDOT of approximately 1.163 acres of land  at Southlake Park.  X. ACTION REGARDING ITEMS DISCUSSED IN EXECUTIVE SESSION  XI. ITEMS TO BE PLACED ON FUTURE AGENDAS  None at this time. XII.. ADJOURNMENT  Mayor Overstreet adjourned the meeting at 7:11 p.m.  APPROVE:  Craig Overstreet, Mayor yOisha OFANET  n Secretary City  Tabatha Monk,  &  City Council Minutes June 25, 2024  SVX3L