Minute Order 354.24 July23,2024 Agenda Item A.2  ELLIS COUNTY COMMISSIONERS COURT OFFICIAL MINUTES-JUV9,2024  THE ELLIS COUNTY COMMISSIONERS COURT MET ON TAtwyV9.0AAZ9O, INT THE HISTORIC ELLIS COUNTY COURTHOUSE, COMMISSIONERS COURTROOM (2MD FLOOR): 101 W. MAIN STREET, WAXAHACHIE, TEXAS  AT WHICH TIME THE FOLLOWING WAS DISCUSSED AND CONSIDERED, TO-WIT:  MEMBERS PRESENT: COUNTYJUDGE TODD LITTLE COMMISSIONERS:  COUMTGIEREMAOPMOAIT, DEPUTY  PRECINCTICOMMISIONER RANDY STINSON PRECINCT2COMMISIONER LANE GRAYSON PRECINCT 30 COMMISSIONER Louis PONDER PRECINCT4 4COMMISSIONER KYLE BUTLER  OPENING COURT: TO OPEN MEETINGS AcT.  COUNTY JUDGE CALLS MEETING TO ORDER, DECLARES QUORUM. ANDI DECLARES NOTICESL LEGALLYPOSTEDPURSUANT MOTION TOOPEN COURT BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  INVOCATION. AND PLEDGE OF ALLEGIANCE: PRECNCTICOMMISONER RANDYSTINSON  CONSENTAGENDA: MINUTEORDER3624  ADMINISTRATIVE:  A.1 APPROVING REGULAR BILLS, PAYROLL AND OFFICER'SREPORTS. - COUNTYTREASURER CHERYL CHAMBERS A.2 APPROVING OF COMMISSIONERS' COURT REGULAR MEETING MINUTES FROM. JUNE 25,2024.-COUNTY A.3 ACCEPTING OF THEI MAY 2024 CASH AUDIT REPORTS FROM1 THE COUNTY AUDITOR, PURSUANTTOLOCAL A.4 APPROVING OF A RESOLUTION OF SUPPORT BY ELLIS COUNTYFOR THE TEXAS HIGHWAY SPUR 394 PROJECT A.5 APPROVING OF THE 2024 ANNUAL GENERAL CERTIFICATE NORTH CENTRAL TEXASHOUSING FINANCE A.6 ACCEPTING OF THE ANNUAL COMPILATION REPORT FOR EMERGENCY SERVICES DISTRICT #7 (BRISTOL), PURSUANT TO HEALTH & SAFETY CODE $775.082. - FIRE MARSHAL TIM BIRDWELL A.7 ACCEPTING OF THE. JUSTICE OF THE PEACE, PRECINCT1 MONTHLYI REPORT FOR. JUNE 2024, PURSUANT1 TO TEXAS LOCAL GOVERNMENT CODE $114.044. - CHRIS MACON, JUSTICE OF THE PEACE, PRECINCT1 A.8 ACCEPTING OF THE. JUSTICE OFTHE PEACE, PRECINCT 3 MONTHLY REPORT FOR. JUNE 2024, PURSUANTTO TEXAS LOCAL GOVERNMENT CODE $114.044. -L DAN Cox, JUSTICE OF THE PEACE, PRECINCT3  CLERK KRYSTAL VALDEZ  GOVERNMENT CODE $114.025. - COUNTY/ AUDITOR. STACI PARR BETWEEN FM877 AND! I-35E. - COUNTYJUDGE TODD LITTLE CORPORATION. -= COUNTYJUDGE TODDLITTLE  Ellis County Commissioner's Court Minutes- -July 9, 2024    A.9 ACCEPTING OF1 THE. JUSTICE OF1 THE PEACE, PRECINCT 4 MONTHLY REPORT FOR JUNE 2024, PURSUANTTO TEXASL LOCAL GOVERNMENT CODE $114.044. - MIKE MCKENNA, JUSTICE OF THE PEACE, PRECINCT4  FINANCIAL:  F.1 FY2024 LINE-ITEM TRANSFER - COUNTYJUDGE TODDLITTLE DECREASE 001-0140-509890 (TIRZ PAYMENTS) BY $193,000.00 INCREASE 023-0923-509300 (PURCHASE OF RIGHT OF WAY)BY$193,00.00 F.2 FY2024 LINE-ITEM TRANSFER - SGT. R. NELSON, TXHIGHWAY PATROL DECREASE 001-0340-506020 (STAFF TRAVEL RAMBUBEMEW53104 INCREASE 001-0340-508350 (EMPLOYEE TRAINING) BY $102.86 INCREASE 001-0340-508010 (SUPPLIES) BY $433.90  MOTIONT TO APPROVE BY COMMISSIONER GRAYSON, SECONDEDI BY COMMISSIONER PONDER, MOTION CARRIED  REGULARAGENDA- DISCUSSION, CONSIDERATION. AND ACTION:  DEPARTMENT OFI DEVELOPMENT MINUTE ORDER: 337.24  (1.1)APPROVING OF A VARIANCE REQUEST TO' VOLUME I, SECTION IV( (A)OF  THE SUBDIVISION & DEVELOPMENT STANDARDS REGARDING THE MINIMUMI PUBLIC ROADI FRONTAGE REQUIREMENTS FOR PARCEL ID: 227605 & 250571. THIS+1.663-ACRE: SITE ISL LOCATED: t6 615 FEET SOUTHEAST OFT THE INTERSECTION OF FMS 983 AND PARKSVILLE DRIVE (AI PRIVATE ROAD) LOCATED IN THE EXTRATERRITORIAL, JURISDICTION (ETJ) OF THE CITy OF FERRIS, ROAD AND BRIDGE PRECINCT No. 1. THE PROPERTY OWNER OR APPLICANT: SHALL SUBMIT AF PLATI IDENTICAL TO THE SURVEY PLAT PROVIDEDI FOR 2. NOFURTHER: SUBDIVISION OF THIS PROPERTY: SHALL OCCUR UNTIL IT CAN MEET THE: SUBDIVISION 3. APPROVAL OF THIS' VARIANCE REQUEST DOES NOT EXTEND TO MULTI-TENANT, MULTI-UNIT, OR ANY OTHER COMMERCIAL STRUCTURES ORI BUSINESSES WITHOUT MEETING THE REQUIREMENTS INI EFFECT AT1 THAT TIME.  1, SUBJECTT TO THE FOLLOWING CONDITIONS:  THEF PROPERTY.  REQUIREMENTS! INI EFFECT AT THAT TIME.  PUBLIC PARTICIPATION: JASON GARCIA, FERRIS  MOTION TOA APPROVE BY COMMISSIONER: STINSON, SECONDEDI BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTE ORDER 338.24  (1.2). APPROVING. Ai PLATTING EXEMPTION FORI PARCEL IDI No. 192131, AS  STATED IN TEXAS LOCAL GOVERNMENT CODE, 9232.0015(E). THE: t 2.00-ACRE SITEISLOCATEDt 2,022 FEETV WEST OF1 THE INTERSECTION OF WILSON ROAD AND! BOYCE ROAD, WAXAHACHIE, ROAD 1. NOFURTHER: SUBDIVISION OF THIS ENTIRE: t 2.00-ACRE: SITE SHALL OCCUR UNTIL ITI MEETS THE SUBDIVISION 2. ANYI FURTHER SUBDIVISION OF1 THIS PROPERTY SHALL REQUIRE AF PRELIMINARY PLAT, IFA APPLICABLE, OR A FINAL PLAT IN/ ACCORDANCE WITH THE COUNT/SREGUIATONS IN EFFECT AT THAT TIME.  ANDI BRIDGE PRECINCT No. 1, SUBJECTTO1 THE FOLLOWING CONDITIONS:  REQUIREMENTS INE EFFECT AT1 THAT TIME.  Ellis County Commissioner's Courtl Minutes- July 9, 2024    3. ASSTATED IN TEXASLGC232.0015 (E), IFA ANYI PIECE OF1 THIS PROPERTY: SELLS OUTSIDE OF THE FAMILY, 4. ADHERENCE TO ANY OTHER REGULATIONS RELATING TO1 THIS PARTICULAR PLATE EXEMPTION. AND OTHER DOCUMENTS: SIGNED AS PART OF THIS APPLICATION. THIS INCLUDES A COPY OF THE SURVEYOF1 THE OVERALL 5. APPROVAL OF THIS VARIANCE REQUEST DOES NOT EXTEND TO MULTI-TENANT, MULTI-UNIT, OR ANY OTHER COMMERCIAL STRUCTURES OR BUSINESSES WITHOUT MEETING THE REQUIREMENTS IN EFFECT AT1 THATTIME. MOTIONTOAPPROVE BY COMMISSIONER STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  THE ENTIRE PROPERTY: SHALL BE PLATTED PRIOR TOITSS SALE. 48-ACRE "PARENT" TRACT PRIOR TOT THE ISSUANCE OF ANY PERMIT.  MINUTE ORDER339.24  (1.3)APPROVING. AF PLAT OF WHISPERING MEADOWS REPLAT, TRACT9A-1R&  9A-2R, BEINGAR REPLAT OF TRACT 9A WHISPERING MEADOWS. THE PROPERTY CONTAINS: t 4.920 ACRES OFL LAND, LOCATED: t 350 FEETEAST OFTHEI INTERSECTION OF BOYCE ROAD AND' WILSON ROADI INT THE EXTRATERRITORIAL JURISDICTION (ETJ) OF THE CITY OF WAXAHACHIE, ROAD AND BRIDGE PRECINCT No.: 1. MOTIONTOAPROVE: BY COMMISSIONER STINSON, SECONDEDI BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTE ORDER: 340.24  (1.4) RATIFYING STAFF ACTION ON AP PLAT OF MARTINEK CLARK ADDITION. THE  +4.769-ACRE SITE ISL LOCATED: +2,600F FEETI NORTHWEST OF THE INTERSECTION OF FM 660A AND UNION HILL ROAD, SITUATED IN THE R. DEL LAI PENA SURVEY, ABSTRACT No. 3, ENNIS, ROAD AND BRIDGE  PRECINCT No.1.  MOTIONTO APPROVE BY COMMISSIONER: STINSON, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTE ORDER: 341.24  (1.5) RATIFYING STAFF ACTION ONA AP PLAT OF EL RANCHITO DE ToTo. THEt  9.135-ACRE: SITE ISLOCATEDt1 1,300 FEET NORTHWEST OF THE INTERSECTION OF FM 879 AND GIBSON STRAILROAD CROSSING, SITUATED IN1 THE C. GARRETT SURVEY, ABSTRACT No. 383, INT THE EXTRATERRITORIAL. JURISDICTION (ETJ) OF THE CITYOF GARRETT, ROAD ANDI BRIDGE PRECINCT No.2. MOTIONTOAPPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER: STINSON, MOTION CARRIED  MINUTE ORDER: 342.24  (1.6) RATIFYING! STAFF ACTION ON AF PLAT OF WILD PLUM SUBDIVISION. THE: t  61.783-ACRE SITE ISLOCATED: t 4,750 FEETS SOUTH OF1 THE INTERSECTION OF NASH! HOWARD ROAD AND FM5 55, SITUATED IN THE W.S. BUTCHER! SURVEY, ABSTRACT No. 121, WAXAHACHIE, ROAD AND BRIDGE  PRECINCTNO.2.  MOTIONTOAPPROVE: BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER: STINSON, MOTION CARRIED  MINUTE ORDER343.24  (1.7)RATIFYING: STAFF ACTION ONAPLATO OF MATTHEWS ESTATE. THEt  2007-AGRESTESIOCANTIDA: 2,800 FEET NORTHWEST OF THE INTERSECTION OF CAMPBELL ROADA AND  Ellis County Commissioner's Court Minutes. -July 9, 2024    MATTHEWS ROAD, SITUATED INT THE R. WALKER SURVEY, ABSTRACT No. 1153, VENUS, ROADAND  BRIDGE PRECINCT No.3.  MOTIONTOAPPROVE: BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  MINUTE ORDER: 344.24  (1.8) RATIFYING STAFF ACTION ON AP PLAT OF TAYLOR ESTATES LOTS1&2,  BLOCKA A. THE: t 38.333-ACRE SITE IS LOCATED AT THE SOUTHWEST CORNER OF1 THE INTERSECTION OF FM 66 AND FM 916, SITUATED IN1 THE THOMAS F. MCCRARY SURVEY, ABSTRACT No. 1287, INTHE EXTRATERRITORIAL, JURISDICTION (ETJ) OF THE CITy OF MAYPEARL, ROAD ANDI BRIDGE PRECINCT No.3, 2. PROVIDE AN ORIGINAL, EMBOSSED TAX CERTIFICATE DEMONSTRATING, ALL PROPERTYTAXES. ARE PAIDI IN 3. PRIOR1 TO1 THE FILING OF THIS PLAT, FIRE HYDRANTS SHALLI BE INSTALLED ON THE PROPERTY PER THE CURRENT MOTIONTOAPROVE BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  SUBJECT TO THE FOLLOWING CONDITIONS: 1. PROVIDE DRIVEWAY. ACCESS APPROVAL FROM Tx-DOT  FULL. REGULATIONS.  PURCHASING MINUTE ORDER: 345.24  (2.1)APPROVING TO ADVERTISE. AND SOLICIT AF REQUEST FOR BIDSFOR  PAVEMENT REHABILITATION. ANDI RESURFACING SERVICES.  MOTIONTOAPROVE: BY COMMISSIONER BUTLER, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTE ORDER: 346.24  (2.2) APPROVING TO ADVERTISE. AND: SOLICIT Al REQUEST FOR BIDS FOR HOURLY  RATESFOR! BRIDGE ANDI HEADWALL REPAIR.  MOTIONTOAPPROVEBY COMMISSIONER BUTLER, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTEC ORDER347.24  (2.3) APPROVING TO AWARD RFP-2024-002 FULL-SERVICE VENDING  MACHNESERACESTOSPG VENDING SOLUTIONS, LLC, AND TOE ENTER INTOCONTRACT  NEGOTIATIONS.  MOTOATOAMOVEYCOUNT, JUDGE LITTLE, SECONDED BY COMMISSIONER GRAYSON, MOTION CARRIED  MINUTE ORDER 348.24  (2.4)APPROVING TO ENGAGE BERRY DUNNI FOR IMPLEMENTATION OF1 THE  COURT CASE MANAGEMENT (DISTRICT CLERK, COUNTY CLERK, DISTRICT COURTS, COUNTY COURTS, JUSTICEC OFTHE PEACE COURTS, AND CONSTABLES); LANDANDI VITAL RECORDS; AND. JURY  MANAGEMENT SYSTEM.  Ellis County Commissioner's Court Minutes-. July 9,2024    PUBLIC PARTICIPATION: TERRY BOHAN, BERRY DUNN  MOTIONTOAPROVEBY COMMISSIONER GRAYSON, SECONDED! BY COMMISSIONERI PONDER, MOTIONCARRIED  MINUTE ORDER: 349.24  (2.5)AUTHORIZING BERRY DUNNTO WORK WITHLEGAL TO IMPLEMENT THE  CONTRACTV WITH EQUIVANT FOR COURT CASE MANAGEMENT (DISTRICT CLERK, COUNTY CLERK, DISTRICT COURTS, COUNTY COURTS, JUSTICE OF1 THE PEACE COURTS, AND CONSTABLES); LAND AND VITAL RECORDS; AND. JURY MANAGEMENT SYSTEM AWARDED APRIL 30, 2024 (MINUTE ORDER 236.24). AND AUTHORIZING THE USE OF ARPAF FUNDS FOR APORTION OF1 THE COST. THE TOTAL COST WILLI BE $5,755,644.62 (PAID OVER TEN YEARS), WITH $2,751,985.50 TO BE PAID USING ARPA  FUNDS.  MOTIONTOAPROVEBY COUNTY. JUDGE LITTLE, SECONDED BY COMMISSIONER PONDER, MOTIONCARRIED  MINUTE ORDER: 350.24  (2.6) APPROVING TO PURCHASE UPGRADES TO1 THE AUDIO-VISUAL EQUIPMENT  INCLUDING INSTALLATION: SERVICESFOR THE COUNTY COURT ATI LAW #1, COUNTY COURT ATI LAW #2, COUNTY COURT AT LAW #3, AND 443RD DISTRICT COURT WITH INFINITY SOUND, LTD., IN AN AMOUNT OF$329,420.00, USING THE BUYBOARD CONTRACTS # 655-21 AND! #663-22.  MOTIONTO APPROVE BY COMMISSIONER GRAYSON, SECONDEDI BY COMMISSIONER BUTLER, MOTION CARRIED  ADMINISTRATIVE MINUTE ORDER: 351.24  (3.1)APPROVING THE COMPOSITION OF THE 2024 SALARY GRIEVANCE  COMMITTEE TOI INCLUDE SIX (6) ELECTED OFFICIALSA AND THREE (3)PUBLICMEMBERS CHOSEN FROM  THE 2023 GRAND. JURY LIST. - COUNTYCLERK KRYSTAL VALDEZ  MOTIONTOA APPROVE BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER BUTLER, MOTION CARRIED  MINUTE ORDER352.24  (3.2). APPROVING OF1 THE THREE (3) PUBLIC MEMBERS CHOSEN FROM1 THE  GRAND. JURY LIST TO COMPLETE THE SALARY GRIEVANCE COMMITTEE; AND 24 ALTERNATES. =  COUNTYCLERK KRYSTAL VALDEZ  MOTIONTOAPPROVEH BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTION CARRIED NOACTION (3.3)PRESENTATION, AND DISCUSSION OF THE FISCAL YEAR: 2025 PROPOSED BUDGET.-COUNTY  JUDGE TODD LITTLE AND CHIEF OF STAFF RYAN GARRETT  Ellis County Commissioner's Court Minutes-J July 9, 2024    RECESSTO EXECUTIVE SESSION 4:06P.M.  MOTIONTORECESSI BY COMMISSIONER GRAYSON, SECONDED BY COMMISSIONER PONDER, MOTIONCARRIED  EXECUTIVE! SESSION  THE COMMISSIONERS COURT OF ELLIS COUNTY RESERVES THE RIGHT TO ADJOURNI INTO EXECUTIVE SESSION ATANY TIME DURING THE COURSE OF THIS MEETING' TO DISCUSS. ANY OF THE MATTERS LISTED IN THIS AGENDA, IN THE ORDER DEEMED APPROPRIATE, AS AUTHORIZED BY TEXAS GOVERNMENT CODE! 551, OR TOS SEEKT THE ADVICE OFI ITS ATTORNEY, AND/OR OTHERA ATTORNEYS REPRESENTING ELLIS COUNTYON/ ANY MATTER INV WHICH THE DUTY OF1 THE ATTORNEYTOTHE COMMISSIONERS COURT UNDER THE TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCTOF THE STATE BAR OF TEXAS CLEARLY CONFLICTS WITH TEXAS GOVERNMENT CODE CHAPTER! 551 OR AS OTHERWISE 4.1 PURSUANT TO GOVERNMENT CODE $551.071(1), CONSULTATION WITHL LEGAL COUNSEL REGARDING PENDING OR CONTEMPLATEDI LITIGATION CONCERNING TCEQ MATTERS, SPECIFICALLY PENDING TEXAS POLLUTANT DISCHARGE ELIMINATION! SYSTEMS PERMITS (TPDES) ANDI PENDING PETITIONS FOR THE 4.2 PURSUANT TO GOVERNMENT CODE $551.071 (1), CONSULTATION WITH! LEGAL COUNSEL REGARDING PENDING OR CONTEMPLATEDI LITIGATION CONCERNING ALETTER RECEIVEDI FROM ONCOR.  MAYE BEI PERMITTED! UNDER! 551.  CREATION OF MUNICIPAL UTILITY DISTRICTS( (MUDs).  RECONVENED TO REGULAR SESSION 5:10P.M.  MOTIONTORECONVENE BY COMMISSIONER PONDER, SECONDED BY COMMISIONERSTINSON, MOTION CARRIED  ADIOURNMENT  5:10P.M.  MOTION TO ADJOURNI BY COMMISSIONER PONDER, SECONDED BY COMMISSIONER: STINSON, MOTION CARRIED  Ellis County Commissioner's Court Minutes-July 9,2024    THE OFFICIAL MINUTES OF THE ELLIS COUNTY COMMISSIONERS COURT ON JULY 9, 2024. ARE  HEREBYAPPROVED.  2  E  - - LOUISPONDER, COMMISSIONER,PCT3  KYLE BUTLER,C COMMISSIONER,PCT4  Bh  WITNESS MYI HAND AND OFFICIAL SEAL OF OFFICE THIS 23RD DAY OFJ JULY2024.  huOEVuN KEYSTALWALDEZ COUNTACLERK  Ellis County Commissioner's Court Minutes-July 9,2024