June 29, 2024  Ar reconvened meeting of the Russell County Board of Supervisors was held on Saturday, June 29, 2024 at 9:00 AM: att the Russell County Government Center in  Lebanon, Virginia.  CALIOORDERAROLCAI The Clerk called the meeting to order. Roll Call byt the Clerk: Present- Andrew Hensley Taral Dye DavidE Eaton Steve Breeding Rebecca Dye LouA Anny Wallace Nate Kiser Lonzol Lester, Clerk Terry! Kilgore, County Attorney Absent- - Rhonda Lester, Deputy Clerk INVOCATONAPIEDGEOFALIEGIANCE  Invocation performed by Caleb Johnson, followed by thel Pledge of Allegiance to the  Flag.  APPROVALOETHEAGENDA  Motion made by Andrew Hensley, second by David Eaton and duly approved by the Board of Supervisors to amend the agenda to move New Business item 1. Russell County Agriculture Week Proclamation - July 7, 2024 through July 12, 2024 before  Public Hearing: The vote was: Wallace andl Nate Kiser Nay: None Abstain: None Absent: None NEWBUSINESS  Aye: Andrew! Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Lou Ann  1. Motion made by Nate Kiser, second by Lou Ann Wallace to approve the Russell CountyA Agriculture Week Poclamaton-y7.2024 throughJ July12,  2024. The vote was: Nay: None Abstain: None Absent: None  Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye,  Lou Ann' Wallace, and Nate Kiser  Page1of6    PUBLICHEABINGS 1.  Public Hearing for the approval of the Russell County 2024/2025  County-Wide Budget a.) The Chair opened the Public Hearing. b.) Public Comments-  1) Dr. Kim Hooker thanked the board for their support in approvingt the salary raises for Russell Countyteachers.  C.) Presentation- County Administrator, Lonzol Lester  Motion made by David Eaton, second by Lou Ann' Wallace and duly approved by the Board of Supervisors to approve the proposed Russell County 2024/2025 County-  Wide! Budget. Thev vote was: Wallace, andI Natel Kiser Nay: None Abstain: None Absent: None  Aye: Andrew Hensley, Tara Dye, David Eaton, Steve Breeding, Rebecca Dye, Lou Ann  A RESOLUTION TO APPROVE THE BUDGETS, AS AMENDED, AND APPROPRIATE FUNDS FOR THE COUNTY OF RUSSELL AND THE RUSSELL COUNTY SCHOOL DIVISION FOR THE FISCAL YEAR BEGINNING JULY1 1, 2024, AND ENDING. JUNE 30, WHEREAS, the Budget/Finance Committee has submitted to the Russell County Board of Supervisors a proposed annual budget for the County for the fiscal year beginning July 1, 2024, and ending. June 30, 2025, which has been reviewed by the WHEREAS, iti is necessary to adopt said budget and appropriate sufficient funds to WHEREAS, the Board of Supervisors, ine exercising its independent judgment and in concert with the Russell County School Board, has considered the school's annual WHEREAS, after considering the availability of local funds, approval of the Russell County School Board's Fiscal Year 2024/2025 Educational Budget is based upon funding from the federal government in the amount of $5,499,734; from the state government in the amount of $39,088,850; from the local appropriations in the amount of $9,933,963; and other localr revenues int the amount of $348,554; BEITFURTHER RESOLVED that the annuall budget int the sum of $1,978,600 forf fiscal year 2024/2025 be, and is hereby, approved for the operation of food service programs authorized and approved by the Russell County School Board subject to BE ITS STILL FURTHER RESOLVED that the $9,933,963 appropriated above from the General Fund for Education, includes $9,034,434 for the local contribution to the BEI ITSTILLE FURTHERI RESOLVED1 that an annual appropriation! int the sum of $899,529 fori fiscaly year 2024/2025 be, andi is hereby, madet for school debt service; for atotal  2025  Board of Supervisors; and  cover the requirements included therein; and  operating! budget; and  and contingent upont the availability off funds;  Schooll Divisioni for supportoft the school operation! budget;  Page2of6    amount of $9,933,963: appropriatedf fort the Russell County Schooll Division subjectt to NOWTHEREFORE, BE ITI RESOLVEDI byt the Russell County Board of Supervisors this 29th day of June 2024, that the fiscaly year 2024/2025 annual budget of the Russell County School Division for school operations int the amount of $56,849,701 be, and is hereby, approved subject to and contingent upon the availability of funds as BEI ITSTILL FURTHER RESOLVED that the following annual appropriations for fiscal year 2024/2025 be, and are hereby, made in the General Fund for the following  and contingent upont the availability offunds;  indicated int the preamblel hereto;  functions: Eunction General Administration Judicial Administration Public Safety Environmental Control General Services Health and' Welfare Education Parks, Recreation & Cultural Community Development Non-Departmental Debts Service  Amount 2,481,399 3,273,856 7,064,055 2,659,856 1,102,798 1,516,183 10,172,303 583,099 397,520 249,583 414,532 981.443 $_30,896,627  Capital Outlay &Transfers to Other Funds  Total General Fund  BE IT STILL FURTHER RESOLVED that the County Administrator be, and is hereby, authorized to transfer the appropriations in the General Fund Non-Departmental function tot the related categories int the various General Fundf functions. BEITSTILLI FURTHERI RESOLVED1 thatt the annual appropriationinthesumofs350,000 forf fiscaly year 2024/2025 be, andi is hereby, madei int the Coal Road Fund. BEITSTILLFURTHER: RESOLVED1 thatt the annual appropriationinthesumofs203,032 for fiscal year 2024/2025 be, and is hereby, made in the Southwest Virginia ASAP BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $5,414,842forf fiscaly year 2024/2025, andi ish hereby, madei int the Social Services Fund fort thel Russell County Department of Social Services andi ish hereby, approved subject to and contingent upont the availability off funds asi indicatedi int the preamble! hereto. BET ITS STILLI FURTHERI RESOLVED that the annual appropriation oft the Social Services Fundl be, and is hereby, increasedi ifandv whena additional federal and/or statet funds or local contributions become available. The County Administrator shall advise the BE IT STILL FURTHER RESOLVED that the annual appropriation in the sum of $1,400,00001 fort fiscaly year 2024/2025 be, andi is hereby, madei int the Comprehensive Services Act Fund and is hereby, approved subject to and contingent upon the BEI ITS STILLF FURTHER RESOLVED that the County Treasurer, upon receipt ofa a written order from the County Administrator, is authorized to advance funds between the County funds under his custody provided, however, that the total advanced to any fund, plust the amount off funds disbursed: fromi thatfund, does note exceed the annual  Fund.  Boardo of Supervisors inv writing of all such actions.  availability off funds asi indicatedi int the preamble hereto.  appropriation of saidi fund.  Page 30 of6    BE IT STILL FURTHER RESOLVED that, the County Administrator shall be, and is hereby, authorizedi to do all things necessaryto applyf forf federal and state library aid BE IT STILL FURTHER RESOLVED that, the County" Treasurer shall be, and is hereby, authorized to implement a ten percent penalty and ani interest rate at a rate not to exceed the rate of interest established pursuant to $6621 of the Internal Revenue Code of 1954, as amended, or ten percent annually, whichever is greater, for the second and subsequent years of delinquency. No penalty for failure to pay ai tax or installment: shall exceedi tenp percent ofthet tax past due ons suchp property. Ina addition, the County" Treasurer shall charge a servicei fee for credit and debit card payments. BE IT STILL FURTHER RESOLVED that, upon receiving notice of grant or program opportunities offered by varioust federal, state, locala and other outside organizations, the County Administrator or her designee be, and is hereby designated as the agent to execute the necessary grant or program application and other documentation, unless thet terms oft theg grant orp programr require specific actions byt the Board, tos give sucha assurances asr may! be required byt the agreement: subjectt to approval ast tof form by legal review and1 to provide such additional information as may! be required by the awarding organization. Funding awarded shall be subject to appropriation by the BE IT STILLI FURTHER RESOLVED that interest earned on grant and program awards received1 fromf federal, state, local and other outside organizations be, and is hereby, appropriated to the appropriate functional area to be expended in accordance with BEI IT STILL FURTHER RESOLVED those additional funds received for various County programs, including contributions and donations, be, and arel hereby, appropriated BE ITS STILL FURTHER RESOLVED those funds received for the off-duty employment by deputys sheriff's programs be, and! hereby are, appropriated int the General Fundt to BE IT STILL FURTHER RESOLVED that upon receipt of written notification from the State Compensation Board of additional funds for the Constitutional Offiçers (Commonweatth's. Attorney, Sheriff, Clerk of Court, Treasurer and Commissioner of the Revenue) be, anda are! hereby, appropriatedi int the General Fund to! be expendedi in accordance with guidelines as established byt the state government. BE IT STILL FURTHER RESOLVED that the annual contributions that are hereby appropriated: shall be disbursedonar monthly basisv witht the amount disbursedi notto exceed one-twelfth of the total appropriation, unless otherwise agreed upon. Contributions to the Russell County School Division and the Russell County Department of Social Services are exempt from this limitation. In addition, the County Administrator may require written reports on how previous allocation(s) BEI ITS STILL FURTHER RESOLVED that thet funds be, and are hereby, appropriated for fiscaly year 2024/20251 int they varioust fundsi for continuing capital and special projects and grants as of June 30, 2024, not to exceed the Restricted, Committed, and Assigned! Fund Balances asrecordedinthet County'saudited: accountingrecords. The County Administrator shall advise the Board of Supervisors in writing of all such BE IT STILL FURTHER RESOLVED that the County Administrator be, and is hereby, authorized tot transfer funds within appropriation functions. These transfers may be made to allow the disbursement of funds for unanticipated costs incurred in daily County operations and any such transfer may not result in a change in the total  andi ina addition, the annual appropriation for libraryo operations.  Board of Supervisors prior to expenditure.  guidelines as established by thec organizations. for the purpose established by eachp program.  covert the costs oft thep program.  was/were: spent before anyf future disbursements are made.  actions.  appropriated withint the function.  Page4of6    BE IT STILL FURTHER RESOLVED that the County Administrator is hereby the authorized: signer fort the County petty casha account: available to allowf fore emergency BE IT STILL FURTHER RESOLVED that the Board of Supervisors may amend this budget to adjust the aggregate amount to be appropriated during the current fiscal year asp prescribed by815.2-2507 oft the Code of Virginia of1 1950, as amended, for all Russell County Departments, Russell County School Divisions, and Russell County BEI ITSTILLFURTHER RESOLVED that the Board of Supervisors will amend the Fiscal Year 2024/2025 County-wide Budget to reflect same percentile of the State-wide Budget approved by the General Assembly for the Fiscal Year 2024/2025 SteveE Breedinga announced! his departuret fromther metingandrtingusnadme Chair  purchases in daily County operations.  Constitutional Offices.  Appropriations fora a state-wide employee salary increase.  tol Vice Chair, David Eaton. PUBLICCOMMENT  1. JimLyttle, Copper Ridge Rd- invitedi the residents oft the county to participate more in notj just the! high-profile meetings, but the lower profile meetings as well; suggested the county should provide more space and more seating for 2. Tammy Garrett, Lebanon asked the board to strengthen the ordinance to ban all privately owned landfills in the county; suggested it would be in the best interest of the county to sever ties with Terry Kilgore; we need an independent audit oft the county's budget; askedt thel board whent thel by-laws weres goingt to be changed sot that the boardr members could verbally interact witht the citizens att theser meetings; asked all board members tol let her know when they are going to definitively end the landfill issue; advised the board, we arei focused on positive change for the county and we are goingt to make 3. Josh Burgess, Artrip thanked the board members for terminating negotiations ont the Moss III landfill host agreement; asked the board if they were going to introduce something into the county that is going to affect people's health and livelihood, it should be to be announced; advised the boardt that they were here witht them and they would help them. 4. Amy Branson, Castlewood thanked the board members for terminating negotiations ont the Moss IIIL landfill host agreement; asked1 thel boardf for a list of all the for-sale properties, a list of agencies that regulate the county financially, the: 2023f financial statement, andi the original letter ofi intent from the landfill developer; gave ac document "project description" to Tara to give tot ther rest oft the! board, thats states thel landfill wouldr reimburse the countyf for 5. Jared Ring, Castlewood suggested that the county remove the Sunday Alcohol Ban andl levya 5%1 tax on alcohol sales on Sundays ini its place. 6. JJEaton, Nash'si ford-thankedi thel boardi forp passingthe! budget; thet teachers are grateful for the raises, it gets us competitive with other counties; expressed his hope that the county would continue to work ont the tax cuts, 7. Bette Dickenson, Castlewood- -1 thanked the board members for terminating negotiations ont the Moss III landfill host agreement; suggested to the board  their meetings.  that happen.  allp predevelopment expenses.  because all the county citizens could benefiti fromi that.  Page! 5of6    that they have something really special in the Cleveland community that everyone had completely ignored, and everyone really needs to give some  thought and helpt tot thata area. BOABDDISCUSSIONRREMINDERS  1. Andrew Hensley -challenged the board that if we're going to sell this real estate, that we1 think oft the man that worked it out as to how we allocate that money; challenged thel boardi that if we're goingt to set our tax rates, that we doi iti in at budget meeting so that we can have a discussion just like we have heret today; promised the public, Puworkf fromt today untilr nexty year to getyou 2. Nate Kiser -recognized JJ Eaton who sits on1 the school board. - he pushed and worked with our budget committee. They made cuts, wer mades sacrifices, and we made it happen. I couldn't be happier to say that now in Russell County, we have a competitive wage for our teachers; we have businesses comingi ina ando developments that are going ont that are reallys goingt to help our county with revenue; as we getr moreb businesses, grow) jobsi inF Russell County, and getp peoplet tor movei to Russell County, we can keep our taxes low. 3. Taral Dye -1 the Cleveland Farmer's Market was awesome; the people around here have workedr really hard for whatt they have and to be taxedt to death on it,V we can'tletthat happen; we dol haveb businesses coming! heret that can help us offset some of our taxes; we need to expand our small and medium 4. David Eaton- thanked everyone for coming out; we wanti to see a lot of good  at tax cut.  businesses here. things for our citizens. 5. Rebecca Dye- None  6. Lou Ann Wallace to approach Mr. Ring's comments about the sale of alcohol, a couple of years ago we did attempt to get that on a referendum..that. did not happen;! don't know how this has to happen, but  I'my withy you ont that; itis at taxt that we could use. 7. Steve Breeding-None (Early Departure)  8. Lonzol Lester- -wel havea and ordinance ont the! bookst that has no Sunday alcohol sales; as of Tuesday we released to the Russell County Commonwealth Attorney, the Attorney General's Office, the Freedom of Information Council and the Virginia Economic Development Partnership to ensure what we did duringt this process was completely either private or publicv withint the lawa and it was within the process and regulations; it's very transparent, there's no morespeculation.tns: isk backed up! bythes source documents, the contracts, the attorney's notes, everything on this project from day one, and the first email that occurred tot the last email put inp place; as thel FOIA officerl Thavet to notify the board oft ther release; duet top private issues, ast the FOIAC officer, will bet transferringthose duties tot the county attorney; duet toa a private lawsuit, it would be a conflict ofi interesti ifl weret top proceed ast the FOIA officer.  ADIOUENMENT  Vice Chair, David Eaton declared1 the meeting adjourned.  Clerkoft thel Board  Chairperson Page 6of6