MINUTES  PURCELLVILLE TOWN COUNCIL MEETING WORK SESSION  TUESDAY,JUNE 25, 2024, 6:001 PM TOWN HALL COUNCIL CHAMBERS  COUNCIL MEMBERS PRESENT: Mayor Stanley Milan, Vice Mayor Erin Rayner, Council members Mary Jane Williams, Carol Luke, Kevin Wright, Christopher Bertaut, Caleb Stought STAFF PRESENT: Town Manager Rick Bremseth, Town Attorney John Cafferky, Director of Human Resources LaDonna Snellbaker (Attended Closed Session), Capital Projects Coordinator  Jessica Keller, Town Clerk Kimberly Bandy  CALLTOORDER:  Mayor Milan called the meeting to order at 6:00 PM. The Pledge of Allegiance followed.  AGENDA AMENDMENTSIAPPROVAL  Vice Mayor Rayner made the motion to adopt the. June 25, 2024 Town Council agenda as (Carried: 7-0, Rayner: Aye, Bertaut:. Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright: Aye,  presented. Milan: Aye) CONSENT AGENDA a.  Approval of Meeting Minutes - June 11, 2024  Council member Williams made the motion that the Purcellville Town Council approve the Consent agenda item 5a. as presented in the. June 25, 2024 Town Council Meeting Work Session (Carried: 6-0-1Abstain, Rayner: Aye, Bertaut: Aye, Stought: Abstain, Luke: Aye, Williams:Aye;  agenda packet.  Wright: Aye, Milan: Aye) RECOGNITIONS  a. Retirement ofTerry Andrews, Water Operator b. Retirement of Mitch Krippner, Maintenance Technician  Council recognized Terry Andrews for his 20 years of service to the Town ofPurcellville. Council recognized Mitch Krippner for his 20 years of service to the Town of] Purcellville.  CITIZEN/BUSINESS COMMENTS:  Casey Chapman, 125 Hirst Road/CaseCo LLC, shared comments on Ken Nichols passing and  offered comments on thel Mayfair cul-de-sac item.    Town Councill Meeting Work Session  June 25,2024 Page 2of5  MAYOR AND COUNCIL COMMENTS:  Council member Williams thanked Casey Chapman for his comments and congratulated the staff members on their retirement. She noted the upcoming events ofthe July 4th parade and the. July Council member Stought congratulated staff members on their retirement and sent his condolences to the Nichols family. He recognized Sgt. Camp's above and' beyond call to duty to af family in need and also Officer Simmons example of good community policing shown to a group in our community. Council member Stought shared concern for the rushed process oft the Planning Commission to complete the final steps oft the Zoning Ordinance rewrite without regards to Citizen public comments and staff's time. The process should be conducted. as Council member Luke showed concern for the size and strength oft the position oft the Economic Development Advisory Committee group and requested recording their meetings. Council member Bertaut extended condolences to the! Nichols family and invited citizens to the Independence Day parade. He made comments to the item of the Planning Commission Agenda Policy and the process oft the Zoning Ordinance rewrite ofbeing an editorial review and being published to the town website prior to public hearing. He shared that the Zoning Ordinance is the number one Planning Commission priority to get the zoning code in-line with the Comp Plan and noted the Downtown Redevelopment is not aj priority ini the Comp Plan. The Planning Commission decides onj priorities by looking at Comp Plan, direction ofTown Council, or joint meeting with the Town Council which has not yet happened. He suggested an agenda development process for Planning Commission which includes al list of future agenda items that Council member Wright echoed several comments made and he reiterated the speed in which Planning Commission is choosing to process the Zoning Ordinance without concern oftiming for public input especially being summer and he would like the timetable to be changed and Vice Mayor Rayner congratulated staff retirees and shared condolences to the Nichols family. She showed disappointment for the recent speed oft the Planning Commission process for the Zoning Ordinance and the disregard of professional advice oft the Zoning Administrator's suggestions on the approach to the Zoning Ordinance. She shared being disappointed in the Planning Commission display ofl lack oft transparent and good governance. Mayor Milan echoed on condolences for the Nichols family. Mayor commented on which the Planning Commission taking high speed steps ini the completion oft the Zoning Ordinance rewrite. He shared comments on the Great Race participants traveling through Purcellville and the news coverage. Mayor Milan recognized the' Town Finance department, for the 16th consecutive time, being awarded the Certificate of Achievement for Excellence on Financial Reporting by Government Finance Officers Association for the town's FY23. Annual Financial Report. This achievement being the highest form ofrecognition in the area of government  20th Wine and Food Festival.  transparent and fair toi the citizens.  Town Council do the same.  extended.    Town Council Meeting' Work Session  June 25, 2024 Page3ofs  reporting. Mayor continued with comment to ai recent Council member's comment questioning the veracity oft the recent Purcellville Posts included in the town utility bills with information  derived from our consistently awarded Finance department.  ACTIONI ITEMS a. Council comments.  Planning Commission Agenda Process  Mayor Milan introduced the item being similar to the process of the Town Council with no Council member Williams made the motion that the Purcellville Town Council approve the Planning Commission Agenda Development Process as presented ini the. June 25, 2024 agenda (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  packet.  Aye, Milan: Aye) b.  Reappointments to the Train Station Advisory Board  Mayor Milan introduced and reviewed this item.  Vice Mayor Rayner made thei motion that the Purcellville Town Council reappoint the following existing members to the Train Station Advisory Board for a one-year term from July 1, 2024  through June 30, 2025 or until another appointment has been made.  Grant Wetmore, Chair from the Economic Development Advisory Committee  Kacey Young, Purcellville Historic Society  Tina Cote, Citizen  (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  Aye, Milan: Aye) DISCUSSION:  a. Update on Mayfair Cul-de-sac  Jessica Keller, Capital Projects Coordinator, gave the report. Council members held a discussion ont the null and void oft this easement expiration by its' own terms and returning property to original owner with. John Cafferky, Town Attorney. Loudoun County Public School agreed to this removal and staff continues on completion ofa a design and the use of the implemented Council member Bertaut asked a question regarding the timeline oft this project with staff answering in the next few weeks for a cost estimate savings ofi installing the storm pipe by assigned existing contractor working in the area. He also questioned why thisi information was shared on June 24 in the reposting oft the agenda packet and the President oft the HOA not being aware ahead oftime. Diana Hays, Assistant Town Manager, confirmed that town staffnotified  proffer to do the work.  the Mayfair HOA Board as of. June 13, 2024.    Town Councill Meeting Work Session  June 25, 2024 Page 4of5  Council member Williams made the motion that the Council approve the removal oft the temporary cul-de-sac at the western terminus of Mayfair Crown Drive as set forth herein. (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought:. Aye, Luke: Aye, Williams: Aye; Wright:Aye,  Milan: Aye)  b. Update on 32nd and Main Street Intersection Improvement Design Jessica Keller, Capital Projects Coordinator, gave a briefhistory of this] project related to the staffr report int the agenda packet. Mark Phillips, Kimley Horn, gave a presentation on the suggested adjustments to the project. Council discussed the project. Council member Wright made ai motion that the Purcellville Town Council direct stafft to proceed with the Concept 1C minus the left-hand westbound turn lane on Main Street to 32nd Street as presented at the April 9th public hearing on 32nd and Main Street Intersection Improvements incorporating the right hand turn off of32nd onto. Main Street. Council member Stought asked ift this change would have an impact on process with VDOT. Staffanswered that this would be an easy update to the scope and no cause for delay with no (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  hard change and will not add hours to staff and risk funding.  Aye, Milan: Aye) CLOSED SESSION  MOTIONTO CONVENE. A CLOSED SESSION  As authorized under $2.2-3711(A)C) of1 the Code of Virginia, Council member Stought moved that the Purcellville Town Council convene in a closed meeting to discuss and consider prospective candidates for employment, specifically the appointment to the office of Chiefof He further moved as authorized under $2.2-3711(A)7) of the Code ofVirginia that Council convene in a closed meeting for consultation with legal counsel pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture oft the public body. The subject matter oft the closed session is litigation  Police.  involving a former employee.  The following are requested to attend the closed session:  1) All Town Council members 2) Rick Bremseth, Town Manager  3) LaDonna Snellbaker, Director of Human Resources  Council member Stought moved as authorized under $ 2.2-3711(A)(3) of the Code of Virginia that Town Council convene in a closed meeting to discuss the acquisition ofr real property fora public purpose, where discussion in an open meeting would adversely affect thel bargaining position or negotiating strategy of the public body. The subject matter is the potential acquisition ofproperty interests located at 625 W. Main Street known as Fairfax Collision Properties LLC    Town Council Meeting Work Session  June 25,2024 Page5of5  for the purpose of obtaining an easement for construction oft the West End Pump Station and He further moved as authorized under $2.2-3711(A)7) ofthe Code of Virginia that Council convene in a closed session for consultation with legal counsel pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture oft the public body. Specifically, the Town Council will receive an update concerning the status oft the litigation regarding zoning determination 20-01filed by KMG  Gravity Sewer Relocation. And;  Hauling, Inc.  The following are requested to attend the closed session:  1) All Town Council members 2) Rick Bremseth, Town Manager 3) John Cafferky, Town. Attorney  (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  Aye, Milan: Aye)  MOTION TO CERTIFY CLOSED SESSION:  In accordance with Section S 2.2-3712 of the Code of Virginia, Council member Stought moved that Town Council certify to the best ofeachi member'sknowledge, ()only public business matters lawfully exempted from open meeting requirements under Virginia Freedom of] Information Act; and (ii) only such public business matters as were identified in the motion by which the closed meeting was convened were heard, discussed or considered in the meeting by the public body. (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  Aye, Milan: Aye)  Confirmation of the. Appointment for ChiefofPolice  Council member Stought moved that the Purcellville Town Council confirm the' Town Manager's appointment of Barry Dufek to the position of the Purcellville Chief ofPolice as outlined under (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  section 42-71 oft the Town Code. Aye, Milan: Aye) ADJOURNMENT: and all were in favour.  With no further business, Council member XXX made a motion to adjourn the meeting at8:02PM  Alwohak Stanley J.N Milan Sr., Mayof  6UN  Kimberly Bandy, Town Clerk