MINUTES  PURCELLVILLE TOWN COUNCIL MEETING TUESDAYJULY 9, 2024, 6:00 PM TOWN: HALL COUNCIL CHAMBERS  COUNCIL MEMBERS PRESENT: Mayor Stanley Milan, Vice Mayor Erin Rayner (Remote due to, personal matter), Council members Kevin Wright, Carol Luke, Christopher Bertaut, Mary STAFF PRESENT: Town Manager Rick Bremseth, Town Attorney John Cafferky, Assistant Town Manager. Diana Hays, Police Department ChiefBarry Dufek, Director of Administration Hooper McCann, Director of] Engineering and Capital Projects Andrea Broshkevitch, Assistant Director of] Finance Connie LeMarr, Division Manager Parks and Recreation Amie Ware, Planning Manager BoydLawrence, Planner Jordan Andrews, Town Clerk Kimberly Bandy Mayor Milan called the meeting to order at 6:00 PM. The Pledge of Allegiance followed. A  Jane Williams, Caleb Stought  CALLTO ORDER:  moment ofs silence was held in honour ofMr. Kenneth Nichols. ADOPTION OF MEETING AGENDA/AMENDMENTS: Purcellville Planning Commission to Discussion 10d.  An amendment was made to move. Action item 9b. Clarification ofTerms of Membership on the Council member Williams made the motion to adopt the. July 9, 2024Town Council Meeting (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright:  agenda as amended. Aye, Milan: Aye) CONSENT AGENDA: a.  Approval ofI Meeting Minutes- - June2 25,2024  b. Reappointment of a Member to the Board of Architectural Review (Jim  Gloeckner)  Council member Williams moved that the Purcellville Town Council approve the Consent agenda item 5a.and 5b. as presented ini the. July 9, 2024 Town Council Meeting agenda packet. (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought:. Aye, Luke: Aye, Williams: Aye; Wright: Aye,  Milan: Aye) RECOGNITION:  a. Retirement of Deputy Chief Dave Dailey Purcellville and a 35-year law enforcement career.  Town Council recognized Deputy ChiefDailey: for his 5 years of service to the Town of    Town Council Meeting July 9,2024 Page2of4  CITIZEN COMMENTS: Commerce Center and is not ini favour.  Christine Green, 229 Upper Heyford Place, shared comments on the discussion item Valley Casey Chapman, CaseCo LLC. 125 Hirst Road, shared comments on witnessing the growth of the town over the last 30 years and hopes Council takes in all information collectively regarding  annexation.  MAYOR AND COUNCIL COMMENTS:  Council member Williams shared gratitude to Deputy Chief] Daily for stepping in for retired ChiefMcAlister and congratulations to ChiefE Barry Dufek. She shared the success ofthe July 4th parade and shared upcoming events such as Crafts with a Cop, School Supply donations, and the Wine and Food Festival. Council member Williams reiterated that the annexation item on the Council member Stought shared a congratulations to Deputy Chief] Dave Dailey on his retirement and congratulations to Chief] Barry Dufek on his new position as Chief. He thanked staff for a wonderful July 4th parade that drew many participants and made note of the upcoming July 20 Wine and Food Festival. Council member Stought remains concerned with the Planning Commission's current process oft the Zoning Ordinance disregarding staff'si input. Council member Luke enjoyed the. July 4th parade and thanked Casey Chapman for his comments on development in the town and shared concern for the traffic ini town. Council member Bertaut shared the town will miss Deputy Chief Dailey and congratulated Chief Barry Dufek. He shared that the Planning Commission will hold one public hearing with opportunity for citizen comments and Town Council will hold public hearings on the Zoning Ordinance after this with citizen comments. He shared that the PDH zoning is not going away. Council member Bertaut expressed concern for the number of participants and rate of speed and Council member Wright shared congratulations tot thel Deputy Chiefand new Chief. He also congratulated staff on the execution oft the. July 4th parade and suggested shortening the parade routes. He shared concern about getting in front of drought conditions to encourage conserving Vicel Mayor Rayner shared the success oft the July 4th parade and how the heat limited some in participating in the parade. She welcomed ChiefBarry Dufek inl his newi role and looks forward to working with him. She commented that EDAC: is an advisory board and not looking into extending 0 Street. Vice Mayor reiterated her concern on the Planning Commission process of the rewrite ofthe Zoning Ordinance with the rush to meet terms ending and she isi not in favour  agenda is a discussion.  missed seeing participants inj patriotic apparel.  water.  ofaj piece of legislation that does not have staff approval.    Town Council Meeting July 9,2024 Page3of4  Mayor Milan echoed most comments on the success oft the. July 4th parade and commented on high temperatures that limited the animal participation and did not agree with the speed mentioned. Mayor showed concern for the misinformation being published and with no factual bearing. He shared decisions are not made in a vacuum and there is] public discussion ofi items. Council is to work as a group: for the betterment oft the community and there is ai need fora  regional traffic study. ACTION ITEMS  a. Adopting the Meeting Schedule of' Town Council Diana Hay, Assistant Town Manager, gave the report.  Council member Williams moved that' Town Council adopt Resolution 24-07-01 prescribing for fiscal year 2024: the date, time and place of regular meetings of the' Town Council; the work session format oft the second regular meeting each month; cancellation of regular meetings that fall on a legal holiday; the continuation ofr regular meetings for hazardous conditions; and notice requirements for adjourned meetings. She further moved that Town Council cancel its regular meeting scheduled for Tuesday, November 26, 2024 due to the Thanksgiving holiday. (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright: Aye,  Milan: Aye)  b. Bylaws of the Economic Development Advisory Committee  Boyd Lawrence, Planning Manager, gave the report.  Mayor Milan shared while traveling to Virginia Beach at a welcome center he came across as small pamphlet on Loudoun County and hoped to have it changed toi include more information. Council member Williams moved that Town Council approve the Bylaws ofthe Economic (Carried: 7-0, Rayner: Aye, Bertaut: Aye, Stought: Aye, Luke: Aye, Williams: Aye; Wright: Aye,  Development Advisory Committee as presented.  Milan: Aye) DISCUSSION  a. Update on Valley Commerce Center. Annexation Application (ANX-24-01) Jordan Andrews, Planner, gave the report and reviewed much of what was included in the submitted staff report. Council showed concern for what would be planned for the property and its' water use and consumption. There was a question on the applicant's County submission and its' status as "pending no resubmission" which is related to what would be decided by Purcellville Town Council. The applicant was in attendance and was represented by Mike Romeo, AICP, Senior Land Use Planner, Walsh Colucci Lubeley & Walsh, PC. The County was represented by Rachael Iwanczuk, AICP, Senior Planner, Department of Planning and Zoning.    Town Council) Meeting July 9,2024 Page4of4  b. 2024 Purcellville Wine and Food Festival Update  Amie Ware, Division Manager of] Parks and Recreation, gave the report and reviewed what would be included for the. July 20th Wine and Food Festival and referred to a news release. Council member Wright had a concern for traffic parking along 20th Street andi resolving this one-way path for future events. ChiefDufek would report back on this issue and parking  enforcement.  . Future Town Council Meetings and Agenda Topics  Diana Hay, Assistant Town Manager, gave the report. Council requested this item be on every d. Clarification on Terms of Membership on the Purcellville Planning Commission Diana Hay, Assistant Town Manager, gave the report and shared this is to avoid the gap in terms ending 08.31.24 from the May 28th: motions pertaining tot this item. Council member Bertaut and John Cafferky, Town Attorney, had a discussion to clarify Virginia code and Town code. Mr. Cafferky confirmed the Town Council does have the authority to set the terms ofthel Planning Commissioners. This proposed amendment is to clarify the two motions made at thel May 2gth meeting and their inconsistencies. Council member Wright reviewed the intent ofthis motion Council member Stought moved that Town Council amend the By-Laws oft the Planning Commission such that the terms of current members shall expire in accordance with the original schedule, and effective October 1, 2024 all subsequent terms begin on October 1 and expire on (Carried: 6-1, Rayner: Aye, Bertaut: Nay, Stought: Aye, Luke: Aye, Williams: Aye; Wright: Aye,  agenda.  with more clarification from Mr. Cafferky and Ms. Hays.  September 30: four years later.  Milan: Aye) ADJOURNMENT: 8:21PM.  With no further business, Council member Wright made ai motion to adjourn the meeting at  Salnl Mlem StanleyJ.Mil4 Sr., Mayof  Kimberly  Matuug    Mqyor Stanley). Milan, Sr. Council Christopher Bertaut Caroll Luke Erin Rayner Caleb).Stought Mary) Jane Williams Kevin B. Wright  Town Manager Rick Bremseth Assistant Townl Manager Dianal Hays 221S.1 Nursery Avenue Purcellville,' VA 20132 Phone: (540)33B-7421 wwwpureelvllevagoy  Town  furcelMille  Virginia  TOWN OF PURCELLVILLE LOUDOUN COUNTY, VIRGINIA  IN  RESOLUTION NO. 24-07-01  PRESENTED: JULY 09,2024 ADOPTED: JULY09.2024  A RESOLUTION: PRESCRIBING FOR FISCAL YEAR: 2025: THE DATE, TIME, AND  PLACE OF REGULAR MEETINGS OF THE TOWN COUNCIL; THE WORK SESSION FORMAT OF THE SECOND REGULAR MIEEING EACH MONTH; CANCELLATION OF REGULAR MEETINGS THAT FALL ON A LEGAL HOLIDAY; THE CONTINUATION OF REGULAR MEETINGS FOR HAZARDOUS CONDITIONS; AND NOTICE REQUIREMENIS FOR  ADJOURNED MEETINGS  BE IT RESOLVED that the regular meeting of the Town Council shall be held on the second and fourth Tuesday of each month at 6:00 PM at Town Hall located at 221 S. Nursery Avenue, in Purcellville, VA, in the Council Chambers of Town Hall, unless said date, time, or placei is canceled or otherwise scheduled in accordance with $ 2.2-3707 oft the Code of Virginia;  and  BE IT FURTHER RESOLVED that all Council meetings shall end no later than 9:30 PM unless any meeting is otherwise extended by majority ofc Council members present and voting recognizing that completion of an agenda item commencing prior to the designated ending time  may not be finished unless voted on to extend an additional 30 minutes; and  BE IT FURTHER RESOLVED that the second regular meeting each month shall take the form of a work session, limited to in-depth discussions of one or two items. If necessary, public hearings and action items may be taken up by the Town Council at a work session, but  should be avoided; and    ARESOLUTION: PRESCRIBINGI FORI FISCALYEAR 2025: THEI DATE, TIME, ANDI PLACE OFI REGULAR  MEETINGS OF THE TOWN COUNCIL; THE WORK SESSION FORMATOF THE SECOND REGULAR. MEETING: EACHI MONTH; CANCELLATION OFI REGULARI MEETINGS THATFALL ON AJ LEGAL HOLIDAY; THE CONTINUATION OFI REGULAR. MIEETINGS FORI HAZARDOUS CONDITIONS; ANDI NOTICEI REQUIREMENTS FOR ADJOURNED  MEETINGS  BEITI FURTHER RESOLVED that the Town Council and' Town Council's committees, commissions, and' boards shall recess for the month of August, 2024, and the' Town Council shall  cancel its meeting scheduled for Tuesday, December 24, 2024; and  BEI ITI FURTHER RESOLVED that should a day established by the Town Council as a regular meeting day fall on any legal holiday, the meeting shall be canceled by virtue of this  adopted Resolution, without further action by Town Council; and  BEI IT FURTHIER RESOLVED that ift the Mayor, or Vice-Mayor: ift the Mayor is unable to act, finds that weather or other conditions are such that it is hazardous for members to attend a regular meeting, thel Mayor, or Vice-Mayor ifthel Mayori is unable to act, shall declare such finding to all members ofTown Council and the public as promptly as possible, and the regular meeting agenda items shall automatically be continued to the next regular meeting of Town Council. All hearings and other matters previously advertised shall be conducted at the continued meeting  without further advertisement; and  BE IT RURTHIER RESOLVED that regular meetings of the Town Council may be continued from day to day or from time to time or from place to place, not beyond the time fixed fori thei nexti regular meeting, until thel business before the governing bodyi is completed. Notice of any regular meeting continued under this section shall be reasonable under the circumstances and shall be given to the public contemporaneously with the notice provided to the members of the  public body conducting thei meeting; and  BEI IT FURTHER: RESOLVED that all prior rules governing the date, time, andj place of  regular meetings oft the' Town Council are hereby replaced.  Cross References  Code ofVa. $ 15.2-1416. Regular meetings. Code ofVa. $2.2-3707.D. Notice ofmeetings. PASSED THIS 9THI DAY OF. JULY,2024.  Awwaal StanleyJ. Milan, Sr., Mayor Town of Purcellville  ATTEST:  KmBure Kimberly Bandy, Clerk ofCouncil