MEETING MINUTES TOWN OF PURCELLVILLE PLANNING COMMISSION THURSDAY, MARCH21,2024, 6:30P PM TOWNHALL COUNCIL CHAMBERS  Video Link: htps/purellvilevagmnieusconmlplayerelipl6/iew.d-l&redirect-true  COMMISSIONERS PRESENT: Nan Forbes, Chair Ed Neham, Vice Chair Chris Bertaut, Town Council Liaison Troy Brown, Commissioner Brian Green, Commissioner Nedim Ogelman, Commissioner Ron Rise Sr., Commissioner COMMISSIONERS ABSENT:  None  STAFF PRESENT: Summer Wilkes, Zoning Administrator; Jordan Andrews, Planner  CALLTO ORDER:  Chair Forbes called the meeting to order at 6:30pm. The Pledge of Allegiance followed. Pursuant to Code of Virginia 2.2-3708.3 and' Town of] Purcellville Resolution 21-06-06, Mr. Neham has requested toj participate in this meeting by electronic communication from a1 remote location that is not open to the public. Due to ai medical condition, Mr. Neham will be participating in this meeting remotely from his home. As required by law, aj physical quorum of the Planning Commission is present ini the Council Chambers, and Town Staffhave arranged for the voice ofl Mr. Neham to be heard by allj persons in the Council Chambers. Mr. Neham made the request within the timeframe required by policy and the Town Attorney has determined that his request meets the requirements for remote participation. The Planning Commission will record ini its minutes the reason for Mr. Neham' 's remote participation and the location from  COMMISSIONER DISCLOSURES:  which he participated. APPROVAL OF MINUTES:  Council Liaison Bertaut made the motion to approve the meeting minutes from February 15th and March 7th as written. Commissioner Green seconded, and the motion carried unanimously. Planner Andrews provided the Commission with updates on current plans within the Town. He answered questions regarding the ANX-24-01 application and the proposed sign at the corner of  PLANNING STAFF REPORT:  Main and Maple.  1Page    DISCUSSIONI ITEMS:  Outstanding Legal Questions  Town Attorney Representative, Gifford Hampshire, addressed some of the outstanding legal questions raised by the Planning Commission. The list of questions can be found in the agenda Hampshire explained to the Commission that the Zoning Administrator is responsible for determining a minor VS major modification to an approved site plan. He stated that there aren't potential liabilities for the Town regarding the extinguishment ofCatoctin Meadows Lot' 74, and draft section 13.4 Nonconforming Lots adequately addresses the Planning Commission's The Town Attorney ist toi review the proposed Planning Commission Bylaws revisions. Commission's Role Following a Council Annexation Decision  packet.  concern over reconciling the 25 feet wide lots.  Vice Chair Neham created a chart summarizing the process of an annexation ofl land into the Town and highlighted the role that the Planning Commission has ini the process. The chart is  attached.  Zoning Ordinance Review  Zoning Administrator Wilkes provided the Commission with al brief update to the checklist for compliance ofthe Zoning Ordinance with the State Code. The checklist can be found in the Planner Andrews introduced a memo pertaining to the permitted regulations of agricultural districts and operations and the requirements oft these regulations outlined int the State Code. The Zoning Administrator Wilkes introduced ai memo proposing changes to the Family Day Homes section ini the Zoning Ordinance to be more compliant with the State Code. The Commission is tor review the regulations and vote on the proposed changes at the next meeting.  agenda packet.  memo can be found in the agenda packet.  COUNCIL REPRESENTATIVE REPORT:  Council Liaison Bertaut explained to the Commission that he delivered the January and February Planning Commission monthly reports to the Town Council. The Chair and Vice Chair can submit the monthly report to the Council Liaison by March 26th fori its inclusion ini the April gth  Town Council meeting.  PLANNING COMMISSIONER COMMENTS:  Commissioner Green thanked staff for their hard work and support. He asked for clarification on Vice Chair Neham praised Zoning Administrator Wilkes' State Code checklist and draft  the role of the Planning Commission in Capital Improvement Projects.  language inserts for the Zoning Ordinance.  2Page    ADJOURNMENT:  With no further business, Commissioner Green motioned to adjourn at 9:32pm.  Forbes, Chair  RAE  Korohulola  Kendall Wisniewski, Planning Operations Coordinator  3IPage    SUMMARY OF THE TOWN OF PURCELLVILLE PROCESS FORANNEXATION attached tot the annexation by toi the annexation by eitherthe upon the proposed annexation agreement willr most likely take agreement will most likely take annexation is necessary, then  Ifti there are no conditions  Ift there are conditions attached Ift thej jurisdictions cannot agree  the Town or County, thent the Town or County, then the  and the Town believes the the Town can pursue a: Traditional Annexation bounds Commission on Local Government TA-3 Town notifies Loudoun County TA-4 Town may be required to submit a list of persons Government holds a public hearing Government investigates and analyzes TA-7 Town adopts an Annexation Ordinance TA-8 Town serves the Annexation Ordinance on the County TA-9 Town petitions the circuit court TA-10 Qualified voters oft the Town and of thet territory proposed to be annexed may become parties to the proceeding by petitioning the Special Court TA-11 The Special Court conducts an evidentiary hearing TA-12 Special Court Rules Upon the Petition TA-13 Subsequent Rezoning TA-14 Comprehensive Plan Amendment  the form of a:  the form ofa a:  Boundary Line Adjustment Agreement Line Adjustment Agreement ANDa Water/Sewer Agreement BLA-2 Public Hearing and Sewer Agreement BLA-4 Council Votes on the Boundary Line BLA-5 Process Duration BLA-6 Circuit Court BLA-7 Subsequent Rezoning BLA-8 Comprehensive Plan Amendment  Voluntary Settlement of Annexation Agreement Settlement of AND al Water/Sewer Agreement Government VSA-3 Revisions and Public Hearing and Sewer Agreement VSA-5 Council Votes on the Annexation. Agreement VSA-6 Process Duration VSA-7 Special Court VSA-8 Subsequent Rezoning VSA-9 Comprehensive Plan Amendment  BLA-1 Staff Drafts al Boundary VSA-1 Staff Drafts a Voluntary TA-1 Town creates a metes and  Annexation. Agreement TA-2 Town notifies the  BLA-3 Council Votes on Water VSA-2 Commission on Local  Adjustment Agreement. VSA-4 Council Votes on Water TA-5 The Commission on Local  Voluntary Settlement of TA-6 The Commission on Local  Comprehensive Plan Amendment. After property is brought into the Town's jurisdictional limits, the Town Council may elect to amend the Comprehensive Plani to assign a planned land use designation to the newly-incorporated property, and will refer such amendment to the Planning Commission for public hearing and recommendation, all pursuant to' Va. Code S 15.2-2229, as amended.    Town of Purcellville Process for Annexation: Post-Annexation Comprehensive Plan Amendment  Propertyi is brought into the Town'sj jurisdictional limits  TC:A Assign a planned land use designation  $15.2-2229. Amendments. . Ifthe governing body desires an amendment, it may prepare: such amendment and refer it to the local planning commission for public hearing or direct thel local planning commission to prepare an amendment and submit it to publicl hearing within 60 days or such longer timeframe as may be specified after written request by the governing body. :. Ift thel local planning commission fails to make a recommendation on the amendment within the aforesaid timeframe, the governing body may conduct a public hearing, which shall be advertised as required by S 15.2-2204.  TC: Comp plan amendment needed?  TC: Refer tol Planning Commission  PC: Public hearings per Va. Code 51 15.2-2229  PC: Recommendation to Town Council per Va. Code S 15.2-2229  TC: Approval?