MINUTES TOWN COUNCIL TOWN OF SHENANDOAH July 09, 2024  CALLTO ORDER: The Shenandoah Town Council held its regular meeting on Tuesday, July  09, 2024 at' 7:00 p.m., with Mayor Clinton O. Lucas, Jr. presiding. The meeting began with the Pledge ofAllegiance  ATTENDANCE:  Council Members present were: Mayor Clinton O. Lucas, Jr.; Vice Mayor William Kite; Council Members Denise Cave; Lynn Fox; I. Michael Lowe; Richard Pierce; and Christopher  Reisinger.  Council Members absent were: None.  Other' Town Officials present were: Charles Jenkins, Town Manager; Lt. Brandon Morris, Citizen's s present were: Robert Zirkle, Sue Zirkle, Brittaney Sutherland, Brenda Haggett, and  Police Officer and Angie Schrimscher, Town Clerk.  Brenda Lam.  Media Representatives: None AWARD PRESENTATION None during this period. RECEIVING OF VISITORS None during this period  June 25,2024 REGULAR MEETING MINUTES  An motion was made by Councilman Fox, seconded by Councilwoman Cave, to approve the  Regular Meeting Minutes held on June 25, 2024, as presented.  Members Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger  NAY: None    2  Regular Meeting Town Council Minutes  July 09,2024  ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor of motion APPROVALOFI BILLS  ABSENT: None  A motion was made by Vice Mayor Kite, seconded by Councilman Lowe, to approve the bills, dated July 09, 2024, in the Combined Accounts Disbursements Warrants #42157-# #42213 in  the amount of $225,120.06, as presented. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor of motion TREASURER'S REPORT  NAY: None  ABSENT: None  A motion was made by Councilman Fox, seconded by Councilman Reisinger, to approve the July 09,2024 Treasurer's Report, submitted by" Treasurer Christ! Huddle, in the amount of  $2,315,890.33, as presented. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor ofmotion  NAY: None  ABSENT: None    3  Regular Meeting Town Council Minutes  July 09,2024  CORRESPONDENCE  #1- Received the June 2024 Shenandoah Police Department Activity Log for review. #2- Received the June 2024 Shenandoah Police Department Vehicle Gas Log for review. #3- Town Manager stated that Police cell phones emergency calls regular lines ift they are cut off the Police line will be left on. This is a phone package we need for emergencies. #4- Town of Shenandoah Museum and Welcome Center Curator, Lora Jenkins reported 166 visitors to the Museum and Welcome Center in June. This includes the 42 who came tol hear #5- Received a memo The Town of Shenandoah Museum and Welcome Center was a finalist in #6- Received a memo to vote on possible approval of the Public Hearing Minutes from May 7, An motion was made by Councilman Lowe, seconded by Councilman Fox, to approve the Public  Train Songs by Bill Harouff on June 1, 2024. the Daily News Record's Best of the Valley 2024.  2024.  Hearing Minutes from May 7, 2024, as presented.  Members Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger ABSTAIN: Mayor Clinton O. Lucas, Jr. VOTE: Unanimous in favor of motion  NAY: None  ABSENT: None  #7-Received a Commercial Lease Agreement, made effective as ofJuly 1,2024, by and between Town of Shenandoah ("Lessor") and The Town of Shenandoah GYM ("Lessee") for base rent An motion wasi made by Councilman Fox, seconded by Councilman Pierce, to approve the  $650.00 per month on 426 First Street Shenandoah, VA22849. extended 36 months rental at the Town of Shenandoah GYM.  Members Vote was as follows: YEA: Vice Mayor Kite  NAY: None    4  Regular Meeting Town Council Minutes  July 09, 2024  Councilwoman Cave Councilman Fox Councilman Pierce Councilman Reisinger  ABSTAIN: Mayor Clinton O. Lucas, Jr. and Councilman Lowe  ABSENT: None  VOTE: Unanimous in favor ofmotion WATER AND SEWER  (Chair Kite, Councilwoman Cave, and Councilman Lowe)  Water and Sewer: rates will increase. For inside Town limits, rates will increase from $28.15to $29. 65 for a minimum usage bill, an increase of $1.50, or 5.32%. For outside Town limits, water and sewer rates will increase from $41.00 to $42.50 for a minimum usage bill, an increase of $1.50 or 3.66%. The minimum usage will decrease from 3,000 gallons to 2,000 gallons, a Amotion was: made by Councilman Fox, seconded by Councilman Lowe, to approve the Water  decrease of 1,000 gallons or 33.3%. and Sewer rate increase, as presented. Members Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger  NAY: None  ABSTAIN: Mayor Clinton O. Lucas, Jr. and Councilman Lowe  ABSENT: None  VOTE: Unanimous in favor of motion  Town Manager Charlie Jenkins stated the South Side pressure station is causing water leaks and a 10 inch valve will be installed Wednesday. He noted this installation will slightly interrupt Town Manager Charlie Jenkins stated the' Town has had some water loss due to the drought and the Public Works Crew is having a hard time finding a large water leak. He added he will contact Mark Hensley to use clamp on water meters on the South Side. Town Manager Charlie Jenkins informed Council the Public Works Crew is slowly replacing water meters, noting most of the  water service.  meters being replaced are ones not reading correctly. STREETS & PUBLIC PROPERTY    5  Regular Meeting Town Council Minutes  July 09, 2024  (Chair Fox, Vice Mayor Kite, and Councilman Lowe)  Chair Fox noted he was having a hard time getting someone at Updike to answer the phone to discuss trash issues. He stated it's the Town'si responsibility to make sure the trash is picked up if Vice Mayor Kite noticed some trash bins overflowing with open lids and Updike will not pick Town Manager Charlie Jenkins stated the Public Works Crew is in need of forms for the sidewalk construction. He stated we may need to borrow them from another town. Town Manager Charlie Jenkins stated there have been some issues and concerns with people wanting to wonder on to the railroad tracks when visiting the Museum. He suggested a possible Town Manager Charlie Jenkins stated the wall on Third Street needs to be replaced or reconstructed because it is crumbling. He stated he will talk with the owners and see what can be Chair Fox inquired about a large tree near Virginia Avenue that needs trimming, noting it isa Councilman Reisinger inquired about a tree in need of trimming across from the Elementary  Updike misses the trash.  them up, stating this is] part of the policy.  viewing platform or add a fence in the area to deter this.  done.  traffic hazard. School.  POLICE, SAFETY & JUDICIAL  (Chair Kite, Councilman Lowe, and Councilman Reisinger)  Town Council requested a safety burn ban, noting the Shenandoah Volunteer Fire Department  Chiefis monitoring the situation as ofnow. TAXATION & FINANCE None during this period. PARKS & RECREATION  (Chair Pierce, Vice Mayor Kite, and Councilman Fox)  (Chair Reisinger, Councilman Lowe and Pierce)  Chair Reisinger is pleased with the brush clean up near Big Gem Park, noting his appreciation for a few men from the Public Works Crew coming out to clean up the area.    6  Regular Meeting Town Council Minutes  July 09,2024  Town Manager Charlie Jenkins informed the Council the large head cut out sign had been recovered by the Police at the river. He noted this was the photo opportunity sign from the River  Park.  INDUSTRIAL, ECONOMIC DEVELOPMENT & PROCUREMENT  (Chair Cave, Councilmen Lowe and Pierce)  Town Manager Charlie Jenkins spoke to the Sullivan Corporation about the Old Pharmacy. He added he will contact the owner to inform them ofwhat needs to be done with the building and  the overgrown landscape.  Councilwoman Cave offered to help in any way.  COMMUNITY: SERVICE  (Chair Kite, Councilwoman Cave and Councilman Pierce) Vice Mayor Kite suggested giving out award enhancements.  PERSONNEL  (Chair Pierce, Councilwoman Cave, Councilmen Lowe and Reisinger) Councilman Piece inquired how well Nick Chacon is doing at the Sewer Plant.  Town Manager Charlie Jenkins stated Nick Chacon is very motivated and dedicated and is doing Heard Alice Pence retired in June. Town Council would like to give Alice $100.00 as a gift. Ar motion was made by Councilman Pierce, seconded by Councilwoman Cave to approve the  very well.  $100.00 for Alice Pence as a retirement gift. Members Roll Call Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Fox Councilman Lowe Councilman Pierce Councilman Reisinger  NAY: None  ABSTAIN: Mayor Clinton 0. Lucas, Jr. and Councilman Lowe  ABSENT: None  VOTE: Unanimous in favor of motion    7  Regular Meeting Town Council Minutes  July 09,2024  UNFINISHED BUSINESS None during this period NEW BUSINESS foundation was done.  Town Manager Charlie Jenkins stated construction is going well on the Well House, noting the  TOWNN MANAGER'SI REPORT  Town Manager Charlie Jenkins stated as ofJuly 1,2024, new water laws have gone into affect. He informed Council water cannot be turned off due to non-payment ift the temperature is above 92 degrees or below 32 degrees for the 24 hour period after shut-off, Town Manager Charlie Jenkins added aj policy for disconnection should be provided for each new account and needs to be in both English and Spanish. He added the Town does provide a disconnection policy to each Town Manager Charlie Jenkins asked the Town Council to look over the Town Charter and see if anything needs to be added or changed and let him know. He stated once the Town Charter is looked over then the Town Council will have a Public Hearing to approve these changes. Town Manager Charlie Jenkins is looking for someone who does Safety and First Aid Training. Town Manager Charlie Jenkins stated the Public Works Crew is going through al lot ofv water to  new account, however, we will add a Spanish version.  stay hydrated toj prevent heat exhaustion. Councilman Fox suggested Gatorade. MAYOR'S REPORT  Mayor Lucas attended the Stanley Parade for the Fourth ofJuly.  FOR THE GOOD OFTHETOWN  Heard Brenda Lam is concerned about the wall on her property on Third Street. Brenda Lam is asking if the Town Council would reconsider helping with the cost to replace or fix the wall. Brenda Lam is on a fixed income and doesn't! have the funds to fix the wall.  Town Council will look into what could be done.  ADJOURN  There being no further discussion, a motion was made by Vice Mayor Kite, seconded by  Councilman Fox, to adjourn the meeting at 9:05 p.m.    8  Regular Meeting Town Council Minutes  July 09,2024  Members Vote was as follows: YEA: Vice Mayor Kite Councilwoman Cave Councilman Pierce Councilman Reisinger  NAY: None  ABSTAIN: Mayor Clinton O. Lucas, Jr. ABSENT: Councilman Fox VOTE: Unanimous in favor ofmotion  APPROVED:  ATTESTED:  Clinton 0. Lucas, Jr., Mayor  Angela Schrimscher, Town Clerk