Doc #: 215843 Pages: 4 Book: Page: STATE OF! MONTANA MADISON COUNTY Recorded 7/25/2024 11:40A AM KOI: MINUTES Paula McKenzie, CLERK &F Fee:s 0.00 To:F FILED,  Aulimplenge BY:  MADISON COUNTY PLANNING DEPARTMENT P.O. Box 278.V Virginia City, Montana 59755 . Phone (406) 843-5250. Fax (406)843-5229  MADISON COUNTY PLANNING BOARD MEETING Administration Building Public Meeting Room  MEETING MINUTES April 29, 2024 Virginia City, MT  1. Call to Order: 6:02 p.m. by President Laurie Schmidt.  2. Roll Call:  Members Present: Laurie Schmidt, Steve Janzen, Penn Spell, Darlene Tussing, Tamara  Millican-Wood and Rita Owens Members Virtual: John Stowe and Pat. Jacobs Members Absent: Jon Malovich Ryan Wolter (IT)  Staff Present: Cody Marxer (Planning Director), Michelle Schriock (Planning Technician) and Others Present: Erland Gendreau and Reece Gendreau (G &E Engineering and Surveying - Rust First Minor Subdivision), Rachel and Jerry Linn (owners Driftwaters Resort), and Brent Others Virtual: Beth Famiglietti (Lone Mountain Land Company), Tom Schroeder, Mike P, KC,  Miller (Gaston Engineering- - Driftwaters Ph II PUD Resort).  Samantha Arbogast and' Will S.  3. Opportunity for Public Comment for items not on the agenda: None. 4. President's Comments: Schmidt read al letter oft thank you from Pat Bradley for the certificate of appreciation and letter from the Madison County Commissioners. 5. Statement of Conflict of Interest/Ex-Parte Communications: None.    6. Minutes: March 25, 2024  MOTION TO APPROVE THE MARCH 25, 2024 MINUTES WIH CORRECTIONS BY TUSSING; SECONDED BY MILLICAN-WOOD. MOTION CARRIED UNANIMOUSLY.  7. Pre-Application: Driftwaters Ph. IIF PUDI Major Subdivision  Marxer provided an overview of the project located in Cameron, two miles west of thej junction of U.S. Highway 287 and MT Highway 87. What is being proposed under Phase II is three single- family residences, 1 single family residence with 1 RV space (both existing), 10 cabins (5 duplexes) with 1 RV space (3 duplexes existing), 6 new tent sites, 241 total full-service RV spaces (16 existing), 11 of which have no services, the existing storage unit building, 1 existing restaurant, 1. existing facility building, and an existing RV: sanitary dump station. The topography oft this tract is mostly flat with little elevation change, the land is primarily gravel/dirt surfaces or grass lawns. There are no irrigation ditches or surface water sources. The project is outside of the 100-year floodplain. Existing public water and well systems are located within the property to supply each lot, except for Lot" 12. Existing sewer mains will be conveyed to the existing wastewater treatment system, excluding lot #12. Two open spaces will be dedicated to recreational use. The applicant requests that no additional utility easements be required along Brent Miller (Gaston Engineering) provided a large map depicting the proposed project. Ont the display, he showed how Phase Ihad lots designated, existing water and sewer systems. With Phase Il they're "shuffling" things around. He explained that Phase II consists of adding 61 tent sites, 5 dry RV spaces, 2 buddy parking spaces; and 2 duplexes. Ity will consist of 11 no-services spaces. He queried the Planning Board for questions and/or concerns and also noted that the Jerry noted that the dry spaces are utilized for late-night check-in campers who usually just stay overnight. Rachel stated that they've found that they're running out of room due to growth. The dry camps will have no electrical or water usage but will be able to dump and use the Schmidt/Millican Wood- Questioned what was "new" int this proposal -VS- existing? Schmidt - Would these dry site stays have access to dump site and water usage? Miller - Yes. Jerry also noted that their septic is large enough to handle the capacity of new spaces. Janzen - Reminded the Planning Board to review this application on its own merit, not comparable to other RV proposals that have been previously brought before the Planning Jerry stated that thet fire station is close by and he is a volunteer for the fire department as well. Schmidt - Stated that hopefully they can accommodate all of the water and sewer usage needs. Millican-Wood - Are there open fires allowed? Rachel - the only type of fires that are allowed in the camp are in metal fire rings and they obey all of thet fire restrictions and regulations. Jacobs - Would the Planner make requirements? Marxer - Yes, everything would be reviewed during the Preliminary Plat andi regulated by statute and the MCSR (Madison County Jacobs - Would ai traffic study be required? Marxer stated not during the Pre-Application stage. and also noted with the new legislative changes, she will need to update the engineer and the  the interior property lines:  applicants Jerry and Rachel Linn are available for questions as well.  bathhouse, etc.  Board.  Subdivision Regulations). applicants.  Page 2of4    Spell - He is concerned about the water supply and the ability to provide these services. Marxer  - this will be addressed during the Preliminary Plat stage oft the application.  8.P Pre-Application: Rust First Minor Pre-Application  Marxer provided a brief overview of the project. This proposal is owned by Timothy and' Virginia Funk, G&ELand Development is the developer on the project and they are available here tonight should the Planning. Board have any questions. The total size of the 2 parcels being split is 69.462 acres located off Indian Creek Road in Sheridan. The proposed project is to create 21 parcels. One lot willl be a 20-acre lot and the second will be 45+ acres. The water rights are unknown at this time and will be provided during the Preliminary Plat process. The historical usage on Indian Creek is dry pasture and the tracts will continue to be rural residential and pasture. Marxer reminded the Planning Board that being this is al First Minor Subdivision iti is exempt from DEQ review and a variance for the Geotech will be requested. No questions or concerns were noted by the Planning Board.  9. March 2024 Monthly Report: Tussing asked how the Housing Advisory Board is doing. Marxer said that the group has been focusing on affordable housing and housing symposiums. A20231 Housing Needs Assessment was done, it's quite thorough. What is noticed is that other Marxer advised the Board that Katie Miller, Planner I, is no longer with the county. We are currently advertising for a Plannerland Planning Technician. We have received two applications and have one interview scheduled for the first week of May. 10. Unfinished Business: Subdivision Regulations and Growth Policy Updates Marxer discussed the MACO model subdivision regulations draft document that is 100% land use statute. There is a draft and she has been working on and editing what applies to the new MCA (Montana Code Annotated). A good bulk of the appendices in our subdivision regulations need to be re-evaluated and potentially removed from the regulations as they are forms that change from time to time and if we keep them in the regulations, we would have to open up ourselves to having to revise the subdivision regulations each time to accommodate the changes. These could. be stand-alone documents including fee schedules, weed forms, etc. The new draft goali is mid-May or as time allows. We will have public work sessions and noted that only a small section oft the subdivision regulations has room for change. 11. New Business: Growth Policy Survey Draft and Road Standards  communities are fallingi in population.  Marxer explained that Madison County is unique in not having a stand-alone document for the road standards, they should be separate from the subdivision regulations. She noted that al lot of counties are updating their road standards documents as well. A: sub-committee could be formed including GIS, OEM (Office of Emergency Management), County Attorney, etc. to look at updating this document. In thet future months, Marxer will update the board on any changes or The Planning Board then went over the draft survey document. Schmidt noted that Stowe's comments were received and appreciated. In going through the growth policy questionnaire, the board went through each question, eliminated some questions, or changed verbiage in some. Marxer will provide another draft of the questionnaire after tonight's suggestions and input.  updates.  Page 3 of4    Marxer reminded the board about the CDBG $20,000.00 grant money. It can be used for questionnaire printing and mailing, open houses in different cities, graphic designing, etc. Marxer provided samples of different types of posters, brochures, and other community outreach items that may help in getting input from Madison County residents. She also notified the board that the Planning Department may start a monthly newsletter toi inform the public of upcoming meetings, workshops, and topics that may be ofi interest (i.e. water, legislative stages, etc.). The Planning Department will keep the board informed of the progress of the newsletter. 12. Board Functioning: Marxer said that three applications were received for membership on the Planning Board. She will present these to the Commissioners on May 7, 2024, for them to appoint. She also reminded the Board that al Planning Board member who represents the Conservation District doesn't necessarily have to be working for the Conservation District, it could be a citizen who has an interest in Conservation Districts. Also, the Town of Ennis seat doesn't require the person to live in Ennis, it could be someone on the outskirts of Ennis. The Planning Board agreed that the Commissioners have historically appointed board members Of note, two of the applicants were online during the meeting. Tom Schroeder applied for the District 3 seat, he lives in the Raynold's Pass area and will be a year-round resident. He told the board that he would be very interested in serving on the board. The other applicant, Mike Palmer, also applied for the District 3 seat and gave the board some background on himself. He has been in Montana since 2007 and is familiar with being on al board and is familiar with the process. He desires to be aj part of the future growth of Madison County.  and will wait to see who they appoint.  13. Planning Board Member Reports: None  14.) Board Discussion of Next Month's Agenda. Items: Unfinished Business: Growth Policy Questionnaire draft, status of Subdivision Regulations update. Board Functioning: Board Membership. New Business: Budget, Ex Parte for Big Sky visit. Schmidt also suggested that the  board discuss a sociai gathering as a way to get to know each other.  15. Adjourned:  The meeting was adjourned at 7:50 p.m.  fauchaid Laurie Schmidt, President  Michelle  Secretary  leiD  Page 4 of4