Doc #: 215786 Pages: 9 Book: Page: STATE OF MONTANA MADISON_COUNTY Recorded 7/23/2024 12:15PM KOI: COM-JRNL Paula McKenzie, CLERK &F Fee:$ 0.00 To: FILED,,  tmlenge  BOARD OF MADISON COUNTY COMMISSIONERS July 16,2024, Meeting Minutes  On Tuesday, July 16, 2024, a meeting of the Board of Madison County Commissioners came to order at 10:00a a.m. int the Public Meeting Roomi in the Annex Office Building, Virginia City, Montana, with Commissioners Dan Allhands, Chairman, Ron Nye and Bill Todd present. Emilyann Wilder,  Commissioners' Assistant was present to take minutes.  Ryan Wolter, IT Support Specialist, administered the Webex connection.  Attachment - Attendee List Approval of Minutes  Commissioner Todd moved to approve the June 18, 2024 minutes with corrections. Seconded by Commissioner Todd moved to approve the. June 25, 2024 minutes as presented. Seconded by Commissioner Todd moved to approve the. July 2, 2024 minutes with corrections. Seconded by  Commissioner Nye. Discussion: None. All voted "aye" (3-0). Commissioner Nye. Discussion: None. All voted "aye" (3-0). Commissioner Nye. Discussion: None. All voted' "aye" (3-0). 10:00 AM Nursing Home Appropriation Award Follow-up:  Present:  Colton Lauer, County Attorney David Buchler, County Attorney Shawna Lutgen, Grants Writer Ginger Galiger, Finance Vicki Tilstra, Finance  Rodney Stout, Sheridan School District #5 Jennifer Westfall, Human Resources Nondi Harrington, Nursing Home Foundation Charity Fechter, Nursing Home Foundation Joanne Galiger, Nursing Home Foundation Sami Christensen, Nursing Home Foundation Paul Kramer, Nursing Home Foundation Paul Marsh, Nursing Home Foundation Melinda Merrill, Nursing Home Foundation  The nursing home foundation came and asked for help with their grant match in the amount of $322,000. The commissioners have asked for the grant application to look over facts and this will be continued to al later date. Comment: Fechter, Merrill, Harrington, Galiger, Buchler, Lutgen and Tilstra. Discussion: Commissioner  Allhands, CommissionerTodd and Commissioner Nye. Madison County Commission! Meeting- July16,2024  Page 1    Resolution 39-2024 AResolution Establishing Fiscal Year 2024-2025 Salaries for Elected Officials and  Employees: Present:  Duke Gilman, District1 Commissioner Candidate Colton Lauer, County Attorney David Buchler, County Attorney Shawna Lutgen, Grants Writer Rodney Stout, Sheridan! School District #5 Ginger Galiger, Finance Vicki Tilstra, Finance Jennifer Westfall, Human Resource Mike Callahan, Safety Coordinator Nondi Harrington, Nursing Home Foundation  Commissioner Todd moved to approve Resolution 39-2024 A Resolution Establishing Fiscal Year: 2024-2025 Salaries for Elected Officials and Employees. Seconded by Commissioner Nye. Comment: None. Discussion:  None. All voted "aye" (3-0).  Public Health Clerk Title and Wage Change: Duke Gilman, District1 Commissioner Candidate Colton Lauer, County Attorey David Buchler, County Attorney Shawna Lutgen, Grants' Writer Rodney Stout, Sheridan School District #5 Ginger Galiger, Finance Vicki Tilstra, Finance Jennifer Westfall, Human Resource Mike Callahan, Safety Coordinator  Present:  Commissioner Todd moved to approve Public Health Clerk" Title and' Wage Change and make that retroactive to July 1,2 2024. Seconded by Commissioner Nye. Comment: Westfall and' Tilstra. Discussion: Commission Todd.  Ally voted "aye" (3-0). Court House Tour Discussion:  Present:  Duke Gilman, District10 Commissioner Candidate Colton Lauer, County Attorney David Buchler, County Attorney Shawna Lutgen, Grants Writer Rodney Stout, Sheridan! School District #5 Mike Callahan, Safety Coordinator  The languagei int the agreement that the county signed states that the courthouse needs to be open twelve days a year on an equitable basis. What Madison County Attorney's Office would suggest is picking twelve  Madison County Commission! Meeting- July 16, 2024  Page2    days for this calendar year, and publishing those dates int the Madisonian to give the public notice that they have access tot the courthouse. Comment: Buchler. Discussion: Commission Allhands and Commissioner Todd.  SafetyUpdate: Present:  Duke Gilman, District1 Commissioner Candidate Colton Lauer, County. Attorney David Buchler, County Attorney Shawna Lutgen, Grants' Writer Rodney Stout, Sheridan! School District #5 Mike Callahan, Safety Coordinator  Jim. Jarvis Sheri. Jarvis  Safety Coordinator gave an update that covered March 1, 2024 through. June 30, 2024. Commissioners want safety training done at Madison County nursing homes. They also want a safety plans generated for Madison County. Comment: Callahan. Discussion: Commissioner Todd and Commissioner. Allhands. Final Plat- Moonlight Basin Lee's Pool Subdivision IDPICAmaeDaikeA Amended Plat:  Present:  Duke Gilman, District10 Commissioner Candidate Colton Lauer, County Attorney David Buchler, County Attorney Shawna Lutgen, Grants' Writer Rodney Stout, Sheridan! School District #5 Mike Callahan, Safety Coordinator Cody Marxer, Planning Director Beth Famiglietti, Lone Mountain Land Company Sarah Carlson, Airport Secretary  Jim Jarvis Sheri. Jarvis  Commissioner Todd moved to approve the Final Plat of Moonlight Basin! Lee's Pool Subdivision Phase 1 forthe Observatory Distillery Amended Plat as presented. Seconded by Commissioner Nye. Comment Marxer.  Discussion: None. All voted' "aye" (3-0). Virginia City Schoolhouse Lease:  Present:  Duke Gilman, District10 Commissioner Candidate Colton Lauer, County, Attorney David Buchler, County Attorney Shawna Lutgen, Grants' Writer Rodney Stout, Sheridan Schoo! District #5 Mike Callahan, Safety Coordinator Cody Marxer, Planning Director Madison County Commission! Meeting-Juy16,2024  Page3    Beth Famiglietti, Lonel Mountain Land Company Sarah Carlson, Airport Secretary  Jim. Jarvis SheriJarvis  Commissioner Todd moved to approve the Virginia City Schoolhouse Lease agreement between Jim and! Sheri Jarvis and Madison County. Seconded by Commissioner Nye. Comment:. Jim. Jarvis, Sheri Jarvis and Lauer.  Discussion: Commissioner Allhands and Commissioner Todd. All voted "aye" (3-0).  Virginia City Rural Fire Board Discussion and/or Action Item: Duke Gilman, District1 Commissioner Candidate Colton Lauer, County Attorney David Buchler, County Attorney Shawna Lutgen, Grants Writer Rodney Stout, Sheridan: School District #5 Sarah Carlson, Airport! Secretary Moved to. July 23, 2024 Madison County Golf Course Update:  Present:  Present:  Duke Gilman, District1 Commissioner Candidate Colton Lauer, County Attomey David Buchler, County Attorney Shawna Lutgen, Grants Writer Rodney Stout, Sheridan School District #5 Sarah Carlson, AirportSecretary Blake Ambon, Golf Course Michael Reeve, Golf Course  Gavei financial update. The Golf Course's numbers are substantially over last year and continue to set records.  People are traveling to come and play at the 9-hole golf course, Montana Stockgrowers Association Predator Control Fund MOU:  Comment: Ambon and Reeve. Discussion: Commissioner. Allhands and CommissionerTodd.  Present:  Duke Gilman, District1 Commissioner Candidate Colton Lauer, County Attomey David Buchler, County Attorney Shawna Lutgen, Grants' Writer Rodney Stout, Sheridan School District #5 Sarah Carlson, Airport Secretary Lance Bowser, Robert Peccia & Associate Blake Ambson, Golf Course Madison County Commission! Meeting- -July16,2024  Page 4    Michael Reeve, Golf Course  Commissioner Todd moved to approve Montana Stockgrowers Association Predator Control Fund MOU for Cattle. Seconded by Commissioner Nye. Comment: None. Discussion: None. All voted "aye" (3-0). Commissioner Todd moved to approve Montana Stockgrowers Association Predator Control Fund MOU for Sheep. Seconded by Commissioner Nye. Comment: None. Discussion: None. All voted "aye" (3-0).  Grants: Present:  Duke Gilman, District1 Commissioner Candidate Colton Lauer, County Attorey Shawna Lutgen, Grants Writer Rodney Stout, Sheridan School District #5 Sarah Carlson, Airport Secretary Lance Bowser, Robert Peccia & Associate  Over-Reimbursement of FLAP Funds on Cliff & Wade Project  Commissioner Todd moved to approve thei funds transfer agreement for the overpayment on the Cliff and Wade Lake Road Gravel Surface Preservation Projecti in the amount of $25,410.03. Seconded by Commissioner Nye. Comment: Lutgen. Discussion: CommissionerTodd' and Commissioner Allhands. All voted "aye" (3-0).  Harrison CDBG Application Schedule  Scheduling two public hearings. Onei ist the needs assessment hearing and the: second is the project specific hearing. First public hearing will be: scheduled for August 14, 2024 at 6pmi int the ini the Public Meeting Room in the Annex Office Building, Virginia City, Montana. The second hearing will be head on September 19, 2024 at the Harrison School, in Harrison Montana. This will be back on the agenda September 24, 2024. Comment: Lutgen, Erickson (webex), Wilder and' Wolter. Discussion: Commissioner Todd and Commissioner  Allhands.  Sheridan School PALZI Program  Commissioner Todd moved to approve $60,000.00 from district one LATCF grant money for Sheridan PALZ Program. Seconded by Commissioner Nye. Comment: Lutgen, and Stout. Discussion: Commissioner Allhands,  and Commissioner Todd. All voted' "aye" (3-0).  Opening and selection of Madison County Fairground Improvement RFQ's  Received bids from Dowling Architects, Plan One Architects and SMA Architects. Will review submissions and this will be on1 the agenda next week. Comment: Lutgen. Discussion: Commissioner Allhands, and Commissioner  Todd. Airports: Present:  Madison County Commission! Meeting-Juy16,2024  Pages 5    Duke Gilman, District1 Commissioner Candidate Colton Lauer, County Attorney Shawna Lutgen, Grants Writer Sarah Carlson, Airport Secretary Lance Bowser, Robert Peccia & Associate  Ennis Big Sky Airport-land. Acquisition Reimbursement  Commissioner Todd moved to approve andi increase the offered price for the partial in question at the Ennis Airport from $351,920.45 to $465,000.00. Seconded by Commissioner Nye. Comment: Bowser. Discussion: Commissioner Allhands, Commissioner Todd and Commissioner Nye. All voted "aye" (3-0). Commissioner Todd moved to approve the Ennis Big Sky Airport Improvement application for federal assistance for the total amount $526,316.00. Seconded by Commissioner Nye. Comment: Bowser. Discussion: Commissioner Todd moved to approve the sponsor certification and disclosure regarding potential conflicts of interests form. Seconded: by Commissioner Nye. Comment: Bowser. Discussion: CommissionerTodd. All voted Commissioner Todd moved to approve as sponsor certification of a drug-free workplace form. Seconded by Commissioner Todd moved to approve the sponsor certification for the selection of consultant's form. Seconded by Commissioner Nye. Comment: None. Discussion: None. All voted' "aye" (3-0). Commissioner Todd moved to approve the sponsor certification for real propertya acquisition form. Seconded by Commissioner Nye. Comment: None. Discussion: None. All voted "aye" (3-0).  None. All voted "aye" (3-0).  "aye" (3-0).  Commissioner Nye. Comment: None. Discussion: None. All voted' "aye" (3-0).  Ennis Airport improvements- - Pay Request #5  Commissioner Todd moved to approve Ennis Airports improvements Pay Request #5 (AIP 3-30-0090-027- 2023) in the amount of $5,820.00. Seconded by Commissioner Nye. Comment: Bowser. Discussion:  Commissioner Allhands and Commissioner Todd. All voted "aye" (3-0).  Ruby Valley Field-Runwayl Widening  Commissioner Todd moved to approve the agreement to Furnish Engineering Services as presented. Seconded Commissioner Todd moved to approve engineering Task Order Number Two Project Administration Phase One int the amount of $26,080.00. Seconded by Commissioner Nye. Comment: Bowser. Discussion: None. All Commissioner Todd moved to approve engineering Task Order Number Three for Runway' Widening in the amount of $86,810.00. Seconded by Commissioner Nye. Comment: Bowser. Discussion: None. All voted "aye"  by Commissioner Nye. Comment: Bowser. Discussion: None. All voted "aye" (3-0).  voted' "aye" (3-0).  (3-0).  Madison County Commission: Meeting -July 16,2 2024  Page6    Commissioner Todd moved to approve to advertise for construction bids fort the Runway' Widening Project. Seconded by Commissioner Nye. Comment: Bowser. Discussion: None. All voted' "aye" (3-0).  CemeteryUpkeep  Commissioner Todd moved to send at thank you letter to the Todd's for Maintaining the Pioneer Cemetery. Seconded by Commissioner Nye. Comment: None. Discussion: Commissioner Todd, and Commissioner BSTRP Waiting on the: state to finalize parcels and get everything uploaded on cadastral.  Allhands. All voted "aye" (3-0).  Mason House Renovation:  Paintingi is complete. Carpeti is getting installed on. July 29, 2024. Need to contact Move It LLCI for move August  12, 2024.  Madisonian Retraction Check: The Board reviewed the paper and found no issues  Claims: The Board approved claims  Calendars: None  With no further discussion, the meeting was adjourned at 12:45 pm.  Next meeting: The next regular Commission meeting willl bel held on Tuesday, July 23, 2024 beginning at 10:00  a.m. int the Administrative Building in the Public Meeting Room, in Virginia City, Montana.  leuallad Dan W. Allhands, Chairman Board of Madison County Commissioners Date Approved: July23,2024 Minutes prepared by:  Baahlalpon Sarah Carlson, Commissioner/Alrport Clerk Emily Wider,assistantt to the Commissioners  ED.  -  Attest: lm-lant Paulal McKenzie, Clerk and Recorder, MadisonGounty  Madison County Commission! Meeting- -July 16, 2024  Page7    MADISON COUNTY BOARD OF COMMISSIONERS  Commissioners Dan' W.. Allhands Ronald William E. A.Todd Nye  P.0.BOX 278 VIRGINIA CITY, MT 59755 e-mail: mymadioneouattger matoemstingmtntss  Phone: (406)843-4277 Fax: (406)843-5517  COMMISSION MEETING VISITOR SIGN-INS SHEET DATEAJy ib,2074  TOPIC: Commission Reguler Heckng  MAMEIEEEAA Neh& Lijeril hohey Sbut Chonhy Fecu Soanelalig Sondahl ChsTOnss SR  AAIGNATURLA  ORGANIZATIONG ORA ADDRESS MuEay thofmd Seridl ShAt"S MCNHE MCHHF hEgftg MLNHF MENE  raer  E  TRagppe AVW l Suame 5 MA  PaJ M dush Shawna Adgin DmadBchkr Cunge Galiger Sonackctsu Duk Giman in Sarvis Podey Hayew Coltonlautr Bloske Ambon  Gpents Cunhy Abney - Finance. H2 CC Solf Plaulge LMLC hpuhy Albyney MCGA  :  4om dhs  Befh Famiglieth RLLL asphr  Hemng  Sarah Carlera. Apiakllas Avrpert Bondd Socl  Michoel Deovr H MCGA  Lance Bovoser  AarreeBorinez  Rebert Peccig *Assec.    All sessions in Mountain Daylight Time (Denver, GMT-06:00) Session detail for 'Madison County Regular Commissioner Meeting':  Participant Audio Typel Name  1 2 VolP 3 4 VoIP 5 6V VolP 7 8 9 VolP 10 VoIP 11 12 VoIP 13 14 VoIP 15 16 VolP 17 18 VolP 19 20 VoIP 21 22 VoIP 23 24 VoiP 25 26 VoIP  Brett Schriock Brett Schriock Craig E Craig E Emilie Sayler Emilie Sayler jb jb jb jb KC KC Sheriff Hedges Sheriff Hedges rd rd PH PH Karl Karl AJ AJ DC DC John John