Town of Rising Sun Special Meeting of Mayor & Commissioners June 29, 2015  e  Let it be remembered that the Mayor and Board of Commissioners of the Town of Rising Sun, held a Special Town Meeting on the 3rd floor of the Town Hall on Monday evening, June 29, 2015 at 5:30 PM. For the record the meeting place  and time were duly posted as required.  MEMBERS IN ATTENDANCE: Commissioners. Allen. Authenreath, Jennifer Scully and Dave Warnick. MEMBERS ABSENT: Mayor Travis Marion and Commissioner George Walker. Note that Mayor Marion SAF/OMSUIANISPESENT: Town Administrator Calvin A. Bonenberger, Jr., and Town Clerk Marsha J. IN THE MATTER OF CALLING THE MEETING TO ORDER: The meeting was called to order at 5:30 PMI by  participated. by' Video Chat.  Spencer.  Commissioner Scully andi followed by the Pledge of Allegiance. IN THE MATTER OF THE PURPOSE OF THE MEETING:  To review and consider the adoption of the proposed 2015/16 annual budget.  Town Administrator Bonenberger began the presentation with some colorful pie charts that demonstrated the In the "Overview of the Budget", Mr. Bonenberger efficiently summarized the structure ofi the budget:  Town's "Expenses" and "Revenue without Grants & Loans."  two major funds, the General Fund and the Proprietary Fund;  nine departments comprise the General Fund in which revenue and expense are tracked to each two departments, Water and Sewer, comprise the Proprietary! Fund consists of two departments, again,  department individually;  with each department tracking revenue and expense individually.  1    June 29, 2015 Town Meeting Minutes  e3  Various major impacts on the 2016 budget include:  Health Care Cost The Town's cost for Health Care coverage was decreased by $43,819; employees' share of Health Care cost was increased by $16,375. Total savings in Health Care Cost is $60,193.52 over Overtime Cost Analysis: Overtime for the Public' Works Department consist ofs scheduled weekend coverage of the sewer: and water plants and on-call status. Scheduled overtime hours will be reduced by 46.7%1 from 139 scheduled hours per employee, down to 74 hours. Thei four hour on-call pay for an employee being on-call during the week, (139) is equal to $7,341 per year ofi fixed cost that will be eliminated and replaced by 41 hours of call-in time at 1.5 hours if an employee is calledi in. Total across Duet tot the: sewer plant being run by a third party agency, weekend coverage will be reduced from six hours of coverage ont the weekends to three hours of coverage. This is a projected savings of $5,505. Electric & Heating Cost Analysis: Thei total electric expenses for the Towni increased $34%1 froma projected total cost of $59,847 to a new cost of $80,151. This costi is mainly due to electric at the Town Hall and in Parks & Recreation. Total Budget expense increase of annual payments of $20,304. Despite the extremely cold winter, thei total expense for Heating Oil actually decreased: 36.33%, froma projected total cost of $11,7581 to a new cost of $7,486. This reduction can be attributed to a new policy on thet temperature settings on the thermostats: 68 ini the winter months and 751 in the summer. Total Vehicle Fuel Cost Analysis: The motor vehicle fuel cost fort the Town actually decreased: 19%1 from a projected total cost of $32,060 to an actual cost of $25,947. Although there willl hypothetically be less distance traveling withi the PW crews to deliver sample testing from the sewer plant, the budget proposes to keep the projected cost at lasty year's projections in anticipating fuel cost increases. Total  eleven employees.  the board decrease of overtime payi is $3,671.  budget expense decrease of annual payments of $4,272.  budget expense decrease of annual payments of $6,113.  General Budget Notes and Highlights:  Employees shall receive a COLA increase of 3% with a possible merit increase up to an additional 2%, The Police Department's administrative assistant's position will be eliminated and the funds redirected An new detective sergeant's position will be created in the Police Department. The position will be ar mid- level management position assigned to handle case investigations, presentations, administrative data  based upon employee performance and evaluation. tot the detective sergeant position mentioned below. management and internal affairs type duties.  Budget includes:    -  June 29, 2015 Town Meeting Minutes  two new police cars two new! Public Works vehicles $100,000 of paving $40,000 of storm water piping repairs $10,000 of water plant building upgrades $8,000 for resealing the parking lot  Cost to replace 4" water lines for more than $31 Million- -i noti in budget grant application in near Some expenses arei tied to revenue such as grants, loans, or reserve fund transfers, if the money  future  does not come int the expense does not get spent.  Projected revenue: $1,862,448.36 Projected expense: $1,847,442.83 With a positive cash flow of $15,005.52.  Town Administrator Bonenberger began a more: specific review ofl line items in the General Fund, including notable changes and additions in each department: General Services, Police Department, Code Enforcement, Public Works, Streets & Sidewalks, Solid Waste Collection, Parks & Recreation, Debt Service, and Emergency  Management. Departments.  Similarly, Mr. Bonenberger reviewed specific changes to the line items int the Proprietary Fund: Water and Sewer Commissioners expressed their appreciation fort the level of detail, research and time to present a complete Toa allow fori further review, questions and answers, motion was made by Commissioner Warnick and seconded by Commissioner Authenreath at 8:25 to reconvene this meeting at 61 PM tomorrow evening, June 30th. Motion  budget that eliminated many questions.  carried 3-0. Respectfully/ VONAL Marshnal.Spenter Town Clerk    June 29, 2015 Town Meeting Minutes  Motion to approve these minutes was made by Commissioner Warnick and seconded by Commissioner  Authenreath. Motion carried2 2-0.  DECLARATION AND VERIFICATION OF AUTHENTICITY  I, Marsha J. Spencer, Clerk for the Town of Rising Sun, Maryland, do herby certify that the above and foregoing minutes are a true, perfect and complete copy of the Minutes adopted by the Mayor and Commissioners of the Town of Rising Sun, Maryland, and is identical to the original thereof appearing in the official records of the Town of Rising Sun, Maryland and the same has not, since  its adoption, been rescinded or amended in any respect.  IN TESTIMONY WHEREOF, Ih have hereunto set my hand and have affixed the seal of  the Town of Rising Sun as of this 14th day of July 2015.  Respectfully submitted  - lwe MarshaSpencer Town Clerk  CERTIFICATE & TOWN SEAL  (STATE OF MARYLAND) (COUNTY OF CECIL) (TOWN OF RISING SUN)