Town of Rising Sun October 27, 2015  Commissioners  s  Mayor &  Town Meeting Minutes  Let it be remembered that the Mayor and Board of Commissioners of the Town of Rising Sun, held a Town Meeting on the 3rd floor of the Town Hall on Tuesday evening, October 27, 2015 at 7:00 PM. For the record the meeting place and  time were duly posted as required.  MEMBERS IN ATTENDANCE: Mayor Travis Marion, Vice Mayor Authenreath and Commissioners Scully  and Warnick.  MEMBERS ABSENT: None.  STAFF/CONSULTANTS PRESENT: Town Administrator Calvin A. Bonenberger, Jr., and Town Clerk  Marsha. J. Spencer.  IN THE MATTER OF CALLING THE MEETING TO ORDER: The meeting was called to order at 7:00 PM by  Mayor Marion and followed by the. Pledge of Allegiance and prayer.  INTHE MATTER OF APPROVAL OF MINUTES: Motion was made by Commissioner Warnick and seconded by Commissioner Authenreath to approve the Minutes of October 13, 2015 as corrected.  Motion carried 3-0.  IN THE MATTER OF REPORTING OF EXECUTIVE SESSIONS: None.  IN" THE MATTER OF BUSINESS MEETING ITEMS:  Town Election Results: As a result of the October 19th Town Election, Town Administrator Bonenberger reported on the two commissioner positions awarded to Brian Leishear and Joe Shephard. Arrangements are being made with the Clerk of Courts for swearing in at the November  10th meeting. Mayor Marion formally welcomed Brian and Joe.  Recommendation to Appointment to the Town Planning Commission: Commissioner Authenreath reported that this appointment will be ready for announcement at the next meeting.  1    October 27, 2015 Town Meeting Minutes  e  Appointment to Town Ethics Board - Commissioner Warnick reported that Deborah Craig had made inquiries and. expressed interest in joining the Town Ethics Board. Motion was made by Commissioner Warnick and seconded: by Commissioner Authenreath to approve the appointment of Deborah Craig to Notification of Vacancy on the Board of Appeals - Mayor Marion noted that Brian Leishear will be resigning from the Board of Appeals to serve on the Board of Commissioners. Please make yourself  the Town Ethics Board. Motion carried 3-0.  known to the elected bodyi if you are interested in serving.  Consideration of Ordinance 2015-01 Elected Official Conduct, Duties, Personnel Manuals and Policies Commissioner. Scully read the highlighted changes made ini the last two weeks. Motion was made by Commissioner. Scully and seconded by Commissioner Warnick to adopt Ordinance 2015-01. After some discussion of Section C1, regarding Mayor Marion's use of "Office of the Mayor" letterhead, Commissioner Scully and Town Administrator Bonenberger clarified the symbolic gesture of such: letterhead for schools and other community events. The intent would clearly not bei in violation and as Consideration of Resolution 2015-09 Stipend for Elected Officials - Commissioner Authenreath read Resolution 2015-09 into the record. Where the Town Code: states that the Mayor and Commissioners receive compensation for attendance at meetings, this Resolution will allow for easier tracking,  such would not result in a fine. Motion carried 3-0.  compensation, accounting, and auditing.  Town Administrator Bonenberger shared a spreadsheet with a range from 2009 tot the current fiscal year representing experience with pay for the Town's elected officials. Selecting $325/quarter fori the Mayor's stipend and $275/quarter for the Commissioners stipend, these figures are in line with recent experience. By making this change through a Resolution, the elected officials cannot raise or lower their compensation during their term of service, yet the policy is set for the incoming new commissioners. Therefore, Mayor Marion and Commissioners Authenreath and Warnick will continue tor receive the stipend of $20/meeting. Commissioners-elect Shephard and Leishear will receive the $275/quarter. Commissioner Authenreath made a motion to adopt Resolution 2015-09. Motion was  seconded by Commissioner Scully and carried 3-0.    SF  October 27, 2015 Town Meeting Minutes  Disposition of Public Works Vehicte-Commisioner Warnick summarized the status of the bad condition of al Public Works' truck. Contractor. James Meadows is interested in purchasing this now inoperable vehicle for $1,500 for spare parts. Commissioner Warnick made a motion to move forward with this transaction. Motion was seconded by Commissioner Authenreath and motion carried 3-0. INT THE MATTER OF CITIZENS INPUT: Comments were taken and action items noted by respective  commissioners.  IN THE MATTER OF STAFF REPORTS:  Chief Peterson:  From October 13 through October 27, the Police Department responded to 334 Calls for Service, participated in 16 hours of training, 12 hours for the Town's election, and 18 hours at After formally being shut off for lack of payment, one town resident reconnected their water service on their own. Note that legal proceedings will commence. With respect to utilities, the Town will work with folks on a payment plan--do not take matters into your own hands.  Spooktacular;  Please contact Town Hall.  Town Financials: Patricia Wagner submitted her report as of September 30th.  Town Administrator:  Ryan Drive - Paving and restoration will begin this Thursday; the road will remain drivable every day; interruption of water service will occur through relatively small periods during the day; Construction equipment will be parked at the dead end of Sunrise Circle. Ini the event of ongoing inclement weather and/or unexpected challenges, a black top surface may be applied Updated Charter- 2012 and 2013 Charter changes are now on the State'swebsite. Copies Ethics Board Concerns regarding Election Process - With comments from our Commissioners and Town Attorney, the elected body will consider the State'sprocess for handling such issues  temporarily with the contractor returning in the spring. were given toi the Mayor and Commissioners.  and propose recommended changes.    &  October 27, 2015 Town Meeting Minutes  Sewer Plant- The new permit from MDE has been received. MDE conducted an inspection last Friday. They were impressed with the plant and: suggested possible funding for the ongoing Property Maintenance Code - Progress continues on this code book consisting oft fourteen Smoke detectors - In conjunction with Fire Prevention month, Mr. Bonenberger shared a video that highlighted the flammability oft today's highly manufactured and synthetic materials used in home construction and furnishings. Under thel International Code, fire sprinkler systems are  operation of the plant.  chapters with other topics reserved for additional chapters.  required in new construction. IN THE MATTER OF THE MAYOR'S REPORT:  Visited Calvert Elementary School to instruct students about the Mayor's responsibilities; more Attending an eventi in Cambridge tomorrow with Chief Peterson to highlight team relationships; The Spooktacular was the most well attended event this year with more than 2,000 visitors. With a special thank you to Desiree Davis, Mayor Marion also acknowledged other volunteers and sponsors, Ace Hardware, Armstrong, Crothers, and Way of Life Community Church.  than 200 letters were received from the students;  Vendors are committed; to returning 20%1 to the Town.  IN1 THE MATTER OF THE REPORT OF THE HISTORICAL PRESERVATION COMMISSION:  Commissioner Warnick shared that Chairman Mumey had surgery last week. On his behalf, Mr. Warnick shared information and a flyer fori the Town Hall Gingerbread House contest on Partnering with the Rising Sun Arts Council, the Historical Preservation Commission will open the museum on November 14,5-7F PM with refreshments and an art show that features  December 12,5-7PM.  photography.  INT THE MATTER OF THE COMMISSIONERS REPORTS:  Commissioner Authenreath  Ryan Drive - mentioned earlier;  Planning Commission - one potential candidate will be appointed next meeting;  November 16th at 6 PMI is the next scheduled meeting.    SECFA  October 27, 2015 Town Meeting Minutes  Project Name Rising Sun Subdivision Regulation Review. will make recommendations on revisions, updates, corrections, deficiencies, that will better align the Town's Subdivision regulations with other towns. Fora a cost not to exceed: $2,500.00, Commissioner Authenreath made a motion for KCI to perform this Subdivision Regulation Review. Motion was seconded by  Commissioner Warnick and carried 3-0.  Commissioner Scully  With this being the last meeting of her term, Commissioner Scully thanked citizens and colleagues for welcoming her in this position over the last fourteen months. Extending a welcome to the. commissioners-elect, Commissioner Scully offered her continued involvement in other ways in the  future.  Commissioner Warnick  Congratulations to. Joe Shephard and Brian Leishear for their election victories; looking forward  tos serving with them;  The Civil War Reenactment went well. points and. tactical maneuvers.  New trail system may incorporate trail skirmishes into the reenactment with public vantage  Thanks and congratulations to Mayor Marion on a successful Spooktacular. Two Eagle Scout ceremonies are planned in November. Many thanks for their hard work. Motion was made by Commissioner Authenreath and seconded by Commissioner Scully to enter into Executive Session to discuss personnel and receive consultation regarding pending or potential legal Motion was made to adjourn by Commissioner Warnick. Motion was seconded by Commissioner  action.  Scully. The meeting adjourned at 8:30 PM  Respectfully: submitted, e AC  Town Clerk    Rs  October  Town  e  27, 2015  Meeting Minutes  Motion was made by Commissioner Warnick and seconded by Commissioner Scully to approve these  Minutes at the November 10, 2015 meeting. Motion carried 3-0.  DECLARATION AND VERIFICATION OF AUTHENTICITY  I, Marsha J. Spencer, Clerk: for the Town of Rising Sun, Maryland, do herby certify that the above and foregoing minutes are a true, perfect and complete copy of the Minutes adopted' by the Mayor and Commissioners of the Town of Rising Sun, Maryland, and is identical to the original thereof appearing in the official records of the Town of Rising Sun, Maryland and the same has not, since  its adoption, been rescinded or amended in any respect.  IN TESTIMONY WHEREOF, Ihave hereunto set my hand and have affixed the seal of  the Town of Rising Sun as of this 10th day of November 2015.  Respectfully submitted  wC  MarshaJ.Spencer Town Clerk  CERTIFICATE & TOWN SEAL  (STATE OF MARYLAND) (COUNTY OF CECIL) (TOWN OF RISING SUN)